Minutes of Council - Monday, 24 June 2024

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MinuteS

Ordinary Council Meeting

Monday, 24 June 2024

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

PRESENT - COUNCILLORS

The Lord Mayor, Councillor Pierre Esber, Deputy Lord Mayor Councillor Patricia Prociv and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Ange Humphries, Cameron MacLean, Paul Noack, Sameer Pandey, Georgina Valjak and Donna Wang.

PRESENT – STAFF

Chief Executive Officer - Gail Connolly, Executive Director City Engagement and Experience - Angela Jones-Blayney, Executive Director City Assets & Operations - George Bounassif, Executive Director Finance and Information - John Angilley, Chief Financial Officer - Amit Sharma, Acting Executive Director City Planning and Design - Robert Cologna, Acting Executive Director Community and Culture - David Moutou, Group Manager Office of the Lord Mayor and CEO - Roxanne Thornton, Chief People, Culture and Performance Officer - Brendan Clifton, Chief Information Officer and Acting Chief Governance and Risk Officer - John Crawford, Group Manager Communications & Customer Engagement - Sally White, Group Manager Roads Infrastructure - Michael Cremasco, Group Manager Major Projects and Precincts - David Birds, Senior Project Officer - Simon Coleman, Contracts Manager - Suresh Kumar, Manager Roads Asset Delivery - Edy Rustum, ICT Service and Delivery Manager - Ian Vong, ICT Service Desk Officer - Navneet Cheema, Governance and Procurement Manager – Gwendolyn Hughes, Council Secretariat and Policy Officer - Marina Cavar, Secretariat Support Officer - Adrianna Hokin, Senior Policy & Advocacy Adviser - Renee Attard, Business Manager - Michelle Samuel.

1. OPENING MEETING

The Lord Mayor, Councillor Esber, opened the meeting at 6.31pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

Note: Councillor Bradley arrived to the meeting at 6.31pm.

Note: Councillor MacLean arrived to the meeting at 6.32pm.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

RESOLVED: Councillor Garrard and Councillor Valjak

That and apology be accepted on behalf of Councillor Wearne and a leave of absence be granted.

Record of Voting:

CARRIED

6. CONFIRMATION OF MINUTES

Minutes of the Council Meeting held on 11 June 2024

4757

RESOLVED: Councillor Noack and Councillor Garrard

That the minutes be taken as read and be accepted as a true record of the Meeting, noting the wording for Item 10 (Petitions) is to be updated to read;

“Councillor Noack tabled a petition appeal from Harris Park’s businesses to the City of Parramatta Council requesting;

1. Review of zoning of the streets within the Little India precinct (a City of Parramatta Council entity).

2. Regulatory actions to be put on hold whilst the review is in progress.

3. The fines issued so far be withdrawn and

4. An urgent meeting with the Lord Mayor, the CEO and executives.

Note: A copy of the Petition is on FILE.”

Record of Voting:

CARRIED

7. DISCLOSURES OF INTEREST

Deputy Lord Mayor, Councillor Prociv disclosed a Non-Significant Non-Pecuniary interest in Item 13.2 Preparation of Concept Plan - Proposed Closure of Eleanor Street, Rosehill to Create Open Space for the reason that she owns a property within close proximity of Eleanor Street, Rosehill. Deputy Lord Mayor, Councillor Prociv will remain in the meeting and will participate in the consideration and voting on this item.

8. Minutes of the Lord Mayor

8.1

Parking for Committee Members Attending Meetings

(Lord Mayor, Councillor Pierre Esber)

4758

RESOLVED: Councillor Esber and Councillor Darley

(a) That Council recognise the community service rendered by members of the community who serve on City of Parramatta advisory committees.

(b) That the CEO investigate providing free parking at Parramatta Square car park for external City of Parramatta advisory committee members while they are attending committee meetings at PHIVE. This investigation should consider any financial and resourcing implications of the proposal and potential delivery timeframes.

(c) That the Lord Mayor and CEO be delegated authority to determine the provision of free parking at Parramatta Square for external City of Parramatta Committee members while they are attending advisory committee meetings.

Record of Voting:

CARRIED

PROCEDURAL MOTION

SUSPENSION OF STANDING ORDERS

DEALING WITH MATTERS BY EXCEPTION

RESOLVED: Councillor Noack and Councillor Garrard

That in accordance with Section 13 of Council’s Code of Meeting Practice, Council resolve to adopt the following items in accordance with the recommendations as printed, without debate;

· Item 8.2 Community Ward Workshops Feedback

· Item 8.3 NSW Budget Outcomes for City of Parramatta

Record of Voting:

CARRIED

8.2

Community Ward Workshops Feedback

(Lord Mayor, Councillor Pierre Esber)

4759

RESOLVED: Councillor Noack and Councillor Garrard

(a) That Council note the comprehensive community feedback provided by residents invited to attend the 2024 Community Ward Workshops held in each ward.

(b) That Council commend all staff involved on the highly successful engagement with residents, who provided high quality, relevant feedback on Council’s work and strategies.

(c) That Council staff consider the excellent feedback provided in the preparation of various Council strategies and plans, including the Community Engagement Strategy refresh, Draft Parramatta 2050, Draft Cultural Strategy, Community Strategic Plan refresh, Delivery Program 2025-28 and Operational Plan 2025/26 (DPOP).

Record of Voting:

CARRIED

8.3

NSW Budget Outcomes for City of Parramatta

(Lord Mayor, Councillor Pierre Esber)

4760

RESOLVED: Councillor Noack and Councillor Garrard

(a) That Council recognise the range of positive NSW Budget outcomes for City of Parramatta, delivering funding for transport, local jobs, housing, health, education and culture.

(b) Further, that Council acknowledge the consistent advocacy efforts by the City of Parramatta to secure these positive outcomes on behalf of the people of the City.

(c) Finally, note that the Lord Mayor has written to the Hon. Daniel Mookhey MLC, Treasurer, the Hon. Courtney Houssos MLC, Minister for Finance, and Ms Donna Davis MP, Member for Parramatta to acknowledge the NSW Government’s investment in the City of Parramatta.

Record of Voting:

CARRIED

9. Public Forum

	Speaker	Report No.	Report Title
1.	David Cullen	13.5	Gateway Request: Planning Proposal and Draft Site-Specific Development Control Plan for Land at 53-61 Rawson Street, Epping

Note: All Councillors were provided with a copy of the Public Forum submission prior to the Council Meeting.

PROCEDURAL MOTION

SUSPENSION OF STANDING ORDERS

DEALING WITH MATTERS BY EXCEPTION

RESOLVED: Councillor MacLean and Councillor Garrard

That in accordance with Section 13 of Council’s Code of Meeting Practice, Council resolve to adopt the following items in accordance with the recommendations as printed, without debate;

· Item 12.1 Investment Report for May 2024.

· Item 13.1 Casual Vacancy of Civic Office – Resignation of Councillor Daniele Siviero (Application to Minister for Local Government to Dispense with By-Election)

· 13.3 Adoption of Late Night Trading DCP Amendments to Parramatta DCP 2023

· 15.1 Questions Taken on Notice at 11 June 2024 Council Meeting

· 16.1 Sydney Metro West Interface Agreement - Proposed Amendment

· 16.2 Tender 1/2024 Woodhouse Lane and Wentworth Street (South), Parramatta - Streetscape Upgrade

Record of Voting:

CARRIED

12.1

Investment Report for May 2024

(Tax and Treasury Accountant)

4761

RESOLVED: Councillor MacLean and Councillor Garrard

That Council receive and note the Investment Report for May 2024.

Record of Voting:

CARRIED

13.1

Casual Vacancy in Civic Office - Resignation of Councillor Daniele Siviero (Application to Minister for Local Government to Dispense with By-Election)

(Group Manager Office of the Lord Mayor and CEO)

4762

RESOLVED: Councillor MacLean and Councillor Garrard

That Council make an application to the Minister for Local Government for an Order that the second vacancy that has now occurred in the office of councillor at City of Parramatta Council not be filled.

Record of Voting:

CARRIED

13.3

Adoption of Late Night Trading DCP Amendments to Parramatta DCP 2023

(Land Use Planning Manager)

4763

RESOLVED: Councillor MacLean and Councillor Garrard

(a) That Council adopts the amended Late Night Trading Development Control Plan (DCP) controls at Attachment 1 for finalisation and publishing in Parramatta DCP 2023.

(b) That Council notify the public authorities and stakeholders who made submissions during the public exhibition of the draft Late Night Trading DCP controls; as well as the Department of Planning, Industry and Environment, Office of the 24 hour Commissioner, Liquor & Gaming NSW, NSW Police, Environment Protection Agency and Parramatta Liquor Accord, that the DCP controls have been finalised and adopted.

i. Make any changes of a minor, administrative and/or non-policy nature to the endorsed Late Night Trading DCP controls that may arise during the plan finalisation process; and

ii. Finalise the ‘User Guide for Businesses’ in accordance with this Report and create a template Plan of Management, with both to be published on Council’s website.

(d) That Council approve the immediate rescission of the CBD Small Bars Policy (Policy 348).

(e) That Council consider as part of the 2025/26 Budget process the preparation of an acoustic study in the CBD when the Parramatta Light Rail is fully operational to understand the acoustic character of the CBD to inform whether the controls in the DCP should be further reviewed.

(f) That Council endorses the commencement of investigations and early engagement on a Special Entertainment Precinct in the Parramatta CBD, around Parramatta Square and Church Street “Eat Street”, with the results to be reported back to Council in 2025.

Record of Voting:

CARRIED

15.1

Questions Taken on Notice at 11 June 2024 Council Meeting

(Council Secretariat & Policy Officer)

4764

Questions taken on notice

Councillor Pandey asked a question in relation to Item 13.3 - 2025 Annual Community Grants Program:

· Could staff provide Councilors, with wording that is used in our Grants Agreement?

Acting Executive Director Community and Culture Response:

As indicated in the meeting, Council’s Legal Services team has been asked to review the existing text for funding agreements (regarding how Council is appropriately acknowledged in funded projects or partnership work). This wording is copyright and forms part of legally binding contracts or agreements and therefore Council officers will provide the clauses via the Councillor Portal.

________________________________________________________

Councillor Valjak asked two questions in relation to Item 15.2 - Question with Notice NSW Civil and Administrative Tribunal – Councillor Legal Action:

· Will a precedent be set if NCAT makes a decision in relation to the matter?

Acting Executive Director Finance and Information Response:

Response has been provided under separate Confidential cover.

· Does this mean that there is a likelihood of confidential information being made public?

Acting Executive Director Finance and Information Response:

Response has been provided under separate Confidential cover.

________________________________________________________

Councillor Garrard asked a question in relation to Item 15.2 - Question with Notice NSW Civil and Administrative Tribunal – Councillor Legal Action;

· Where on the Councillor Portal is the Legal Report relating to this matter?

Acting Executive Director Finance and Information Response:

Council’s Chief Technology Officer provided Councillor Garrard with a link to the location of this document during the Council meeting (proceed to the Briefing Notes tab and search “legal” to receive a list of all monthly status reports).

16.1

Sydney Metro West Interface Agreement - Proposed Amendment

(Group Manager Infrastructure Planning & Design)

4765

RESOLVED: Councillor MacLean and Councillor Garrard

That Council approves the amendment to the Sydney Metro West Interface Agreement (Western Tunnelling Package) by Letter of Amendment provided at Attachment 1, and the Chief Executive Officer be delegated authority to execute all necessary documentation, including making any minor or non-policy changes necessary to implement the Letter of Amendment.

Record of Voting:

CARRIED

16.2

Tender 1/2024 Woodhouse Lane and Wentworth Street (South), Parramatta - Streetscape Upgrade

(Group Manager Capital Projects)

4766

RESOLVED: Councillor MacLean and Councillor Garrard

(a) That the tender submitted by CA&I Pty Ltd for the streetscape upgrade of Woodhouse Lane and Wentworth Street (South), Parramatta for the sum of $2,263,400 (excluding GST) be accepted.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

Record of Voting:

CARRIED

10. Petitions

Councillor Noack tabled a petition appeal from Harris Park’s businesses to the City of Parramatta Council requesting extended operating hours up to 10.00 pm for businesses in Wigram Street, Harris Park.

Note: A copy of the Petition is on FILE.

11. Rescission Motions

Nil

PROCEDURAL MOTION

SUSPENSION OF STANDING ORDERS

ORDER OF BUSINESS

RESOLVED: Councillor MacLean and Councillor Garrard

That in accordance with Clause 8.2 of Council’s Code of Meeting Practice, that Council amend the Order of Business for this meeting to allow for the consideration of the following item prior to any other business on the agenda.

· 13.5 Gateway Request: Planning Proposal and Draft Site-Specific Development Control Plan for Land at 53-61 Rawson Street, Epping.

Record of Voting:

CARRIED

13.5

Gateway Request: Planning Proposal and Draft Site-Specific Development Control Plan for Land at 53-61 Rawson Street, Epping

(Project Officer Land Use)

4767

RESOLVED: Councillor MacLean and Councillor Prociv

(a) That Council approve for the purposes of seeking a Gateway Determination from the Department of Planning, Housing and Infrastructure (DPHI), the Planning Proposal for land at 53-61 Rawson Street, Epping (Attachment 1) which seeks to amend the Parramatta Local Environmental Plan 2023 (PLEP 2023) in relation to the subject site by:

i. Introducing an additional local provision to allow an additional Floor Space Ratio (FSR) of 1.5:1 for commercial premises only; and

ii. Amending the height of buildings control from 48m (15 storeys) to part 103m RL (22m or 5 storeys), part 197m RL (112m or 33 storeys) and part 206m RL (122m or 36 storeys).

(b) That Council request DPHI to provide Council with the authorisation to exercise its plan-making delegations for this Planning Proposal.

i. To amend the Parramatta Development Control Plan (PDCP) in accordance with the draft Site-Specific Development Control Plan (SSDCP) (Attachment 2) to align with the Planning Proposal and to address the matters described in this report; and

ii. If a Gateway Determination is issued by DPHI, to place the draft SSDCP on public exhibition concurrently with the Planning Proposal.

(d) That Council authorise the CEO to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan-making process and finalisation of the documents.

Record of Voting:

For the Motion: Lord Mayor, Councillor Esber, Deputy Lord Mayor, Councillor Prociv and Councillors Darley, Green, Humphries, MacLean, Noack, Pandey and Valjak.

Against the Motion: Councillors Bradley, Garrard and Wang.

On being PUT to the meeting Voting on the Motion was nine (9) votes FOR and three (3) votes AGAINST. The Motion was CARRIED.

12. Reports to Council - For Notation

12.1

Investment Report for May 2024

(Senior Officer - Cultural Projects & Public Art)

Item dealt with earlier in the Meeting as detailed in these Minutes.

12.2

Update Report - Status of Council Policies and Documents for the Delivery of Public Art

(Senior Officer - Cultural Projects & Public Art)

4768

RESOLVED: Councillor Pandey and Councillor Garrard

(a) That the matter be deferred until after September 2024 for consideration by the incoming Council.

(b) That the incoming Council be requested to establish a Public Art Committee to consider this and other matters relating to the provision of Public Art in the City of Parramatta.

Record of Voting:

CARRIED

12.3

Status Update - CBD Footpaths Audit and Pavement Replacement Program (Peer Review)

(Coordinator Infrastructure Asset Plan)

4769

RESOLVED: Councillor Green and Councillor Garrard

That Council note the status update report on the progress of the CBD Footpath Audit peer review work.

Record of Voting:

CARRIED

Question Taken on Notice (Deputy Lord Mayor, Councillor Prociv) regarding Item 12.3 Status Update – CBD Footpaths Audit and Pavement Replacement Program (Peer Review);

· How do we stop Sydney Water and other services from digging up the newly laid footpaths or paving?

Question Taken on Notice (Councillor Pandey) regarding Item 12.3 Status Update – CBD Footpaths Audit and Pavement Replacement Program (Peer Review);

· There was a previous resolution of Council for the City of Parramatta to be a member of the NSW Streets Opening Coordination Council (SOCC) iWORCS System, where councils put their Capital Delivery Program etc and on that program and organisations like Sydney Water put in theirs. In the last term of Council, I also had a Notice of Motion asking if Council can advocate to organisations like Telstra to participate in the program. Has this happened? If not, can we revisit that and see if Council is a member of the NSW Streets Opening Coordination Council (SOCC) iWORCS System Program?

13. Reports to Council - For Council Decision

13.1

Casual Vacancy in Civil Office – Resignation of Councillor Daniele Siviero (Application to Minister for Local Government to dispense with By-Election)

(Group Manager Office of the Lord Mayor and CEO)

Item dealt with earlier in the Meeting as detailed in these Minutes.

13.2

Preparation of Concept Plan - Proposed Closure of Eleanor Street, Rosehill to Create Open Space

(Group Manager Parks & Open Space)

4770

Note: Deputy Lord Mayor, Councillor Prociv disclosed a Non-Pecuniary, Non-Significant interest in this Item.

RESOLVED: Councillor Prociv and Councillor MacLean

(a) That Council approve the preparation of a concept plan to transform the portion of Eleanor Street, Rosehill (located between Penelope Lucas Lane and James Ruse Drive) into a public open space area.

(b) That the concept plan be prepared in consultation with Rosehill ward Councillors and be used to consult the community about the proposal.

(c) That $25,000 be allocated from the current 2023/2024 Rosehill Ward Initiative budget to fund the preparation of the concept plan and community consultation.

(d) That the outcome of the community consultation be reported to Council.

Record of Voting:

For the Motion: Lord Mayor, Councillor Esber, Deputy Lord Mayor, Councillor Prociv and Councillors Bradley, Darley, Humphries, MacLean, Noack and Pandey.

Against the Motion: Councillors Garrard, Green Valjak (abstained) and Wang.

On Being Put to the meeting voting on the item was eight (8) votes FOR and four (4) votes AGAINST. The Motion was CARRIED.

13.3

Adoption of Late-Night Trading DCP Amendments to Parramatta DCP 2023

(Land Use Planning Manager)

Item dealt with earlier in the Meeting as detailed in these Minutes.

13.4

Adoption of Planning Proposal for 45 Macquarie Street, Parramatta (Philip Ruddock Heritage Centre)

(Student Project Officer)

4771

RESOLVED: Councillor Garrard and Councillor MacLean

(a) That Council receive and note the submissions made during the exhibition period.

(b) That Council approve the finalisation of the Planning Proposal, provided at Attachment 1, for land at 45 Macquarie Street, Parramatta, that seeks to make the curtilage of the archaeological site identified on Schedule 5 of the Parramatta Local Environmental Plan (PLEP) 2023 (SP94346, SP94348 & SP94349) consistent with the State Heritage Register (SHR) listing of the item.

(c) That Council delegate authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan finalisation process relating to the Planning Proposal.

Record of Voting:

CARRIED

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv and Councillors Bradley, Darley Garrard, Green, Humphries, Maclean, Noack, Pandey, Valjak and Wang. (Unanimous)

13.5

Gateway Request: Planning Proposal and Draft Site-Specific Development Control Plan for Land at 53-61 Rawson Street, Epping

(Project Officer Land Use)

Item dealt with earlier in the Meeting as detailed in these Minutes.

13.6

Customer Experience Transformation Plan for City of Parramatta

(Group Manager Communications & Customer Engagement)

4772

RESOLVED: Councillor Darley and Councillor Pandey

(a) That Council endorse the introduction of a Customer Experience Transformation Plan to improve the customer experience for residents and businesses across the local government area (LGA).

(b) That Council note that a Customer Relationship Management (CRM) system will be introduced in the 2024/25 financial year, allowing Council to better track customer interactions, build greater understanding of customer experience and streamline customer journeys.

(c) That Council note the need for investment in a new City of Parramatta website as a critical step in improving customer experience.

(d) That Council endorse the allocation of $250,000 from the draft 2024/25 budget (general revenue savings obtained from Emergency Services Levy (ESL)) to support the first stage implementation of the Customer Experience Transformation Plan, noting that this will not impact the $6 million operating surplus proposed for 2024/25.

(e) That the CEO provide a further report to Council on the proposed options for funding the implementation of the unfunded components of the Customer Experience Transformation Plan in the 2024/25 financial year.

Record of Voting:

CARRIED

13.7

Adoption of Delivery Program, Operational Plan and Budget (DPOP) 2024/25 and Resourcing Strategy

(Corporate Strategy Manager; Chief Financial Officer)

4773

MOTION: Councillor MacLean and Councillor Valjak

(a) That Council adopt the updated four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2024/25) (DPOP), inclusive of the Annual Budget 2024/25 and the Schedule of Fees and Charges 2024/25 (to commence from 1 July 2024).

(b) That Council adopt expenditure totalling $534.7 million in the Budget 2024/25 (which incorporates the operating and capital budgets) and the funds to cover such expenditure be voted.

i. Adopt the Long-Term Financial Plan 2025-34;

ii. Adopt the Asset Management Strategy 2025-34 including Asset Management Plans for Buildings, Parks and Open Spaces, Stormwater and Road Infrastructure; and

iii. Endorse the Workforce Management Strategy 2024-28.

(d) That Council note the submissions received via the public exhibition process, as outlined in the Engagement Evaluation Report (Attachment 12), have been taken into consideration in the finalisation of all plans.

(e) That, in accordance with s496, s496A, s534 and s535 of the Local Government Act 1993, Council makes rates and charges for every parcel of rateable land within the City of Parramatta Local Government Area for the year commencing 1 July 2024 as detailed in the Rates and Charges section of the 2024/25 Operational Plan (Attachment 2).

(f) That the Chief Executive Officer be delegated authority to make changes of a minor, administrative and/or non-policy nature to the adopted/endorsed documents in the process of finalising them for publication.

(g) That the CEO prepare a 10-year financial strategy, to accompany the draft Waste Strategy in 2025, that maintains the long term financial sustainability of Council’s Domestic Waste Reserve and ensures that a suitable balance is achieved between annual waste charges for landowners and the provision of new infrastructure for the future.

AMENDMENT: Councillor Bradley and Councillor Darley

(b) That Council adopt expenditure totalling $534.7 million in the Budget 2024/25 (which incorporates the operating and capital budgets) and the funds to cover such expenditure be voted.

i. Adopt the Long-Term Financial Plan 2025-34;

ii. Adopt the Asset Management Strategy 2025-34 including Asset Management Plans for Buildings, Parks and Open Spaces, Stormwater and Road Infrastructure; and

iii. Endorse the Workforce Management Strategy 2024-28.

(h) That the bush regeneration program for FY25 be the same in total as the FY24 with any required adjustments to be made.

Record of Voting:

For the Amendment: Councillor Bradley

Against the Amendment: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv and Councillors Darley (Abstained), Garrard, Green, Humphries, MacLean (Abstained) Noack, Pandey (Abstained), Valjak and Wang.

On being PUT to the meeting voting on the Amendment was one (1) vote FOR and eleven (11) votes AGAINST. The Amendment was LOST.

AMENDMENT: Councillor Garrard and Councillor Green

(b) That Council adopt expenditure totalling $534.7 million in the Budget 2024/25 (which incorporates the operating and capital budgets) and the funds to cover such expenditure be voted, with the exception of the 5.1% IPART endorsed rate increase.

i. Adopt the Long-Term Financial Plan 2025-34;

ii. Adopt the Asset Management Strategy 2025-34 including Asset Management Plans for Buildings, Parks and Open Spaces, Stormwater and Road Infrastructure; and

iii. Endorse the Workforce Management Strategy 2024-28.

Record of Voting:

For the Amendment: Councillors Garrard, Green and Wang.

Against the Amendment: Lord Mayor, Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley, Humphries, Maclean, Noack, Pandey and Valjak.

On being PUT to the meeting Voting on the Amendment was three (3) votes FOR and nine (9) votes AGAINST. The Amendment was LOST.

RESOLVED: Councillor MacLean and Councillor Valjak

(b) That Council adopt expenditure totalling $534.7 million in the Budget 2024/25 (which incorporates the operating and capital budgets) and the funds to cover such expenditure be voted.

i. Adopt the Long-Term Financial Plan 2025-34;

ii. Adopt the Asset Management Strategy 2025-34 including Asset Management Plans for Buildings, Parks and Open Spaces, Stormwater and Road Infrastructure; and

iii. Endorse the Workforce Management Strategy 2024-28.

Record of Voting:

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Humphries, MacLean, Noack, Pandey and Valjak

Against the Motion: Councillors Darley, Garrard, Green and Wang.

On being PUT to the meeting Voting on the Motion was eight (8) votes FOR and four (4) votes AGAINST. The Motion was CARRIED.

ADJOURNMENT OF MEETING

At 8.08pm, The Lord Mayor, Councillor Esber adjourned the meeting and the following Councillors were present:

Lord Mayor, Councillor Esber, Deputy Lord Mayor, Councillor Prociv and Councillors Bradley, Darley, Garrard, Green, Humphries, MacLean, Noack, Pandey, Valjak and Wang.

RECONVENED MEETING

At 8.21pm, the Lord Mayor, Councillor Esber reconvened the meeting and the following Councillors were present:

Lord Mayor, Councillor Esber, Councillors Noack, Garrard, Green, Humphries, Noack, Valjak and Wang. A quorum was present.

13.8

LATE REPORT: Appointment of the Chair, Alternate Chairs and Independent Expert Members for the Parramatta Local Planning Panel

(Strategic Business Manager)

4774

RESOLVED: Councillor Noack and Councillor Wang

(a) That Council note the advice from the Minister for Planning and Public Places approving Mr Richard Pearson as Chair and Ms Elizabeth Kinkade PSM and Mr Stuart McDonald as alternate chairs for appointment to the City of Parramatta Local Planning Panel.

(b) That Council appoint Mr Richard Pearson as Chair and Ms Elizabeth Kinkade PSM and Mr Stuart McDonald as alternate chairs for the City of Parramatta Local Planning Panel

(c) That Council appoint those independent experts as contained in Attachment 1 to the City of Parramatta Local Planning Panel.

(d) That Council acknowledge and thank the outgoing panel Chair and Alternate Chairs Mr Stephen O’Connor, Mrs Mary-Lynne Taylor and Julie Walsh for their contribution.

Record of Voting:

CARRIED

Note: Deputy Lord Mayor Councillor Prociv and Councillors Bradley, MacLean and Pandey returned to the meeting at 8.21pm.

Note: Councillor Darley returned to the meeting at 8.22pm.

14. Notices of Motion

14.1

Emergency Accommodation and Womens' Shelters in Parramatta

(Councillor Paul Noack)

4775

RESOLVED: Councillor Noack and Councillor Valjak

(a) That the CEO prepare a report on current and proposed emergency accommodation provision in the Parramatta LGA that serves women and children fleeing domestic and family violence, reported in such a way as to not compromise the safety of service locations.

(b) That, if relevant, other types of emergency accommodation needs be highlighted, for example, emergency accommodation for young people.

(c) That the report canvass options for Council to assist in the provision of additional accommodation, including, but not limited to:

i. Assistance with land use planning procedures and approvals;

ii. Potential to utilise Council or other properties; and

iii. Provision of funding towards operating costs or the full or partial provision of a service by Council.

(d) That the report be presented for Council’s consideration before end November 2024.

Record of Voting:

CARRIED

Question Taken on Notice (Councillor Valjak) regarding Item 14.1 - Emergency Accommodation and Womens' Shelters in Parramatta;

· Is the link to ‘Home Service’ that is listed on Council’s website available 24 hours 7 days a week?

· Can we explore a 24 hour service as part of this resolution?

15. Questions with Notice

15.1

Questions Taken on Notice at 11 June 2024 Council Meeting

(Council Secretariat & Policy Officer)

Item dealt with earlier in the Meeting as detailed in these Minutes.

PROCEDURAL MOTION

Move to closed session

RESOLVED: Councillor Noack and Councillor MacLean

That at this time of the meeting, being 8.32pm, the Lord Mayor, Councillor Esber advised that the meeting would move into Closed Confidential Session to allow consideration of matters in Closed Session in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the Closed Session will be withheld. This action is taken to discuss:Project D

Item 16.3 LATE REPORT: ITT 22/2022 Bus Shelter Advertising, Cleaning and Maintenance Services - Reject and Negotiation Outcome. (Contract Manager)

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

Record of Voting:

CARRIED

Note: Council moved into closed session at 8.32pm.

16. closed session

16.1

Sydney Metro West Interface Agreement - Proposed Amendment

(Group Manager Infrastructure Planning & Design)

Item dealt with earlier in the Meeting as detailed in these Minutes.

16.2

Tender 1/2024 Woodhouse Lane and Wentworth Street (South), Parramatta - Streetscape Upgrade

(Group Manager Capital Projects)

Item dealt with earlier in the Meeting as detailed in these Minutes.

16.3

LATE REPORT: ITT 22/2022 Bus Shelter Advertising, Cleaning and Maintenance Services - Reject and Negotiation Outcome

(Contract Manager)

RECOMMENDATION: Councillor Noack and Councillor Pandey

(a) That Council approve the appointment of oOh!media for the Bus Shelters Advertising, Cleaning and Maintenance Services contract for a 10-year term, with an option for an additional 5-year extension subject to satisfactory performance based on the commercial terms and conditions of the contract.

(b) That Council acknowledge its commitment to oOh!media to review the existing Local Environmental Plan (LEP) provisions in regard to Free Standing Units (FSU) for advertising, as a permissible use within the local government area;

(c) That Council delegate authority to the Chief Executive Officer to commence the review of the existing LEP in relation to FSUs;

(d) That Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents for the contract.

Record of Voting:

CARRIED

PROCEDURAL MOTION

RETURN TO OPEN SESSION

RESOLVED: Lord Mayor, Councillor Esber and Councillor Garrard

That Council move into open session.

Record of Voting:

CARRIED

Note: Council returned to Open Session at 8.50pm.

PROCEDURAL MOTION

CONSIDERATION OF RECOMMENDATIONS FROM CLOSED SESSION

RESOLVED: Councillor Noack and Councillor MacLean

That the recommendations in relation to the following items be received and noted as resolutions of Council without any alteration and amendment thereto:

· Item 16.3 - LATE REPORT: ITT 22/2022 Bus Shelter Advertising, Cleaning and Maintenance Services - Reject and Negotiation Outcome

Record of Voting:

CARRIED

16.3

LATE REPORT: ITT 22/2022 Bus Shelter Advertising, Cleaning and Maintenance Services - Reject and Negotiation Outcome

(Contract Manager)

4776

RESOLVED: Councillor Noack and Councillor MacLean

(c) That Council delegate authority to the Chief Executive Officer to commence the review of the existing LEP in relation to FSUs;

(d) That Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents for the contract.

Record of Voting:

CARRIED

17. CONCLUSION OF MEETING

The meeting concluded at 8.52pm.

This page and the preceding 24 pages are the Minutes of the Ordinary Council Meeting held on Monday, 24 June 2024 and confirmed on Monday, 8 July 2024.

Chairperson