Minutes of Council - Monday, 22 April 2024

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Minutes

Ordinary Council Meeting

Monday, 22 April 2024

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

PRESENT - COUNCILLORS

The Lord Mayor, Councillor Pierre Esber and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Ange Humphries (online), Cameron MacLean, Paul Noack, Sameer Pandey, Deputy Lord Mayor, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

PRESENT – STAFF

Chief Executive Officer - Gail Connolly, Executive Director City Engagement and Experience - Angela Jones-Blayney, Executive Director Finance and Information - John Angilley, Director City Planning and Design - Jennifer Concato, Executive Director Community and Culture - Jonathan Greig, Executive Director City Assets & Operations - George Bounassif, Acting Chief People, Culture and Performance Officer - Sarah McAskill, Chief Information Officer and Acting Chief Governance and Risk Officer - John Crawford, Chief Financial Officer - Amit Sharma, Group Manager Major Projects and Precincts - David Birds, Group Manager City Strategic Planning - Robert Cologna, Group Manager Infrastructure Planning and Design - Anthony Newland, ICT Service and Delivery Manager - Ian Vong, Council Secretariat and Policy Officer - Marina Cavar, Executive Assistant to CEO - Valance Horne, Project Team Lead – Sarah Bolger, Media Officer - Ash Gautam, Business Manager – Michelle Samuel, ICT Service and Delivery Manager - Ian Vong and ICT Service Desk Officer - Benn Stocker.

1. OPENING MEETING

The Lord Mayor, Councillor Esber, opened the meeting at 6.31PM.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

RESOLVED: Councillor Noack

That Councillor Humphries be permitted to attend this meeting by audio-visual link.

Record of Voting:

For the Motion: Unanimous

6. CONFIRMATION OF MINUTES

Minutes of the Council Meeting held on 8 April 2024

4660

RESOLVED Councillor Noack and Councillor MacLean

That the minutes be taken as read and be accepted as a true record of the Meeting.

Record of Voting:

For the Motion: Unanimous

7. DISCLOSURES OF INTEREST

Councillor Valjak disclosed a Non-Pecuniary and Less than Significant interest in relation to Item 8.2 International Nurses Day for the reason that her daughter is a registered nurse at Westmead Hospital. Councillor Valjak took part in the consideration and voting of this item.

Councillor Pandey disclosed a Non-Pecuniary but Significant interest in relation to Item 13.4 Public Exhibition of Amendment to Planning Agreement: 264-268 Pennant Hills Road, Carlingford (AKA 1 Martins Lane, Carlingford) for the reason that this went before a panel that he was a part of. Councillor Pandey did not take part in the consideration and voting of this item.

The Lord Mayor, Councillor Esber disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 'No-Grounds' Evictions and Emergency Bookings for Clean Up Service for Renters for the reason that he is a property owner and does not wish to put his position at conflict. Councillor Esber did not take part in the consideration and voting of this item.

Councillor Garrard disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 'No-Grounds' Evictions and Emergency Bookings for Clean Up Service for Renters for the reason that she owns two properties. Councillor Garrard did not take part in the consideration and voting of this item.

Councillor Humphries disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 'No-Grounds' Evictions and Emergency Bookings for Clean Up Service for Renters for the reason that she is a landlord in the LGA. Councillor Humphries did not take part in the consideration and voting of this item.

Councillor Noack disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 ‘No-Grounds’ Evictions and Emergency Bookings for Clean Up Service for Renters) for the reason that he is a landlord in the LGA. Councillor Noack did not take part in the consideration and voting of this item.

Councillor Pandey disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 'No-Grounds' Evictions and Emergency Bookings for Clean Up Service for Renters for the reason that he owns a rental property. Councillor Pandey did not take part in the consideration and voting of this item.

Councillor Siviero disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 'No-Grounds' Evictions and Emergency Bookings for Clean Up Service for Renters for the reason that he is a landlord. Councillor Siviero did not take part in the consideration and voting of this item.

Councillor Valjak disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 'No-Grounds' Evictions and Emergency Bookings for Clean Up Service for Renters for the reason that she is a landlord of a property. Councillor Valjak did not take part in the consideration and voting of this item.

Councillor Wang disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 'No-Grounds' Evictions and Emergency Bookings for Clean Up Service for Renters for the reason that she is a renter in the LGA. Councillor Wang did not take part in the consideration and voting of this item.

Councillor Wearne disclosed a Non-Pecuniary but Significant interest in relation to Item 14.3 ‘No-Grounds’ Evictions and Emergency Bookings for Clean Up Service for Renters for the reason that she is a property owner and a landlord in the LGA. Councillor Wearne did not take part in the consideration and voting of this item.

PROCEDURAL MOTION

DEALING WITH ITEMS BY EXCEPTION

RESOLVED: Councillor MacLean and Councillor Noack

That in accordance with Section 13 of Council’s Code of Meeting Practice, the Order of Business be amended to deal with the following items by exception:

· 12.1 Investment Report for March 2024

· 12.2 Status Report - Update on Execution of Funding Deeds (Western Sydney Infrastructure Grants and Accelerated Infrastructure Funding Programs)

· 15.1 Council's Kerbside Clean Up Service

· 15.2 Provision of Bus Shelters in City of Parramatta

· 15.3 Additional Questions taken on Notice at the 25 March 2024 Council Meeting

· 15.4 Questions Taken on Notice at the 8 April 2024 Council Meeting

· 16.1 ITT 22/2023 Tender: Maintenance of Stormwater Assets

· 16.2 ITT 29/2023 Tender: Consultancy Services for Western River Precinct Connections Designs

Record of Voting:

For the Motion: Unanimous

12.1

Investment Report for March 2024

Report of Tax and Treasury Accountant

4661

RESOLVED: Councillor MacLean and Councillor Noack

That Council receive and note the Investment Report for March 2024.

Record of Voting:

For the Motion: Unanimous

12.2

Status Report - Update on Execution of Funding Deeds (Western Sydney Infrastructure Grants and Accelerated Infrastructure Funding Programs)

Report of PMO Manager

4662

RESOLVED: Councillor MacLean and Councillor Noack

That Council receive and note the report.

Record of Voting:

For the Motion: Unanimous

15.1

Council's Kerbside Clean Up Service

Councillor Kellie Darley

4663

QUESTION WITH NOTICE:

1. How many Council clean ups have been booked each year for the last 5 years?

Executive Director, City Assets & Operations Response:

2019	2020	2021	2022	2023
34,179	49,665	51,155	40,971	49,686

2. What is the total weight of material being collected through pre-booked Council clean ups annually for the last 5 years?

Executive Director, City Assets & Operations Response:

2019	2020	2021	2022	2023
6,559T	7,324T	8,538T	9,090T	8,214T

3. What percentage of eligible households made use of the pre-booked Council clean ups in 2023? And what is the average number of council clean ups booked annually per eligible household?

Executive Director, City Assets & Operations Response:

The pre-booked clean up service was utilised by 53% of eligible households, (excludes unit complexes with scheduled clean ups).

The average is 2 per eligible household.

4. What is the average wait time to book in a Council clean up, and how does this change throughout the year?

Executive Director, City Assets & Operations Response:

The average time to book a clean up in 2023 was 15 days. The lowest wait time is approximately 10 days, with highest wait times experienced during the Christmas and New Year holiday period where the wait time can increase to 21 days due to high levels of demand and contractor availability.

5. How many cases of illegal dumping were there outside homes on road reserves where a council clean up wasn’t booked each year for the last few years?

Executive Director, City Assets & Operations Response:

The information requested is recorded on two different corporate systems and would require manual overlay to compare and provide the information requested. Given the volume of information that needs to be processed (approximately. 41,000 records in one data set), the diversion of staff resources to prepare this information would require a motion/resolution of Council or external resourcing.

15.2

Provision of Bus Shelters in City of Parramatta

Councillor Kellie Darley

4664

Question with Notice:

Sweltering Cities recently released a report into the uneven distribution of bus shelters across Sydney and the important role they play in keeping people safe from extreme weather and supporting more people to use public transport - https://swelteringcities.org/2024/03/13/sydneys-busted-bus-stops-report/. Unfortunately, Parramatta LGA wasn’t profiled in the report so our community isn’t able to better understand the provision of bus shelters in the City of Parramatta from the report.

1. How many bus stops in the Parramatta LGA have a bus shelter and what proportion is this of the total?

Executive Director, City Assets & Operations Response:

There are 282 bus stops with shelters, representing approximately 24% in total.

2. How many new bus shelters has Council installed annually over the last few years?

Executive Director, City Assets & Operations Response:

There have been no new shelters installed in the previous 3 years.

3. What is the program of works for new bus shelters over the coming few years?

Executive Director, City Assets & Operations Response:

Due to the current bus shelter contract negotiations, this information is commercial in confidence.

4. What is the average cost of a bus shelter?

Executive Director, City Assets & Operations Response:

Due to the current bus shelter contract negotiations, this information is commercial in confidence.

5. What have been the outcomes of Council resolution 4404 regarding Bus Shelters Advertising, Cleaning and Maintenance Services?

Executive Director, City Assets & Operations Response:

Council is currently negotiating with potential suppliers.

15.3

Additional Questions taken on Notice at the 25 March 2024 Council Meeting

Council Secretariat & Policy Officer

4665

QUESTION TAKEN ON NOTICE

Councillor Darley asked the following questions on Item 12.1 Minutes of Audit Risk and Improvement Committee Meeting held on 23 November 202

1. Can the Agenda and Minutes of the ARIC meetings be published on the website?

Executive Director Finance and Information response:

ARIC minutes are already published on Council’s website by way of its inclusion in a Council meeting business paper. ARIC meetings are not public meetings, and therefore the publication of the agenda on Council’s website is not appropriate.

2. Can we have a Workshop on the key findings of Internal Audits and the recommendations, it’s similar to Internal Service Ombudsman report we get?

Executive Director Finance and Information response:

The role of a Councillor Representatives on the ARIC is to advise the governing body (as necessary) of the work of the ARIC and any issues arising from its operations, including key findings of internal audits.

Staff can arrange a Councillor Workshop to provide an opportunity for the Councillor representatives from ARIC, or the Chairperson of ARIC, to present the key findings of the internal audits.

Staff will also investigate the preparation of an summary report on internal audit findings similar to the IOSS report.

________________________________________________________

Councillor Bradley asked the following questions on Item 12.1 Minutes of Audit Risk and Improvement Committee Meeting held on 23 November 2023

Can we have an alternate Councillor fill in when the main Councillor is unavailable?

Executive Director Finance and Information response:

Neither the current ARIC charter, nor the Office of Local Government Guidelines for Risk Management and Internal Audit for Local Government in NSW allow for alternate representatives.

15.4

Questions Taken on Notice at the 8 April 2024 Council Meeting

Report of Council Secretariat & Policy Officer

4666

questions taken on notice:

Councillor Garrard asked a question in relation to Item 8.1 Youth Week 2024.

Most of the programs listed seem to be targeted towards youth aged 17 and below. Which programs are for older (aged 17-24) youth?

Executive Director Community and Culture response:

Of the activities listed in the Youth Week Program, three were specifically targeted to young people aged 17-24 years of age:

1. Festival of Empowered Minds, Parramatta Town Hall

2. Living Stories, Epping Library

3. PAC Session 2, Parramatta Aquatic Centre

Only two events held in the Youth Week program were targeted specifically for young people under the age of 17, namely the sessions at Parramatta Aquatic Centre and Worn Stories at Parramatta Library.

All other activities welcomed the full age span of young people from 17-24.

Councillor Pandey asked a question in relation to Item 8.1 Youth Week 2024.

Will the any of the events for this year be focused on the Emerging Civic Leadership program?

Executive Director Community and Culture response:

None of the Youth Week program activities were specifically focused on civic education programs, as these types of programs typically are run over a longer time period then 7 days.

However, the process of planning Youth Week was carried out in such a way as to build the capacity of young people to participate in civic decision making. For example, all applications in the Youth Week Grants program were assessed by a group of young people. Panel members were taught about the responsibilities and obligations involved in local government grant application processes such as principles, application of criteria and conflicts of interest. Panel members had a genuine input into the funding recommendations and Council staff observed a great level of engagement and diligence from all panelists.

_________________________________________________________

Deputy Lord Mayor Dr Councillor Prociv asked a question in relation to Item 12.1 Referral of Inspection Reports by Fire and Rescue NSW.

Why have Fire Safety orders been served in Wentworth Point and not in Northmead?

Executive Director City Assets and Operations Response:

Fire Rescue NSW (FRNSW) issue orders that specifically address firefighting needs (as opposed to fire prevention and control measures). As only the Wentworth Point property had issues with its firefighting measures only that property received an order from FRNSW. However, it should be noted that Council has served fire Orders on all three properties in the report as outlined in point (c) of the report, due to general fire safety measures lacking in the buildings.

_________________________________________________________

Councillor Garrard asked three questions in relation to Confidential Item 16.1 Lake Parramatta Reserve Swimming Area (Area A) Lackey Street, North Parramatta.

Executive Director Community and Culture response:

A staff response has been provided in a Confidential Attachment to this report.

___________________________________________________________________

16.1

ITT 22/2023 Tender: Maintenance of Stormwater Assets

Report of Group Manager Environment and Sustainability

4667

ReSOLVED: Councillor MacLean and Councillor Noack

(a) That the contractors listed below form a Preferred Supplier Panel in accordance with the services identified for an initial period of three (3) years with an option to extend for a further two, one year periods (1+1) subject to satisfactory performance as per the Schedule of Rates provided in their submission:

Part A – Maintenance of Pollution Control Assets

Urban Asset Solutions Pty Ltd ABN: 73 627 254 830

Part B – Manual Pickup of Waterways Litter

Urban Asset Solutions Pty Ltd ABN: 73 627 254 830

Part C – Removal of debris, sediment or vegetation

Urban Asset Solutions Pty Ltd ABN: 73 627 254 830

Part D1 – Maintenance of Water Sensitive Urban Design assets Urban Asset Solutions Pty Ltd ABN: 73 627 254 830

Part D2 – Maintenance of Water Sensitive Urban Design assets Optimal Stormwater Pty Ltd (ABN: 53 139 725 894)

Part E – Education and Jetting Services

1. Urban Asset Solutions Pty Ltd ABN: 73 627 254 830

2. Pipe Management Australia Pty Ltd ABN 14 145 894 695

3. Total Drain Cleaning Services Pty Ltd T/A TDG Environmental (TDG) ABN: 17 130 467 346

Part F – CCTV inspections of stormwater drainage infrastructure

1. Urban Asset Solutions Pty Ltd ABN: 73 627 254 830

2. Total Drain Cleaning Services Pty Ltd T/A TDG Environmental (TDG) ABN: 17 130 467 346

3. Pipe Management Australia Pty Ltd ABN 14 145 894 695

Part G1 & G2 – Pipe /Culvert Repair (Grinding & Patching)

1.Total Drain Cleaning Services Pty Ltd T/A TDG Environmental (TDG) ABN: 17 130 467 346

2. Pipeline Watertech Pty Ltd ABN: 65 606 549 571

Part G4 – Pipe /Culvert Repair & Rehabilitation (Trenchless Relining)

1. Pipeline Watertech Pty Ltd ABN: 65 606 549 571

2. Pipe Management Australia Pty Ltd ABN 14 145 894 695

Part H – Solid Waste Management (Sediment & debris)

Urban Asset Solutions Pty Ltd ABN: 73 627 254 830

Part I – Auditing Services

Urban Asset Solutions Pty Ltd ABN: 73 627 254 830

Part J – Minor Civil Works

1. Pipeline Watertech Pty Ltd ABN: 65 606 549 571

2. Pipe Management Australia Pty Ltd ABN 14 145 894 695

Part K – Utility Service Locating

1. Pipe Management Australia Pty Ltd ABN 14 145 894 695

2. Infrastructure Renewal Services PtyLtd ABN: 24 150 847 804

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

Record of Voting:

For the Motion: Unanimous

16.2

ITT 29/2023 Tender: Consultancy Services for Western River Precinct Connections Designs

Report of Team Leader Infrastructure Designs

4668

ReSOLVED: Councillor MacLean and Councillor Noack

(a) That Council appoint Bonacci Solutions Pty Ltd (ABN: 18 664 602 822) as the principal contractor for ITT29/2023 Western River Precinct Connections Design Services, for the contract sum of $2,716,000 (excl GST).

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

Record of Voting:

For the Motion: Unanimous

8. Minutes of the Lord Mayor

8.1

Condolence: Bondi Junction Westfield Tragedy

The Lord Mayor Councillor Pierre Esber

4669

ReSOLVED: The Lord Mayor, Councillor Esber and Councillor Pandey

(a) That Council acknowledge the terrible tragedy that occurred at Bondi Junction Westfield on 13 April 2024.

(b) That Council express its deepest condolences to the victims, their families and friends, and the wider Bondi and Waverley communities in their shared grief.

(c) That Council recognise the community members and first responders who showed great bravery in the face of danger, as well as those who continue to support investigation, victims’ services and recovery efforts.

(d) That Council note the Lord Mayor’s letter of condolence sent to the Mayor of Waverley Council, Cr Paula Masselos on 15 April 2024, extending Council’s sympathies to the communities of Bondi and Waverley.

(e) That Council also note that the Lord Mayor led a delegation of Western Sydney Mayors to lay wreaths at the Oxford Street Mall on 17 April 2024 in commemoration of the victims and their families and in honour of the brave actions of bystanders and first responders.

(f) Further, that Council make a donation of $5,000 in aid of the victims and their families and $5,000 to The Junction Neighbourhood Centre, a local community centre providing support services in Bondi.

(g) Finally, that Council observes one minute’s silence to pay respects to the victims of this terrible tragedy.

(h) That Council send Bishop Mar Mari Emmanuel of the Assyrian Christ the Good Shepherd Church, Wakeley our thoughts and prayers.

Record of Voting:

For the Motion: Unanimous

Councillor Garrard asked a question on Item 8.1 Condolence: Bondi Junction Westfield Tragedy which was taken on notice.

· Could Councillors please be provided with the balance of what is left in the Lord Mayor’s Budget?

Note: A minute silence was observed at the meeting.

8.2

International Nurses Day 2024

The Lord Mayor Councillor Pierre Esber

4670

ReSOLVED: The Lord Mayor, Councillor Esber and Councillor Wang

(a) That Council acknowledge International Nurses Day (IND), held annually on 12 May to recognise the important work of nurses in the community; and

(b) That the City of Parramatta donate $5,000 to the Westmead Hospital Foundation to support their IND celebrations.

Record of Voting:

For the Motion: Unanimous

Note: Councillor Valjak disclosed a Non-Pecuniary but Less than Significant interest in relation to Item 8.2 International Nurses Day for the reason that her daughter is a registered nurse at Westmead Hospital. Councillor Valjak took part in the consideration and voting of this item.

8.3

Anzac Day 2024

The Lord Mayor, Councillor Pierre Esber

4671

RESOLVED: The Lord Mayor, Councillor Esber and Councillor Wearne

(a) That Council recognise 2024 ANZAC Day commemorative events across the City of Parramatta.

(b) That Council notes the extensive program of events and activities commemorating ANZAC Day across the City of Parramatta, particularly those hosted by the Epping RSL sub-Branch, City of Parramatta RSL sub-Branch and Wentworth Point.

(c) That Council recognise serving Australian Defence Force men and women who work tirelessly to uphold peace and protect the freedoms we enjoy in Australia.

(d) That Council observe a one-minute silence to pay respect to the Australian and New Zealander men and women who served and made the ultimate sacrifice in wars, conflicts, and peacekeeping operations.

Record of Voting:

For the Motion: Unanimous

Note: A minute silence was observed at the meeting.

8.4

Congratulations to Parramatta and District Historical Society for the Hambledon Cottage Bicentennary Event

The Lord Mayor, Councillor Pierre Esber

4672

RESOLVED: The Lord Mayor, Councillor Esber and Deputy Lord Mayor, Councillor Prociv

(a) That Council note a ceremonial event was held on 13 April 2024 commemorating the bicentenary of Hambledon Cottage, hosted by Parramatta and District Historical Society, with support provided by City of Parramatta; and

(b) That Council congratulate the Parramatta and District Historical Society, and City of Parramatta staff who helped the Society to deliver a successful event.

Record of Voting:

For the Motion: Unanimous

Councillor Garrard asked a question regarding Item 8.4 Congratulations to Parramatta and District Historical Society for the Hambledon Cottage Bicentennary Event which was taken on notice.

· Can Council promote and advertise significant events in primary community language newspapers?

9. Public Forum

There was an absence of quorum and the public submission was not read as The Lord Mayor, Councillor Esber and Councillors Garrard, Humphries, Noack, Pandey, Siviero, Valjak, Wang and Wearne declared a Non-Pecuniary but Significant interest on this matter.

The Deputy Lord Mayor, Councillor Prociv and Councillors Bradley, Darley, Green and MacLean were present at the meeting.

Note: At 7.10 pm the following Councillors left the meeting:

The Lord Mayor, Councillor Esber and Councillors Garrard, Humphries (online), Noack, Pandey, Siviero, Valjak, Wang and Wearne.

Note: The Lord Mayor, Councillor Esber vacated the Chair at 7.11pm and the Deputy Lord Mayor, Councillor Prociv assumed the role of Chairperson.

Note: At 7.14pm the following Councillors returned to the meeting:

The Lord Mayor, Councillor Esber and Councillors Garrard, Humphries (online), Noack, Pandey, Siviero, Valjak, Wang and Wearne.

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

There were no rescission motion at this meeting.

12. Reports to Council - For Notation

12.1

Investment Report for March 2024

Report of Tax and Treasury Accountant

This Item was dealt with earlier in the meeting.

12.2

Status Report - Update on Execution of Funding Deeds (Western Sydney Infrastructure Grants and Accelerated Infrastructure Funding Programs)

Report of PMO Manager

This Item was dealt with earlier in the meeting.

13. Reports to Council - For Council Decision

13.1

DEFERRED REPORT FROM OCM 8 APRIL 2024: Public Exhibition of Draft Sportsground Allocation Policy 2024

Report of Policy Officer

4673

RESOLVED: Councillor Wearne and Councillor Garrard

(a) That the draft Sportsground Allocation Policy be placed on public exhibition for a period of 28 days.

(b) That Council authorise the Chief Executive Officer to make any necessary editorial and content changes to the draft Sportsground Allocation Policy for public exhibition to give effect to Council’s resolution and for it to be reviewed .

Record of Voting:

For the Motion: Unanimous

Councillor Darley asked a question regarding Item 13.1 DEFERRED REPORT FROM OCM 8 APRIL 2024: Public Exhibition of Draft Sportsground Allocation Policy 2024 and it was taken on notice.

· There has been two rounds of funding both at a State and Federal level in regards to improving female teams having access to sports fields and amenities, I’m wondering if we have applied for them? One was a Level the Playing Field in NSW for $31 Million and the other is Play our Way which is a Federal for $200 Million?

13.2

Public Exhibition of Draft Tomola (Melrose Park North) Development Control Plan and Planning Agreement

Report of Project Officer Land Use

4674

RESOLVED: Councillor Garrard and Councillor Noack

(a) That Council endorse the draft amendments to Parramatta Development Control Plan (DCP) 2023 that includes site-specific planning controls for the land at 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington (known as the Tomola site) and minor housekeeping amendments to controls for the Melrose Park precinct, provided at Attachment 1, for the purpose of public exhibition.

(b) That Council delegate authority to the Chief Executive Officer to commence the legal drafting of a Planning Agreement in accordance with the Letter of Offer as provided at Attachment 2 and in the terms outlined in this report on behalf of Council for the purpose of public exhibition.

(c) That the draft amendment to Parramatta DCP 2023 and draft Planning Agreement be placed on public exhibition concurrently with the associated Planning Proposal at Attachment 3, for a period of 28 days as required by the Gateway Determination at Attachment 4 and that a report be provided to Council on the outcomes of the public exhibition.

(d) That Council delegate authority to the Chief Executive Officer to correct any minor inconsistencies or anomalies of an administrative nature relating to the draft DCP and draft Planning Agreement documentation that may arise during the drafting and exhibition process.

Record of Voting:

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Garrard, Green, Humphries, MacLean, Noack, Pandey, Siviero, Valjak and Wang

Against the Motion: Councillors Bradley (abstain), Darley and Wearne

On being PUT to the meeting voting on this item was Eleven (11) votes FOR and Three (3) votes AGAINST. The Motion was CARRIED.

13.3

Public Exhibition of Draft Church Street North Development Control Plan (DCP)

Report of Senior Project Officer Land Use

MOTION Councillor MacLean and Councillor Pandey

(a) That Council approve the draft Development Control Plan (draft DCP) for Church Street North at Attachment 3 for the purposes of public exhibition.

(b) That the results of the public exhibition be reported to Council for its consideration to finalise the DCP controls to enable them to be in place as close as possible to 1 July 2024 when the new planning controls for the Church Street North Precinct come into force.

(c) Further, that Council delegates authority to the Chief Executive Officer to make any changes of a minor, administrative and/or non-policy nature to the draft DCP during this process

AMENDMENT: Councillor Siviero and Councillor Garrard

That this matter be deferred until the North East Planning Investigation Area is finalised.

Record of Voting:

For the Motion: Councillors Garrard, Green, Siviero and Wang

Against the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley, Humphries, MacLean, Noack, Pandey, Valjak and Wearne

On being PUT to the meeting voting on this Amendment was Four votes FOR and Ten (10) votes AGAINST. The Amendment was LOST.

PROCEDURAL MOTION:

Councillor Noack moved for the Motion to be Put

The Lord Mayor Put the Motion.

MOTION Councillor MacLean and Councillor Pandey

(a) That Council approve the draft Development Control Plan (draft DCP) for Church Street North at Attachment 3 for the purposes of public exhibition.

(c) Further, that Council delegates authority to the Chief Executive Officer to make any changes of a minor, administrative and/or non-policy nature to the draft DCP during this process

Record of Voting:

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley, Humphries, MacLean, Noack, Pandey, Valjak and Wearne

Against the Motion: Councillors Garrard, Green, Siviero and Wang

On being PUT to the meeting voting on this item was Ten (10) votes FOR and Four (4) votes AGAINST. The Motion was CARRIED

4675

RESOLVED Councillor MacLean and Councillor Pandey

(a) That Council approve the draft Development Control Plan (draft DCP) for Church Street North at Attachment 3 for the purposes of public exhibition.

(c) Further, that Council delegates authority to the Chief Executive Officer to make any changes of a minor, administrative and/or non-policy nature to the draft DCP during this process.

Record of Voting:

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley, Humphries, MacLean, Noack, Pandey, Valjak and Wearne

Against the Motion: Councillors Garrard, Green, Siviero and Wang

On being PUT to the meeting voting on this item was Ten (10) votes FOR and Four (4) votes AGAINST. The Motion was CARRIED

13.4

Public Exhibition of Amendment to Planning Agreement: 264-268 Pennant Hills Road, Carlingford (AKA 1 Martins Lane, Carlingford)

Report of Team Leader Infrastructure Planning

4676

RESOLVED: Councillor Garrard and Councillor Wang

(a) That Council endorse the Draft Deed of Variation to the Planning Agreement relating to land at 264-268 Pennant Hills Road Carlingford (now known as 1 Martins Lane, Carlingford) as provided at Attachment 1 for public exhibition purposes.

(b) That Council delegate authority to the CEO to make any necessary administrative changes of a non-policy nature to the Draft Deed of Variation, and to prepare the required Explanatory Note to accompany the draft Deed prior to public exhibition.

(c) That the draft Deed of Variation to the Planning Agreement and associated Explanatory Note be publicly exhibited for 28 days.

(d) That, the outcomes of the public exhibition be reported to Council.

Record of Voting:

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley, Garrard, Green, Humphries, MacLean, Noack, Siviero, Valjak, Wang and Wearne (Unanimous)

Against the Motion: Nil

Note: Councillor Pandey disclosed a Non-Pecuniary but Significant interest in relation to Item 13.4 Public Exhibition of Amendment to Planning Agreement: 264-268 Pennant Hills Road, Carlingford (AKA 1 Martins Lane, Carlingford) for the reason that this went before a panel that he was a part of. Councillor Pandey did not take part in the consideration and voting of this item and left the meeting at 7.52pm.

Note: Councillor Pandey returned to the meeting at 7.53pm.

13.5

Public Exhibition of Draft Affordable Rental Housing Policy 2024

Report of Project Team Leader

4677

RESOLVED: Councillor Garrard and Councillor Wearne

(a) That the draft Affordable Rental Housing Policy 2024 (Attachment 1) be placed on public exhibition for a period of 28 days.

(b) That Council delegate authority to the Chief Executive Officer to make any necessary administrative changes of a non-policy nature to the draft Affordable Rental Housing Policy for public exhibition to give effect to Council’s resolution.

(d) That Council commits to a need-based Affordable Rental Housing target of 12,600 dwellings across the LGA by 2041 (as an interim approach), until the mid-term review and inclusion of the confirmed target in the Affordable Housing Action Plan 2023-2025.

(e) That an Annual Report be reported to Council.

Record of Voting:

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley, Garrard, Green, Humphries, MacLean, Noack, Pandey, Siviero, Valjak, Wang and Wearne (Unanimous)

Against the Motion: Nil

13.6

Extension of Interim Term for Parramatta Local Planning Panel Members

Report of Executive Director City Planning and Design

4678

RESOLVED: Councillor xx and Councillor xx

(a) That Council approve an extension for one month (from 1 - 30 June 2024) to the appointment of the interim Parramatta Local Planning Panel (LPP) members in the roles of chair/alternate chair and independent experts, who are currently appointed to 31 May 2024:

a. Julie Walsh – Alternate Chair

b. Ian Armstrong – Independent Expert Member

c. Steve Driscoll – Independent Expert Member

d. Michael Evesson – Independent Expert Member

e. Simone Lotz – Independent Expert Member

f. Michael Mason – Independent Expert Member

g. Alison McCabe – Independent Expert Member

(b) That Council delegate authority to the CEO to further extend the interim arrangements of the current members beyond 30 June 2024 as required or permitted by Ministerial Direction.

(c) That should the Minister for Planning and Public Spaces approved recruitment pool not be provided to Council on or before 24 June 2024, Council authorises the CEO to appoint the new (three year) term chair, alternate chair and independent expert members of the Panel.

Record of Voting:

Against the Motion: Nil

13.7

Adoption of Parramatta City Centre Local Infrastructure Contributions Plan 2022 (Amendment No. 2)

Report of Senior Project Officer

4679

RESOLVED: Councillor Garrard and Councillor Wang

(a) That Council notes the submissions made during the public exhibition of the Parramatta City Centre Local Infrastructure Contributions Plan (Amendment No. 2) and the officer responses provided at Attachment 1.

(b) That Council adopts the Parramatta City Centre Local Infrastructure Contributions Plan (Amendment No. 2) provided at Attachment 2.

(c) That Council authorises the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during finalisation of Parramatta City Centre Local Infrastructure Contributions Plan (Amendment No 2).

(d) That a copy of the amended Plan be published on the NSW Planning Portal and Council’s website.

(e) That the submitters be notified of Council’s decision.

Record of Voting:

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Darley, Garrard, Green, Humphries, MacLean, Noack, Pandey, Siviero, Valjak, Wang and Wearne

Against the Motion: Councillor Bradley (Abstain)

On being PUT to the meeting voting on this item was Thirteen (13) votes FOR and One (1) vote AGAINST. The Motion was CARRIED

ADJOURNMENT OF MEETING

At 8.47pm, the Lord Mayor, Councillor Esber adjourned the meeting for 15 minutes.

At the time of the Adjournment, the following Councillors were present:

The Lord Mayor, Councillor Esber, The Deputy Lord Mayor, Councillor Prociv and Councillors Bradley, Darley, Garrard, Green, Humphries (online), MacLean, Noack, Pandey, Siviero, Valjak, Wang and Wearne.

RECONVENED MEETING

At 9.00pm, the Lord Mayor, Councillor Esber reconvened the meeting.

At the time of the reconvened meeting, the following Councillors were present:

Lord Mayor, Councillor Esber and Councillors MacLean, Pandey, Humphries(online), Noack, Bradley, Wearne, Garrard, Wang, Siviero, Green, Darley and Valjak.

The Deputy Lord Mayor, Councillor Prociv returned at 9.01pm.

13.8

Public Exhibition of Draft Delivery Program, Operational Plan and Budget (DPOP) 2024/25 (and Supporting Plans)

Report of Corporate Strategy Manager; Chief Financial Officer

MOTION: Councillor Noack and Councillor MacLean

(a) That Council endorse for the purposes of public exhibition, the following draft documents:

i. Delivery Program 2022-26 and Operational Plan 2024/25 including the draft Annual Budget 2024/25 and Schedule of Fees and Charges for 2024/25; and

ii. Draft updated Resourcing Strategy plans including the draft Long Term Financial Plan 2024-34; draft Workforce Management Strategy, draft Asset Management Strategy and associated Asset Management Plans.

iii. That the CEO investigate the scope and funding source for the activation of the River Foreshore (between Church St and the Ferry Wharf) with decorative lighting within the next 12 months and update Councillors at the next Budget Workshop.

(b) That the draft documents be placed on public exhibition for a period of not less than 28 days.

(c) That the Chief Executive Officer be delegated authority to make changes of a minor, administrative and/or non-policy nature to the draft documents during the public exhibition period.

(d) That the outcome of the public exhibition of the draft documents be reported to a June 2024 Council meeting for consideration during adoption of the final documents.

(e) That the CEO immediately commence the preparation of an updated Waste Strategy for the City of Parramatta including an investigation to explore the construction of a Recycling Facility in each Ward.

AMENDMENT: Councillor Garrard and Councillor Valjak

(a) That Council endorse for the purposes of public exhibition, the following draft documents:

i. Delivery Program 2022-26 and Operational Plan 2024/25 including the draft Annual Budget 2024/25 and Schedule of Fees and Charges for 2024/25; with the exception of the proposed increase to the Councillors fees of 3% which shall not be increased.

(b) That the draft documents be placed on public exhibition for a period of not less than 28 days.

(c) That the Chief Executive Officer be delegated authority to make changes of a minor, administrative and/or non-policy nature to the draft documents during the public exhibition period.

(d) That the outcome of the public exhibition of the draft documents be reported to a June 2024 Council meeting for consideration during adoption of the final documents.

Record of Voting:

For the Amendment: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne

Against the Amendment: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley, Humphries, MacLean, Noack and Pandey

On being PUT to the meeting Voting on the Amendment was six (6) votes FOR and eight (8) votes AGAINST. The Amendment was LOST

PROCEDURAL MOTION:

Councillor Noack moved for the Motion to be Put.

The Lord Mayor, Councillor Esber Put the Motion.

(a) That Council endorse for the purposes of public exhibition, the following draft documents:

i. Delivery Program 2022-26 and Operational Plan 2024/25 including the draft Annual Budget 2024/25 and Schedule of Fees and Charges for 2024/25; and

(b) That the draft documents be placed on public exhibition for a period of not less than 28 days.

(c) That the Chief Executive Officer be delegated authority to make changes of a minor, administrative and/or non-policy nature to the draft documents during the public exhibition period.

(d) That the outcome of the public exhibition of the draft documents be reported to a June 2024 Council meeting for consideration during adoption of the final documents.

Record of Voting

For the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Humphries, MacLean, Noack and Pandey

Against the Motion: Councillors Darley, Garrard, Green, Siviero, Valjak, Wang and Wearne

On being PUT to the meeting Voting on the Motion was seven (7) votes FOR and seven (7) votes AGAINST. The Lord Mayor used his casting vote. The Motion was CARRIED

4680

.RESOLVED: Councillor Noack and Councillor MacLean

(a) That Council endorse for the purposes of public exhibition, the following draft documents:

i. Delivery Program 2022-26 and Operational Plan 2024/25 including the draft Annual Budget 2024/25 and Schedule of Fees and Charges for 2024/25; and

(b) That the draft documents be placed on public exhibition for a period of not less than 28 days.

(c) That the Chief Executive Officer be delegated authority to make changes of a minor, administrative and/or non-policy nature to the draft documents during the public exhibition period.

(d) That the outcome of the public exhibition of the draft documents be reported to a June 2024 Council meeting for consideration during adoption of the final documents.

Record of Voting

For the Motion: The Lord Mayor, Councillor Esber, The Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Humphries, MacLean, Noack and Pandey

Against the Motion: Councillors Darley, Garrard, Green, Siviero, Valjak, Wang and Wearne

On being PUT to the meeting Voting on the Motion was seven (7) votes FOR and seven (7) votes AGAINST. The Lord Mayor used his casting vote. The Motion was CARRIED

14. Notices of Motion

14.1

Parking Issues in Newington and Lidcombe (Carter Street) - Event Parking and Demand for On-Street Parking in Residential Areas

Deputy Lord Mayor Clr Dr Patricia Prociv

Councillor Prociv withdrew her Motion

Note: Councillor Pandey left the meeting at 9.48pm and did not return.

14.2

Wentworth Point High School - Construction of Oval

Councillor Paul Noack

4681

RESOLVED: Councillor Noack and Councillor Siviero

(a) That Council supports the delivery of the Wentworth Point oval for the high school (in addition to the delivery of a 3.9ha Peninsula Park).

(b) That Council notes the confidential advice received from staff on 21 December 2023 on the status of the Wentworth Point, Peninsula Park Precinct Support Scheme Funding Agreement.

(c) That Council notes there are existing covenants registered on the site that require the construction of the Peninsula Park prior to the issue of the residential Occupation Certificate that would authorise the occupancy of more than 350 units on the Landcom mixed-use site. These covenants were registered in 2016.

(d) That Council notes and reaffirms its position in its previous resolutions of 28 March 2022, 10 July 2023 and 20 November 2023.

(e) That the Lord Mayor write to the State Member for Parramatta, Donna Davis MP and the Minister for Planning and Public Spaces, the Hon Paul Scully MP calling on urgent action by the NSW Government to deliver the oval and Peninsula Park.

Record of Voting:

For the Motion: Unanimous

14.3

'No Grounds' Evictions and Emergency Bookings for Clean Up Service for Renters

Councillor Kellie Darley

There was an absence of quorum and this Item was not debated as The Lord Mayor, Councillor Esber and Councillors Garrard, Humphries, Noack, Siviero, Valjak, Wang and Wearne declared a Non-Pecuniary but Significant interest on this matter and left the meeting.

Councillor Green did not declare a conflict on interest on this Item but left the meeting.

The Deputy Lord Mayor, Councillor Prociv and Councillors Bradley, Darley and MacLean were present at the meeting.

Note: At 9.56pm the following Councillors left the meeting:

The Lord Mayor, Councillor Esber and Councillors Garrard, Green, Humphries (online), Noack, Siviero, Valjak, Wang and Wearne.

Note: The Lord Mayor, Councillor Esber vacated the Chair at 9.56pm and The Deputy Lord Mayor Councillor Prociv assumed the role of Chairperson.

Note: At 9.58pm the following Councillors returned to the meeting:

The Lord Mayor, Councillor Esber and Councillors Garrard, Green, Humphries (online), Noack, Siviero, Valjak, Wang and Wearne.

15. Questions with Notice

15.1

Council’s Kerbside Clean Up Service

Councillor Kellie Darley

This Item was dealt with earlier in the meeting.

15.2

Provision of Bus Shelters in City of Parramatta

Councillor Kellie Darley

This Item was dealt with earlier in the meeting.

15.3

Additional Questions taken on Notice at 25 March 2024 Council Meeting

Council Secretariat and Policy Officer

This Item was dealt with earlier in the meeting.

15.4

Questions taken on Notice at 8 April 2024 Council Meeting

Council Secretariat and Policy Officer

This Item was dealt with earlier in the meeting.

16. CLOSED SESSION

16.1

ITT 22/2023 Tender: Maintenance of Stormwater Assets

Manager Sustainability and Waste

This Item was dealt with earlier in the meeting.

16.2

ITT 29/2023 Tender: Consultancy Services for Western River Precinct Connections Designs

Team Leader Infrastructure Desing

This Item was dealt with earlier in the meeting.

17. CONCLUSION OF MEETING

The meeting concluded at 9.58 pm.

This page and the preceding 28 pages are the Minutes of the Ordinary Council Meeting held on Monday, 22 April 2024 and confirmed on Monday, 13 May 2024.

Chairperson