NOTICE OF Council
MEETING
PUBLIC AGENDA
An Ordinary Meeting of City of Parramatta Council will
be held in PHIVE (COUNCIL CHAMBER) COUNCIL CHAMBER AT 5 PARRAMATTA
SQUARE, PARRAMATTA on Monday, 12 February 2024 at 6.30PM.
Gail Connolly PSM
CHIEF EXECUTIVE OFFICER
STATEMENT OF ETHICAL OBLIGATIONS:
In accordance
with clause 3.23 of the Model Code of Meeting Practice, Council is obligated to
remind Councillors of the oath or affirmation of office made under section 233A
of the Local Government Act 1993, and of their obligations under
Council’s Code of Conduct to disclose and appropriately manage conflicts
of interest – the ethical obligations of which are outlined below:
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Obligations
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Oath
[Affirmation] of Office by Councillors
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I
swear [solemnly and sincerely declare and affirm] that I will undertake the
duties of the office of Councillor in the best interests of the people of the
City of Parramatta Council and the City of Parramatta Council that I will
faithfully and impartially carry out the functions, powers, authorities and
discretions vested in me under the Local Government Act 1993 or any other Act
to the best of my ability and judgement.
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Code
of Conduct Conflict of Interests
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Pecuniary
Interests
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A
Councillor who has a pecuniary interest in any matter with which the
Council is concerned, and who is present at a meeting of the Council at which
the matter is being considered, must disclose the nature of the interest to
the meeting.
The
Councillor must not be present at, or in sight of, the meeting:
a) At any time during
which the matter is being considered or discussed, or
b) At any time during
which the Council is voting on any question in relation to the matter.
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Non-Pecuniary
Conflict of Interests
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A
Councillor who has a non-pecuniary conflict of interest in a matter,
must disclose the relevant private interest in relation to the matter fully
and on each occasion on which the non-pecuniary conflict of interest arises
in relation to the matter.
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Significant
Non-Pecuniary Conflict of Interests
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A
Councillor who has a significant non-pecuniary conflict of interest in
relation to a matter under consideration at a Council meeting, must manage
the conflict of interest as if they had a pecuniary interest in the matter.
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Non-Significant
Non-Pecuniary Interests
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A
Councillor who determines that they have a non-pecuniary conflict of interest
in a matter that is not significant and does not require further
action, when disclosing the interest must also explain why conflict of
interest is not significant and does not require further action in the
circumstances.
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TABLE OF CONTENTS
1 OPENING
MEETING
2 ACKNOWLEDGMENT
OF TRADITIONAL OWNERS OF LAND
3 WEBCASTING
ANNOUNCEMENT
4 GENERAL
RECORDING OF MEETING ANOUNCEMENT
5 APOLOGIES
AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY
COUNCILLORS
6 CONFIRMATIONS
OF MINUTES
Council - 11
December 2023.............................. 7
Extraordinary
Council Meeting – 29 January 2024 39
7 DECLARATIONS
OF INTEREST
8 Minutes of the Lord Mayor
9 Public Forum
10 Petitions
11 Rescission Motions
12 Reports to Council - For Notation
12.1 Investment
Report for November 2023 50
12.2 Investment
Report for December 2023 100
12.3 Referral
of Inspection Reports by Fire and Rescue NSW........................... 150
12.4 Delegation
of the Lord Mayor and Chief Executive Officer Exercised During the 2023/24
Recess Period.................. 166
13 Reports to Council - For
Council Decision
13.1 Adoption
of the Parramatta Bike Plan 2024.............................................. 170
13.2 Casual
Vacancy in Civic Office - Resignation of Councillor Donna Davis MP (Application
to Minister for Local Government to Dispense with By-Election)......................................... 311
14 Notices of Motion
14.1 Proposed
Council Submission - Review of Section 83c of the Education Act 1990.............................................. 316
14.2 Draft
20225/26 Budget - Proposed Capital Works Program Budget Increases....................................... 318
14.3 Congratulations
to Mr Peter Bacha OAM.............................................. 320
15 Questions with Notice
15.1 Questions
Taken on Notice at the 11 December 2023 Council Meeting.... 324
15.2 Active
Parramatta School Holidays Program......................................... 328
15.3 Christmas
Recycling Collection....... 329
15.4 Tree
Canopy Plan.......................... 330
16 Confidential Matters
16.1 Tender
Exemption - Maintenance, Management of Multi-level Carparks and Cash Collection
Services
This report is confidential in accordance with section
10A (2) (c) of the Local Government Act 1993 as the report contains information
that would, if disclosed, confer a commercial advantage on a person with whom
the Council is conducting (or proposes to conduct) business.
16.2 LATE
REPORT: ITT10-2023 - Supply and Installation Of New Multi-Level Carparking
Technology and Maintenance Agreement
This report is confidential in accordance with section
10A (2) (c) of the Local Government Act 1993 as the report contains information
that would, if disclosed, confer a commercial advantage on a person with whom
the Council is conducting (or proposes to conduct) business.
17 PUBLIC
ANNOUNCEMENT
18 CONCLUSION OF
MEETING
City
of Parramatta Council - Minutes of Council Meeting - Monday, 11 December 2023
Ordinary
Council Meeting
Monday,
11 December 2023
7.00pm
Council
Chamber
Level
4, PHIVE
Parramatta
Square, Parramatta
COUNCIL
MEMBERS IN ATTENDANCE
The Lord Mayor, Councillor Pierre
Esber and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry
Green, Ange Humphries (online), Cameron MacLean, Paul Noack, Sameer Pandey,
Deputy Lord Mayor, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang
and Lorraine Wearne.
COUNCIL STAFF IN ATTENDANCE
Chief Executive Officer - Gail
Connolly, Executive Director City Engagement and Experience - Angela
Jones-Blayney, Executive Director Finance and Information - John Angilley,
Executive Director City Planning and Design - Jennifer Concato, Executive Director
Community Services - Jonathan Greig, Acting Executive Director City Assets
& Operations - James Smallson, Acting Executive Director Property &
Place - Bruce Mills, Property and Place Consultant - Neil Murray, Acting
Executive Director People Culture and Workplace - Brendan Clifton, Chief
Technology Officer - John Crawford, Chief Governance & Risk Officer -
Roxanne Thornton, Chief Financial Officer - Amit Sharma, Chief of Staff -
Justin Mulder, Group Manager Major Projects and Precincts - David Birds, Group
Manager Social & Community Services, David Moutou, Traffic and Transport
Manager - Richard Searle Community Capacity Building Manager - Rodrigo
Gutierrez, Civil Works Manager - Michael Cremasco, Manager Environmental
Sustainability - Nishan Adhikari, Coordinator Infrastructure and Asset Planning
- Jitash Singh, Marketing and Brand Manager - Linda Nassuruddin, Events and
Festival Manager - Shannon Kliendienst, Senior Project Officer - Simon Coleman
ICT Strategy and Partnering Manager - Ian Vong, Council Secretariat and Policy
Officer - Marina Cavar, Business Support Manager - Valance Horne,
Business Support Officer - Emma Carrington, and ICT Service Desk Officer - Erik
Ivarsson.
1.
OPENING
MEETING
The Lord Mayor, Councillor Esber,
opened the meeting at 7.02pm.
2.
ACKNOWLEDGEMENT
TO TRADITIONAL OWNERS OF LAND
The
Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the
traditional owners of this land, and paid respect to their ancient culture and
to their elders past, present and emerging.
3.
WEBCASTING
ANNOUNCEMENT
The Lord Mayor advised that this
public meeting is being recorded and streamed live on the internet. The
recording will also be archived and made available on Council’s website.
The Lord Mayor further advised
that all care will be taken to maintain privacy, however as a visitor in the
public gallery, the public should be aware that their presence may be recorded.
4.
GENERAL
RECORDING OF MEETING ANNOUNCEMENT
As per Council’s Code of
Meeting Practice, the recording of the Council Meeting by the public using any
device, audio or video, is only permitted with Council permission. Recording a Council
Meeting without permission may result in the individual being expelled from the
Meeting.
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5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR
ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS
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RESOLVED: Councillor Noack and Councillor MacLean
(a) That an apology on behalf of Councillor
Davis and be accepted and a leave of absence granted.
(b)
That Councillor Humphries be permitted to
attend this meeting by audio-visual link.
Record of Voting:
For the Motion: Unanimous
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6. CONFIRMATION OF MINUTES
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Minutes of
the Council Meeting held on 4 December 2023
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4629
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RESOLVED: Councillor MacLean and Councillor
Noack
That the minutes be taken as
read and be accepted as a true record of the Meeting.
Record of Voting:
For the Motion: Unanimous
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7. DISCLOSURES OF INTEREST
There were no
disclosures of interest.
PROCEDURAL MOTION
DEALING WITH ITEMS BY EXCEPTION
RESOLVED: Councillor MacLean and Councillor Noack
That in accordance with Section 13 of Council’s Code of
Meeting Practice, the Order of Business be amended to deal with the following
items by exception:
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13.1
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Parramatta Traffic Committee
Meeting - 8 November 2023 – Minutes
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13.7
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2024 Environmental Education
Grants
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13.8
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Post Exhibition: Adoption of
First Nations Strategy 2024-2029
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13.11
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Appointment of Parramatta Local
Planning Panel Members
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16.1
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Confidential Report: Tender 24/2023
Construction of Stewart Street Lookout, Stewart. Parramatta - Civil and
Landscape Works
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Record of Voting:
For the Motion: Unanimous
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13.1
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Parramatta Traffic Committee Meeting - 8 November 2023 - Minutes
(Report by Traffic and Transport Manager)
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4630
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RESOLVED: Councillor MacLean and Councillor Noack
(a) That
Council note the minutes of the Parramatta Traffic Committee held on 8
November 2023, provided at Attachment 1.
(b) That Council approves
the recommendations of the Parramatta Traffic Committee from the meeting held
on 8 November 2023 provided at Attachment 1 and in this report, noting the
following financial implications for each item.
ITEM 2311 A1 - 28 CAMBRIDGE STREET,
EPPING – INSTALLATION OF ELECTRICAL VEHICLE (EV) CHARGING SPACE
According to the conditions of the development
consent, the construction, installation and on-going maintenance of all
infrastructure, including any signage and line marking are to be paid by the
applicant at no cost to Council.
Record of Voting:
For the Motion: Unanimous
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13.7
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2024 Environmental Education Grants
(Report by Manager Sustainability & Waste; Acting Manager
Environmental Sustainability)
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4631
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RESOLVED: Councillor MacLean and Councillor Noack
That Council approves the expenditure
endorsed by the Grants Committee for the 2024 round of Environmental
Education grants as summarised below:
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School
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Grant Allocation
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Total Funding Recommended
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Parramatta East Public
School
(Dundas Ward)
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· $9,250
Kitchen Garden Program
· $2,000
Environmental Education
Excursion
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$11,250
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Epping Public School
(Epping Ward)
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· $9,250
Kitchen Garden Program
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$9,250
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Epping After School Care,
Epping Public School (Epping Ward)
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· $2,000
Address food waste issues
by composting and worm farming
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$2,000
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Toongabbie Public School
(Parramatta Ward)
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· $9,250
Kitchen Garden Program
· $2,000
Cycling skills and safety
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$11,250
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Cumberland High School
(North Rocks Ward)
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· $2,000
Composting, Recycling,
and Sorting Waste for Reuse
· $2,000
New gardens which will
grow natives and bushfood species
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$4,000
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Record of Voting:
For the Motion: Unanimous
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13.8
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Post Exhibition: Adoption of First Nations Strategy 2024-2029
(Report by Community Capacity Building Manager;
Student Project Officer)
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4632
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RESOLVED: Councillor MacLean and Councillor Noack
(a) That
Council notes the community feedback (as summarised in this report) received
during the public exhibition of the Draft First Nations Strategy 2024-2029
as per Attachment 1.
(b) That
Council adopts the final First Nation Strategy 2024-2029 as per Attachment 2.
(c) That
Council endorses the Recognition of and Commitment to the Dharug People
statement on pages 4 and 5 of the First Nations Strategy and for this
statement to be used across other Council strategic documents.
(d) That
Council thank all those who have taken part in workshops and provided
feedback throughout the development of the Strategy.
(e) That
the Chief Executive Officer be delegated authority to make minor editorial
amendments or adjustments of a non-policy nature to this Strategy.
Record of Voting:
For the Motion: Unanimous
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13.11
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Appointment of Parramatta Local Planning Panel
Members
(Report by Strategic Business
Manager)
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4633
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RESOLVED: Councillor MacLean and Councillor Noack
(a) That,
subject to the satisfactory completion of probity checks, Council appoints
the following persons as community representatives to the Parramatta
Local Planning Panel for the period 1 March
2024 to 28 February 2027:
a. Robert James Warry
b. Palitha Weeratunge Dissanayake
c. Tony Green
d. Lakshmana Varathan
e. Jerry Chen
f. Frederick Lee
g. Heather
Joung
h. Benedict Mitchell
i. Darshini
Bhatt
j. James GeorgeCowie
k. Caiubi Orgebin
(b) That
Council reappoints the following persons as alternate chair and independent
expert members of the Parramatta Local Planning Panel from 1 March
2024 to 31 May 2024:
a. Julie
Walsh – Alternate Chair
b. Ian
Armstrong – Independent Expert Member
c. Steve Driscoll –
Independent Expert Member
d. Michael Evesson –
Independent Expert Member
e. Simone Lotz – Independent
Expert Member
f. Michael Mason – Independent
Expert Member
g. Alison McCabe – Independent
Expert Member
Record of Voting:
For the Motion: Unanimous
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16.1
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Tender 24/2023 Construction of Stewart Street Lookout, Stewart
Street, Parramatta – Civil and Landscape Works
(Report by Group Manager Capital Projects)
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4634
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RESOLVED: Councillor MacLean and Councillor Noack
(a) That
the tender submitted by Glascott Landscape
and Civil Pty Ltd for construction of the Stewart
Street Lookout, Parramatta for the sum of $1,021,298.93 (excluding
GST) be accepted.
(b) That
all unsuccessful tenderers be advised of Council’s decision on this
matter.
(c) That Council delegates authority to the
Chief Executive Officer to finalise and execute all necessary documents.
Record of Voting:
For the Motion: Unanimous
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8. Minutes
of the Lord Mayor
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8.1
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Local Government NSW Excellence in Environment Awards
(Report by Lord Mayor
Councillor Esber)
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4635
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RESOLVED: Lord Mayor, Councillor Esber and
Councillor MacLean
(a) That Council note the City of Parramatta has been recognised at
the 2023 Local Government NSW Excellence in the Environment Awards for
PHIVE’s sustainability and the Revitalising Milson Park project; and
(b) Further, that Council congratulate staff who have been recognised
as leaders in environmental planning and performance in NSW.
Record of Voting:
For the Motion: Unanimous
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8.2
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Congratulations to PHIVE's builders for winning the Master
Builders Association of NSW Excellence in State Award for Public Buildings
(Report by Lord Mayor Councillor Esber)
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4636
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RESOLVED: Lord Mayor, Councillor Esber and
Councillor Bradley
(a) That Council note that PHIVE has
won the Master Builders Association of NSW Excellence in
State Award for Construction (Commercial) Public Buildings costing from $50
million – $200 million.
(b)
That Council congratulate PHIVE’s builders, Built, on their
recognition for outstanding construction work.
Record of Voting:
For the Motion: Unanimous
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9. Public Forum
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Speaker
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Report No.
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Report Title
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1.
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Heba
Aly
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Item 13.12
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Planning and Environment - Homebush Bay West
Development Control Plan (DCP) 2004 (for 16 Burroway Road and part 5
Footbridge Boulevard, Wentworth Point (Block H))
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2.
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Naila Zalat
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Item 13.12
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Planning and Environment -
Homebush Bay West Development Control Plan (DCP) 2004 (for 16 Burroway Road
and part 5 Footbridge Boulevard, Wentworth Point (Block H))
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3.
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Peter Saez
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Item 14.1
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Signalisation of Pedestrian
Crossing on Rawson Street, Epping
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4.
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Dilys Kindleysides
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Item 14.2
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Signalisation of
Intersection of Windsor Road and Windermere Avenue, Northmead
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Note:
All Councillors were provided with copies of the Public Forum submissions
prior to the Council Meeting.
PROCEDURAL
MOTION
order of business
RESOLVED: Councillor Noack and Councillor MacLean
That in accordance with Clause 8.2 of
Council’s Code of Meeting Practice, Council amend the Order of Business
for this meeting, to allow for Item 13.12, 14.1 and 14.2 to be considered as
the next item of business.
Record of Voting:
For the Motion: Unanimous
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13.12
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Submission on Proposed Amendment to the Department
of Planning and Environment - Homebush Bay West Development Control Plan
(DCP) 2004 (for 16 Burroway Road and part 5 Footbridge Boulevard, Wentworth
Point (Block H))
(Report by Project Officer Land Use)
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4637
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MOTION: Councillor
Noack and Councillor Siviero
(a) That Council notes that the Department
of Planning & Environment (DPE) is the planning authority for assessing
and determining amendments to the Homebush Bay West Development Control Plan
2004 (DCP).
(b) That Council notes that DPE has placed on
public exhibition a proposed amendment to the DCP (proposal) for 16 Burroway
Road and part 5 Footbridge Boulevard, Wentworth Point (Block H) which
contains a decrease in the height of the proposed towers, an increase in the
size of the urban park, an improved street and block layout and an increased
setback from the foreshore, consistent with the existing DCP control.
(c) That
Council notes that a draft Planning Agreement has been submitted to Council
by the applicant that seeks to provide local infrastructure to support future
development on the site that would provide:
i.
A 90 place childcare centre and associated parking dedicated to
Council;
ii.
3,240sqm recreation centre including two large courts,
(capable of hosting European Handball), two squash courts, two
multipurpose rooms, change rooms, administrative area, a café, and
associated parking dedicated to Council;
iii.
Continuation of the shuttle bus service to Rhodes Station until 2031; and
iv. Provision of a minimum of 16,000sqm open space
(including an urban park and foreshore promenade).
(d) That Council advise the DPE that it
acknowledges the improvements made to the proposal and the current housing
supply crisis in NSW, and requests that in the event the DPE supports the
proposal (or one largely the same), the DPE and the Minister for Planning and
Public Spaces not bring into force any changes to the Homebush Bay West
Development Control Plan 2013 until the Planning Agreement is signed by
Council and the applicant and is registered on title.
(e) That
in the event the DPE supports the proposal the CEO be authorised to secure
the delivery of the supporting infrastructure by:
i. Negotiating the
Planning Agreement based on the terms outlined in part (d) of this resolution
and informed by the following parameters:
a. If changes are introduced to the DCP amendment following the
public exhibition that substantially change the amount of floorspace
permitted, the total value of the deliverables under the Planning Agreement
should be adjusted on a pro-rata basis to reflect changes made.
ii. Endorsing
the legal drafting of a draft Planning Agreement if favourable terms are met;
iii. Publicly
exhibiting the draft Planning Agreement for a minimum period of 28 days;
iv. Reporting to
Council the outcomes of the public exhibition; and
v. Correcting
any anomalies of a minor or non-policy nature that may arise during the
preparation of the draft Planning Agreement.
AMENDMENT: Councillor Darley and Councillor Prociv
(a)
That Council notes that the Department of Planning & Environment (DPE) is the planning
authority for assessing and determining amendments to the Homebush Bay West
Development Control Plan 2004 (DCP).
(b) That
Council notes that DPE has placed on public exhibition a proposed amendment
to the DCP (proposal) for 16 Burroway Road and part 5
Footbridge Boulevard, Wentworth Point (Block H).
(c)
That Council forwards the submission at Attachment 1 to DPE containing:
i.
Council’s objection to the proposal.
ii. Recommendations
to improve the proposal should it be supported by the DPE, including requirements that:
a.
The commencement date of the DCP amendment
occur once the State Government has committed to fully fund and deliver Parramatta Light Rail
Stage 2, Sydney West Metro and the shuttle bus service or equivalent (instead of the applicant).
b. DPE liaise with the Department of Education to
ensure that it plans for the timely provision of adequate capacity at local
schools to meet the additional need that would be generated by the future
development.
(d) That Council notes that a draft
Planning Agreement (Attachment 3) has been submitted to Council by the
applicant that seeks to provide local infrastructure to support future
development on the site that would provide:
i. A 90 place childcare centre
and associated parking dedicated to Council;
ii. 3,240sqm recreation centre
including two large courts, two squash courts, two multipurpose rooms, change
rooms, administrative area, a café, and associated parking dedicated
to Council;
iii. Continuation of the shuttle bus
service to Rhodes Station until the Sydney West Metro is operational, unless
an equivalent service is instead provided by Transport for NSW (TfNSW); and
iv. Provision
of a minimum of 16,000sqm open space (including an urban park and foreshore
promenade).
(e) That in the event the DPE supports
the proposal (or one largely the same) the CEO be authorised to secure the delivery
of the supporting infrastructure by:
i. Negotiating
the Planning Agreement based on the terms outlined in part (d) of this
resolution and informed by the following parameters:
a.
A peer review of the cost
estimates provided by the applicant to support the draft Planning Agreement,
with any residual funds arising from the review being re-allocated to the
provision of affordable housing, to ensure the total value of the current draft
Planning Agreement offer of $70,034,000 is delivered;
b.
Requesting that the
State Government provide the shuttle bus service or equivalent instead of the
applicant, and should Transport for NSW (TfNSW) provide the service, any
residual funds allocated for the shuttle bus provision in the draft Planning Agreement
should be re-allocated to the provision of affordable housing to Council in
perpetuity;
(f) That in the
event the DPE does not support the proposal but rather supports the Council
Officer preferred scheme (approx. 620 dwellings, 52,600sqm GFA and 16+25
storey towers), that the CEO be authorised to negotiate a VPA to a
commensurate value for the revised Gross Floor Area, prioritising the
provision of the indoor recreation facility and embellished open space.
(g) Further, that
Council request that the DPE and the Minister for Planning and Public Spaces
not bring into force any changes to the Homebush Bay West Development Control
Plan 2013 until the Planning Agreement is signed by Council and the applicant
and is registered on title
Record of Voting:
For the Amendment: Deputy
Lord Mayor Councillor Prociv and Councillors Bradley, Darley and MacLean
Against the Amendment: Lord Mayor
Councillor Esber and Councillors Garrard, Green, Humphries, Noack, Pandey,
Siviero, Valjak, Wang and Wearne
On being PUT to the Meeting voting on the
AMENDMENT four (4) votes FOR and ten (10) votes AGAINST the Amendment was LOST.
RESOLVED: Councillor Noack and Councillor
Siviero
(a) That Council notes that the Department
of Planning & Environment (DPE) is the planning authority for assessing
and determining amendments to the Homebush Bay West Development Control Plan
2004 (DCP).
(b) That Council notes that DPE has placed on public
exhibition a proposed amendment to the DCP (proposal) for 16 Burroway Road
and part 5 Footbridge Boulevard, Wentworth Point (Block H) which contains a
decrease in the height of the proposed towers, an increase in the size of the
urban park, an improved street and block layout and an increased setback from
the foreshore, consistent with the existing DCP control.
(c) That
Council notes that a draft Planning Agreement has been submitted to Council
by the applicant that seeks to provide local infrastructure to support future
development on the site that would provide:
i.
A 90 place childcare centre and associated parking dedicated to
Council;
ii.
3,240sqm recreation centre including two large courts,
(capable of hosting European Handball), two squash courts, two
multipurpose rooms, change rooms, administrative area, a café, and
associated parking dedicated to Council;
iii.
Continuation of the shuttle bus service to Rhodes Station until 2031; and
iv. Provision of a minimum of 16,000sqm open space
(including an urban park and foreshore promenade).
(d) That Council advise the DPE that it
acknowledges the improvements made to the proposal and the current housing
supply crisis in NSW, and requests that in the event the DPE supports the
proposal (or one largely the same), the DPE and the Minister for Planning and
Public Spaces not bring into force any changes to the Homebush Bay West
Development Control Plan 2013 until the Planning Agreement is signed by
Council and the applicant and is registered on title.
(e) That in the event the DPE supports the proposal
the CEO be authorised to secure the delivery of the supporting infrastructure
by:
i.
Negotiating the Planning Agreement based on the terms outlined in part (d) of
this resolution and informed by the following parameters:
a. If
changes are introduced to the DCP amendment following the public exhibition
that substantially change the amount of floorspace permitted, the total value
of the deliverables under the Planning Agreement should be adjusted on a
pro-rata basis to reflect changes made.
ii. Endorsing
the legal drafting of a draft Planning Agreement if favourable terms are met;
iii. Publicly
exhibiting the draft Planning Agreement for a minimum period of 28 days;
iv. Reporting
to Council the outcomes of the public exhibition; and
v. Correcting any anomalies of a minor or
non-policy nature that may arise during the preparation of the draft Planning
Agreement.
Record of Voting:
For the Motion: Lord Mayor
Councillor Esber and Councillors Garrard, Green, Humphries, Noack, Pandey,
Siviero, Valjak, Wang and Wearne
Against the Motion: Deputy Lord Mayor
Councillor Prociv and Councillors Bradley, Darley and MacLean
On
being PUT to the Meeting voting on the Motion ten (10 Votes FOR and four (4)
votes AGAINST the Motion was CARRIED.
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Question Taken On Notice (Clr Garrard) re Item 13.12 Submission on Proposed Amendment to the Department of Planning and
Environment - Homebush Bay West Development Control Plan (DCP) 2004 (for 16
Burroway Road and part 5 Footbridge Boulevard, Wentworth Point (Block H))
·
In Attachment 3 under the actual
VPA, I am unable to read what the sticky notes say, can I please be advised
what they say? There’s at least 50-100 of them.
14.1
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Signalisation of Pedestrian Crossing on Rawson
Street, Epping
(Report by Councillor MacLean)
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4638
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RESOLVED: Councillor MacLean and Councillor
Wearne
(a) That
Council notes the strong community desire from the Epping community for
improved pedestrian and traffic safety at Rawson Street, Epping.
(b) That
Council notes the strong community support for the existing raised pedestrian
crossing at Rawson Street, Epping, near the Council car park, to be converted
to pedestrian signals.
(c) That
a report be prepared for the Traffic Engineering Advisory Group and Council
on converting this existing raised pedestrian crossing to pedestrian
signals.
(d)
That a report be prepared for the Traffic Engineering Advisory Group and
Council on the possibility of rationalisation of the pedestrian crossings in
Rawson Street.
(d) That the report be presented to the Traffic
Engineering Advisory Group at its meeting in February 2024.
Record of Voting:
For the Motion: Unanimous
|
|
14.2
|
Signalisation
of Intersection of Windsor Road and Windemere Avenue, Northmead
(Report by Councillor Georgina Valjak)
|
|
4639
|
RESOLVED: Councillor Valjak and Councillor Wang
(a) That Council writes to Transport for NSW
(TNSW) requesting it provide comments on the options for providing traffic
signals at the intersection of Windsor Road and Windemere Avenue, Northmead
and/or mid-block pedestrian signals in Windsor Road between Windemere Avenue
and Model Farms Road.
(b) That the response from
TNSW be provided to Councillors.
Record
of Voting:
For
the Motion: Unanimous
|
10. Petitions
There were no petitions tabled at this meeting.
11. Rescission Motions
Nil
Note: Councillor Maclean
left the meeting at 8.30pm.
12. Reports to
Council - For Notation
|
12.1
|
Audit Risk and Improvement Committee Meeting - 19
October 2023 - Minutes
(Report by Coordinator Internal Audit)
|
|
4640
|
RESOLVED: Councillor Bradley and Councillor MacLean
That Council receives and notes
the minutes of the Audit, Risk and
Improvement Committee (ARIC) meeting held on 19 October 2023 attached to this
report.
Record of Voting:
For the Motion: Unanimous
|
Note:
Councillor Maclean returned to the meeting at 8.30pm.
13. Reports to
Council - For Council Decision
|
13.2
|
Traffic Engineering Advisory Group - 8 November
2023 - Minutes
(Report of Traffic and Transport
Manager)
|
|
4641
|
RESOLVED: Councillor Noack and Councillor Siviero
That Council notes the minutes of the Traffic
Engineering Advisory Group meeting held on 8 November 2023, as provided in Attachment
1, and summarised below:
ITEM 2311 B1 HILL ROAD, WENTWORTH POINT – UPDATE ON THE
PROPOSED IMPROVEMENTS
This report only provides an update on the proposed traffic
improvements and other proposed works on Hill Road and Bennelong Parkway,
Wentworth Point and Sydney Olympic Park. Therefore, this report has no
financial impact upon Council's budget.
ITEM 2311 B2 DARCY ROAD AT
CUMBERLAND HIGHWAY, WENTWORTHVILLE – PROPOSED UPGRADE OF INTERSECTION
This report presents the findings of the traffic
modelling study undertaken to reduce traffic congestion and improve efficiency at the signalised
intersection of Darcy Road and Cumberland Highway,
Wentworthville. In accordance with Council’s
resolution, this report is to be forwarded to TfNSW
for investigation and reply to Council. As such, this item has no impacts on
Council’s budget at this stage.
ITEM 2311 B3 UPDATED DESIGNS
FOR LINE MARKING OF DRIVEWAYS ON LOCAL ROADS
There
are no changes proposed to the current financial arrangements for line
marking at driveways. This report provides designs for line marking across
driveways. Council can undertake the works on behalf of residents and
businesses subject to fees being paid in accordance with Council’s Fees
and Charges Schedule which is currently $342 for the first driveway and $237
for the second and subsequent driveways. This fee does not cover maintenance
of the line marking. Residents and businesses may also undertake the works
independently of Council subject to conditions.
ITEM NO 2311 B4 PROJECTS
RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED AND PROJECTS LISTS FOR
CONSIDERATION OF FUTURE FUNDING
There are no financial implications to Council as a result of this
report.
ITEM NO 2311 B5 HILL
ROAD AND BENNELONG PARKWAY – PROPOSED TEMPORARY AT-GRADE PEDESTRIAN
CROSSING AND SPEED CUSHION
This item is
to only provide an update to Councillors that a proposal for the installation
of an at-grade pedestrian crossing and speed cushion will be referred to the
Parramatta Traffic Committee items considered under Delegated Authority.
Accordingly, there is no direct financial implications arising from this
item.
Record of Voting:
For the Motion: Unanimous
|
Question Taken On Notice (Prociv) re: Item 13.2 Traffic Engineering Advisory Group - 8 November 2023 - Minutes(Item
2311 line marking)
- What is to be done when the link marking starts
falling apart in particular in Harris Park?
|
13.3
|
Status Update on Report - Sponsorships, Corporate Memberships and
Memoranda of Understanding
(Report by Executive Director City
Planning and Design)
|
|
4642
|
RESOLVED: Councillor Garrard and Councillor Noack
That the report Council requested in July
2023 detailing the current and planned sponsorships, corporate memberships
and Memorandums of Understanding be provided to a Council meeting in February
2024.
Record of Voting:
For
the Motion: Unanimous
|
|
13.4
|
CBD Footpaths Audit and Pavement Replacement Program
(Report by Coordinator Infrastructure
Asset Plan)
|
|
4653
|
RESOLVED: Councillor Pandey and Councillor Prociv
That the consideration
of this report be deferred to the 25 March 2024 Council meeting to allow the
CEO an opportunity to provide further clarification to Councillors on this
matter.
Record of Voting:
For
the Motion: Unanimous
|
Question Taken On Notice (Prociv) re: Item 13.4 CBD Footpaths Audit and Pavement Replacement Program
- Is there anything West of Pitt St not
considered being in the CBD Footpath Priority Plan?
Question taken on notice (Garrard) re: Item 13.4 CBD Footpaths Audit and Pavement Replacement Program.
- Why isn’t the footpath - Wigram St
between Parkes and Hassall Streets in the report?
- Is the footpath concrete or concrete
paver on O’Connell Street between Campbell and the Great Western
Highway?
|
13.5
|
Delegation to the Lord Mayor and Chief Executive
Officer for the 2023/24 Recess Period
(Report by Chief Governance & Risk
Officer)
|
|
4643
|
RESOLVED: Councillor Garrard and Councillor Wang
That:
(a)
Council delegates to the Lord Mayor the
authority to exercise the powers, authorities, duties and functions of
Council during the recess period, being Tuesday 12 December 2023 until Sunday
11 February 2024;
(b)
The Lord Mayor shall consult with the Chief
Executive Officer prior to exercising the delegation.
(c)
The delegation does not override the Chief
Executive Officer’s delegation approved by Council at its meeting on 11
April 2023.
(d)
Any person acting as the Chief Executive
Officer during the recess period has all the functions and delegations and
sub delegations given to the Chief Executive Officer pursuant to this
resolution and those made at the Council meeting on 11 April 2023.
(e)
Council delegate authority to the Chief
Executive Officer to exercise the powers, duties and functions of the Council
during the Recess Period, being Tuesday, 12 December 2023 until Sunday, 11
February 2024; not including functions listed under Section 377(1) from (a)
to (u).
(f)
In the event that the Lord Mayor and Chief
Executive Officer are required to deal with important or urgent business of
the Council during the Recess Period, the process for calling an
Extraordinary Council Meeting is as per the Code of Meeting Practice.
(g)
At the first Council meeting of 2024, the
Chief Executive Officer report to Councillors all delegations jointly
exercised by the Lord Mayor and the Chief Executive Officer during the recess
period.
Record of Voting:
For the Motion: Unanimous
|
ADJOURNMENT
Note: At 9.29pm,
the Lord Mayor called a 10 minute adjournment.
RECONVENED MEETING
Note: At 9.45pm, the Lord
Mayor reconvened the meeting and the following Councillors were present;
The Lord Mayor,
Councillor Esber, Councillors Bradley, Darley, Garrard, Green, Humphries
(online), MacLean, Noack, Pandey, Siviero, Valjak and Wang were present
Note: Councillor
Wearne and Deputy Lord Mayor, Councillor Prociv returned to the meeting at
9.47pm.
|
13.6
|
2024 Annual Community Grants Program
(Report by Community Capacity Building
Officer)
|
|
4644
|
RESOLVED: Councillor
Darley and Councillor MacLean
(a)
That Council notes the
applications received in the annual round of the 2024 Community Grants
Program in Attachment 1.
(b)
That Council adopts the
expenditure recommended by the Grants Committee for the annual round of the
2024 Community Grants in Attachment 2.
(c)
That Council notes the
status of grants made in the Quarterly Community Grants Program and
Parramatta Representative Sports Grant in Attachment 4.
(d)
That Council delegates
authority to the Chief Executive Officer to disburse funds to successful
applicants.
(e)
That the CEO strengthens
the grant acknowledgement provisions for successful recipients for the 2024 Annual Community Grants Program and
also submits a report to the
Council with a draft Policy that deals with how Council is acknowledged and
represented for all future Grant and Financial Assistance Programs in the
future.
Record of Voting:
For the Motion: Unanimous
|
PROCEDURAL
MOTION
RECOMMIT
ITEM 13.9
Deputy Lord Mayor Councillor
Prociv requested the leave of the Chairperson to recommit the earlier decision
of Council in relation to Item 13.9, as she had a minor amendment she wanted
added to the Motion. The Chairperson granted leave to recommit the resolution.
RESOLVED: Councillor
Bradley and Deputy Lord Mayor, Councillor Prociv
That Council recommit the resolution
for Item 13.9 on this business paper to include the words “with the exception of the inclusion of Pantone colour 072C
(blue)” at the end of paragraph (b).
Record of Voting:
For the Motion: Unanimous
|
13.9
|
Post Exhibition: Adoption of Tower Crane Policy
and Hoarding Policy
(Report by Policy Officer)
|
|
4645
|
RESOLVED: Councillor Garrard and Councillor Darley
(a) That
Council notes that no submissions were received following public exhibition
of the Tower Crane Policy and Guidelines and Hoarding Policy and
Guidelines.
(b) That Council adopts the Tower Crane Policy and
Guidelines and the Hoarding Policy and Guidelines, as attached to this report, with the exception of the inclusion of Pantone colour
072C (blue).
Record of Voting:
For the Motion: Unanimous
|
|
13.10
|
Post Exhibition: Adoption of Shannons Paddock Landscape Masterplan
(Report by
Senior Open Space and Natural Resource Officer)
|
|
4654
|
RESOLVED: Councillor Pandey and Councillor Bradley
(a)
That Council adopts the
Shannons Paddock Landscape Masterplan (Attachment 1) as amended in response
to submissions received during the public exhibition period.
(b)
That copies of the adopted
Shannons Paddock Landscape Masterplan be made available to the public at the
City of Parramatta Library and on Council’s website.
(c)
That all those who
provided submissions during the public exhibition period be advised of
Council’s decision and thanked for their contribution to the
development of the Masterplan.
(d)
That the Masterplan includes elements that
reference the memory line of the former natural alignment of Finlaysons Creek
and that Council staff consult with the Social Canvas Group.
Record of Voting:
For the Motion: Unanimous
|
|
13.13
|
Further Deferred from OCM 4 December 2023
(Deferred from OCM 20 November 2023) - Proposed Youth Inclusion Framework
(Report by Community Capacity Building Lead)
|
|
4646
|
RESOLVED: Councillor Wearne and Councillor Green
(a)
That Council continue work on the development
of a Youth Inclusion Framework, to provide a stronger framework to support
and enhance Council programs and services that impact young people, and
better inform future Council responses to gaps in needs.
(b)
That the results of initial
research and consultation with young people and other stakeholders by
presented at a Councillor Workshop in March 2024 to inform the development of
a draft Youth Inclusion Framework.
(c)
That Council notes the revised
timeline for completion of a draft Youth Inclusion Framework to be considered
by Council by 12 August 2024.
(d)
That Council investigates a pilot
supervised School Holiday Program offer targeting 14-17 year old young people
through a Youth Week Grant to a skilled, appropriate local youth service and
promoted to young people in the Parramatta LGA.
(e)
Further, that Council notes the CEO’s
report to Councillors dated 24 November 2023 regarding the employment and
opportunities for youth within the organisation, and notes that the Youth
Inclusion Framework should include measures for Council to involve youth to
join Council’s workforce including, but not limited to;
a. Presentation on current offerings with respect work experience,
graduate programs, traineeships and apprenticeships;
b. Recommendations on options how to enhance our offerings with a
focus on:
i. Ensuring appropriate support is provided to young people engaged
through these pathways;
ii.
Ensuring there are internal career pipelines
for progression post apprenticeship/student officer term;
iii.
Long-term strategy to continue to increase the
number of apprentices and fields of appointment;
iv.
Future proactive mechanisms to engage, partner
and promote our early career pipelines
Record of Voting:
For the Motion: Unanimous
|
14. Notices of
Motion
Items 14.1 and 14.2 were dealt with earlier in the meeting
as detailed in these Minutes.
15. Questions with
Notice
|
15.1
|
Council Meeting Live Stream Data
(Report by Councillor Darley)
|
|
4647
|
Question with Notice
How many people watch the
Council meeting live stream? Specifically, what are the per meeting totals
for the last year (broken down by live and catch-up) and then monthly total
for the last 2 years?
Executive Director, Finance and
Information response
2022
|
Archived Recording Views
|
|
Views
|
Average view time in minutes and seconds
|
|
January 2022
|
136
|
2:01
|
|
February 2022
|
238
|
3:41
|
|
March 2022
|
246
|
3:54
|
|
April 2022
|
169
|
3:28
|
|
May 2022
|
232
|
1:48
|
|
June 2022
|
226
|
3:46
|
|
July 2022
|
296
|
3:45
|
|
August 2022
|
235
|
2:47
|
|
September 2022
|
611
|
3:12
|
|
October 2022
|
314
|
3:44
|
|
November 2022
|
268
|
4:26
|
|
December 2022
|
96
|
4:36
|
|
3,067
|
|
|
|
|
|
Livestream Views
|
|
Views
|
Average view time in minutes and seconds
|
|
January 2022
|
417
|
5:08
|
|
February 2022
|
680
|
5:02
|
|
March 2022
|
490
|
4:39
|
|
April 2022
|
363
|
3:55
|
|
May 2022
|
281
|
7:10
|
|
June 2022
|
384
|
5:25
|
|
July 2022
|
647
|
6:16
|
|
August 2022
|
402
|
5:12
|
|
September 2022
|
1527
|
5:51
|
|
October 2022
|
631
|
5:29
|
|
November 2022
|
551
|
5:37
|
|
December 2022
|
589
|
5:39
|
|
6,962
|
|
2023
|
Archived Recording Views
|
|
Views
|
Average time in minutes and seconds
|
|
January 2023
|
105
|
2:30
|
|
February 2023
|
261
|
2:51
|
|
March 2023
|
251
|
3:28
|
|
April 2023
|
552
|
4:01
|
|
May 2023
|
156
|
4:47
|
|
June 2023
|
1
|
13:44
|
|
July 2023
|
0
|
0:00
|
|
August 2023
|
0
|
0:00
|
|
September 2023
|
0
|
0:00
|
|
October 2023
|
2
|
0:00
|
|
November 2023
|
31
|
11:33
|
|
1,359
|
|
|
|
|
|
Livestream Views
|
|
Views
|
Average time in minutes and seconds
|
|
January 2023
|
10
|
0:29
|
|
February 2023
|
326
|
5:55
|
|
March 2023
|
759
|
4:44
|
|
April 2023
|
644
|
5:50
|
|
May 2023
|
976
|
4:39
|
|
June 2023
|
594
|
5:49
|
|
July 2023
|
712
|
0:53
|
|
August 2023
|
921
|
1:41
|
|
September 2023
|
885
|
1:11
|
|
October 2023
|
369
|
0:43
|
|
November 2023
|
560
|
0:46
|
|
6,756
|
|
|
Question Taken On Notice (Darley) re: Item 15.1 Council
Meeting Live Data Stream
- Are they unique visits? Do they tune in
back and forth?
|
15.2
|
Questions taken on Notice at the 4 December 2023
Council Meeting
(Report by Council Secretariat & Policy Officer)
|
|
4648
|
QUESTIONS
WITH NOTICE
Councillor Garrard asked a questions on Item 13.7 Gateway Request: Planning
Proposal, draft Planning Agreement and draft Site-Specific Development
Control Plan at 263 – 273 Pennant Hills Road and 18 Shirley Street,
Carlingford
· Is there any affordable housing in the
Riverbank Development?
Executive Director City Planning and
Design Response:
There is no affordable housing
provided in the approved development at 180 George Street, Parramatta (also
known as the Riverbank development).
Councillor Pandey asked questions on Item 13.8 Response to Community Pantry
Initiative
· How much has been donated to the listed
organisations in this report in this financial year?
· How much has Council drawn on from the
Financial Reserves this Financial Year and last Financial Year?
Executive Director Finance and
Information Response:
In 2023/24
financial year, there have been no financial contributions by Council to the
three charities recommended in the staff report.
Financial
Reserves:
The
accumulation of unrestricted revenue less expenditure funded from
unrestricted funds makes up Council’s unrestricted cash balance
(general reserve). In FY2023 (last financial year) Council spent
approximately all but $11.5 million of its unrestricted general funds.
Councillor Garrard asked questions on the Urgency Motion – International Day of
People with Disability
· Where is Council up to in providing subtitles during
the live broadcast of Council Meetings?
· When will the report come back to Council in relation
to Councillor Siviero’s Notice of Motion from the 24 April 2023,
Council Meeting?
Executive Director Finance and
Information Response:
As a first
step, Council staff have scheduled several technology upgrades to occur over
the Christmas / New Year recess, including subtitles for the
webcast/recording of the Council Meetings.
A staff report
responding to all items within the Council resolution of 24 April 2023 will
be provided in early 2024.
|
PROCEDURAL MOTION
Move
to closed session
RESOLVED: Councillor Noack and Councillor Garrard
That at this
time of the meeting, being 10.23pm, the Lord Mayor, Councillor Esber advised
that the meeting would move into Closed Confidential Session to allow
consideration of matters in Closed Session in accordance with Section 10A of
the Local Government Act 1993. Accordingly, members of the press and
public are excluded from the closed session and access to the correspondence
and reports relating to the items considered during the course of the Closed
Session will be withheld.
This action
is taken to discuss:
Item
16.2 Expression of Interest on Retail 6 - Parramatta Square.
This report is confidential in accordance with section 10A (2) (d)
of the Local Government Act 1993 as the report contains commercial information of a confidential
nature that would, if disclosed (i) prejudice the commercial position of the
person who supplied it; or (ii) confer a commercial advantage on a competitor
of the Council; or (iii) reveal a trade secret.
Item
16.3 Tender Exemption - Engagement of Property Strategy
Consultant.
This report is confidential in accordance with section 10A (2) (d)
of the Local Government Act 1993 as the report contains commercial information of a confidential
nature that would, if disclosed (i) prejudice the commercial position of the
person who supplied it; or (ii) confer a commercial advantage on a competitor
of the Council; or (iii) reveal a trade secret.
Item
16.4 Tender Exemption - Engagement of 9 Wentworth Consultant.
This report is confidential in accordance with section 10A (2) (d)
of the Local Government Act 1993 as the report contains commercial information of a confidential
nature that would, if disclosed (i) prejudice the commercial position of the
person who supplied it; or (ii) confer a commercial advantage on a competitor
of the Council; or (iii) reveal a trade secret.
Item 16.5 LATE
REPORT- Partnership Proposal between the City of Parramatta and Parramatta Eels
(2024-2026).
This report is confidential in accordance with section 10A (2) (c)
of the Local Government Act 1993 as the report contains information that would, if disclosed, confer
a commercial advantage on a person with whom the Council is conducting (or
proposes to conduct) business; and section 10A (2) (d) of the Local Government Act 1993 as the report
contains commercial information of a confidential nature that would, if
disclosed (i) prejudice the commercial position of the person who supplied it;
or (ii) confer a commercial advantage on a competitor of the Council; or (iii)
reveal a trade secret.
Record of Voting:
For the Motion: Lord Mayor
Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley,
Garrard, Green, Humphries, MacLean, Noack, Pandey, Siviero, Valjak, Wang and Wearne
Against
the Motion: Councillor Darley.
On being PUT
to the Meeting Voting on this MOTION was thirteen (13) votes FOR and one (1)
vote AGAINST. The Motion was CARRIED
Note: Council
moved into closed session at 10.28pm.
16. CLOSED SESSION
|
16.2
|
Expression of Interest on Retail 6 - Parramatta Square
(Report by Space Management Officer)
|
|
|
RECOMMENDATION: Councillor Garrard and Councillor Wang
(a)
That this matter be
deferred to a Councillor Workshop in early 2024, allowing the Chief
Executive Officer the opportunity to undertake further due diligence in
regards to this matter.
(b)
That following the early
2024 Councillor Workshop, the matter be reported back to Council for
consideration.
Record of Voting:
For the Motion: Unanimous
|
Question Taken On Notice (Pandey) re: Item 16.2 Expression
of Interest on Retail 6 - Parramatta Square.
- What’s the size of the area
mentioned in the this report?
- When did Council endorse for this to go
to an EOI?
PROCEDURAL
MOTION
EXTENSION OF
TIME
RESOLVED: Councillor
Wearne and Councillor Bradley
That, in accordance with Clase
18.2 of Council’s Code of Meeting Practice, Council extend the Council
Meeting by 30 minutes until 11.30pm to allow Council to complete the business
of the Council.
Record of Voting:
For the Motion: Unanimous
|
16.3
|
Tender Exemption - Engagement of Property
Strategy Consultant
(Report of Acting Executive Director
Property and Place)
|
|
|
RECOMMENDATION:
Councillor Garrard and Councillor Noack
That Council:
(a) approves
the exemption to the tendering requirements for the Property Strategy
Consultant pursuant to section 55(3)(k) / section 55(3)(i) of the Local
Government Act 1993.
(b) notes
that Council has no Property Strategy to guide decision-making regarding
significant compulsory acquisition matters and/or property development
opportunities involving Council land arising from unsolicited third-party
(both public and private) approaches to Council.
(c) notes
that Council is at risk of significant opportunity cost in deferring these
opportunities to conduct a tender process, or at significant risk of entering
unsatisfactory co-development agreements if negotiations with third parties
progress while a Property Strategy was not being prepared.
(d) approves
the engagement of Knight Frank as the Property Strategy Consultant for a term
of six months.
Record of Voting:
For the Motion: Unanimous
|
Question Taken On Notice (Pandey) re: Item 16.3 Tender
Exemption – Engagement of Property Strategy Consultant
- Requested a copy of the scope of works
associated with the Property Strategy, to be provided before Christmas
2023.
|
16.4
|
Tender Exemption - Engagement of 9 Wentworth Consultant
(Report of Acting Executive Director
Property and Place)
|
|
|
RECOMMENDATION:
Councillor Garrard and Councillor Wearne
That Council:
(a) approves the exemption to the tendering
requirements for the 9 Wentworth Consultant pursuant to section 55(3)(i) of the Local
Government Act 1993.
(b) notes the extenuating circumstance for the tendering
exemption, that the 9 Wentworth
Project Consultant is critical to office relocation project from 126 Church
Street, and a satisfactory result would not have been achieved by inviting tenders.
(c) notes that
Knight Frank is also proposed to be engaged as the Property Strategy
Consultant and is engaged for the whole of Council portfolio projects, which includes the 9 Wentworth property.
(d) delegates
authority to the Chief Executive Officer to finalise and execute all
necessary documents.
Record of Voting:
For the Motion: Unanimous
|
Question Taken On Notice (Pandey) re: Item 16.4 Tender
Exemption – Engagement of 9 Wentworth Consultant
- Requested a copy of the scope of works
associated with the 9 Wentworth Street Project, to be provided before
Christmas 2023.
|
16.5
|
LATE REPORT
- Partnership Proposal between the City of Parramatta and Parramatta Eels
(2024-2026)
(Report by Acting Manager Events & Festivals)
|
|
|
RECOMMENDATION: Councillor Garrard and Councillor Green
(a)
That Council endorses Option A, with the
exclusion of the 20 person Director’s table ($79,600) portion of the
hospitality component as detailed in this report, for the City of Parramatta
to enter into a 3-year strategic partnership with the
Parramatta Eels, focusing on the shared strategic areas of community,
brand and visitation for 2024, with the expenditure amounts for 2025 and 2026
deferred to a Councillor Workshop in early 2024 with the intention of
finalising the financial components of the partnership in the latter years.
(b)
That the Chief Executive Officer allocate
funding from the general reserve to cover the cost of the 3-year partnership
with the Parramatta Eels, with a priority on savings arising from the current
review of existing MOUs, Alliances, Sponsorships and Corporate Memberships.
(c)
That Council delegate authority to the Chief
Executive Officer to finalise and execute all necessary documentation.
AMENDMENT: Councillor Prociv and
Councillor MacLean
That this matter be deferred to a Councillor Workshop in early
2024 to allow further consultation with the Councillors prior to Council
considering this matter.
Record of Voting:
For the Amendment: Lord
Mayor, Councillor Esber, Deputy Lord Mayor Prociv and Councillors Bradley, Darley
and MacLean
Against
the Amendment: Councillors Garrard, Green Noack, Humphries, Pandey,
Siviero, Valjak, Wang and Wearne
On being
PUT to the Meeting, voting on this Amendment was five (5) votes FOR and nine
(9) votes AGAINST. The Amendment was LOST.
RECOMMENDATION:
Councillor Garrard and Councillor Green
(a)
That Council endorses Option A, with the
exclusion of the 20 person Director’s table ($79,600) portion of the
hospitality component as detailed in this report, for
the City of Parramatta to enter into a 3-year strategic partnership with the
Parramatta Eels, focusing on the shared strategic areas of community, brand
and visitation for 2024, with the expenditure amounts for 2025 and 2026 deferred
to a Councillor Workshop in early 2024 with the intention of finalising the
financial components of the partnership in the latter years.
(b)
That the Chief Executive Officer allocate
funding from the general reserve to cover the cost of the 3-year partnership
with the Parramatta Eels, with a priority on savings arising from the current
review of existing MOUs, Alliances, Sponsorships and Corporate Memberships.
(c)
That Council delegate authority to the Chief
Executive Officer to finalise and execute all necessary documentation.
Record of Voting:
For the Motion:
Councillors Pandey, Noack, Humphries, Wearne, Wang,
Garrard, Green, Siviero and Valjak
Against
the Motion: Lord Mayor, Councillor Esber, Deputy
Lord Mayor Prociv and Councillors Bradley, Darley and MacLean
On being
PUT to the meeting voting, on the MOTION was nine (9) votes FOR and five (5)
votes AGAINST. The Motion was CARRIED
|
Questions Taken On Notice (Clr Pandey) re: Item 16.5 LATE REPORT- Partnership Proposal between the City of Parramatta and
Parramatta Eels (2024-2026)
- What is the total annual budget of
Council for all marketing related activities/projects.
Question Taken On Notice (Clr Bradley) re: Item 16.5 LATE REPORT- Partnership Proposal between the City of Parramatta and
Parramatta Eels (2024-2026)
- Hasn’t heard back from his question
from the Councillor Workshop re: return on investment, has requested this
information to be provided.
Question taken on notice (Clr Darley) re: Item 16.5 LATE REPORT- Partnership Proposal between the City of Parramatta and
Parramatta Eels (2024-2026)
- Requested the funding source to be
identified and communicated to Councillors / Council.
PROCEDURAL
MOTION
RETURN TO
OPEN SESSION
RESOLVED: Councillor
Garrard and Councillor Noack
That Council move into open session
Record of Voting:
For the Motion: Unanimous
Note: Council
Moved to Open Session at 11.32pm.
17. REPORTS
OF RESOLUTIONS PASSED IN CLOSED SESSION
Note:
The recommendation of the Closed Session in relation to Items:
·
16.2 Expression of Interest on Retail 6 -
Parramatta Square
·
16.3 Tender Exemption - Engagement of Property
Strategy Consultant),
·
16.4 Tender Exemption - Engagement of 9
Wentworth Consultant)
·
16.5 LATE REPORT- Partnership Proposal between
the City of Parramatta and Parramatta Eels (2024-2026)
were received and noted as resolutions of
Council without any alteration and amendment thereto.
|
16.2
|
Expression of Interest on Retail 6 - Parramatta Square
(Report by Space Management Officer)
|
|
4649
|
RESOLVED: Councillor Garrard and Councillor Wang
(a)
That this matter be
deferred to a Councillor Workshop in early 2024, allowing the Chief
Executive Officer the opportunity to undertake further due diligence in
regards to this matter.
(b)
That following the early
2024 Councillor Workshop, the matter be reported back to Council for
consideration.
Record of Voting:
For the Motion: Unanimous
|
16.3
|
Tender Exemption - Engagement of Property
Strategy Consultant
(Report of Acting Executive Director Property
and Place)
|
|
4650
|
RESOLVED:
Councillor Garrard and Councillor Noack
That Council:
(a) approves
the exemption to the tendering requirements for the Property Strategy
Consultant pursuant to section 55(3)(k) / section 55(3)(i) of the Local
Government Act 1993.
(b) notes
that Council has no Property Strategy to guide decision-making regarding
significant compulsory acquisition matters and/or property development
opportunities involving Council land arising from unsolicited third-party
(both public and private) approaches to Council.
(c) notes
that Council is at risk of significant opportunity cost in deferring these
opportunities to conduct a tender process, or at significant risk of entering
unsatisfactory co-development agreements if negotiations with third parties
progress while a Property Strategy was not being prepared.
(d) approves
the engagement of Knight Frank as the Property Strategy Consultant for a term
of six months.
Record of Voting:
For the Motion: Unanimous
|
|
16.4
|
Tender Exemption - Engagement of 9 Wentworth
Consultant
(Report of Acting Executive Director
Property and Place)
|
|
4651
|
RESOLVED:
Councillor Garrard and Councillor Wearne
That Council:
(a) approves the exemption to the tendering
requirements for the 9 Wentworth Consultant pursuant to section 55(3)(i) of the Local Government
Act 1993.
(b) notes the extenuating circumstance for the tendering
exemption, that the 9 Wentworth
Project Consultant is critical to office relocation project from 126 Church
Street, and a satisfactory result would not have been achieved by inviting
tenders.
(c) notes that
Knight Frank is also proposed to be engaged as the Property Strategy
Consultant and is engaged for the whole of Council portfolio projects, which includes the 9 Wentworth property.
(d) delegates
authority to the Chief Executive Officer to finalise and execute all
necessary documents.
Record of Voting:
For the Motion: Unanimous
|
|
16.5
|
LATE REPORT
- Partnership Proposal between the City of Parramatta and Parramatta Eels
(2024-2026)
(Report by Acting Manager Events & Festivals)
|
|
4652
|
RESOLVED: Councillor Garrard and Councillor
Green
(a)
That
Council endorses Option A, with the exclusion of the 20 person
Director’s table ($79,600) portion of the hospitality component as
detailed in this report, for the City of Parramatta to enter into a 3-year
strategic partnership with the Parramatta Eels, focusing on the shared
strategic areas of community, brand and visitation for 2024, with the
expenditure amounts for 2025 and 2026 deferred to a Councillor Workshop in
early 2024 with the intention of finalising the financial components of the
partnership in the latter years.
(b)
That
the Chief Executive Officer allocate funding from the general reserve to
cover the cost of the 3-year partnership with the Parramatta Eels, with a
priority on savings arising from the current review of existing MOUs,
Alliances, Sponsorships and Corporate Memberships.
(c)
That
Council delegate authority to the Chief Executive Officer to finalise and
execute all necessary documentation.
Record of Voting:
For the Motion: Councillors Garrard, Green Noack, Humphries, Pandey,
Siviero, Valjak, Wang and Wearne
Against the Motion: Lord Mayor, Councillor Esber, Deputy Lord Mayor
Prociv and Councillors Bradley, Darley and MacLean
On being PUT to the meeting voting
on the MOTION was nine (9) votes FOR and five (5) votes AGAINST. The Motion
was CARRIED
|
18. CONCLUSION OF MEETING
The meeting concluded at
11.33pm.
This page and the preceding 31
pages are the Minutes of the Ordinary Council Meeting held on Monday, 11
December 2023 and will be confirmed on Monday,12 February 2024.
Chairperson
Minutes
Extraordinary
Council Meeting
Monday,
29 January 2024
7.00pm
Council
Chamber
Level
4, PHIVE
Parramatta
Square, Parramatta
COUNCIL
MEMBERS IN ATTENDANCE
The Lord Mayor,
Councillor Pierre Esber and Councillors Phil Bradley, Kellie Darley, Michelle
Garrard, Henry Green, Cameron MacLean, Paul Noack, Sameer Pandey, Deputy Lord
Mayor, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and
Lorraine Wearne.
COUNCIL STAFF IN ATTENDANCE
Chief Executive Officer - Gail
Connolly, Executive Director City Engagement and Experience - Angela
Jones-Blayney, Executive Director Finance and Information - John Angilley,
Executive Director Community Services - Jonathan Greig, Executive Director City
Assets & Operations – George Bounassif, Chief Technology Officer -
John Crawford, ICT Strategy and Partnering Manager - Ian Vong, Council
Secretariat and Policy Officer - Marina Cavar, Business Support Manager -
Valance Horne, and ICT Service Desk Officer - Erik Ivarsson.
1. OPENING MEETING
The Lord Mayor, Councillor
Pandey, opened the meeting at 7.15pm.
2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF
LAND
The Lord Mayor acknowledged the Burramattagal
people of The Dharug Nation as the traditional owners of this land, and paid
respect to their ancient culture and to their elders past, present and
emerging.
3. WEBCASTING ANNOUNCEMENT
The Lord Mayor advised that this
public meeting is being recorded and streamed live on the internet. The
recording will also be archived and made available on Council’s website.
The Lord Mayor further advised
that all care will be taken to maintain privacy, however as a visitor in the
public gallery, the public should be aware that their presence may be recorded.
22. GENERAL RECORDING OF MEETING ANNOUNCEMENT
As per Council’s Code of
Meeting Practice, the recording of the Council Meeting by the public using any
device, audio or video, is only permitted with Council permission. Recording a
Council Meeting without permission may result in the individual being expelled
from the Meeting.
|
5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR
ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS
|
|
|
RESOLVED: Councillor Noack and Councillor Wearne
That an
apology on behalf of Councillor Ange Humphries and be accepted and a leave of
absence granted.
Record of Voting:
For the Motion: Unanimous
|
6. DISCLOSURES OF
INTEREST
Councillors
Bradley and Garrard disclosed a non-pecuniary interests in relation to Items
9.1 and 10.1, as they are members of the Parramatta Eels Club but do not hold
any management positions in the club.
Councillors were advised that an
interest should only be declared if they hold management committee positions.
At the time of the meeting, it was confirmed that no Councillor held a
management position at the Parramatta Eels Club.
PROCEDURAL MOTION DEALING WITH AGENDA FOR EXTRAORDINARY COUNCIL
MEETING:
RESOLVED: Councillor Prociv and Councillor Bradley
That in accordance with clause 3.28 of Council’s Code
of Meeting Practice, the Lord Mayoral considered the Petition as a matter of
urgency.
Record of Voting:
For the Motion: Unanimous
|
6.1
|
Petition
- Parramatta Eels
(Report of Deputy Lord Mayor Councillor
Patricia Prociv)
|
|
|
A petition signed
by the public was tabled at the Extraordinary Council meeting and reads:
Stop the Eels Parramatta Council
sponsorship deal: Focus on local infrastructure.
|
PROCEDURAL MOTION DEALING WITH AGENDA FOR EXTRAORDINARY COUNCIL
MEETING:
That in accordance with clause 3.28 of Council’s Code
of Meeting Practice, the Lord Mayoral considered the Lord Mayoral Minute as a
matter of urgency.
7. Minutes
of the Lord Mayor
|
7.1
|
Vale Mr
Lang Walker AO
(Report of Lord Mayor Councillor Esber)
|
|
|
RESOLVED:
(c)
That Council acknowledge the passing of Mr Lang Walker AO,
offering our condolences to his family, friends and team at the Walker
Corporation.
(d) That Council write to the Walker family offering
our sincere condolences on Mr Lang Walker’s passing and acknowledging
his huge contribution to building Paramatta as Sydney’s second CBD; and
(e) That a minute’s
silence be observed by the Chamber as a gesture of respect on his passing and
in recognition of his dedication, vision and ongoing philanthropic legacy to
the Parramatta and Western Sydney community.
(f)
That Council install a plaque within
Parramatta Square in honour of Mr Lang Walker.
Record of Voting:
For
the Motion: Unanimous
|
8. Public Forum
|
|
Speaker
|
Report No.
|
Report Title
|
|
1.
|
Luke Magee
|
Item 9.1
|
Notice of Rescission for Item 16.5 of
the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal
between the City of Parramatta and Parramatta Eels (2024-2026)
|
|
2.
|
Rob Mashford
|
Item 9.1
|
Notice of Rescission for Item 16.5 of
the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal
between the City of Parramatta and Parramatta Eels (2024-2026)
|
|
3.
|
Laurie Bennett
|
General Council Compliance to
the Local
Government Act, Chapter 4 Part 1 Section 10 to
10D and also declarations of
Pecuniary
Interest
|
Note: This is a representation pursuant to Clause
14.9 of the Code of Meeting Practice. The CEO raised this prior to any
resolution to go into closed session.
|
PROCEDURAL MOTION
Move
to closed session
MOTION: Councillor Garrard and Councillor Green
A procedural motion was moved by Councillor Garrard and seconded
by Councillor Green to move the rescission motion to closed session.
Record of Voting:
For the Motion: Councillors
Garrard, Green, MacLean, Noack, Pandey, Siviero, Valjak, Wang and Wearne.
Against the Motion: The Lord Mayor Councillor Esber,
Deputy Lord Mayor Councillor Prociv, Councillors Bradley and Darley.
On being PUT to the meeting voting on this MOTION was eight
(8) votes FOR and five (5) votes AGAINST
The MOTION was CARRIED.
9. Rescission
Motion
|
9.1
|
Notice
of Recission for Item 16.5 of the 11 December 2023 Council Meeting: LATE
REPORT: Partnership Proposal between the City of Parramatta and Parramatta
Eels (2024-2026)
Report
of Councillor Kellie Darley
|
|
|
The
rescission motion was withdrawn by Councillor Darley.
|
PROCEDURAL
MOTION
RETURN TO
OPEN SESSION
RESOLVED: Councillor
Garrard and Councillor Wearne
That Council move into open session.
Record of Voting:
For the Motion: Unanimous
Note: Council
Moved to Open Session at 8:10pm.
PROCEDURAL MOTION
Move
to closed session
MOTION: Councillor Garrard and Councillor Siviero
That at this
time of the meeting, being 8:10 pm, the Lord Mayor, Councillor Esber advised
that the meeting would move into Closed Confidential Session to allow
consideration of matters in Closed Session in accordance with Section 10A of
the Local Government Act 1993. Accordingly, members of the press and
public are excluded from the closed session and access to the correspondence
and reports relating to the items considered during the course of the Closed
Session will be withheld.
This action
is taken to discuss:
Item 10.1 Strategic
Partnership Agreement between the City of Parramatta and the Parramatta Eels -
Funding Allocation for Years Two and Three (2025 and 2026).
This report is confidential in accordance with section
10A (2) (c) (d) of the Local Government Act 1993 as the report contains
information that would, if disclosed, confer a commercial advantage on a person
with whom the Council is conducting (or proposes to conduct) business; AND the
report contains commercial information of a confidential nature that would, if
disclosed (i) prejudice the commercial position of the person who supplied it;
or (ii) confer a commercial advantage on a competitor of the Council; or (iii)
reveal a trade secret.
Record of Voting: Unanimous
Note:
prior to moving into closed session the following members
of the public made submissions not to go into closed session for Item 10.1:
|
1.
|
Cheryl Bates
|
General Council Compliance to
the Local
Government Act, Chapter 4 Part 1 Section 10 to
10D
|
General Council Compliance to the Local
Government Act, Chapter 4 Part 1 Section 10 to 10D
|
|
2.
|
Phil Grasso
|
General Council Compliance to
the Local
Government Act, Chapter 4 Part 1 Section 10 to
10D
|
General Council Compliance to the Local
Government Act, Chapter 4 Part 1 Section 10 to 10D
|
|
3.
|
Dr Judy Greenwood
|
General Council Compliance to
the Local
Government Act, Chapter 4 Part 1 Section 10 to
10D
|
General Council Compliance to the Local
Government Act, Chapter 4 Part 1 Section 10 to 10D
|
|
4.
|
Simone Eagleton
|
General Council Compliance to
the Local
Government Act, Chapter 4 Part 1 Section 10 to
10D
|
General Council Compliance to the Local
Government Act, Chapter 4 Part 1 Section 10 to 10D
|
Note: Councillor
Darley left the meeting at 8:12pm and rejoined at 8:18pm.
Note: Council
moved into closed session at 8:20pm.
|
10.1
|
Strategic
Partnership Agreement between the City of Parramatta and the Parramatta Eels
- Funding Allocation for Years Two and Three (2025 and 2026)
(Report by Councillor Michelle Garrard)
|
|
|
RECOMMENDATION: Councillor Garrard and Councillor Green
(a) That Council reaffirms its 11 December 2023 resolution to enter
into a three-year multifaceted strategic partnership between the City of
Parramatta and the Parramatta Eels.
(b) That Council reaffirms its financial commitment of $383,500 in
Year One of the strategic partnership for 2024.
(c) That Council endorse the same partnership content and expenditure
of $383,500 per year for the multifaceted strategic partnership between the
City of Parramatta and the Parramatta Eels, focusing on the shared strategic
areas of community, brand and visitation for Years Two and Three (the 2025
and 2026 years of the partnership).
(d)
That the Chief Executive Officer allocate
funding from the general reserve to cover the cost of the 3-year partnership
with the Parramatta Eels, with a priority on savings arising from the current
review of existing MOUs, Alliances, Sponsorships and Corporate Memberships.
(e)
That Council delegate authority to the Chief
Executive Officer to finalise and execute all necessary documentation.
(f)
That pursuant to section 55(3)(i) of the Local
Government Act 1993, it be noted that Council did not invite tenders for
this partnership as there is a sole supplier (Parramatta Eels) and therefore
an unavailability of competitive tenderers.
Record of Voting:
For the Motion: Councillors
Garrard, Green, Noack, Pandey, Siviero, Valjak, Wang and Wearne
Against the Motion: The
Lord Mayor Councillor Esber, Deputy Lord Mayor Prociv, Councillors Bradley,
Darley, MacLean
On being PUT to the meeting voting on this MOTION was
eight (8) votes FOR and five (5) votes AGAINST
The MOTION was CARRIED.
|
Note: Councillor
Darley left the meeting at 8.47pm and rejoined at 8.56pm.
PROCEDURAL
MOTION
RETURN TO
OPEN SESSION
RESOLVED: Councillor
Garrard and Councillor Wearne
That Council move into open session.
Record of Voting:
For the Motion: Unanimous
Note: Council
Moved to Open Session at 9.00pm.
11. REPORTS
OF RESOLUTIONS PASSED IN CLOSED SESSION
Note:
The recommendation of the Closed Session in relation to Items:
·
10.1 Strategic Partnership Agreement between the
City of Parramatta and the Parramatta Eels - Funding Allocation for Years Two
and Three (2025 and 2026)
were received and noted as resolutions of
Council without any alteration and amendment thereto.
|
10.1
|
Strategic Partnership Agreement
between the City of Parramatta and the Parramatta Eels - Funding Allocation
for Years Two and Three (2025 and 2026)
(Report by Councillor Michelle Garrard)
|
|
|
RESOLVED:
Councillor Garrard and Councillor Green
(a) That Council reaffirms its 11 December 2023 resolution to enter
into a three-year multifaceted strategic partnership between the City of
Parramatta and the Parramatta Eels.
(b) That Council reaffirms its financial commitment of $383,500 in
Year One of the strategic partnership for 2024.
(c) That Council endorse the same partnership content and expenditure
of $383,500 per year for the multifaceted strategic partnership between the
City of Parramatta and the Parramatta Eels, focusing on the shared strategic
areas of community, brand and visitation for Years Two and Three (the 2025
and 2026 years of the partnership).
(d)
That the Chief Executive Officer allocate
funding from the general reserve to cover the cost of the 3-year partnership
with the Parramatta Eels, with a priority on savings arising from the current
review of existing MOUs, Alliances, Sponsorships and Corporate Memberships.
(e)
That Council delegate authority to the Chief
Executive Officer to finalise and execute all necessary documentation.
(f)
That pursuant to section 55(3)(i) of the Local
Government Act 1993, it be noted that Council did not invite tenders for
this partnership as there is a sole supplier (Parramatta Eels) and therefore
an unavailability of competitive tenderers.
Record of Voting:
For the Motion: Councillors
Garrard, Green, Noack, Pandey, Siviero, Valjak, Wang and Wearne
Against the Motion: The
Lord Mayor Councillor Esber, Deputy Lord Mayor Prociv, Councillors Bradley,
Darley, MacLean
On being PUT to the meeting voting on this MOTION was
eight (8) votes FOR and five (5) votes AGAINST
The MOTION was CARRIED.
|
12. CONCLUSION OF MEETING
The meeting concluded at 9:03pm.
This page and the preceding 8 pages
are the Minutes of the Extraordinary Council Meeting held on Monday, 29
January 2024 and will be confirmed on Monday,12 February 2024.
Chairperson
Reports to Council - For Notation
12 February 2024
12.1 Investment
Report for November 2023......... 40
12.2 Investment
Report for December 2023......... 90
12.3 Referral
of Inspection Reports by Fire and Rescue NSW............................................. 140
12.4 Delegation
of the Lord Mayor and Chief Executive Officer Exercised During the 2023/24
Recess Period............................................ 156
Agenda - Ordinary
Council Meeting – 12 February 2024 Item
12.1
REPORTS TO COUNCIL - FOR NOTATION
ITEM NUMBER 12.1
SUBJECT Investment
Report for November 2023
REFERENCE F2022/03176
- D09241614
REPORT OF Tax
and Treasury Accountant
CSP THEME: Fair
workshop/briefing
date: Nil
PURPOSE:
The purpose of this report is to
inform Council of the investment portfolio performance and compliance for the
month of November 2023.
RECOMMENDATION
That Council receive and note the Investment Report
for November 2023.
BACKGROUND
1. In accordance with
clause 212 of the Local Government (General) Regulation 2021 (the
Regulation), a report setting out details of all money invested must be
presented to Council monthly.
2. The report must include
a certificate as to whether the investments have been made in accordance with
the Local Government Act 1993 (the Act), the Local Government
(General) Regulation 2021 and Council’s Investment Policy.
ISSUES/OPTIONS/CONSEQUENCES
Investment Portfolio Summary
3. The
investment portfolio closing balance as of 30 November 2023 was $501.3m. The
average portfolio holdings held throughout the month was $493.8m.
4. The majority of
Council’s investment portfolio is in term deposits (59%). The portfolio
also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term
Growth Fund (LTGF).
5. Approximately
9.15% of the portfolio comprises of less conservative long-term investments
with exposure to credit markets and domestic and international shares. The
investment portfolio is well diversified and weighted towards higher-rated
institutions.
6. The
table below lists the diversified range of investments held by Council as of 30
November 2023.
Table 1: Summary of investment portfolio
*COPC
Internal Benchmark returns - based on Council’s individual benchmarks
across the various asset classes it invests within its own portfolio. The
following individual benchmarks are the measurements, used for each asset
class.
Cash: RBA Cash
Rate
Term Deposits: based on Council’s weighted average duration using
multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark
Investment performance for the
month. The investment portfolio reported a monthly actual return of 0.55%
for November 2023 (or 6.89% on an
annualised basis). outperforming the monthly Ausbond bank bill index by 255
basis points annualised. The TCorp Fund 3.77% Actual was the main contributor to performance as
both domestic shares (S&P ASX 200 Accumulation Index +5.03%) and
international shares (MSCI World ex-Australia +8.87%) rallied strongly during
month. Bonds also rebounded as yields fell and valuations rose (AusBond
Composite Bond Index gained +2.97%).
7. Historical investment
performance. The table below provides year-to-date and historical
investment performance compared to the Ausbond Bank Bill Index.
Table 2: Historical investment portfolio performance
8. Investment
Revenue: As at the end of November 2023, the cumulative actual
interest/income earned, was approximately -$52k below the annual budget. The TCorp Long Term Growth
Fund (LTGF) managed to claw back some of the book losses over the last quarter,
as the domestic and international shares rallied.
Going
forward for 2023-24 Advisors exercise caution and expect volatility from the TCorp
Long-Term given it has exposure to both domestic and international shares.
This fund has a long duration view of 7-10 years and cannot be accurately
measured for performance in the short term.
Table
3: Cumulative Interest table
Note: Council
values all managed funds, Floating rate notes, and bonds on a mark to market
basis each month. Any gain or loss in valuation is capitalised to interest
income based on actual monthly statements.
Table
4: Managed Fund Valuations Capitalised
9. During November,
unrealised capital valuations on Managed funds rose by approximately $1.336m.
This increase in capital valuation, has been capitalised and is included in the
cumulative investment revenue shown in table 3.
10. The CFS Global Credit fund accounts for around
3% of Council’s total investment portfolio. The Fund returned +1.48%
(actual) in November, as market valuations in global credit securities
increased. With a running yield of 5.50% p.a., advisors recommend Council
retains this “grandfathered” Fund given the alternative to invest
in cash and deposits are yielding slightly lower.
11. Maturities
and Transactions: Overall, the portfolio remains well diversified
from a maturity perspective, with around 16% of assets directed to medium term
(2-5 years).
12. Where liquidity permits, Council
advisors recommend new surplus funds be directed towards 1–3-year
horizons given this is where the most attractive value can be found.
13. The following Investment
transactions occurred during November 2023:
Table
5: Investment Maturities
Table
6: New Investment Purchases
14. During the month Council invested $36m, in Term
Deposits, Floating Rate Notes and at call cash. Approximately $32m was invested
in environmentally sustainable fossil fuel free investments.
15. The higher than usual amount invested in cash at call
(4.60%) is due to timing of some large maturities on the last day of the month,
a large proportion of which will be reinvested in early December 23.
Table 7: Maturity profile
16. The portfolio complies with Council’s Investment
Policy limits, with ample investment opportunity still available within all
institutional rating, duration, and counterparty limits.
Graph 1: Investment Policy rating capacity.
*BBB-/BBB+ limits combined under Council’s
investment policy.
17. Counterparty Limits. All
individual counterparty limits comply with council’s investment policy,
with the following exceptions:
Table 8: Exceptions to counterparty limits
|
Institution
|
Policy
Limit ($‘000)
|
Held
($’000)
|
Overweight
($’000)
|
Reason
|
Compliance
Date
|
|
No
Exceptions
|
|
|
|
|
|
18. As at the end of November 2023,
Council did not have an overweight position to any single ADI. Overall, the
portfolio is well diversified across the entire credit spectrum, including some
exposure to unrated ADIs.
19. A full list of counterparty
holdings is available on page 9 of the Arlo Advisory comprehensive report
(attachment 2).
20. Current Yields Councils
Floating Rate Notes are currently yielding around 5.73% FYTD with unrealised
capital gains of approximately $122k based on current market valuations.
21. The CFS Global Credit Fund
holds a diverse range of securities across the global credit market. It remains
very well diversified by issuer to mitigate default risk. It invests in nearly
600 corporate bonds from issuers in various countries and industry sectors. Any
spread contraction going forward allows credit and asset-backed holdings to
enjoy significant capital gains. With a running yield of around +5.5% per
annum, Council will continue to hold this fund.
22. Council’s term deposit
portfolio (66% of the portfolio) was yielding 3.71% p.a. at month-end, with
a weighted average duration of around 227 days or 7.5 months.
23. During November, major bank deposit rates rose 10bp
between 6–12-month tenors, following the RBA’s decision to hike
again. In contrast, at the very long-end (3-5 years), deposit rates offered by
the major banks fell between 5-10bp with the banks reacting to the softer
monthly inflation figure, as well as the movement in global bond yields. Rates
remain flat across the longer-tenors (1–5-year rates), reflective of the
major banks believing that we are approaching the peak of the interest rates
cycle and potentially, future rate cuts may need to be delivered should
inflation be returning back to target.
Graph 2: Term Deposit Yields
24. Council engages Arlo Advisory for
assistance in all investment matters relating to advice, risk, and portfolio
weighting. Arlo monitor the portfolio daily and conduct a monthly health check
review. This confirms that Council’s portfolio is being conducted in
accordance with the Act, the Regulation, and the Investment Policy.
25. Detailed investment performance commentary in relation
to each investment product /type and counterparty, can be found in the Arlo
Advisory comprehensive report attached (Attachment 2).
Certification of Investments
26. I hereby certify the investments for the month of November
2023 have been made in compliance with the Act, the Regulations,
Council’s Investment Policy, and the adviser’s recommendations.
John Angilley, Executive
Director, Finance & Information
CONSULTATION & TIMING
Stakeholder
Consultation
27. The
following stakeholder consultation has been undertaken in relation to this
matter:
|
Date
|
Stakeholder
|
Stakeholder Comment
|
Council Officer Response
|
Responsibility
|
|
30
Nov 2023
|
Arlo Advisory
|
All Investments are within
Policy guidelines and supported by Councils independent advisor.
Refer Arlo Comprehensive
Report
|
All Investments are within
Policy limits and reconcile to the General Ledger as at 30 Nov 2023
|
John Angilley
Executive Director, Finance
& Information
Bruce MacFarlane
Treasury & Tax Accountant
|
Councillor Consultation
28. The following Councillor
consultation has been undertaken in relation to this matter:
|
Date
|
Councillor
|
Councillor Comment
|
Council Officer Response
|
Responsibility
|
|
N/A
|
N/A
|
N/A
|
N/A
|
N/A
|
LEGAL IMPLICATIONS FOR COUNCIL
29. There are no legal implications resulting
from this report.
FINANCIAL IMPLICATIONS FOR COUNCIL
30. As of
30 November 2023, cumulative interest income fell below the year-to-date budget
by approximately $52k. Overall
actual interest is tracking well versus budget despite some monthly volatility.
At this stage no changes have been made to the annual interest income forecast
and will be reanalysed again with Councils advisors at the December 23
quarterly review.
Bruce MacFarlane
Treasury Tax & Accounts Payable Manager
John Angilley
Executive Director Finance & Information
Gail Connolly
Chief Executive Officer
Attachments:
|
1⇩
|
Investment and Loans Performance Graph November 2023.pdf
|
1 Page
|
|
|
2⇩
|
Arlo Advisory Comprehensive Investment Report -November 23
.pdf
|
34 Pages
|
|
|
3⇩
|
List of Council Investments by maturity November 2023.pdf
|
7 Pages
|
|
REFERENCE MATERIAL
|
Item 12.1 -
Attachment 1
|
Investment and Loans Performance Graph November
2023.pdf
|
|
Item 12.1 -
Attachment 2
|
Arlo Advisory Comprehensive Investment Report
-November 23 .pdf
|
|
Item 12.1 - Attachment 3
|
List of Council Investments by maturity November
2023.pdf
|
Ordinary
Council Meeting Monday,12 February 2024 Item
12.2
REPORTS TO COUNCIL - FOR NOTATION
ITEM NUMBER 12.2
SUBJECT Investment
Report for December 2023
REFERENCE F2022/03176
- D09279309
REPORT OF Tax
and Treasury Accountant
CSP THEME: Fair
workshop/briefing
date: Nil
PURPOSE:
The purpose of this report is to
inform Council of the investment portfolio performance and compliance for the
month of December 2023.
RECOMMENDATION
That Council receive and note the Investment Report
for December 2023.
BACKGROUND
1. In accordance with
clause 212 of the Local Government (General) Regulation 2021 (the
Regulation), a report setting out details of all money invested must be
presented to Council monthly.
2. The report must include
a certificate as to whether the investments have been made in accordance with
the Local Government Act 1993 (the Act), the Local Government
(General) Regulation 2021 and Council’s Investment Policy.
ISSUES/OPTIONS/CONSEQUENCES
Investment Portfolio Summary
3. The
investment portfolio closing balance as of 31 December 2023 was $481.2m. The
average portfolio holdings held throughout the month was $491.2m.
4. The majority of
Council’s investment portfolio is in term deposits (64%). The portfolio
also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term
Growth Fund (LTGF).
5. Approximately
9.8% of the portfolio comprises of less conservative long-term investments with
exposure to credit markets and domestic and international shares. The
investment portfolio is well diversified and weighted towards higher-rated
institutions.
6. The
table below lists the diversified range of investments held by Council as at 31
December 2023.
Table 1: Summary of investment portfolio
*COPC
Internal Benchmark returns - based on Council’s individual benchmarks
across the various asset classes it invests within its own portfolio. The
following individual benchmarks are the measurements, used for each asset
class.
Cash: RBA Cash
Rate
Term Deposits: based on Council’s weighted average duration using
multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark
Investment performance for the
month. The investment portfolio reported a monthly actual return of 0.55%
for December 2023 (or 6.63% on an
annualised basis). outperforming the monthly Ausbond bank bill index by 220
basis points annualised. The TCorp Fund actual return of 3.08% was the main contributor to performance as both
domestic shares (S&P ASX 200 Accumulation Index +7.26%) and international
shares (MSCI World ex-Australia +4.70%) continued their rally this month. Bonds
also provided solid returns as yields fell/valuations rose (AusBond Composite
Bond Index gained +2.69%).
7. Historical investment
performance. The table below provides year-to-date and historical
investment performance compared to the Ausbond Bank Bill Index.
Table 2: Historical investment portfolio performance
8. Investment
Revenue: As at the end of December 2023, the cumulative actual
interest/income earned, was approximately $1.085m above the annual budget. The TCorp Long Term
Growth Fund (LTGF) managed to claw back some of the earlier book losses,
returning 23.44% annualised over the last 3 months.
Going
forward for 2023-24 Advisors exercise caution and expect volatility from the TCorp
Long-Term given it has exposure to both domestic and international shares.
This fund has a long duration view of 7-10 years and cannot be accurately
measured for performance in the short term.
Table
3: Cumulative Interest table
Note: Council
values all managed funds, Floating rate notes, and bonds on a mark to market
basis each month. Any gain or loss in valuation is capitalised to interest
income based on actual monthly statements.
Table
4: Managed Fund Valuations Capitalised
9. During December,
unrealised capital valuations on Managed funds rose by approximately $1.144m.
This increase in capital valuation, has been capitalised and is included in the
cumulative investment revenue shown in table 3.
10. The CFS Global Credit fund accounts for around
3.19% of Council’s total investment portfolio. The Fund returned +1.32%
(actual) in December, as market valuations in global credit securities
increased. With a running yield of 5.50% p.a., advisors recommend Council
retains this “grandfathered” Fund given the alternative to invest
in cash and deposits are yielding slightly lower.
11. Maturities
and Transactions: Overall, the portfolio remains well diversified
from a maturity perspective, with around 16% of assets directed to medium term
(2-5 years).
12. Where liquidity permits, Council
advisors recommend new surplus funds be directed towards 1–3-year
horizons given this is where the most attractive value can be found.
13. The following Investment
transactions occurred during December 2023:
Table
5: Investment Maturities
Table
6: New Investment Purchases
14. During the month Council invested $36.5m, in Term
Deposits, Floating Rate Notes and at call cash. All of which were invested in environmentally
sustainable fossil fuel free investments.
15. Portfolio Maturity Duration
Table 7: Maturity profile
16. The portfolio complies with Council’s Investment
Policy limits, with ample investment opportunity still available within all
institutional rating, duration, and counterparty limits.
Graph
1: Investment Policy rating capacity.
*BBB-/BBB+ limits combined under Council’s
investment policy.
17. Counterparty Limits. All
individual counterparty limits comply with council’s investment policy,
with the following exceptions:
Table 8: Exceptions to counterparty limits
|
Institution
|
Policy
Limit ($‘000)
|
Held
($’000)
|
Overweight
($’000)
|
Reason
|
Compliance
Date
|
|
No
Exceptions
|
|
|
|
|
|
18. As at the end of December 2023,
Council did not have an overweight position to any single ADI. Overall, the
portfolio is well diversified across the entire credit spectrum, including some
exposure to unrated ADIs.
19. A full list of counterparty
holdings is available on page 9 of the Arlo Advisory comprehensive report
(attachment 2).
20. Current Yields Councils
Floating Rate Notes are currently yielding around 5.64% FYTD with unrealised
capital gains of approximately $155k based on current market valuations.
21. The CFS Global Credit Fund
holds a diverse range of securities across the global credit market. It remains
very well diversified by issuer to mitigate default risk. It invests in nearly
600 corporate bonds from issuers in various countries and industry sectors. Any
spread contraction going forward allows credit and asset-backed holdings to
enjoy significant capital gains. With a running yield of around +5.5% per
annum, Council will continue to hold this fund.
22. Council’s term deposit
portfolio (64% of the portfolio) was yielding 4.01% p.a. at month-end, with
a weighted average duration of around 212 days or 7 months.
Financial markets continued their strong
rally in December as inflation continues to ease and growing hopes that central
banks will move towards an easing cycle (cut official interest rates) in 2024.
Over December, major bank deposit rates
fell 5-10bp for 6-12 month tenors, as the market turns its attention to
potential rate cuts in 2024. Interestingly, at the longer-end (2-5 years),
deposit rates offered by the major banks fell between 25-30bp with the banks
clearly pricing in rate cuts in 2024 and into 2025. Rates are now inverse again
across the longer-tenors (1–5-year rates), with the peak rate offered in
the 12 month tenor
Graph 2: Term Deposit Yields
23. Council engages Arlo Advisory for
assistance in all investment matters relating to advice, risk, and portfolio
weighting. Arlo monitor the portfolio daily and conduct a monthly health check
review. This confirms that Council’s portfolio is being conducted in
accordance with the Act, the Regulation, and the Investment Policy.
24. Detailed investment performance commentary in relation
to each investment product /type and counterparty, can be found in the Arlo
Advisory comprehensive report attached (Attachment 2).
Certification of Investments
25. I hereby certify the investments for the month of December
2023 have been made in compliance with the Act, the Regulations,
Council’s Investment Policy, and the adviser’s recommendations.
John Angilley, Executive
Director, Finance & Information
CONSULTATION & TIMING
Stakeholder
Consultation
26. The following
stakeholder consultation has been undertaken in relation to this matter:
|
Date
|
Stakeholder
|
Stakeholder Comment
|
Council Officer Response
|
Responsibility
|
|
31
Dec 2023
|
Arlo Advisory
|
All Investments are within
Policy guidelines and supported by Councils independent advisor.
Refer Arlo Comprehensive
Report
|
All Investments are within
Policy limits and reconcile to the General Ledger as at 31 Dec 2023
|
John Angilley
Executive Director, Finance
& Information
Bruce MacFarlane
Treasury & Tax Accountant
|
Councillor Consultation
27. The following Councillor
consultation has been undertaken in relation to this matter:
|
Date
|
Councillor
|
Councillor Comment
|
Council Officer Response
|
Responsibility
|
|
N/A
|
N/A
|
N/A
|
N/A
|
N/A
|
LEGAL IMPLICATIONS FOR COUNCIL
28. There are no legal implications
resulting from this report.
FINANCIAL IMPLICATIONS FOR COUNCIL
29. As of 31 December 2023,
cumulative interest income outperformed the year-to-date budget by
approximately $1.085m.
Overall actual interest is tracking
strongly versus budget despite some monthly volatility. At this stage no
changes have been made to the annual interest income forecast given the high
volatility in managed fund market values, which directly impact capitalised
interest.
Bruce MacFarlane
Treasury Tax & Accounts Payable Manager
John Angilley
Executive Director Finance & Information
Gail Connolly
Chief Executive Officer
Attachments:
|
1⇩
|
Investment and Loans Performance Graph December 2023.pdf
|
1 Page
|
|
|
2⇩
|
Arlo Advisory Comprehensive Investment Report -December 23
.pdf
|
34 Pages
|
|
|
3⇩
|
List of Council Investments by maturity December 2023.pdf
|
7 Pages
|
|
REFERENCE MATERIAL
|
Item 12.2 -
Attachment 1
|
Investment and Loans Performance Graph December
2023.pdf
|
|
Item 12.2 -
Attachment 2
|
Arlo Advisory Comprehensive Investment Report
-December 23 .pdf
|
|
Item 12.2 - Attachment 3
|
List of Council Investments by maturity December
2023.pdf
|
Council 12 February 2024 Item
12.3
REPORTS
TO COUNCIL - FOR NOTATION
ITEM NUMBER 12.3
SUBJECT Referral
of Inspection Reports by Fire and Rescue NSW
REFERENCE F2022/03176 - D09269696
REPORT OF Team Leader Building Compliance
CSP
THEME: GREEN
workshop/briefing
date: Nil
PURPOSE:
To provide details on the fire
safety reports received by Council from Fire and Rescue NSW (FRNSW) in
accordance with Schedule 5 Part 8, Clause 17 (2) of the Environmental Planning
and Assessment Act 1979 (EP&A Act 1979).
RECOMMENDATION
(a) That
Council notes the inspection reports from Fire and Rescue NSW (FRNSW), pursuant
to Schedule 5, Part 8 of the Environmental Planning and Assessment Act 1979
(EPA Act 1979).
(b) That
Council note FRNSW will be advised in due course of the ongoing actions taken
by Council officers to address concerns identified by FRNSW.
(c) That
Council note the exercise of powers pursuant to Schedule 5, Part 8 (17) of the
EPA Act, to give fire safety orders addressing fire safety measures to the
buildings located at:
1 22
Cowper Street, Parramatta
2 128
Macquarie Street, Parramatta
3 72
Great Western Highway, Parramatta
as outlined in
this report and provide further notice of this determination to the
Commissioner of FRNSW.
BACKGROUND
1. FRNSW
is empowered under the Environmental Planning and Assessment Act 1979
(EPA Act) to undertake fire safety inspections of a building. If of the opinion
that adequate provision for fire safety has not been made, FRNSW may make
recommendations for additional works to be carried out, in a report to Council.
Such reports must be tabled at the next meeting of Council.
2. Council
is in receipt of three inspection reports issued by FRNSW, pursuant to the EPA
Act, regarding the fire safety of buildings located at:
a. 22 Cowper Street, Parramatta
b. 128 Macquarie Street, Parramatta
c. 72 Great Western Highway, Parramatta
3. The building located at
22 Cowper Street, Parramatta is identified as a three storey place of public
worship with associated car parking.
4. The building located at
128 Macquarie Street, Parramatta is identified as a nine storey residential
building with basement car parking.
5. The building located at
72 Great Western Highway, Parramatta is identified as an eight storey
residential building with basement car parking.
ISSUES/OPTIONS/CONSEQUENCES
6. FRNSW
is of the opinion that there are inadequate provisions for fire safety within
the buildings identified (See the attached annexures relevant to each
premises).
7. Council
has started an investigation under Service Request No. 627157 for the matter
relating to the building located at 22 Cowper Street, Parramatta.
8. Council has started an
investigation under Service Request No. 627171 for the matter relating to the
building located at 128 Macquarie Street, Parramatta.
9. Council has started an
investigation under Service Request No. 629095 for the matter relating to the
building located at 72 Great Western Highway, Parramatta.
CONSULTATION & TIMING
10. Stakeholder
consultation is not required for this statutory report.
LEGAL IMPLICATIONS FOR COUNCIL
11. FRNSW is
empowered under the EPA Act to undertake fire safety inspections of a building.
12. Council may instigate legal action to
enforce compliance with Orders served relating to fire safety where
appropriate.
FINANCIAL IMPLICATIONS FOR COUNCIL
13. Financial implications may occur
dependent on any legal action/s that may need to be instigated if Notice and
Orders are not complied with. Regulatory Services has an allocated Legal Budget
if such is required to be utilised.
Bernadette Robertson
Team Leader Building Compliance
Paul Lyth
Group Manager Regulatory Services
George Bounassif
Executive Director City Assets and
Operations
Gail Connolly
Chief Executive Officer
Attachments:
|
1⇩
|
Letter Out - Inspection Report 22 Cowper
Street, Parramatta
|
4 Pages
|
|
|
2⇩
|
Letter Out - Inspection Report 128
Macquarie Street, Parramatta
|
5 Pages
|
|
|
3⇩
|
Letter Out - Inspection Report 72 Great
Western Highway, Parramatta
|
4 Pages
|
|
REFERENCE MATERIAL
|
Item 12.3 -
Attachment 1
|
Letter Out - Inspection Report 22 Cowper Street,
Parramatta
|
|
Item 12.3 - Attachment 2
|
Letter Out - Inspection Report 128 Macquarie Street,
Parramatta
|
|
Item 12.3 - Attachment 3
|
Letter Out - Inspection Report 72 Great Western
Highway, Parramatta
|
Council 12 February 2024 Item
12.4
REPORTS
TO COUNCIL - FOR NOTATION
ITEM NUMBER 12.4
SUBJECT Delegation
of the Lord Mayor and Chief Executive Officer Exercised During the 2023/24
Recess Period
REFERENCE F2022/03176 - D09298691
REPORT OF Executive Officer
CSP
THEME: FAIR
workshop/briefing
date: Nil
PURPOSE:
The purpose of this report is to
report on the delegations exercised by the Lord Mayor and the Chief Executive
Officer during the recess period.
RECOMMENDATION
That Council
note the decisions exercised under delegated authority during the recess
period, being Tuesday 12 December 2023 until Sunday 11 February 2024, contained
within this report.
BACKGROUND
1.
Council at its meeting held
on 11 December 2023 provided delegated authority to the Lord Mayor and Chief
Executive Officer over the 2023/24 recess period and resolved:
That:
(a) Council delegates to the Lord Mayor the authority to
exercise the powers, authorities, duties and functions of Council during the
recess period, being Tuesday 12 December 2023 until Sunday 11 February
2024;
(b) The Lord Mayor shall consult with the Chief Executive
Officer prior to exercising the delegation.
(c) The delegation does not override the Chief Executive
Officer’s delegation approved by Council at its meeting on 11 April 2023.
(d) Any person acting as the Chief Executive Officer during
the recess period has all the functions and delegations and sub delegations
given to the Chief Executive Officer pursuant to this resolution and those made
at the Council meeting on 11 April 2023.
(e) Council delegate authority to the Chief Executive
Officer to exercise the powers, duties and functions of the Council during the
Recess Period, being Tuesday, 12 December 2023 until Sunday, 11 February 2024;
not including functions listed under Section 377(1) from (a) to (u).
(f) In the event that the Lord Mayor and Chief
Executive Officer are required to deal with important or urgent business of the
Council during the Recess Period, the process for calling an Extraordinary
Council Meeting is as per the Code of Meeting Practice.
(g) At the first Council meeting of 2024, the Chief
Executive Officer report to Councillors all delegations jointly exercised by
the Lord Mayor and the Chief Executive Officer during the recess period.
ISSUES/OPTIONS/CONSEQUENCES
2. The following decisions
were made under delegated authority during the recess period:
|
Date
|
Summary of Decision
|
Financial Impact
|
|
20/12/2023
|
In response
to a request to the Lord Mayor: approved the expenditure of up to $10,000 for
the delivery of fireworks displays at a free community New Year’s Eve event
at Rydalmere Park hosted by The FC Social
|
$10,000
funded from General Revenue
|
|
22/01/2024
|
In response
to a request to the Lord Mayor: approved the expenditure of up to $10,000 to
support the delivery of the Little India Harris Park Business
Association’s (LIHPBA) Australia Day Event at Harris Park
|
$10,000
funded from General Revenue
|
CONSULTATION & TIMING
Stakeholder
Consultation
3. Pursuant
to the Council resolution of 11 December 2023, stakeholder consultation was not
required prior to exercising the delegated authority.
LEGAL IMPLICATIONS FOR COUNCIL
4. There are no legal implications for Council
associated with this report.
FINANCIAL IMPLICATIONS FOR COUNCIL
5. The financial impact on
the budget is set out in the table below.
6. The financial impacts to
the budget, as set out in this section, will be included in the next Quarterly
Budget Review for endorsement by Council.
|
|
FY 23/24
|
FY 24/25
|
FY 25/26
|
|
Revenue
|
|
|
|
|
Internal Revenue
|
|
|
|
|
External Revenue
|
|
|
|
|
Total Revenue
|
Nil
|
|
|
|
|
|
|
|
|
Funding Source
|
|
|
|
|
|
|
|
|
|
Operating Result
|
|
|
|
|
External Costs
|
($20,285)
|
|
|
|
Internal Costs
|
|
|
|
|
Depreciation
|
|
|
|
|
Other
|
|
|
|
|
Total Operating Result
|
($20,285)
|
|
|
|
|
|
|
|
|
Funding Source
|
General Funds
|
|
|
|
|
|
|
|
|
CAPEX
|
|
|
|
|
CAPEX
|
|
|
|
|
External
|
|
|
|
|
Internal
|
|
|
|
|
Other
|
|
|
|
|
Total CAPEX
|
Nil
|
|
|
Bronwyn Pullen
Executive Officer
Justin Mulder
Chief of Staff
Gail Connolly
Chief Executive Officer
Attachments:
There are no attachments for this report.
REFERENCE MATERIAL
Reports to Council - For Council Decision
12 February 2024
13.1 Adoption
of the Parramatta Bike Plan 2024. 160
13.2 Casual
Vacancy in Civic Office - Resignation of Councillor Donna Davis MP (Application
to Minister for Local Government to Dispense with By-Election)................................................ 301
Council 12
February 2024 Item
13.1
REPORTS TO COUNCIL - FOR COUNCIL DECISION
ITEM NUMBER 13.1
SUBJECT Adoption
of the Parramatta Bike Plan 2024
REFERENCE F2022/03176 - D09282588
REPORT OF Senior Project Officer Transport Planning
CSP
THEME: Accessible
workshop/briefing
date: Nil
PURPOSE:
To provide an
update to Council on the public exhibition of the draft Parramatta Bike Plan
2024 and seek Council’s adoption of the final Plan.
RECOMMENDATION
(a) That
Council adopt the Parramatta Bike Plan 2024 as provided at Attachment 1.
(b) Further,
that where contact details have been provided, Council officers write to
submitters advising them of the adoption of the Bike Plan and thank them for
their submission.
BACKGROUND
1. Council’s
Bike Plan sets the overarching planning for infrastructure and programs to
support cycling in the Local Government Area (LGA). The vision of the draft
Bike Plan is to enhance accessibility, livability, productivity and
sustainability through cycling; and for members of the community to feel safe
when cycling as well as increase the number of cycling trips (see Section 2 in Attachment
1).
2. Since
the previous Bike Plan 2017 was adopted by Council, there have been significant
changes in:
a. Land Use, with a number
of precincts proceeding through the planning process and new planning controls
being finalised.
b. Delivered and planned
cycling infrastructure such as the Escarpment Boardwalk, Duck River Nature
Trail and the Alfred Street Bridge.
c. Increased population
density, changes in how many people rode a bike during or after COVID (see
Figure 1 and Figure 2 below), as well as changes in community expectations.
d. NSW Government policies
related to cycling (have been updated) such as the Cycleways Design Toolbox
2020, Active Transport Strategy 2022, and Strategic Cycleways Corridors
2023.
Figure 1: Patronage on the River Foreshore paths under
James Ruse Drive
Figure 2: Carlingford and Epping Travel Survey:
Proportion of those surveyed between 2019 to 2023 who cycle to work or study
(average 395 respondents per year)
3. At its meeting of 10 July 2023, Council
resolved:
a) That Council endorses for the purposes of public exhibition the
draft Parramatta Bike Plan 2023 at Attachment 1 for a period of not less
than 28 days.
b) That Council delegate authority to the Chief Executive Officer
to make formatting and minor editorial adjustments to the draft Parramatta Bike Plan 2023.
c) Further, that the results of the
public exhibition of the draft Parramatta Bike Plan
2023 be reported back to Council for its consideration.
4. The
draft Bike Plan was publicly exhibited from 31 July - 31 August 2023 with just
over 1,200 points of engagement recorded, resulting in 809 submissions (138
comments recorded at drop-in sessions, 72 written submissions and 599 comments
made on interactive map).
5. The
exhibition was promoted through the Participate Parramatta Community and
The Community Connective electronic newsletter, paid and organic social
media activity, pavement stickers and an advertisement in the local newspaper, Parra
News.
6. Six
face to face drop in sessions were held with officers speaking to 531 people
for a total of 133 recorded comments, and distributing 70kg of bananas as part
of a ‘Banana for your thoughts?’ promotion. Sessions as below.
· 7:00am to 10:00am on Wednesday 9 August at the CBD Foreshore near
the Escarpment Boardwalk
· Midday to 1pm on Wednesday 16 August at the Parramatta Markets
· 8:00am - 11:00am on Thursday 17 August at Dundas Station
· 6:30am - 10:30am on Saturday 19 August at the CBD Foreshore near the
Escarpment Boardwalk
· 2:00pm to 5:30pm on Wednesday 23 August at the CBD Foreshore near
the Escarpment Boardwalk
· 2:00pm - 5:00pm on Friday 25 August at the eastern side of Epping
Station
7. A total
of 72 written submissions were received from individuals, community groups, the
local Bicycle User Groups (BUG) and the peak cycling advocacy group (Bicycle
NSW).
8. An online interactive map was made available
online that allowed users to drop themed pins that “support”,
“object” or “comment”. A total of 598 pins were
placed with strong concentrations around the CBD, Epping and along regional
routes.
Figure 3: Heatmap of comments
9. Council
values each point of contact that was made, but to list each submission and the
detailed Council Officer responses (particularly when many are location
specific) would be unwieldy within this Council report. Therefore, a
summary of the key themes across all engagement is provided in Issues / Options
/ Consequences below, along with summary diagrams and maps that will allow
Council to make a decision on the overarching policy.
Feedback from the online map, drop-in sessions and
written submissions is provided in more detail at Attachment 2 in the Engagement
Evaluation and Key Findings Report. A full list of all comments
(online/in-person/direct) is available on the Participate Parramatta Portal at https://participate.cityofparramatta.nsw.gov.au/bike-plan-refresh.
Respondents can look up their comment on a map or on a
list and read an officer response that directly addresses their feedback and
any subsequent actions using this table on council’s website.
ISSUES/OPTIONS/CONSEQUENCES
10. The key themes across all consultation platforms
can be generally grouped into:
a) Safety:
Separated paths for cyclists, pedestrians and vehicles, or wider shared paths.
Local improvements at locations like sharp corners, removing lips on kerb ramps
and improved crossing points. A number of requests were made for slower speed
limits where cyclists are mixing with traffic.
Response
In this update of the Bike Plan a
focus was increased separation on key regional routes where space allows.
In particular, the river paths (where it is possible to separate or widen them)
are now fully funded for construction between the CBD and Melrose Park.
There are some limitations on where separation can be provided as it generally
has a higher cost and can have impacts on open space, ecology, parking and
traffic circulation that need to be balanced. However, the Bike Plan only
identifies routes at a strategic level, and Council will continue to
investigate separation on key routes as funding becomes available, and in
response to existing or future predicted speeds and volumes of users.
b) Behaviour:
Education of all users on shared paths is needed.
· Cyclists Issues - ringing of bells, slowing down in high
traffic areas, management of speed, need to be considerate of pedestrians
(particularly young children, hearing impaired or those with a disability) and
· Pedestrians Issues - keeping to the left on shared paths,
the use of retractable leads on shared paths, managing dogs off leash.
Response
Council has an ongoing program of
“Polite Path” activation that targets both cyclists and
pedestrians, with frequent activations planned for 2024. Council officers have
also made contact with the local Police Area Commands to request support in
helping the small minority of users who are consistently inconsiderate of other
paths users.
The “Sharing the Path”
programs identified in the draft Bike Plan 2023 were moved to Program 1, and
the wording strengthened to reflect this as the area of greatest community
interest. Should Bike Plan 2024 be adopted by Council, this program could be
expanded subject to the usual Council budgetary processes.
c) Connectivity and
Access: More paths to different locations and new kerb ramps to improve
access to existing paths.
Response
Where supported, routes were modified or added to
improve access and connectivity. Small, site-specific requests have been
referred to Council’s Assets team for their consideration.
d) Supporting
Infrastructure: Respondents highlighted the need for lighting, bins, bike
parking, shade and bathroom facilities, as well as improved wayfinding and
signage.
Response
The Bike Plan now explicitly
references the need for more supporting infrastructure in both the
‘Network Design Principles’ and in ‘Policy’ sections.
e) Site
specific comments on proposed routes (online pin submissions):
· 194 expressed support for the plan, a proposed route or
facility,
· 151 requested changes to the plan that were investigated,
but not supported, i.e. a particular street should be 30km/h, or new/widened
bridges that were not feasible,
· 58 were comments that resulted in minor changes to the plan
i.e. routes changed, removed or added,
· 60 were comments that were already resolved within the plan
i.e. provide a path along the railway line for a grade separated crossing of
the Cumberland Hwy. This route is proposed in the Bike Plan,
· 54 resulted in advocacy to other bodies where the issue was
outside of the control of Council (Greater Sydney Parklands, Sydney Olympic
Park Authority, adjacent Councils, Transport for New South Wales),
· 54 resulted in referrals for minor matters or traffic
related issues to Council’s Traffic or Asset’s team for their
consideration,
· 13 identified mistakes that are corrected in the final Bike
Plan i.e. existing paths that were not on the map,
· 8 were comments that were general in nature,
· 3 were outside of scope i.e. proposed Light Rail
extensions.
Response
The changes and corrections that
were made to the route maps as a result of the consultation are shown as bold
lines in Figure 4, with a larger map provided at Attachment 3. A
detailed list of all comments and responses is available on the Participate Parramatta Portal at https://participate.cityofparramatta.nsw.gov.au/bike-plan-refresh. The most significant change was to correct the
map to show every existing shared path within, and close to Sydney Olympic
Park.
The other most significant
post-exhibition change is the potential extension of the Hunts Creek shared
path to Lake Parramatta fire trail through the back of the King’s
School. A link for the community is supported by King’s, however the
School advised Council Officers that Section 83C of the Education Act 1990
(NSW) prevents formal access being provided as it is not core to the
activities of the school. Should regulations associated with the
Education Act 1990 change and resources become available, a connection could be
delivered and is now shown on the plan.
Figure 4: Map of route changes
11. The
changes to the text of the draft Bike Plan resulting from the consultation are
provided with a marked-up version of the Bike Plan provided at Attachment 4.
CONSULTATION & TIMING
Stakeholder Consultation
12. The
following stakeholder consultation has been undertaken during and just after
the public exhibition in relation to this matter:
|
Date
|
Stakeholder
|
Stakeholder
Comment
|
Council Officer Response
|
Responsibility
|
|
1-31 August
2023
|
Community
|
See comments
in the report above and at Attachment 2
|
See comments
in the report above and at Attachment 2
|
City
Strategic Planning
|
|
2 August 2023
|
Parramatta
Park Trust officers
|
Requested
some changes to path alignments and typologies within the Park
|
Changes will
be made to the plan to reflect the preference of PPT.
|
City
Strategic Planning
|
|
4 September
2023
|
King’s
School
|
A connection
for the community along Hunts Creek is supported, however regulations
currently prevent this from being delivered.
|
A connection
along Hunts Creek will be put on the Bike Plan, should regulations change
Council would look to deliver a connection pending resources being available
at the time.
|
City
Strategic Planning
|
|
19 September 2023
7 November
2023
|
Active Travel
Advisory Committee
|
Reviewed
draft Bike Plan in detail
In principle
Support for draft Bike Plan
|
Comments are
noted. These and ongoing consultation with ATAC will be considered during
implementation of the Bike Plan
|
City
Strategic Planning
|
Councillor Consultation
13. The following
Councillor consultation has been undertaken in relation to this matter during
and after the exhibition of the Plan:
|
Date
|
Councillor
|
Councillor
Comment
|
Council
Officer Response
|
Responsibility
|
|
21 August
2023
|
Clr Darley (comment
during exhibition)
|
More must be
done to address behaviour on the paths.
It is
important that kids can learn to ride somewhere that is well-located,
possibly with riding tracks for teenagers.
Bike Plan
should also support bike parking and repair stations.
|
Bike Plan
programs will emphasise that behaviour and ride to school are the top two.
Bike plan
will note existing locations of pump tracks (BMX) and infant/child dinky
tracks and identify that a ‘learn to ride’ facility location
should be identified.
Policy will
be updated to encourage provision of bike parking across the LGA and repair
stations in key locations.
|
City
Strategic Planning
|
LEGAL IMPLICATIONS FOR COUNCIL
14. There are no legal
implications if Council endorses this report.
FINANCIAL IMPLICATIONS FOR
COUNCIL
15. If Council
resolves to approve this report in accordance with the proposed resolution
there are no unbudgeted financial implications for Council’s budget.
Mark Crispin
Senior Project Officer Transport
Planning
John Angilley
Executive Director Finance &
Information
Gail Connolly
Chief Executive Officer
Attachments:
|
1⇩
|
Parramatta Bike Plan 2024
|
44 Pages
|
|
|
2⇩
|
Parramatta Bike Plan - Engagement
Evaluation and Key Findings Report
|
43 Pages
|
|
|
3⇩
|
Parramatta Bike Plan 2024 -
Post-Exhibition Changes Map
|
1 Page
|
|
|
4⇩
|
Parramatta Bike Plan 2024 - Post
Exhibition Changes
|
44 Pages
|
|
REFERENCE MATERIAL
|
Item 13.1 -
Attachment 1
|
Parramatta Bike Plan 2024
|
|
Item 13.1 - Attachment 2
|
Parramatta Bike Plan - Engagement Evaluation and Key
Findings Report
|
|
Item 13.1 - Attachment 3
|
Parramatta Bike Plan 2024 - Post-Exhibition Changes
Map
|
|
Item 13.1 -
Attachment 4
|
Parramatta Bike Plan 2024 - Post Exhibition Changes
|
Ordinary
Council Meeting Monday,12 February 2024 Item
13.2
REPORTS
TO COUNCIL - FOR COUNCIL DECISION
ITEM NUMBER 13.2
SUBJECT Casual
Vacancy in Civic Office - Resignation of Councillor Donna Davis MP (Application
to Minister for Local Government to Dispense with By-Election)
REFERENCE F2022/03176 - D09295847
REPORT OF Executive Director Finance & Information
CSP
THEME: Accessible
workshop/briefing
date: Nil
PURPOSE:
Councillor Donna Davis MP
resigned her role as a councillor at the City of Parramatta, on 23 January
2024.
Council is required to resolve to
either fill the casual vacancy by conducting a by-election or apply to the
Minister for Local Government to dispense with the need to conduct a
by-election and not fill the vacancy.
RECOMMENDATION
That Council make an application to the
Minister for Local Government for an Order that the current vacancy in the
office of councillor not be filled.
BACKGROUND
1. Councillor Donna Davis MP recently resigned on
23 January 2024, effective immediately. This has resulted in a casual vacancy
in the civic office of councillor.
ISSUES/OPTIONS/CONSEQUENCES
2. Presented
below are options that Council could consider when determining whether or not
to fill the casual vacancy.
Option 1: Hold a By-Election
3. Section
294 of the Local Government Act 1993 provides:
(1) This section applies if a casual
vacancy occurs in the office of a councillor, including a mayor elected by the
electors of an area, within 18 months before the date specified for the next
ordinary election of the councillors for the area.
2) If such a casual vacancy occurs in the
office of a councillor (but not the office of a mayor elected by the electors),
the Minister may, on the application of the council:
(a) order that the vacancy not be filled, or
(b) order the holding on a stated day of a
by-election to fill the vacancy and revoke any earlier order made under
paragraph (a).
4. Council
could request the Minister for Local Government to hold a by-election. The NSW
Electoral Commission has advised that the cost of holding a by-election would
be in the vicinity of $500,000.
5. Under
section 292(a), a by-election to fill a casual vacancy in the office of a
councillor is to be held on a Saturday that falls not later than 3 months after
the vacancy occurs.
6. If
Council resolves to hold a by-election, the vacancy is unlikely to be filled by
a new councillor until at least May 2024. The new councillor would be in office
from May 2024 to September 2024 (noting that August contains a four-week
caretaker period), approximately just over 100 days in office.
Option 2: Dispense with a
By-Election
7. Council
could under section 294(a) of the Local Government Act 1993 provides:
(1) This section applies if a casual
vacancy occurs in the office of a councillor, including a mayor elected by the
electors of an area, within 18 months before the date specified for the next
ordinary election of the councillors for the area.
2) If such a casual vacancy occurs in the
office of a councillor (but not the office of a mayor elected by the electors),
the Minister may, on the application of the council.
(a) order that the vacancy not be filled, or…
8. The
next ordinary election for local government in NSW will be held on Saturday 14
September 2024 (in approximately seven months).
9. Council
may apply to the Minister for Local Government to dispense with the need to
hold a by-election in circumstances where a casual vacancy occurs in the 18
months prior to the next ordinary election.
10. Given the
circumstances, particularly the approximate cost of $500,000 to ratepayers, the
likely time required to prepare a by-election (around three months), and a
local government election occuring in September 2024, it is recommended that
Council make an application to the Minister to dispense with the need to hold a
by-election to fill the casual vacancy, avoiding any unnecessary cost and waste
of resources.
11. Whilst section
291A of the Local Government Act 1993 provides:
(1) This section applies to a casual vacancy in the
office of a councillor if:
(a) the casual vacancy occurs
within 18 months after the date of the last ordinary election of the
councillors for the area, and
(b) the council has at its
first meeting following that ordinary election of councillors, by resolution,
declared that any such casual vacancy is to be filled by a countback of votes
cast at the last election for that office.
12. At the 10 January
2022 Council meeting, Council took into consideration section 291A as provided
below:
(a) That the City of Parramatta Council, pursuant to Section 291A of the
Local Government Act 1993 (the Act), declares that casual vacancies occurring
in the office of a Councillor within 18 months after the last ordinary election
of Councillors for the Council on 4 December 2021 are to be filled by a
countback of votes cast at that election for the office in accordance with
Section 291A of the Act.
(b) That Council delegate authority to the Chief Executive Officer to
negotiate, finalise and execute all documents and agreements with the NSW
Electoral Commission in connection with this matter.
(c) Further, that the Chief Executive Officer notify the NSW Electoral
Commission of the Council’s decision within seven (7) days of the
decision.
13. However, this
option is not available to Council as the casual vacancy did not occur within
18 months after the 4 December 2021 local government election.
CONSULTATION & TIMING
Stakeholder
Consultation
14. Under section 294
of the Local Government Act 1993 there is no statutory requirement for
the Council to consult with the community prior to resolving to either conduct
or not conduct a by-election.
LEGAL IMPLICATIONS FOR COUNCIL
15. To dispense with
the by-election, the Minister must make an Order that the vacancy not be
filled.
FINANCIAL IMPLICATIONS FOR COUNCIL
16. Should Council
resolve to apply to the Minister to dispense with holding a by-election, there
will be no unbudgeted expenses if such an application is approved.
17. Should Council
resolve to fill the vacancy by holding a by-election the cost would be $500,000
which is currently unbudgeted. Funding would need to be sourced from
Council’s general reserve.
|
|
FY 23/24
|
FY 24/25
|
FY 25/26
|
FY 26/27
|
|
Revenue
|
|
|
|
|
|
Internal Revenue
|
|
|
|
|
|
External Revenue
|
|
|
|
|
|
Total Revenue
|
|
|
|
|
|
|
|
|
|
|
|
Funding
Source
|
N/A
|
N/A
|
N/A
|
N/A
|
|
|
|
|
|
|
|
Operating
Result
|
|
|
|
|
|
External Costs
|
500,000
|
|
|
|
|
Internal Costs
|
|
|
|
|
|
Depreciation
|
|
|
|
|
|
Other
|
|
|
|
|
|
Total
Operating Result
|
(500,000)
|
N/A
|
N/A
|
N/A
|
|
|
|
|
|
|
|
Funding
Source
|
General Revenue
|
|
|
|
|
|
|
|
|
|
|
CAPEX
|
|
|
|
|
|
CAPEX
|
N/A
|
N/A
|
N/A
|
N/A
|
|
External
|
|
|
|
|
|
Internal
|
|
|
|
|
|
Other
|
|
|
|
|
|
Total CAPEX
|
N/A
|
N/A
|
N/A
|
N/A
|
John Angilley
Executive Director Finance & Information
Gail Connolly
Chief Executive Officer
Attachments:
There are no attachments for this report.
REFERENCE MATERIAL
Notices of Motion
12 February 2024
14.1 Proposed
Council Submission - Review of Section 83c of the Education Act 1990........ 306
14.2 Draft
20225/26 Budget - Proposed Capital Works Program Budget Increases.............. 308
14.3 Congratulations
to Mr Peter Bacha OAM..... 310
Ordinary Council
Meeting, Monday, 12 February 2024 Item
14.1
ITEM NUMBER 14.1
SUBJECT Proposed
Council Submission - Review of Section 83c of the Education Act 1990
REFERENCE F2024/00282 - D09306030
FROM Councillor
MOTION
(a) That Council authorise the Executive Director,
City Planning and Design to lodge a submission on the NSW Government’s
Review of section 83C of the Education Act 1990 (NSW).
(b) That the submission outline Council’s
concern that the regulation of non-government schools should not preclude the
ability of any school to assist in providing potentially valuable community
uses and wider community benefits on non-government school land, such as the
Hunts Creek connection identified in Council’s Parramatta Bike Plan 2024.
BACKGROUND
1. A connection between Lake
Parramatta and the Hunts Creek path network has been a longstanding community
desire.
2. Currently, the members of
the community informally use Hunts Creek to walk or ride a bicycle through the
Kings School, however it is unregulated and at their own risk.
3. In recent consultation for
the Parramatta Bike Plan 2024, the King’s School advised it supports
formal access to the path in principle as it aligns with their desire to
support community access, and this would also help regulate and manage the existing
informal use.
4. However, the King’s
School advised Council officers that Section 83C of the Education Act 1990
prevents formal access being provided as it is not core to the activities of
the school. Section 83C of the Act deals with financial assistance not being
provided to schools that operate for profit.
5. The
State Government is undertaking a review Section 83C of the Act with
submissions accepted until 18 February 2024.
STAFF RESPONSE
6. A connection along Hunts
Creek would be of significant benefit to the community, providing a pleasant,
shorter natural experience to the alternatives of North Rocks Road and Pennant
Hills Road.
7. Should community access be
secured, Council could then investigate internal and external funding to not
only improve the existing informal path, but also manage ongoing maintenance as
well as improvements to help regulate and manage access.
8. Support for changes to the
Education Act 1990 to remove barriers to Council achieving the Hunts Creek
connections (and other potential community connections and/or infrastructure)
is recommended by Council officers.
FINANCIAL AND RESOURCE IMPLICATIONS
9. There are no financial
implications arising from this Motion.
Ange Humphries
Councillor
Jennifer
Concato
Executive
Director City Planning and Design
Gail Connolly
Chief
Executive Officer
Attachments:
There are no attachments for this report.
Ordinary Council
Meeting Monday,12 February 2024 Item
14.2
ITEM NUMBER 14.2
SUBJECT Draft
20225/26 Budget - Proposed Capital Works Program Budget Increases
REFERENCE F2024/00282 - D09305581
FROM Councillor Garrard
MOTION
(a) That the CEO commence a review of the
existing capital works program to identify potential
budget increases for consideration by Councillors during the 2025/2026 budget
process, including, but not limited to the program areas listed below:
· Roads Renewal Program (current 3yr budget $30,756m)
· Kerb and Gutter Renewal Program (current 3yr budget $3,000m)
· Drainage Construction Program (current 3yr budget $9,227m)
· Footpaths Construction Program (current 3yr budget $6,598m)
· Footpath Renewal Program (current 3yr budget $5,167m)
· Stormwater Drainage Renewal Program (current 3yr budget $4,921m)
· Roads To Recovery Program (current 3yr budget $3,956m)
· Playground Replacement Program (current 3yr budget $3,137m)
· Neighbourhood Improvement Program (current 3yr budget $6,080m)
· Sportsground Capital Improvement Program (current 3yr budget $1,492m).
(b) Further, that
the CEO provide a preliminary report regarding the
proposed options to increase the abovementioned capital programs, to the
Finance Committee as part of the 2025/26 budget process.
BACKGROUND
1.
information has informed Capital Program budgets
Council’s
Delivery Program 2022-2026 provides an overview of the core services,
activities and projects Council will deliver in order to meet the needs of a
changing and growing community, within the resources available under the
Resourcing Strategy.
2.
Council’s Operational
Plan 2023/24 spells out the details of the Delivery Program. It confirms the
individual programs, projects and focus areas that will be undertaken each year
to achieve the commitments made in the Delivery Program.
3.
Our combined Delivery
Program and Operational Plan has been informed by months of engaging with our
communities and partners, and the priorities of the elected City of Parramatta
Councillors.
4.
The Operational Plan is
reviewed each year to ensure Council’s activities are still in line with
its priority goals, and that they are achievable and in line with budget.
5. The Delivery Program 2022-2026 and Operational Plan and budget 2022-24 Part 5: Financial
referred above.
STAFF RESPONSE
1. Council
officers undertake a review of the capital works program as part of the annual
budget preparation process.
2. Should
Council support this motion, officers will review the draft 2025/26 program
with a view to prioritising or increasing the budget allocations for the
abovementioned capital program areas.
FINANCIAL AND RESOURCE IMPLICATIONS
3. If
Council resolves to approve this Motion, any proposed financial impacts on the
2025/26 budget will be reported to the Finance Committee and Councillor
workshops for feedback, prior to the preparation of any final report to
Council.
Michelle
Garrard
Councillor
Garrard
John Angilley
Executive
Director Finance & Information
Gail Connolly
Chief
Executive Officer
Attachments:
There are no attachments for this report.
ITEM NUMBER 14.3
SUBJECT Congratulations
to Mr Peter Bacha OAM
REFERENCE F2022/03176 - D09301746
FROM Councillor
MOTION
That Council congratulate Mr Peter
Bacha OAM for his well-deserved OAM Honour and his tireless work as a volunteer
for the Rydalmere Lions Football Club, and other areas of community service, as
he is an inspiration to the Parramatta community.
BACKGROUND
At the age of 64, Peter Bacha has
been awarded the Order of Australia Medal (OAM) in the 2024 Australia Day honours
list, recognising his 40+ years of volunteering.
Known for his signature Akubra,
he has been a key figure in the Rydalmere Lions Football Club since its
founding in 1980, excelling as a player, coach, manager, and Club President.
The OAM is particularly meaningful, symbolising his dedication to the club
where he met his wife, Yvonne and witnessed talented players reach success in
the A-League and international competitions.
In particular, Mr Bacha OAM has
been a dedicated volunteer with Rydalmere Football Club for over four decades
and has been recognised for his significant contributions to the local football
community. Serving in various roles such as club President, coach, and player,
he has been honoured as a Life Member for both Rydalmere Football Club and the
Granville District Soccer and Football Association.
In 2011 he was named the City of
Parramatta Local Citizen of the Year, in recognition of his role as the heart
and soul of the Rydalmere Lions Football Club.
STAFF RESPONSE
No staff response required.
FINANCIAL AND RESOURCE IMPLICATIONS
Nil.
Paul Noack
Councillor
Roxanne Thornton
Chief Governance & Risk
Officer
Gail Connolly
Chief Executive Officer
Questions with Notice
12 February 2024
15.1 Questions
Taken on Notice at the 11 December 2023 Council Meeting................ 314
15.2 Active
Parramatta School Holidays Program 318
15.3 Christmas
Recycling Collection................... 319
15.4 Tree
Canopy Plan...................................... 320
Ordinary Council Meeting Monday, 12 February 2024 Item
15.1
ITEM NUMBER 15.1
SUBJECT Questions
Taken on Notice at the 11 December 2023 Council Meeting
REFERENCE F2022/03176 - D09266536
REPORT OF Council Secretariat & Policy Officer
CSP
THEME: Accessible, Fair
QUESTIONS
WITH NOTICE
Councillor Garrard asked question on Item 13.12 Submission on
Proposed Amendment to the Department of Planning and Environment - Homebush Bay
West Development Control Plan (DCP) 2004 (for 16 Burroway Road and part 5
Footbridge Boulevard, Wentworth Point (Block H))
· In Attachment 3 under the actual VPA, I am unable to read
what the sticky notes say, can I please be advised what they say?
There’s at least 50-100 of them.
Executive Director City Planning and
Design Response:
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
__________________________________________________________________
Deputy Lord Mayor Councillor Prociv
asked a question on Item 13.2 Traffic Engineering
Advisory Group - 8 November 2023 – Minutes (Item 2311 line
marking)
· What is to be done when the line marking starts falling
apart in particular in Harris Park?
Executive Director City Planning and Design Response:
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
Deputy
Lord Mayor Councillor Prociv asked a question on Item 13.4 CBD Footpaths Audit and Pavement
Replacement Program
· Is there anything west of Pitt St not considered being in
the CBD Footpath Priority Plan?
Executive Director City Assets and Operations Response:
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
Councillor Garrard asked the following questions on Item on Item 13.4 CBD Footpaths Audit and Pavement Replacement Program
· Why isn’t the footpath - Wigram St between Parkes
and Hassall Streets in the report?
Executive Director City Assets and Operations Response:
Wigram Street footpath between
Parkes and Hassell Street is included in the report, it is identified in Table
2 located on page 3.
__________________________________________________________________
· Investigate what works will be completed by developers?
Executive Director City Assets and Operations Response:
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
___________________________________________________________________
· Is the footpath concrete or concrete paver on
O’Connell Street between Campbell and the Great Western Highway?
Executive Director City Assets and Operations Response:
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
Councillor Darley asked a question on
Item 15.1 Council
Meeting Live Data Stream
· Are they unique visits? Do they tune in back and forth?
Executive Director City Engagement and Experience Response:
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
__________________________________________________________________
Councillor Pandey asked a question on Item16.2 Expression of Interest on
Retail 6 - Parramatta Square.
1. What’s the size of the area
mentioned in the report?
2. When did Council endorse for this to go to
an EOI?
Executive Director Finance and Information Response:
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
.
Councillor Pandey asked a question on Item 16.3
Tender Exemption – Engagement of Property Strategy Consultant
· Requested a copy of the scope of works associated with
the Property Strategy, to be provided before Christmas 2023.
Executive Director Finance and Information Response
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
.
Councillor Pandey asked a question on Item 16.4 Tender
Exemption – Engagement of 9 Wentworth Consultant
· Requested a copy of the scope of works associated with
the 9 Wentworth Street Project, to be provided before Christmas 2023.
Executive Director Finance and Information Response:
· A staff response will be provided in a Supplementary Agenda
before the Ordinary Council Meeting..
__________________________________________________________________
Councillor Pandey asked a question on Item 16.5 LATE REPORT- Partnership Proposal between the City of Parramatta and
Parramatta Eels (2024-2026)
· What is the total annual budget of Council for all
marketing related activities/projects.
Councillor Bradley asked a question on Item 16.5 LATE REPORT- Partnership Proposal between the City of Parramatta and
Parramatta Eels (2024-2026)
· Hasn’t heard back from his question from the
Councillor Workshop re: return on investment, he has requested that this
information to be provided.
Councillor Darley asked a question on Item 16.5 LATE REPORT- Partnership Proposal between the City of Parramatta and
Parramatta Eels (2024-2026)
· Requested the Funding source be identified and
communicated to Councillors /Council.
Executive Director City Engagement and Experience:
A staff
response will be provided in a Supplementary Agenda before the Ordinary Council
Meeting.
_______________________________________________________________
Council 12 February 2024 Item
15.2
ITEM NUMBER 15.2
SUBJECT Active
Parramatta School Holidays Program
REFERENCE F2022/03176 - D09302224
REPORT OF Councillor
CSP
THEME: Accessible, Fair
Questions
with notice
1. How many sessions (by sports code/ type)
have been provided at each school holiday program over the last year?
2. What is the total number of kids that have
attended each of our popular school holiday programs over the last year and
what proportion were children from within the Parramatta LGA?
3. Are the providers of each activity in
our school holidays program paid or do they provide them for free?
Executive Director, Community
Services response
A staff response will be provided in a supplementary agenda
prior to the Council Meeting.
Attachments:
There are no attachments for this report.
REFERENCE MATERIAL
Council 12
February 2024 Item
15.3
ITEM NUMBER 15.3
SUBJECT Christmas
Recycling Collection
REFERENCE F2022/03176 - D09302432
REPORT OF Councillor
CSP
THEME: Accessible, Fair
Questions
with notice
A number of other Councils in
Greater Sydney provide an additional recycling collection for residents over
the Christmas period, including Ryde, Fairfield, Penrith, Hawkesbury and
Wingecarribee.
1. Are there any reasons why City of Parramatta
couldn’t do this?
2. Roughly, what would be the associated cost of
providing an additional recycling collection for each area after Christmas?
3. When would Council need to make a decision on
this to ensure an additional recycling collection happens after Christmas this
year?
Executive Director, City Assets &
Operations response
A staff response will be provided
in a supplementary agenda prior to the Council Meeting.
Attachments:
There are no attachments for this report.
REFERENCE MATERIAL
Council 12
February 2024 Item
15.4
ITEM NUMBER 15.4
SUBJECT Tree
Canopy Plan
REFERENCE F2022/03176 - D09302541
REPORT OF Councillor
CSP THEME:
Fair, Green
Questions
with notice
1. As per the 2023/24 approved DPOP, Council’s
tree canopy plan was due to be completed by December 2023. What is the current
status of the tree canopy plan?
2. A new tree canopy dataset for Greater Sydney,
which provides the most in-depth and detailed tree canopy imaging, was released
by the NSW Government in late 2023. As a summary, what did this show has
happened to the tree canopy across Parramatta LGA?
3. Where is the most change in tree canopy occurring
in the Parramatta LGA?
4. How many trees has Council planted in parks,
along streets and on other public land annually for the last 3 years?
Executive Director, City Planning
& Design response & Executive Director, Assets & Operations
response
A staff response
will be provided in a Supplementary Agenda prior to the Council Meeting.
Attachments:
There are no attachments for this report.
REFERENCE MATERIAL
