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Minutes

 

Extraordinary Council Meeting

Monday, 29 January 2024

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta


 

COUNCIL MEMBERS IN ATTENDANCE

 

The Lord Mayor, Councillor Pierre Esber and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Cameron MacLean, Paul Noack, Sameer Pandey, Deputy Lord Mayor, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

 

COUNCIL STAFF IN ATTENDANCE

 

Chief Executive Officer - Gail Connolly, Executive Director City Engagement and Experience - Angela Jones-Blayney, Executive Director Finance and Information - John Angilley, Executive Director Community Services - Jonathan Greig, Executive Director City Assets & Operations – George Bounassif, Chief Technology Officer - John Crawford, ICT Strategy and Partnering Manager - Ian Vong, Council Secretariat and Policy Officer - Marina Cavar,  Business Support Manager - Valance Horne, and ICT Service Desk Officer - Erik Ivarsson.

 

1.     OPENING MEETING

 

The Lord Mayor, Councillor Pandey, opened the meeting at 7.15pm.

 

2.     ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

 

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

 

3.    WEBCASTING ANNOUNCEMENT

 

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

 

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.


 

4.    GENERAL RECORDING OF MEETING ANNOUNCEMENT

 

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

 

5.    APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

 

RESOLVED: Councillor Noack and Councillor Wearne

That an apology on behalf of Councillor Ange Humphries and be accepted and a leave of absence granted.

Record of Voting:

For the Motion: Unanimous

 

 

6.    DISCLOSURES OF INTEREST

 

Councillor Bradley disclosed a non-pecuniary interest, and it is less than significant in relation to Items 9.1 and 10.1, as he is a member of the Parramatta Leagues Club but do not hold participate in the management or administration or other activities of the Parramatta Leagues Club or Parramatta Eels.

 

Councillor Garrad disclosed a non-pecuniary interest, and it is less than significant in relation to Items 9.1 and 10.1, as she is a member of the Parramatta Leagues Club but do not hold participate in the management or administration or other activities of the Parramatta Leagues Club or Parramatta Eels.

 

PROCEDURAL MOTION DEALING WITH AGENDA FOR EXTRAORDINARY COUNCIL MEETING:

 

RESOLVED: Councillor Prociv and Councillor Bradley

 

That in accordance with clause 3.28 of Council’s Code of Meeting Practice, the Lord Mayoral considered the Petition as a matter of urgency.

Record of Voting:

For the Motion: Unanimous


 

6.1

Petition - Parramatta Eels

(Report of Deputy Lord Mayor Councillor Patricia Prociv)

 

 

A petition signed by the public was tabled at the Extraordinary Council meeting and reads:

 

Stop the Eels Parramatta Council sponsorship deal: Focus on local infrastructure.

 

 

PROCEDURAL MOTION DEALING WITH AGENDA FOR EXTRAORDINARY COUNCIL MEETING:

 

That in accordance with clause 3.28 of Council’s Code of Meeting Practice, the Lord Mayoral considered the Lord Mayoral Minute as a matter of urgency.

 

7.    Minutes of the Lord Mayor

7.1

Vale Mr Lang Walker AO

(Report of Lord Mayor Councillor Esber)

 

RESOLVED:

(a)        That Council acknowledge the passing of Mr Lang Walker AO, offering our condolences to his family, friends and team at the Walker Corporation.

(b)        That Council write to the Walker family offering our sincere condolences on Mr Lang Walker’s passing and acknowledging his huge contribution to building Paramatta as Sydney’s second CBD; and

(c)        That a minute’s silence be observed by the Chamber as a gesture of respect on his passing and in recognition of his dedication, vision and ongoing philanthropic legacy to the Parramatta and Western Sydney community.

(d)        That Council install a plaque within Parramatta Square in honour of Mr Lang Walker.

 

Record of Voting:

For the Motion: Unanimous

 

 


 

8.    Public Forum

 

Speaker

Report No.

Report Title

1.

Luke Magee

Item 9.1

Notice of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels (2024-2026)

2.

Rob Mashford

Item 9.1

Notice of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels (2024-2026)

3.

Laurie Bennett

General Council Compliance to

the Local

Government Act, Chapter 4 Part 1 Section 10 to

10D and also declarations of

Pecuniary Interest

Note: This is a representation pursuant to Clause 14.9 of the Code of Meeting Practice. The CEO raised this prior to any resolution to go into closed session.

 

PROCEDURAL MOTION

Move to closed session

MOTION: Councillor Garrard and Councillor Green

 

A procedural motion was moved by Councillor Garrard and seconded by Councillor Green to move the rescission motion to closed session.

 

Record of Voting:

For the Motion: Councillors Garrard, Green, MacLean, Noack, Pandey, Siviero, Valjak, Wang and Wearne.

 

Against the Motion: The Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley and Darley.

 

On being PUT to the meeting voting on this MOTION was eight (8) votes FOR and five (5) votes AGAINST

 

The MOTION was CARRIED.

 

Note:       The following members of the public made submissions not to go into Closed Session for Item 9.1. It is also noted that Councillor Darley withdrew her rescission motion and it was not debated.

 

 

Speaker

Report No.

Report Title

1.

Laurie Bennett

Item 9.1

Notice of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels (2024-2026)

2.

Cheryl Bates

Item 9.1

Notice of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels (2024-2026)

3.

Phil Grasso

Item 9.1

Notice of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels (2024-2026)

4.

Dr Judy Greenwood

Item 9.1

Notice of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels (2024-2026)

5.

Simone Eagleton

Item 9.1

Notice of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels (2024-2026)

 

9.    Rescission Motion

9.1

Notice of Recission for Item 16.5 of the 11 December 2023 Council Meeting: LATE REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels (2024-2026)

Report of Councillor Kellie Darley  

 

 

The rescission motion was withdrawn by Councillor Darley.

 

PROCEDURAL MOTION

RETURN TO OPEN SESSION

 

RESOLVED: Councillor Garrard and Councillor Wearne

That Council move into Open Session.

 

Record of Voting:

For the Motion: Unanimous

 

Note:       Council Moved to Open Session at 8:10pm.

 

Note:        Councillor Darley left the meeting at 8:12pm and rejoined at 8:18pm.


 

PROCEDURAL MOTION

Move to closed session

MOTION: Councillor Garrard and Councillor Siviero

That at this time of the meeting, being 8:10 pm, the Lord Mayor, Councillor Esber advised that the meeting would move into Closed Confidential Session to allow consideration of matters in Closed Session in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the Closed Session will be withheld.

This action is taken to discuss:

Item 10.1    Strategic Partnership Agreement between the City of Parramatta and the Parramatta Eels - Funding Allocation for Years Two and Three (2025 and 2026).

This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

Record of Voting: Unanimous

 

10.1

Strategic Partnership Agreement between the City of Parramatta and the Parramatta Eels - Funding Allocation for Years Two and Three (2025 and 2026)

(Report by Councillor Michelle Garrard)

 

 

RECOMMENDATION: Councillor Garrard and Councillor Green

(a)         That Council reaffirms its 11 December 2023 resolution to enter into a three-year multifaceted strategic partnership between the City of Parramatta and the Parramatta Eels.

 

(b)      That Council reaffirms its financial commitment of $383,500 in Year One of the strategic partnership for 2024.

 

(c)      That Council endorse the same partnership content and expenditure of $383,500 per year for the multifaceted strategic partnership between the City of Parramatta and the Parramatta Eels, focusing on the shared strategic areas of community, brand and visitation for Years Two and Three (the 2025 and 2026 years of the partnership).

 

(d)            That the Chief Executive Officer allocate funding from the general reserve to cover the cost of the 3-year partnership with the Parramatta Eels, with a priority on savings arising from the current review of existing MOUs, Alliances, Sponsorships and Corporate Memberships.

 

(e)            That Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documentation.

 

(f)              That pursuant to section 55(3)(i) of the Local Government Act 1993, it be noted that Council did not invite tenders for this partnership as there is a sole supplier (Parramatta Eels) and therefore an unavailability of competitive tenderers.

 

Record of Voting:

For the Motion: Councillors Garrard, Green, Noack, Pandey, Siviero, Valjak, Wang and Wearne

 

Against the Motion: The Lord Mayor Councillor Esber, Deputy Lord Mayor Prociv, Councillors Bradley, Darley, MacLean

 

On being PUT to the meeting voting on this MOTION was eight (8) votes FOR and five (5) votes AGAINST

 

The MOTION was CARRIED.

 

Note:        Council moved to Closed Session at 8.20pm.

 

Note:        Councillor Darley left the meeting at 8.47pm and rejoined at 8.56pm.

 

PROCEDURAL MOTION

RETURN TO OPEN SESSION

 

RESOLVED: Councillor Garrard and Councillor Wearne

That Council move to Open Session.

 

Record of Voting:

For the Motion: Unanimous

 

Note:       Council Moved to Open Session at 9.00pm.

 

11.  REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

Note:        The recommendation of the Closed Session in relation to Items:

·       10.1 Strategic Partnership Agreement between the City of Parramatta and the Parramatta Eels - Funding Allocation for Years Two and Three (2025 and 2026)

were received and noted as resolutions of Council without any alteration and amendment thereto.


 

10.1

Strategic Partnership Agreement between the City of Parramatta and the Parramatta Eels - Funding Allocation for Years Two and Three (2025 and 2026)

(Report by Councillor Michelle Garrard)

 

 

RESOLVED: Councillor Garrard and Councillor Green

(a)      That Council reaffirms its 11 December 2023 resolution to enter into a three-year multifaceted strategic partnership between the City of Parramatta and the Parramatta Eels.

 

(b)      That Council reaffirms its financial commitment of $383,500 in Year One of the strategic partnership for 2024.

 

(c)      That Council endorse the same partnership content and expenditure of $383,500 per year for the multifaceted strategic partnership between the City of Parramatta and the Parramatta Eels, focusing on the shared strategic areas of community, brand and visitation for Years Two and Three (the 2025 and 2026 years of the partnership).

 

(d)        That the Chief Executive Officer allocate funding from the general reserve to cover the cost of the 3-year partnership with the Parramatta Eels, with a priority on savings arising from the current review of existing MOUs, Alliances, Sponsorships and Corporate Memberships.

 

(e)            That Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documentation.

 

(f)              That pursuant to section 55(3)(i) of the Local Government Act 1993, it be noted that Council did not invite tenders for this partnership as there is a sole supplier (Parramatta Eels) and therefore an unavailability of competitive tenderers.

 

Record of Voting:

For the Motion: Councillors Garrard, Green, Noack, Pandey, Siviero, Valjak, Wang and Wearne

 

Against the Motion: The Lord Mayor Councillor Esber, Deputy Lord Mayor Prociv, Councillors Bradley, Darley, MacLean

 

On being PUT to the meeting voting on this MOTION was eight (8) votes FOR and five (5) votes AGAINST

 

The MOTION was CARRIED.

 

 


 

12.  CONCLUSION OF MEETING

The meeting concluded at 9:03pm.

This page and the preceding 9 pages are the Minutes of the Extraordinary Council Meeting held on Monday, 29 January 2024 and will be confirmed on Monday,12 February 2024.

 

 

 

 

 

Chairperson