NOTICE OF Extraordinary
Council MEETING
PUBLIC AGENDA
An Ordinary Extraordinary Council Meeting of City of
Parramatta Council will be held in the PHIVE on Monday, 29 January 2024 at 7.00pm.
JON GREIG
A/CHIEF EXECUTIVE OFFICER
STATEMENT OF ETHICAL OBLIGATIONS:
In accordance
with clause 3.23 of the Model Code of Meeting Practice, Council is obligated to
remind Councillors of the oath or affirmation of office made under section 233A
of the Local Government Act 1993, and of their obligations under
Council’s Code of Conduct to disclose and appropriately manage conflicts
of interest – the ethical obligations of which are outlined below:
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Obligations
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Oath
[Affirmation] of Office by Councillors
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I
swear [solemnly and sincerely declare and affirm] that I will undertake the
duties of the office of Councillor in the best interests of the people of the
City of Parramatta Council and the City of Parramatta Council that I will
faithfully and impartially carry out the functions, powers, authorities and
discretions vested in me under the Local Government Act 1993 or any other Act
to the best of my ability and judgement.
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Code
of Conduct Conflict of Interests
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Pecuniary
Interests
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A
Councillor who has a pecuniary interest in any matter with which the
Council is concerned, and who is present at a meeting of the Council at which
the matter is being considered, must disclose the nature of the interest to
the meeting.
The
Councillor must not be present at, or in sight of, the meeting:
a) At any time during
which the matter is being considered or discussed, or
b) At any time during
which the Council is voting on any question in relation to the matter.
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Non-Pecuniary
Conflict of Interests
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A
Councillor who has a non-pecuniary conflict of interest in a matter,
must disclose the relevant private interest in relation to the matter fully
and on each occasion on which the non-pecuniary conflict of interest arises
in relation to the matter.
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Significant
Non-Pecuniary Conflict of Interests
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A
Councillor who has a significant non-pecuniary conflict of interest in
relation to a matter under consideration at a Council meeting, must manage
the conflict of interest as if they had a pecuniary interest in the matter.
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Non-Significant
Non-Pecuniary Interests
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A
Councillor who determines that they have a non-pecuniary conflict of interest
in a matter that is not significant and does not require further
action, when disclosing the interest must also explain why conflict of
interest is not significant and does not require further action in the
circumstances.
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Extraordinary Council
29 January 2024
TABLE OF CONTENTS
1 OPENING
MEETING
2 ACKNOWLEDGMENT
OF TRADITIONAL OWNERS OF LAND
3 WEBCASTING
ANNOUNCEMENT
4 GENERAL
RECORDING OF MEETING ANOUNCEMENT
5 APOLOGIES
AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY
COUNCILLORS
6 DECLARATIONS
OF INTEREST
7 Minutes of the Lord Mayor
8 Public Forum
9 Rescission Motions
9.1 Notice
of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE
REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels
(2024-2026)................................................. 8
10 Confidential Matters
10.1 NOTICE
OF MOTION: Strategic Partnership Agreement between the City of Parramatta
and the Parramatta Eels - Funding Allocation for Years Two and Three (2025 and
2026)
This report is confidential in accordance with section
10A (2) (c) (d) of the Local Government Act 1993 as the report contains
information that would, if disclosed, confer a commercial advantage on a person
with whom the Council is conducting (or proposes to conduct) business; AND the
report contains commercial information of a confidential nature that would, if
disclosed (i) prejudice the commercial position of the person who supplied it;
or (ii) confer a commercial advantage on a competitor of the Council; or (iii)
reveal a trade secret.
11 PUBLIC
ANNOUNCEMENT
12 CONCLUSION OF
MEETING
After the
conclusion of the Council Meeting, and if time permits, Councillors will be
provided an opportunity to ask questions of staff.
Extraordinary Council Meeting Monday, 29 January 2024 Item
9.1
ITEM NUMBER 9.1
SUBJECT Notice
of Rescission for Item 16.5 of the 11 December 2023 Council Meeting: LATE
REPORT: Partnership Proposal between the City of Parramatta and Parramatta Eels
(2024-2026)
REFERENCE F2022/03176 - D09292185
REPORT OF Councillor Kellie Darley
To be Moved by Councillor
Darley and seconded by Councillors MacLean and Prociv as per Rescission Motion
form signed and submitted on 14 December 2023 after the close of the meeting.
RECOMMENDATION
That the resolution of Council
dated 11 December 2023 in relation to Item 16.5: LATE REPORT- Partnership
Proposal between the City of Parramatta and Parramatta Eels (2024-2026),
namely:
(a) That Council endorses Option A, with the
exclusion of the 20 person Director’s table ($79,600) portion of the
hospitality component as detailed in this report, for the City of Parramatta to
enter into a 3- year strategic partnership with the Parramatta Eels, focusing
on the shared strategic areas of community, brand and visitation for 2024, with
the expenditure amounts for 2025 and 2026 deferred to a Councillor Workshop in
early 2024 with the intention of finalising the financial components of the
partnership in the latter years.
(b) That the Chief Executive Officer allocate funding
from the general reserve to cover the cost of the 3-year partnership with the
Parramatta Eels, with a priority on savings arising from the current review of
existing MOUs, Alliances, Sponsorships and Corporate Memberships.
(c) That Council delegate authority to the Chief
Executive Officer to finalise and execute all necessary documentation.
be and is hereby rescinded.
In the event that the rescission
motion is successful, the following motion is proposed:
MOTION:
(a) That
Council cancel its three-year sponsorship agreement with Parramatta Eels, as
it’s not in line with Council’s Sponsorship Policy nor community
expectations.
(b) That
Council reiterates its support of Parramatta Eels and eagerness to continue to
work together, particularly on activations in the City on game day and during
NRL finals with the Parramatta Eels.
(c) Further,
any future consideration of the paid partnership with Parramatta Eels must
comply with Council’s Sponsorship Policy and be done as part of the
annual Delivery Program and Operational Plan (DPOP), which includes community
consultation.
Attachments:
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1
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LATE REPORT- PARTNERSHIP PROPOSAL BETWEEN
THE CITY OF PARRAMATTA AND PARRAMATTA EELS (2024-2026) (confidential)
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