Ordinary
Council Meeting
Monday,
4 December 2023
6.30pm
Council
Chamber
Level
4, PHIVE
Parramatta
Square, Parramatta
COUNCIL MEMBERS IN ATTENDANCE
The Lord Mayor, Councillor Pierre
Esber and Councillors Phil Bradley, Kellie Darley, Donna Davis (online), Michelle
Garrard, Henry Green, Ange Humphries, Cameron MacLean, Paul Noack, Sameer
Pandey, Deputy Lord Mayor, Dr Patricia Prociv, Dan Siviero, Georgina Valjak,
Donna Wang and Lorraine Wearne.
COUNCIL STAFF IN ATTENDANCE
Chief Executive Officer - Gail
Connolly, Executive Director City Engagement and Experience - Angela
Jones-Blayney, Executive Director Finance and Information - John Angilley,
Executive Director City Planning and Design - Jennifer Concato, Executive
Director Community Services - Jonathan Greig, Acting Executive Director City
Assets & Operations - James Smallson, Acting Executive Director Property
& Place - Bruce Mills, Acting Executive Director People Culture and
Workplace - Brendan Clifton, Chief Technology Officer - John Crawford,
Chief Governance & Risk Officer - Roxanne Thornton, Chief Financial Officer
- Amit Sharma, Chief of Staff - Justin Mulder, Corporate Affairs Manager -
Sally White, Research and Engagement Manager – Anna Pijaca, Group Manager
Major Projects and Precincts - David Birds, Group Manager Social &
Community Services, David Moutou, Community Capacity Building Manager - Rodrigo
Gutierrez, Community Capacity Building Lead - Sharmila Falzon, ICT Strategy and
Partnering Manager - Ian Vong, Council Secretariat and Policy Officer - Marina
Cavar, Business Support Manager - Valance Horne, Media Advisor - Susie
Te, and ICT Service Desk Officer - Erik Ivarsson.
1.
OPENING
MEETING
The Lord Mayor, Councillor Esber,
opened the meeting at 6.32pm.
2.
ACKNOWLEDGEMENT
TO TRADITIONAL OWNERS OF LAND
The
Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the
traditional owners of this land, and paid respect to their ancient culture and
to their elders past, present and emerging.
3.
WEBCASTING
ANNOUNCEMENT
The Lord Mayor advised that this
public meeting is being recorded and streamed live on the internet. The
recording will also be archived and made available on Council’s website.
The Lord Mayor further advised
that all care will be taken to maintain privacy, however as a visitor in the
public gallery, the public should be aware that their presence may be recorded.
4.
GENERAL
RECORDING OF MEETING ANNOUNCEMENT
As per Council’s Code of
Meeting Practice, the recording of the Council Meeting by the public using any
device, audio or video, is only permitted with Council permission. Recording a
Council Meeting without permission may result in the individual being expelled
from the Meeting.
5.
APOLOGIES
AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY
COUNCILLORS
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RESOLVED: Lord Mayor, Councillor Esber and
Councillor Noack
(a)
That an apology on
behalf of Councillor Davis and be accepted as she will be arriving late to
the meeting.
(b)
That Councillor Davis be permitted to attend
this meeting by audio-visual link.
Record of Voting:
For the Motion: Unanimous
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Note:
Councillor Bradley arrived at the meeting at 6.34pm
6. CONFIRMATION
OF MINUTES
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Minutes of the Ordinary Council Meeting
held on 20 November 2023
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4610
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RESOLVED: Councillor Noack and
Councillor Garrard
That the minutes be taken as
read and be accepted as a true record of the Meeting.
Record of Voting:
For the Motion: Unanimous
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7. DISCLOSURES OF
INTEREST
Councillor
Pandey disclosed a Significant Non-Pecuniary interest in relation to Item 13.7 Gateway Request: Planning Proposal, draft Planning Agreement and
draft Site-Specific Development Control Plan at 263-273 Pennant Hills Road and
18 Shirley Street, Carlingford for the reason that he was part of the Panel which made a decision
on the previous DA on this site. Councillor Pandey will leave the meeting during the consideration of
this item, and will not participate in discussion or voting.
PROCEDURAL MOTION
DEALING WITH ITEMS BY EXCEPTION
RESOLVED: Councillor Wearne and Councillor Garrard
That in
accordance with Section 13 of Council’s Code of Meeting Practice, the
Order of Business be amended to deal with the following items by exception:
·
8.2: Congratulations
to Parramatta Artists’ Studios for winning the Museums & Galleries
NSW 2023 Imagine Awards
·
8.3: Inaugural
Martin Children's Walk
·
8.4: 2023 Pitch for Good Campaigns
·
8.5: Congratulations to City of Parramatta for being a finalist in the Australian Human
Resources Institute Awards for Most Inclusive Workplace
·
13.1: Post
Exhibition: Adoption of Enterprise Risk Management Policy 2023
·
13.2: Public
Presentation of the 2022-2023 Annual Financial Statements
·
13.3: Adoption
of Community and Crown Land Plan of Management
·
16.1: Tender
12/2023 - Alfred Street Stage 2 Cycleway (between Eleanor Street, Rosehill and Gregory Place (Clay
Cliff Creek), Parramatta
Record of Voting:
For the Motion: Unanimous
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8.2
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Congratulations
to Parramatta Artists’ Studios for winning the Museums & Galleries
NSW 2023 Imagine Awards
Lord
Mayor, Councillor Esber
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4611
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RESOLVED: Councillor Wearne and
Councillor Garrard
That Council congratulate the Parramatta Artists’ Studios (PAS) and
artist Cherine Fahd for winning the
Engagement Programs award for large organisations for ‘Being
Together: Parramatta Yearbook’ at the Museums & Galleries NSW 2023 Imagine Awards.
Record
of Voting:
For
the Motion: Unanimous
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8.3
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Inaugural Martin Children's Walk
Lord
Mayor, Councillor Pierre Esber
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4612
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RESOLVED: Councillor Wearne and Councillor Garrard
(a) That Council note the inaugural Martin Children’s Walk, held on 23
November, which retraced the steps of one of Parramatta’s greatest
success stories, Sir James Martin.
(b) That Council congratulate participating students
and the Lysicrates Foundation for organising the event, which inspires
Western Sydney youth to achieve their goals.
Record of Voting:
For
the Motion: Unanimous
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8.4
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2023 Pitch for Good Campaigns
Lord
Mayor Councillor Pierre Esber
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4613
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RESOLVED: Councillor Wearne and Councillor Garrard
That Council congratulate
the four organisations that participated in the 2023 Pitch for Good
Parramatta program for reaching their crowdfunding goals and raising a
combined total of $77,719.
Record of Voting:
For
the Motion: Unanimous
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8.5
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Congratulations
to City of Parramatta for being a finalist in the Australian Human Resources
Institute Awards for Most Inclusive Workplace
Lord
Mayor Councillor Pierre Esber
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4614
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RESOLVED: Councillor Wearne and Councillor Garrard
That Council congratulate the City of
Parramatta’s People, Culture and Workplace team for being a finalist in
the Australian Human Resources Institute Awards for Most Inclusive Workplace.
Record of Voting:
For
the Motion: Unanimous
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13.1
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Post Exhibition: Adoption of
Enterprise Risk Management Policy 2023
(Report of the Policy Officer)
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4615
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RESOLVED Councillor
Wearne and Councillor Garrard
That Council adopts the Enterprise Risk
Management Policy 2023 as attached to this report.
Record
of Voting:
For
the Motion: Unanimous
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13.2
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Public Presentation of the 2022-2023 Annual Financial Statements
(Report of the Acting Financial
Accounting, Treasury & Payables Manager)
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4616
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RESOLVED:
Councillor Wearne and Councillor Garrard
That
the 2022-2023 Annual Financial Statements, Auditor’s Reports and any
public submissions be received and presented to the public.
Record
of Voting:
For
the Motion: Unanimous
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13.3
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Adoption of Community and Crown Land Plan of Management
(Report of the Senior Open Space &
Natural Area Planner)
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4617
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RESOLVED: Councillor
Wearne and Councillor Garrard
(a) That
Council notes the 10 submissions made during the 42-day public exhibition
period of the draft Community and Crown Land Plan of Management (Attachment
1).
(b) That
Council adopts the Community and Crown Land Plan of Management (Attachment 2)
as amended in response to submissions under Section 40 of the Local
Government Act 1993.
(c) That
copies of the adopted Community and Crown Land Plan of Management be made
publicly available on Councils website and at Council libraries.
(d) Further, that all respondents who provided a submission
during the public exhibition be advised of Council’s decision and
thanked for their contribution to the Community and Crown Land Plan of
Management.
Record
of Voting:
For
the Motion: Unanimous
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16.1
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Tender 12/2023 - Alfred Street Stage 2 Cycleway (between
Eleanor Street, Rosehill and Gregory Place (Clay Cliff Creek), Parramatta (Report of the Group Manager Capital
Projects)
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4616
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RESOLVED:
Councillor Wearne and Councillor Garrard
(a) That the tender
submitted by Mack Civil Pty Ltd for construction of the Alfred Street
Cycleway Stage 2 between Eleanor Street, Rosehill and Gregory Place (Clay Cliff Creek), Parramatta, for the sum of $6,646,936.47 (excluding GST), be
accepted.
(b) That all unsuccessful tenderers be advised of
Council’s decision in this matter.
(c) That Council delegate
authority to the Chief Executive Officer to finalise and execute all
necessary documents.
Record
of Voting:
For
the Motion: Unanimous
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8. Minutes of the Lord Mayor
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8.1
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Vale
Marie Therese Wood
(Lord
Mayor Councillor Pierre Esber)
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4618
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RESOLVED: Lord Mayor, Councillor Esber and Deputy Lord Mayor, Councillor
Prociv
(a) That Council acknowledge the death of Marie
Therese Wood, former Parramatta City
Councillor from 1991-1995, on 9 September 2023.
(b) That
Council expresses its sincere condolences to Marie
Therese Wood’s family and friends at
this sad time.
Record of Voting:
For
the Motion: Unanimous
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9. Public
Forum
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Speaker
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Report No.
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Report Title
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1.
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Matthew
Lennitz
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Item 13.7
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Gateway Request: Planning
Proposal, draft Planning Agreement and draft Site-Specific Development
Control Plan at 263-273 Pennant Hills Road and 18 Shirley Street, Carlingford
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2.
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Mark Bernie
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Item 13.7
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Gateway Request: Planning
Proposal, draft Planning Agreement and draft Site-Specific Development
Control Plan at 263-273 Pennant Hills Road and 18 Shirley Street, Carlingford
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Note:
All Councillors were provided with copies of the Public Forum submissions
prior to the Council Meeting.
PROCEDURAL
MOTION
order of business
RESOLVED: Councillor Noack and Councillor Garrard
That in accordance with Clause 8.2 of
Council’s Code of Meeting Practice, Council amend the Order of Business
for this meeting, to allow for Item 13.7 to be considered as the next item of
business.
Record of Voting:
For the Motion: Unanimous
Note: Due
to disclosing a Significant Non-Pecuniary interest in relation to the next
matter (Item 13.7: Gateway Request: Planning Proposal, draft
Planning Agreement and draft Site-Specific Development Control Plan at 263-273
Pennant Hills Road and 18 Shirley Street, Carlingford),
Councillor Pandey left the meeting at 6.51pm.
Note:
Councillor Davis joined the meeting via audio-visual connection at 7.10pm.
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13.7
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Gateway
Request: Planning Proposal, draft Planning Agreement and draft Site-Specific
Development Control Plan at 263-273 Pennant Hills Road and 18 Shirley Street, Carlingford
(Report
of Project Officer Land Use)
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4619
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RESOLVED: Councillor Valjak and Councillor MacLean
(a) That Council
approve for the purposes of seeking a Gateway Determination from the
Department of Planning and Environment (DPE), the Planning Proposal for land
at 263-273 Pennant Hills Road and 18 Shirley Street, Carlingford (Attachment
1) which seeks to amend the Parramatta Local Environmental Plan 2023 (PLEP
2023) in relation to the subject site by:
i. Reconfiguring the existing R4 High Density Residential
and RE1 Public Open Space zones.
ii. Increasing the Maximum Height of Building control from 33m (11 storeys) on the Pennant Hills Road
frontage to 110m (29 storeys) and from 27m (9 storeys) on the remainder of
the R4 zoned portion of the site to 56m (18 storeys).
iii. Increasing the Maximum Floor Space Ratio control for the
R4 High Density Residential zoned land from 2.3:1 to 3.6:1.
iv. Amending Schedule 1 Additional Permitted Uses
to increase the maximum gross floor area of parts of the buildings used for
business premises, food and drink premises, recreational facilities (indoor)
and shops on the R4 High Density Residential zoned part of the site from
2,000 sqm to 2,600 sqm.
(b) That Council request the DPE to provide
Council with the authorisation to exercise its plan-making delegations for
this Planning Proposal.
(c) That Council note the Local Planning
Panel’s advice to Council (refer to Attachment 2) is consistent with
the Council Officer’s recommendation in this report.
(d)
That Council authorise the
CEO:
a. To amend the draft site-specific Development Control Plan
(SSDCP) (Attachment 3) to align with the Planning Proposal and address the
matters as described in this report;
b. To
draft the Planning Agreement subject to the details within the submitted
Letter of Offer (Attachment 4) which address the matters described in this
report; and
c. If a Gateway Determination is issued by DPE,
that the Planning Agreement and SSDCP are placed on public exhibition concurrently with the
Planning Proposal.
(e) That
if a Gateway Determination is issued by DPE, Council staff liaise with the
Department of Education to ensure that it plans for the timely provision of
adequate capacity at local schools to meet the additional need that would be
generated by the future development.
(f) That Council writes to Transport for NSW
requesting that if a Gateway Determination is issued by DPE, the Housing and
Productivity Contribution collected from the development of the site be
applied to the improvement of transport infrastructure in the surrounding
area, in particular the Pennant Hills Road/Evans Road/Lloyd Road and Pennant
Hills Road/Moseley Street intersections, as well as increased provision of
bus services and rail link to Epping.
(g)
That Council authorise the CEO to correct any minor anomalies of a non-policy
and administrative nature that may arise during the plan-making process and
finalisation of the documents.
(h) Further, that Council:
i.
Notes that the planning
controls for this part of Carlingford were prepared by The Hills Shire Council 11 years ago.
ii.
Notes that this part of Carlingford is located in an
already identified Growth Precinct in accordance with Council’s Local
Strategic Planning Statement (LSPS) and Local Housing Strategy (LHS)
presenting an opportunity to optimise the potential for this Growth Precinct to
accommodate housing growth.
iii.
Request the CEO to
investigate the work required to review the planning controls for this Growth
Precinct and for this to inform the 2024/25 budget.
iv.
That the CEO request an
urgent meeting with the Hon. Paul Scully MP, Minister for Planning and Public
Spaces to discuss increased density and the provision of infrastructure in
the Parramatta LGA, particularly Carlingford. That the Ward Councillors and
any other interested Councillors and the Lord Mayor be invited to attend the
meeting with the Minister.
Record of Voting:
For the Motion: Lord
Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv, Councillors
Darley, Davis, Garrard, Humphries, MacLean, Noack, Siviero, Valjak, Wang and
Wearne.
Against the Motion: Councillors
Green, Bradley (abstain).
On
being PUT to the meeting voting on this MOTION was twelve (12) votes FOR and
two (2) votes AGAINST (noting an abstained vote is recorded as against in
accordance with Section 11.4 of Council’s Code of Meeting Practice). The
MOTION was CARRIED.
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Question taken
on Notice (Clr Garrard) - Item 13.7 Gateway Request: Planning
Proposal, draft Planning Agreement and draft Site-Specific Development Control
Plan at 263-273 Pennant Hills Road and 18 Shirley Street, Carlingford.
· Is there any affordable housing in the Riverbank Development?
Note: Councillor
Pandey returned to the meeting at 8.00pm.
ADJOURNMENT OF
MEETING
Note:
At 8.01pm, the Lord Mayor adjourned the meeting for 10 minutes.
RECONVENED
MEETING
Note: At
8.12pm, the Lord Mayor reconvened the meeting. The following Councillors were present;
Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv and Councillors
Davis, Humphries, MacLean, Pandey, Valjak and Wang.
10. Petitions
There were no petitions tabled at this meeting.
11. Rescission
Motions
Nil
12. Reports
to Council - For Notation
Nil
13. Reports
to Council - For Council Decision
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13.4
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Public Exhibition of Housekeeping Amendments to Parramatta City Centre Local Infrastructure Contributions Plan 2022
(Report of Senior Project Officer)
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MOTION:
Councillor Prociv and
Councillor MacLean
(a) That
Council endorse the Draft
Parramatta City Centre Local Infrastructure Contributions Plan 2022 (Amendment
No. 2) provided at Attachment 1 for public exhibition.
(b) That
the draft Plan be publicly exhibited for a minimum of 28 days commencing in
late January 2024.
(c) That the outcomes of the public exhibition be reported to
Council.
(d) Further, that Council delegate authority to the Chief Executive
Officer to correct any minor anomalies of a non-policy and administrative
nature that may arise during the plan making process.
Record
of Voting:
For the Motion: Unanimous
Note: At Councillor Bradley’s request, and with the leave of
the Chairperson, this decision of Council was recommitted later in the
meeting, as detailed in these Minutes.
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Note:
Councillor Noack returned to the meeting at 8.13pm.
Note: Councillor
Garrard and Councillor Siviero returned to the meeting at 8.14pm.
Note: Councillor
Green returned to the meeting at 8.15pm.
Note: Councillors
Bradley and Wearne returned to the meeting at 8.16pm.
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13.5
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Epping Aquatic Centre -
Approval to Lodge DA
(Report of Assistant
Development Manager)
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4620
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RESOLVED: Councillor MacLean and Councillor Davis
(a) That
Council approve the submission of a Development Application based on the
attached architectural plans.
(b) That
Council note the Project Control Group’s (PCG) proposed staging plan
which will provide flexibility to Council with regard to the planning
process, tender and head contract; and facilitate the commencement of
construction as soon as possible.
(c)
That Council
endorse the progression of the project to the detailed design development and
head contractor tender phase; with the outcomes of the tender to be reported
back to Council.
Record
of Voting:
For the Motion: Unanimous
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PROCEDURAL
MOTION
RECOMMITTING
RESOLUTION
Councillor Bradley requested the leave
of the Chairperson to recommit the earlier decision of Council in relation to Item
13.4, as not all Councillors had returned to the reconvened meeting when the
vote was taken. The Chairperson granted leave to recommit the resolution.
RESOLVED: Councillor
Bradley and Deputy Lord Mayor, Councillor Prociv
That Council recommit the
resolution for Item 13.4 on this business paper.
Record of Voting:
For the Motion: Unanimous
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13.4
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Public Exhibition of
Housekeeping Amendments to Parramatta City Centre Local Infrastructure Contributions Plan 2022
(Report of Senior Project Officer)
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4621
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RESOLVED: Councillor Bradley and Deputy Lord Mayor, Councillor
Prociv
(a) That
Council endorse the Draft
Parramatta City Centre Local Infrastructure Contributions Plan 2022
(Amendment No. 2) provided at Attachment 1 for public exhibition,
inclusive of the following amendment to clause 2.4 (deferred and periodic
payments), now to provide:
“2.4 Deferred
payment of contributions
Deferred payment of contributions will not be permitted,
except (at Council’s absolute discretion) where the applicant can
demonstrate significant financial hardship and/or other extenuating
circumstances which warrant that deferral.
Where a deferred payment is permitted by Council, 50% of
the required contribution will be required to be paid prior to the issue of a
construction certificate (or complying development certificate or subdivision
certificate where relevant). The remaining 50% must be paid prior to the
issue of an occupation certificate (interim or final) or as otherwise
determined by Council.
Prior to the issue of a construction certificate (or
complying development certificate or subdivision certificate where relevant),
Council will require the applicant to provide a bank guarantee to
Council’s satisfaction for the outstanding balance of the contribution.
The outstanding balance will continue to be indexed quarterly in accordance
with movements in the Sydney All Groups Consumer Price Index as
published by the Australian Bureau of Statistics. “
(b) That
the draft Plan be publicly exhibited for a minimum of 28 days commencing in
late January 2024.
(c) That the outcomes of the public exhibition be reported to
Council.
(d)
Further, that Council delegate authority to the Chief
Executive Officer to correct any minor anomalies of a non-policy and
administrative nature that may arise during the plan making process.
Record
of Voting:
For the Motion:
Unanimous
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13.6
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Proposed Annual Community
Workshop Program
(Report of Community
Engagement Senior Advisor)
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4622
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RESOLVED: Councillor Garrard and Councillor Wang
(a)
That Council endorses the
delivery of five ward-based community workshops from March 2024 – June
2024 inclusive of representation from the culturally and linguistically
diverse (CALD) community at each workshop. Participants will be selected via
a targeted recruitment process with
$125,000 additional funding allocated from Council’s General Reserve to
cover the cost of conducting the workshop program.
(b)
That Council endorses the inclusion of an annual program of
community workshops in the Delivery Program and Operational Plan from 2024/25
onwards.
Record
of Voting:
For the Motion: Unanimous
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Note: Councillor
Humphries left the meeting at 9.12pm and did not return.
13.8
|
Response to Community
Pantry Initiative
(Report of Community Capacity Lead)
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4623
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MOTION:
Councillor Wearne and Councillor Wang
That the Lord Mayor write to the NSW
Minister for Families and Communities, Kate Washington MP, the Commonwealth
Minister for Social Services, the Hon Amanda Rishworth MP and the Federal and
State Members for Parramatta to advocate for an increase in funding for
material and food aid services, including rent assistance, to meet current
demand.
AMENDMENT:
Councillor Darley and Councillor MacLean
(a) That
the Lord Mayor write to the NSW Minister for Families and Communities,
Kate Washington MP, the Commonwealth Minister for Social Services, the Hon
Amanda Rishworth MP and the Federal and State Members for Parramatta to
advocate for an increase in funding for material and food aid services,
including rent assistance, to meet current demand.
(b) That each Councillor distribute their share of the $16,500
savings (obtained from not progressing with the increase in the annual
Councillor allowance) to a local not-for-profits,
to support the provision of food, material aid and petrol vouchers.
Record
of Voting:
For
the Amendment: The Lord Mayor, Councillor
Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley, Davis,
MacLean and Valjak
Against the Amendment:
Councillors Garrard (abstain), Green, Noack (abstain), Pandey (abstain),
Siviero, Wang and Wearne (abstain)
On being PUT to the Meeting, voting on this
AMENDMENT was seven votes FOR and seven votes AGAINST (noting an abstained vote is recorded as against,
in accordance with Section 11.4 of Council’s Code of Meeting Practice).
The Lord Mayor used his Casting Vote in
support of the Amendment. The AMENDMENT therefore became the MOTION.
RESOLVED: Councillor Darley and Councillor MacLean
(a) That
the Lord Mayor write to the NSW Minister for Families and Communities,
Kate Washington MP, the Commonwealth Minister for Social Services, the Hon
Amanda Rishworth MP and the Federal and State Members for Parramatta to
advocate for an increase in funding for material and food aid services,
including rent assistance, to meet current demand.
(b) That each Councillor distribute their share of the $16,500
savings (obtained from not progressing with the increase in the annual
Councillor allowance) to a local not-for-profits,
to support the provision of food, material aid and petrol vouchers
Record of Voting:
For
the Motion: The Lord Mayor, Councillor
Esber, Deputy Lord Mayor Councillor Prociv, Councillors Bradley, Darley,
Davis, MacLean, Pandey and Valjak
Against the Motion: Councillors
Garrard (abstain), Green, Noack (abstain), Siviero, Wang and Wearne (abstain)
On being PUT to the Meeting,
voting on this MOTION was eight votes FOR and six (6) votes AGAINST (noting
an abstained vote is recorded as against in accordance with Section 11.4 of
Council’s Code of Meeting Practice). The Motion was CARRIED.
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Question taken on Notice (Clr
Pandey) - Item 13.8 Response to Community Pantry Initiative
·
How much has been donated this Financial Year to
the organisations listed in the report?
·
Have much has Council drawn from the Financial
Reserves this Financial Year and last Financial Year?
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13.9
|
Deferred from OCM 20 November 2023 - Proposed Youth Inclusion
Framework
(Report of Community Capacity Building Lead)
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4624
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RESOLVED: Councillor Wearne and Councillor Green
That this matter be deferred
to the 11 December 2023 Council Meeting.
Record
of Voting:
For
the Motion: Lord Mayor Councillor Esber,
Deputy Lord Mayor Councillor Prociv and Councillors Davis, Garrard, Green,
MacLean, Noack, Pandey, Siviero, Valjak and Wang
Against the Motion: Councillor Bradley
On being PUT to the Meeting voting on this
MOTION was eleven (11) votes FOR and one (1) vote AGAINST. The MOTION was
CARRIED.
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14. Notices of
Motion
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14.1
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Proposed Funding for Speed Humps - Albert Street, Granville
(Councillor
Noack)
|
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4625
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RESOLVED: Councillor Noack and Councillor Siviero
That the installation of speed humps, or other appropriate
traffic calming devices, on Albert Street (south of Prince Street) be added
to the Road Safety Amenity list for consideration
of future funding.
Record
of Voting:
For the Motion: Unanimous
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14.2
|
Amendment to Code of Meeting Practice – Public Forum (Part
4)
(Deputy
Lord Mayor Clr Dr Patricia Prociv)
|
|
4626
|
RESOLVED: Deputy Lord Mayor, Councillor
Prociv and Councillor MacLean
That this matter be deferred to
allow the Chief Executive Officer to present this matter to a Councillor
Workshop prior to it being reconsidered by Council.
Record of Voting:
For the Motion: Unanimous
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PROCEDURAL MOTION
SUSPENSION OF STANDING ORDERS - MATTER OF URGENCY
Councillor Darley sought a Suspension
of Standing Orders to raise a Matter of Urgency regarding the International Day
of People with Disability.
The Lord Mayor, Councillor Esber
agreed that the matter was a Matter of Urgency, and allowed the matter to be
considered by Council.
Note: Councillor Wearne left the
meeting at 10.21pm and did not return to the meeting.
MATTER OF
URGENCY
INTERNATIONAL
DAY OF PEOPLE WITH DISABILITY
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MATTER OF URGENCY - INTERNATIONAL DAY OF PEOPLE WITH DISABILITY
(Report
of Councillor Kellie Darley)
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4627
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RESOLVED: Councillor Darley and Councillor MacLean
That
Council recognise International Day of People with Disability acknowledged
internationally each year on 3 December, and make a donation of $1,000 to an
appropriate charity.
Record
of Voting:
For the Motion: Unanimous
|
Question taken on Notice (Clr
Garrard) - Item Matter of Urgency – International Day of People
with Disability
· Where is Council up to in providing subtitles during the live
broadcast of Council Meetings?
·
When will the report come back to Council in
relation to Councillor Siviero’s Notice of Motion from the 24 April 2023,
Council Meeting?
RESUMPTION
OF STANDING ORDERS
Note: Standing
Orders were resumed at 10.30pm.
15. Questions with
Notice
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15.1
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Questions Taken on Notice at the 20 November 2023 Council Meeting
(Report
of Council Secretariat & Policy Officer)
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|
4628
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RESOLVED: Councillor Wearne and Councillor Garrard
Deputy Lord Mayor,
Councillor Prociv asked a
question on Item 12.1 Minutes of the Audit Risk and Improvement Committee
held on 17 August 2023
· On page 32. Report on Parramatta Aquatic Centre.
Currently there are two significant risks, but it doesn’t say what they
are. Could you let us know what these two risks are?
Executive Director Finance and Information
Response:
The
two significant risks referred to for Parramatta Aquatic Centre were
contained in the major projects report. They were:
· Significant inclement weather may affect the delivery of
the external areas and project overall; and
· Satisfying DA conditions prior to an OC.
As
both these risks relate to the construction phase, they can now be considered
as no longer relevant.
Clr Bradley asked a question on Item 12.3 – City of Parramatta
Annual Report 2022/23
· Can you please clarify how we arrived at the number of
1300 staff working at Council as noted in the report?
Acting Executive Manager
People Culture and Workplace Response:
Under section 217 of the
Local Government (General) Regulation 2021, Wednesday 23 November 2022 was
chosen as the ‘relevant day’ for councils to report on their
labour statistics in their annual reports. The City of Parramatta had 821
employees engaged in paid work as at 23 November 2022:
680 permanent
full-time employees
40 permanent
part-time employees
41 casual
employees
37 term
contract employees
23 temporary
employees
The 1,300 staff referred to
in the “Message from the CEO” within the 2022/23 Annual Report,
refers to both contingent and non-contingent staff, meaning it includes all
permanent employees, temporary employees, term contracts, casuals, agency,
and contractors in our system.
· On page 89. It says there has only been one
Environmental Upgrade Agreement entered into by Council. Could staff advise
what the barriers are and how could we encourage more businesses or property
owners to engage in these arrangements?
Executive Director City Planning
and Design Response:
Environmental
Upgrade Agreements (EUA’s) are finance arrangements provided to
building owners to deliver building upgrades, secured against the land, and
re-paid through Council’s rates process. EUA finance provides the
opportunity to capture longer-term operational savings and environmental
benefits for both building owners and tenants. EUA’s are facilitated
through the NSW Government’s Building Upgrade Finance initiative.
Potential
reasons why there has not been strong uptake include.
· Under the City of Parramatta policy only commercial
non-strata buildings are eligible. Limiting EUA
application.
· EUA finance is restricted to the delivery of
environmental outcomes and so isn’t suitable for all types of
renovation.
· EUA finance has been competing against low interest rates
and reasonably easy to access cash over last few years which can be accessed
without the restriction imposed by the upgrade agreement.
· In Parramatta we have generally seen owners looking at
larger scale site redevelopment. EUA’s are more suited to smaller
commercial upgrades and building owners with limited funds.
· The public is likely not to be aware of EUA’s or
how they operate.
To
improve uptake, in 2018, Council resolved to waive Council’s
administration costs on 10 EUA’s. This did not result in any
improvement.
A
review, subject to available resources, could be undertaken to look at
whether the scheme should be extended, for example to industrial sites, and
whether further promotion and advocacy to streamline legalisation are
possible next steps.
Clr Valjak
asked a question on Item 12.3 – City of Parramatta Annual Report
2022/23
· There is an error in the statistics quoted for
Councillor attendance, could this be corrected?
Executive Director City Planning
and Design:
The error in the statistics
quoted for Councillor attendance has been corrected.
Clr Valjak asked a question on Item 16.3 - Tender 09/2023 Hunts Creek Bridge Construction, North
Rocks Road, North Parramatta
· Could the CEO please arrange an Urgent Briefing in
order to provide further information to Ward Councillors (and any other
Councillors) on this matter?
· Can a Communications Plan for Councillors to refer
to/use be developed?
Acting Executive Director
City Assets and Operations Response:
An
Urgent Ward Briefing was conducted with North Rocks Ward Councillors on
Monday 27 November, 4pm at PHIVE to discuss the Hunts Creek Bridge
Construction. All Ward Councillors were in attendance. The Draft
Communications Plan for this project was discussed. The communications plan
is still under development due to the need to confirm dates and logistics
with the construction contractor who is still being appointed. However,
as with all major works programs which will cause significant disruptions,
the communications plan will seek to explain to key stakeholders and the
community the benefits of the work being undertaken, and clearly advise
impacts and alternative arrangements. It was agreed at the ward briefing that
a pack to assist Councillors respond to resident enquiries will form part of
the communications plan.
An additional briefing can be arranged for any
other interested Councillors by contacting the Acting Executive Director City
Assets and Operations.
Clr Pandey asked a question on Item 16.3 - Tender 09/2023 Hunts Creek Bridge Construction, North
Rocks Road, North Parramatta
· Was this matter identified and ‘picked up’
on the Risk Register?
· When will Council receive a report regarding the
bridges across the LGA?
Acting Executive Director
City Assets and Operations Response:
Council’s bridges are
inspected using a Level 1 to Level 3 hierarchy. Level 1 inspections are
simple visual inspections by trained specialists. Level 2 inspections involve
a detailed investigation by structural engineers and Level 3 inspections
involves an extensive condition assessment of all the major bridge components
by structural engineers such as piles, deck, abutment, underside, handrails,
guardrails.
Council undertakes the Level 1
inspection of all the bridges every year. They are visually inspected to
develop the scope of work for the maintenance program.
Council has completed Level 2
inspection reports for 113 bridges, including culverts across the LGA, in
2021. It was undertaken by external consultants for the revaluation of the
assets. These reports are undertaken every four or five years. Based on the
Level 2 condition assessment recommendation, a separate list of bridges is
developed for further detailed investigation, i.e., Level 3 inspections.
The Level 3 bridge inspections
are carried out every 20 years or when Level 2 bridge inspection reports
identify major defects. Based on the 2021 Level 2 bridge inspection reports,
the following bridges require Level 3 inspection within 12 months.
· Bennelong
Parkway Road Bridge – Underway
· Burnside
Gollan Reserve Bridge Oatland Urgency 2: Within 12 months
· Calool
Road Culvert Urgency 2: Within 12 months
· Good
Street Granville Urgency 2: Within 12 months
· Ross
Street Parramatta Urgency 2: Within 12 months
· Silverwater
Road Bridge Urgency 2: Within 12 months
· Harris
Street Parramatta Urgency 3: Within 2 years
A
report summarising the Level 2 inspections of the 113 Bridges will be
presented to Council by April 2024.
Record
of Voting:
For
the Motion: Unanimous
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18. CONCLUSION OF MEETING
The meeting concluded at 10.30pm.
This
page and the preceding 20 pages are the Minutes of the Ordinary Council Meeting
held on Monday, 4 December 2023 and confirmed on Monday, 11 December
2023.
Chairperson
