Agenda of Council - Monday, 20 November 2023

UNCONFIRMED City of Parramatta Council - Minutes of Council Meeting - Monday, 6 November 2023

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Minutes

Ordinary Council Meeting

Monday, 6 November 2023

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

COUNCIL MEMBERS IN ATTENDANCE

The Lord Mayor, Councillor Pierre Esber and Councillors Phil Bradley, Donna Davis, Michelle Garrard, Henry Green, Ange Humphries, Cameron MacLean, Paul Noack, Sameer Pandey, Deputy Lord Mayor, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

COUNCIL STAFF IN ATTENDANCE

Chief Executive Officer - Gail Connolly, Executive Director City Engagement and Experience - Angela Jones-Blayney, Executive Director City Planning and Design - Jennifer Concato, Executive Director Community Services - Jonathan Greig, Acting Executive Director City Assets & Operations - James Smallson, Acting Executive Director People Culture and Workplace Administration - Brendon Clifton, Acting Executive Director Property & Place - Bruce Mills, Chief Governance & Risk Officer - Roxanne Thornton, Chief Financial Officer - Amit Sharma, Group Manager City Experience and Identity - Sheree Gover, Chief of Staff - Justin Mulder, ICT Strategy and Partnering Manager - Ian Vong, Council Secretariat and Policy Officer - Marina Cavar, Business Support Manager - Valance Horne, ICT Service Desk Officer - Erik Ivarsson and Media Officer - Ash Gautam.

1. OPENING MEETING

The Lord Mayor, Councillor Esber, opened the meeting at 6.33pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLOR

RESOLVED: Councillor Garrad and Councillor Wang

That Councillor Wearne be granted approval to attend the meeting via audio-visual link.

Record of Voting:

For the Motion: Unanimous

6. CONFIRMATION OF MINUTES

Minutes of the Ordinary Council Meeting held on 23 October 2023

RESOLVED: Councillor Noack and Councillor Garrard

That the minutes be taken as read and be accepted as a true record of the Meeting.

Record of Voting:

For the Motion: Unanimous

7. DISCLOSURES OF INTEREST

Councillor Donna Davis disclosed a Significant Non-Pecuniary interest in relation to Item 13.4: Review of Options for Proposed Locality (Suburb) Boundary Adjustment - Harris Park for the reasons that she is the State Member for the electorate of Parramatta and this matter may be brought to her for discussion. Councillor Davis will leave the room during Council’s consideration of this matter and will not participate in the discussion or voting.

8. Minutes of the Lord Mayor

8.1

Local Government Procurement - Sustainable Procurement Achievement Award

(Report of Lord Mayor Councillor Pierre Esber)

RESOLVED: Lord Mayor, Councillor Esber and Councillor MacLean

That Council congratulates City of Parramatta staff for winning Local Government Procurement’s Sustainable Procurement Achievement Award for the future Workplace – Aboriginal Participation Project.

Record of Voting:

For the Motion: Unanimous

8.2

Vale The Hon. Bill Hayden AC - Former Governor General

(Report of Lord Mayor, Councillor Pierre Esber)

RESOLVED: Lord Mayor, Councillor Esber and Deputy Lord Mayor, Councillor Prociv

(a) That Council acknowledge the death of the Hon. Bill Hayden AC, former Governor-General, Leader of the Labor Party, Treasurer, Foreign Minister, Minister for Social Security and Member for Oxley, on 21 October 2023.

(b) That Council expresses its sincere condolences to the Hon. Bill Hayden AC’s family and friends at this sad time.

(c) Finally, that Council notes that City of Parramatta lowered its Australian National Flag to be flown at half-mast on Friday 3 November 2023 as a mark of respect on the day of the Hon. Bill Hayden AC’s State funeral.

Record of Voting:

For the Motion: Unanimous

8.3

Vale Helena Carr - wife of former Premier The Hon. Bob Carr

(Report of Lord Mayor Councillor Pierre Esber)

RESOLVED: Lord Mayor, Councillor Esber and Councillor MacLean

(a) That Council acknowledge the death of Helena Carr, successful businesswoman and former wife of the Hon. Bob Carr, former NSW Premier, Opposition Leader and Minister for Foreign Affairs, on 25 October 2023.

(b) That the Lord Mayor write to the Hon. Bob Carr to express Council’s sincere condolences to Helena Carr’s family and friends at this sad times.

(c) Finally, that the Lord Mayor attend the funeral on behalf of City of Parramatta, to be held at St Mary’s Cathedral, Sydney on Tuesday 14 November 2023 at 10.30am.

Record of Voting:

For the Motion: Unanimous

Note: A Minute’s silence was observed by all in attendance.

9. Public Forum

	Speaker	Report No.	Report Title
1.	Robert Whitford	Item 6	Confirmation of Minutes of the Ordinary Meeting held on 23 October 2023
2.	Heba Aly	Item 14.1	Notice of Motion – Advocacy – Wentworth Point High School

PROCEDURAL MOTION

order of business

RESOLVED: Councillor Noack and Councillor Pandey

That in accordance with Clause 8.2 of Council’s Code of Meeting Practice, Council amend the Order of Business for this meeting, to allow for Item 14.1 to be considered as the next item of business.

Record of Voting:

For the Motion: Unanimous

Notice of Motion

14.1

Advocacy - Wentworth Point High School

(Report of Councillor Noack)

4563

RESOLVED: Councillor Noack and Councillor Siviero

(a) That Council notes the following:

i. Parents residing in Wentworth Point and Sydney Olympic Park have been promised a local high school for over a decade.

ii. The State Government had previously been considering that Year 8 students would form part of the first intake to the Wentworth Point High School on its opening in 2025 but that this is not the current intention. Current Year 6 children will not be able to attend the Wentworth Point High School when it opens in 2025 and will have to travel to Homebush Boys High School or Concord High School, resulting in children having to travel to different schools to their younger siblings.

iii. The NSW Department of Education changed the intake with no consultation.

(b) Further, that the Lord Mayor write to the Premier of NSW, the Hon Chris Minns MP, the Minister for Education, The Hon. Prue Car MP and the Local Member for Parramatta, Ms Donna Davis MP to urgently take action to rectify this unacceptable situation.

Record of Voting:

For the Motion: Unanimous

10. Petitions

There were no Petitions tabled.

11. Rescission Motions

There were no Recission Motions.

12. Reports to Council - For Notation

There were no reports to Council for Notation.

PROCEDURAL MOTION

DEALING WITH ITEMS BY EXCEPTION

RESOLVED: Councillor Garrard and Councillor Wang

That, in accordance with Section 13 of Council’s Code of Meeting Practice, Council resolve to adopt the following items in accordance with the recommendations as printed, without debate:

· 13.2 Public Exhibition of Draft Land Dedication Policy 2023

· 13.3 Naming Proposal for Unnamed Laneways in North Parramatta

· 13.5 LATE REPORT - 2023/24 Christmas/New Year Close Down Period

· 16.1 Deferred from OCM 28 August 2023 - Exemption to Tender - Facebook Advertising

· 16.2 Deferred from OCM 28 August 2023 - Status Report - Council's Social Media accounts

· 16.3 Tender ITT 18/2023 Event and Production Management Services

Record of Voting:

For the Motion: Unanimous

13.2

Public Exhibition of Draft Land Dedication Policy 2023

(Report of Policy Officer)

4564

RESOLVED: Councillor Garrard and Councillor Wang

(a) That the draft Land Dedication Policy 2023 be placed on public exhibition for a period of 28 days.

(b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Land Dedication Policy 2023 for public exhibition to give effect to Council’s resolution.

(c) Further, that staff prepare a report to Council following the public exhibition period to present the final Land Dedication Policy 2023 for adoption.

Record of Voting:

For the Motion: Unanimous

13.3

Naming Proposal for Unnamed Laneways in North Parramatta

(Report of Senior Project Officer)

4565

RESOLVED: Councillor Garrard and Councillor Wang

(a) That Council endorse the use of Duba Lane for the first unnamed laneway, which runs adjacent to William Street in the North and Bellevue Street in the South. The laneway runs parallel with Saunders Street in the East. The name and location for the first unnamed laneway is illustrated in the Site Map as Laneway 1 (see Attachment 1).

(b) That Council endorse the use of Wali Lane for the second unnamed laneway, which runs parallel to William Street in the North and Bellevue Street in the South and is adjacent to Saunders Street in the East. The name and location for the second unnamed laneway is illustrated in the Site Map as Laneway 2 (see Attachment 1).

(c) Further, that the preferred name for each of the unnamed laneways be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

Record of Voting:

For the Motion: Unanimous

13.5

LATE REPORT - 2023/24 Christmas/New Year Close Down Period

(Report of Acting Executive Director People Culture & Workplace)

4566

RESOLVED: Councillor Garrard and Councillor Wang

That Council endorse the 2023/24 Christmas Closedown for the period commencing Monday 25th December 2023 to Friday 5th January 2024 inclusive, while maintaining appropriate staffing levels to meet the community’s needs.

Record of Voting:

For the Motion: Unanimous

16.1

Deferred from OCM 28 August 2023 - Exemption to Tender - Facebook Advertising

(Report of Digital & Creative Manager)

4567

RESOLVED: Councillor Garrard and Councillor Wang

(a) That Council resolve to utilise exemption section 55(3)(i) of the NSW Local Government Act 1993 as the contract where, because of extenuating circumstances, remoteness of locality or the unavailability of competitive or reliable tenderers, the Council decides that a satisfactory result would not be achieved by inviting tenders.

(b) That Council award a contract to Facebook for purposes of highly targeted paid social media advertising for a period of 5 years to the value of up to $850,000 ex GST. In the absence of a formal quotation or schedule of rates this value is to be managed by the process of online bidding strategies through Facebook’s Meta Ad Manager Tool.

(c) Further, that the Chief Executive Officer be given delegated authority to finalise and sign all necessary legal, contractual, and statutory documentation in connection with the above interim agreement and any variations required.

Record of Voting:

For the Motion: Unanimous

16.2

Deferred from OCM 28 August 2023 - Status Report - Council's Social Media accounts

(Report of Digital & Creative Manager)

4568

RESOLVED: Councillor Garrard and Councillor Wang

(a) That Council receive and note the report.

(b) That Council’s social media accounts are reviewed and audited to ensure currency and accurately reflect Council’s brand architecture strategy.

Record of Voting:

For the Motion: Unanimous

16.3

Tender ITT 18/2023 Event and Production Management Services

(Report of Digital & Creative Manager)

4569

RESOLVED: Councillor Garrard and Councillor Wang

(a) That Council approve the appointment of the following three (3) companies for the establishment of a panel of suppliers to provide event and production management services for an initial contract period of three (3) years with two (2) one-year options to extend:

· Premium Media

· DPLR

· Wonder Communications

(b) That it be noted that the Council endorsed budget for this engagement is $332,160.00 (excl. GST) per annum, or $1,660,800 over 5 years.

(c) That Council note, panelists have submitted a schedule of rates based on Council’s current events schedule, and awarding of work is to be based on the panelist’s ability to meet Council’s timelines and scope one individual events, as required.

(d) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(e) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

Record of Voting:

For the Motion: Unanimous

13. Reports to Council - For Council Decision

13.1

Post Exhibition: Adoption of Councillor Workshops Policy 2023

(Report of Policy Officer)

4570

RESOLVED: Councillor Garrard and Councillor Humphries

That this matter be referred back to the Policy Review Committee for further discussion.

Record of Voting:

For the Motion: Unanimous

Note: Due to disclosing a Significant Non-Pecuniary Interest in relation to the next matter (Item 13.4: Review of Options for Proposed Locality (Suburb) Boundary Adjustment - Harris Park), Councillor Davis left the meeting at 7.04pm.

13.4

Review of Options for Proposed Locality (Suburb) Boundary Adjustment - Harris Park

(Report of Senior Project Officer)

4571

MOTION: Deputy Lord Mayor Councillor Prociv and Councillor MacLean

(a) That Council notes the options contained in this report for a locality (suburb) boundary amendment to Harris Park.

(b) That Council corrects the existing boundary error and submits an ‘operational’ application to the NSW Geographical Names Board (GNB) to amend the bisection of cadastral Lot SP99768 at 23 Hassall Street, Parramatta to comply with GNB guidelines.

(c) That Council makes no other changes to the existing Harris Park locality boundary as none of the potential options contained in the report are consistent with or comply with NSW Geographical Names Board (GNB) locality guidelines or address policy.

AMENDMENT: Councillor Garrard and Councillor Siviero

(a) That Council notes the options contained in this report for a locality (suburb) boundary amendment to Harris Park.

(c) That Council progress by community consultation with owners and residents of the properties directly impacted by the proposed change/adjustment to Harris Park, re-aligning the northern boundary of Harris Park along the major road centrelines of Parkes Street and Hassall Street (between Station Street East and Alfred Street with the exception of Hambledon Cottage Reserve) as this would create a boundary that is clear and easily distinguishable, consistent with Clause a. of Section 6.8.4 and Clause b. of Section 6.8.5 of the APUM.

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Actual Current Boundary MAP

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Record of Voting:

For the Amendment: Councillors Garrard, Green, Noack, Pandey, Siviero, Valjak, Wang and Wearne

Against the Amendment: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv and Councillors Bradley, Darley and MacLean

On being PUT to the meeting voting on the AMENDMENT was eight (8) votes FOR and five (5) votes AGAINST. The AMENDMENT therefore became the MOTION.

RESOLVED: Councillor Garrard and Councillor Siviero

(a) That Council notes the options contained in this report for a locality (suburb) boundary amendment to Harris Park.

Record of Voting:

For the Motion: Councillors Garrard, Green, Noack, Pandey, Siviero, Valjak, Wang and Wearne

Against the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv and Councillors Bradley, Darley and MacLean

On being PUT to the meeting voting on the MOTION was eight (8) votes FOR and five (5) votes AGAINST. The Motion was CARRIED.

Question Taken on Notice (Clr Garrard) – Item 13.4 – Review of Options for Proposed Locality (Suburb) Boundary Adjustment – Harris Park

· When will the public consultation take place, when will it commence?

Note: Councillor Davis returned to the meeting at 7.45pm

PROCEDURAL MOTION

SUSPENSION OF STANDING ORDERS - MATTER OF URGENCY

Councillor Noack sought a Suspension of Standing Orders to raise a Matter of Urgency regarding the Little India Plaque installation on Friday, 3 November 2023.

The Lord Mayor, Councillor Esber agreed that the matter was a Matter of Urgency, and allowed the matter to be considered by Council.

MATTER OF URGENCY

LITTLE INDIA PLAQUE INSTALLATION

MATTER OF URGENCY - LITTLE INDIA PLAQUE INSTALLATION

4572

RESOLVED: Councillor Noack and Councillor Siviero

(a) That Council expresses concern that the plaque was installed in Rosella Park last Friday 3 November 2023 without any consultation with Ward Councillors and not in the location resolved by the chamber on by way of Lord Mayor Minute on 24 April 2023 and re-affirmed on 22 May 2023 as follows;

invite His Excellency Shri Narendra Modi, Prime Minister of the Republic of India, to the City of Parramatta to lay a foundation stone at the Gateway entrance to the precinct to commemorate the establishment of the ‘Little India’ precinct in Harris Park

and

On behalf of the City of Parramatta, the Lord Mayor invited His Excellency Shri Narendra Modi, Prime Minister of the Republic of India, to unveil a ceremonial stone commemorating the establishment of the ‘Little India’ precinct which will be placed in an important location at the Gateway to the Harris Park precinct.

(b) That Council remove the plaque from Rosella Park before Diwali and install it as resolved at the Gateway to “Little India” being the corner of Wigram and Parkes Street as an interim measure to allow further consultation if necessary regarding a permanent location at the Gateway to “Little India”.

(c) That Council resolve for another plaque to be installed alongside the current plaque with the names of the Councillors at the time of this decision on 22 May 2023, namely former Lord Mayor Councillor Sameer Pandey and all Councillors.

(d) That Council consult with Councillors regarding the exact wording on the plaque and provide an urgent update on progress and steps forward for this project via a report to Council.

(e) That Council remove/delete the Facebook post made on 3 November 2023 relating to the installation that occurred.

Record of Voting:

For the Motion: Councillors Garrard, Green, Humphries, Noack, Pandey, Siviero, Valjak, Wang, and Wearne

Against the Motion: Lord Mayor Councillor Esber, Deputy Lord Mayor Councillor Prociv and Councillors Bradley, Darley, Davis and MacLean

On being PUT to the meeting. Voting on this Motion was nine (9) votes FOR and six (6) votes AGAINST. The Motion was CARRIED.

Note: A Rescission Motion was lodged on 6 November 2023 at 8.39pm in respect to this resolution of Council. The Rescission Motion will be considered by Council at the next ordinary Council Meeting scheduled to occur on 20 November 2023.

Question Taken on Notice (Clr Noack) – Matter of Urgency – Installation of plaque in Rosella Park

· In terms of correspondence and contact between the Federal Member for Parramatta and the City of Parramatta who contacted who first?

· Can you name the Council Officer that was contacted by the Federal Member for Parramatta?

Question Taken on Notice (LM Clr Esber) – Matter of Urgency – Installation of plaque in Rosella Park

· In terms of the relocation of the plaque, where would the suitable exact location be?

PROCEDURAL MOTION

MATTER OF URGENCY

Councillor Humphries raised a Matter of Urgency regarding a Daily Telegraph article titled “Better Education analysis reveals NSW’s top 50 High Schools”, published on 6 November 2023.

The Lord Mayor, Councillor Esber agreed that the matter was a Matter of Urgency, and allowed the matter to be considered by Council.

MATTER OF URGENCY

TOP 50 HIGH SCHOOLS IN NSW

MATTER OF URGENCY - Top 50 High Schools in NSW

4573

RESOLVED: Councillor Humphries and Councillor Davies

That the Lord Mayor write to the Parramatta LGA high schools listed in the top 50 Primary Schools and congratulate them on their achievements.

Record of Voting:

For the Motion: Unanimous

Note: Due to a lack of quorum the Lord Mayor, Councillor Esber called for a five minute adjournment.

Note: The meeting adjourned at 8.22pm.

Note: The meeting reconvened at 8.27pm.

Note: Standing Orders were resumed when the meeting was reconvened.

14. Notice of Motion

Note: Item 14.4 was dealt with earlier in the meeting as detailed in these Minutes.

14.2

Traffic Lights at intersection of Bennelong Parkway and Hill Road, Wentworth Point

(Report of Councillor Noack)

4574

RESOLVED: Councillor Noack and Councillor Siviero

(a) That Council notes that the construction of traffic lights at the intersection of Hill Road and Bennelong Parkway, Wentworth Point were originally planned to be completed by June 2023.

(b) That Council further notes the recent delays have been due to issues raised by the State Government authorities, Ausgrid and Transport for NSW.

(c) Further, that the Lord Mayor write to the Minister for Transport, The Hon. Jo Haylen MP and the Local Member for Parramatta, Ms Donna Davis MP requesting that the issues be resolved as a matter of urgency to enable the construction of the traffic lights to be completed as soon as possible.

Record of Voting:

For the Motion: Unanimous

15. Question with Notice

15.1

Questions Taken on Notice at the 23 October 2023 Council Meeting

(Report of Council Secretariat & Policy Officer)

4575

Clr Garrard asked a question on Item 14.1 Heritage Review for City of Parramatta

· Does Council allow the installation of solar panels on heritage listed buildings?

Executive Director City Planning and Design Response

There are two (2) pathways that allow for installation of solar panels in a heritage area.

1. The installation may be exempt development under State Environmental Planning Policy ( SEPP) (Transport and Infrastructure)

Clause 2.41(4) details the conditions that must be met for the panels to be permitted as Exempt Development. Of relevance to Heritage items is clause 2.41(d)iv which states:

(iv) if the land contains a State or local heritage item or is in a heritage conservation area—

(A) the system is not attached to any wall or roof of a building facing a primary road, and

(B) the system does not protrude more than 0.5m from any building to which it is attached (as measured from the point of attachment), and

If the solar panel system can meet all the SEPP requirements, including the clause above, it can be installed as Exempt Development.

2. If the Exempt Development provisions cannot be met the matter can be considered on its merits and assessed for compliance with the Parramatta Local Environmental Plan 2023 and Parramatta Development Control Plan 2023 via the lodgement of a development application with Council.

Section 7.6 Solar Energy Systems of Parramatta Development Control Plan 2023 includes the statement that the “City encourages the sensitive installation of solar energy systems on heritage items and within conservation areas as long the proposal protects heritage values and maintains the integrity, significance and the character of the area.”

Clr Noack asked a question on Item 13.2 Minutes of the Traffic Engineering Advisory Group meeting held on 20 September 2023

· How many meetings has Council had with the developer ‘Sekisui’?

· can they give a report on what has happened at those meeting?

· and how hopeful is Council of progress?

Executive Director City Planning and Design Response

There have been four (4) formal meetings with Sekisui to discuss the roundabout to be constructed at the intersection of Hill Road and Burroway Road since September 2022. Three (3) of the meetings primarily discussed design issues, all of which have been resolved. The final meeting discussed traffic management arrangements during construction and Sekisui also provided an update on approvals required from utility services.

Staff have also made contact on two occasions since mid-August to obtain updates on construction timing. At this stage, Council officers are confident that construction will commence this calendar year, however this is subject to the timely approval of the street lighting plans by Ausgrid. Council officers have been in contact with Ausgrid requesting they expediate their approval process.

16. closed session

There were no items considered in closed session at this meeting.

17. CONCLUSION OF MEETING

The meeting concluded at 8.29pm.

This page and the preceding 17 pages are the Minutes of the Ordinary Council Meeting held on Monday, 6 November 2023 and will be confirmed on Monday, 20 November 2023.

Chairperson

Council 20 November 2023 Item 12.2

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.2

SUBJECT Investment Report for October 2023

REFERENCE F2022/03176 - D09202403

REPORT OF Tax and Treasury Accountant

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

The purpose of this report is to inform Council of the investment portfolio performance and compliance for the month of October 2023.

RECOMMENDATION

That Council receive and note the Investment Report for October 2023.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2021 (the Regulation), a report setting out details of all money invested must be presented to Council monthly.

2. The report must include a certificate as to whether the investments have been made in accordance with the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2021 and Council’s Investment Policy.

ISSUES/OPTIONS/CONSEQUENCES

Investment Portfolio Summary

3. The investment portfolio closing balance as of 31 October was 2023 was $486.4m. The average portfolio holdings held throughout the month was $491.2m.

4. The majority of Council’s investment portfolio is in term deposits (66%). The portfolio also includes liquid floating rate notes (FRNs), cash, and the TCorp Long Term Growth Fund (LTGF).

5. Approximately 9% of the portfolio comprises of less conservative long-term investments with exposure to credit markets and domestic and international shares. The investment portfolio is well diversified and weighted towards higher-rated institutions.

6. The table below lists the diversified range of investments held by Council as of 31 October 2023.

Table 1: Summary of investment portfolio

*COPC Internal Benchmark returns - based on Council’s individual benchmarks across the various asset classes it invests within its own portfolio. The following individual benchmarks are the measurements, used for each asset class.

Cash: RBA Cash Rate
Term Deposits: based on Council’s weighted average duration using multiple ADIs average monthly rate
FRNs: AusBond Credit FRN Index
CFS Global Credit Income Fund: AusBond Credit Index
NSW TCorpIM Long-Term Growth Fund: NSW TCorpIM Internal Benchmark

Investment performance for the month. The investment portfolio reported a monthly actual return of 0.20% for October 2023 (or 2.35% on an annualised basis). underperforming the monthly Ausbond bank bill index by 166 basis points annualised. The TCorp Fund -1.41% Actual was the main detractor to performance as domestic and international shares fell Bonds also continued to be sold off as yields rose again (AusBond Composite Bond Index fell ‑1.85%).

7. Historical investment performance. The table below provides year-to-date and historical investment performance compared to the Ausbond Bank Bill Index.

Table 2: Historical investment portfolio performance

8. Investment Revenue: As at the end of October 2023, the cumulative actual interest/income earned, was approximately -$1.2m below the annual budget. This underperformance in interest income expectations, can be attributed to the TCorp Long Term Growth Fund, which has recorded a negative return of -3.96% over the last 3 months.

Going forward for 2023-24 Advisors exercise caution and expect volatility from the TCorp Long-Term given it has exposure to both domestic and international shares. This fund has a long duration view of 7-10 years and cannot be accurately measured for performance in the short term.

Table 3: Cumulative Interest table

Note: Council values all managed funds, Floating rate notes, and bonds on a mark to market basis each month. Any gain or loss in valuation is capitalised to interest income based on actual monthly statements.

Table 4: Managed Fund Valuations Capitalised

9. During October, unrealised capital valuations on Managed funds fell by approximately -$403k This decrease in capital valuation, has been capitalised and is included in the cumulative investment revenue shown in table 3.

10. The CFS Global Credit fund accounts for around 3% of Council’s total investment portfolio. The Fund returned +0.13% (actual) in October, with a running yield of 5.50% p.a., advisors recommend Council to retain this investment given the alternative investments in complying fixed interest products are largely earning below this rate of return.

11. Maturities and Transactions: Overall, the portfolio remains well diversified from a maturity perspective, with around 15% of assets directed to medium term (2-5 years).

12. Where liquidity permits, Council advisors recommend new surplus funds be directed towards 1–3-year horizons given this is where the most attractive value can be found.

13. The following Investment transactions occurred during October 2023:

Table 5: Investment Maturities

Table 6: New Investment Purchases

14. During the month Council invested $1.45m, in environmentally sustainable fossil fuel free Bonds.

15. Any funds remaining after maturities and reinvestment are used to replenish cash at call, and to fund weekly operational expenditure.

Table 7: Maturity profile

16. The portfolio complies with Council’s Investment Policy limits, with ample investment opportunity still available within all institutional rating, duration, and counterparty limits.

Graph 1: Investment Policy rating capacity.

*BBB-/BBB+ limits combined under Council’s investment policy.

17. Counterparty Limits. All individual counterparty limits comply with council’s investment policy, with the following exceptions:

Table 8: Exceptions to counterparty limits

Institution

Policy Limit ($‘000)

Held ($’000)

Overweight ($’000)

Reason

Compliance Date

No Exceptions

18. As at the end of October 2023, Council did not have an overweight position to any single ADI. Overall, the portfolio is well diversified across the entire credit spectrum, including some exposure to unrated ADIs.

19. A full list of counterparty holdings is available on page 9 of the Arlo Advisory comprehensive report (attachment 2).

20. Current Yields Councils Floating Rate Notes are currently yielding around 5.43% FYTD with unrealised capital gains of approximately $130k based on current market valuations.

21. The CFS Global Credit Fund holds a diverse range of securities across the global credit market. It remains very well diversified by issuer to mitigate default risk. It invests in nearly 600 corporate bonds from issuers in various countries and industry sectors. Any spread contraction going forward allows credit and asset-backed holdings to enjoy significant capital gains. With a running yield of around +5.5% per annum, Council will continue to hold this fund.

22. Council’s term deposit portfolio (66% of the portfolio) was yielding 3.51% p.a. at month-end, with a weighted average duration of around 230 days or 85 months.

23. During October major bank rates increased significantly (40-50 basis points) particularly at the longer duration of 3-5 years. This was a reaction to higher-than-expected inflation figures.

Graph 2: Term Deposit Yields

24. Council engages Arlo Advisory (Imperium has assigned and novated the investment advisory agreement to its sister company Arlo Advisory Pty Ltd, effective 1 October 2023. Imperium and Arlo are both wholly owned subsidiaries of the same holding company, B.M.T.L. Holdings Pty Ltd) for assistance in all investment matters relating to advice, risk, and portfolio weighting. Arlo monitor the portfolio daily and conduct a monthly health check review. This confirms that Council’s portfolio is being conducted in accordance with the Act, the Regulation, and the Investment Policy.

25. Detailed investment performance commentary in relation to each investment product /type and counterparty, can be found in the Arlo Advisory comprehensive report attached (Attachment 2).

Certification of Investments

26. I hereby certify the investments for the month of October 2023 have been made in compliance with the Act, the Regulations, Council’s Investment Policy, and the adviser’s recommendations.

John Angilley, Executive Director, Finance & Information

CONSULTATION & TIMING

Stakeholder Consultation

27. The following stakeholder consultation has been undertaken in relation to this matter:

Date

Stakeholder

Stakeholder Comment

Council Officer Response

Responsibility

30 Oct 2023

Arlo Advisory

All Investments are within Policy guidelines and supported by Councils independent advisor.

Refer Arlo Comprehensive Report

All Investments are within Policy limits and reconcile to the General Ledger as at 30 Oct 2023

John Angilley

Executive Director, Finance & Information

Bruce MacFarlane

Treasury & Tax Accountant

Councillor Consultation

28. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

29. There are no legal implications resulting from this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

30. As of 31 October 2023, cumulative interest income fell below the year-to-date budget by approximately $1.2m. This unfavourable difference is due to volatility in equity markets and subsequent impact on the TCorp Long Term Growth Fund. At this stage no changes have been made to the annual interest income forecast and will be reanalysed again with Councils advisors at the December 23 quarterly review.

Bruce MacFarlane

Treasury Tax & Accounts Payable Manager

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Investment and Loans Performance Graph October 2023.pdf	1 Page
2 ⇩	Arlo Advisory Comprehensive Investment Report -October 23 .pdf	34 Pages
3 ⇩	List of Council Investments by maturity October 2023.pdf	7 Pages

REFERENCE MATERIAL

Council 20 November 2023 Item 12.3

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.3

SUBJECT City of Parramatta Annual Report 2022/23

REFERENCE F2022/03176 - D09168010

REPORT OF Corporate Strategy Manager

CSP THEME: Fair

workshop/briefing date: Nil

PURPOSE:

To table Council’s Annual Report for the 2022/23 Financial Year.

RECOMMENDATION

That Council receive and note the City of Parramatta Council Annual Report 2022/23 provided at Attachment 1.

BACKGROUND

1. In accordance with s428 of the Local Government Act 1993 and Office of Local Government (OLG) Integrated Planning and Reporting Guidelines, Council is required to submit an annual report within 5 months after the end of financial year (no later than 30 November 2023).

2. The Annual Report details Council’s achievements in implementing its Delivery Program over the year and collates a wide range of statutory reporting requirements for Council. It is structured in four sections:

- Part 1 – Introduction

- Part 2 – Our Year in Review

- Part 3 – Community Report Card

- Part 4 – Statutory Reporting Information

3. The Annual Report has been developed from information provided by all areas of Council. Its development has involved an extensive approval process with responsible areas, Executive Directors and the CEO.

4. Part 3 of the Annual Report – ‘Community Report Card’ – has been designed to stand alone as a separate ‘lift out’ document. This will be available to download separately on the website.

5. In accordance with legislative requirements, the Annual Report will include Council’s audited General Purpose Financial Statements as an appendix upon publication. As the Financial Statements have already been considered by Council at its 23 October 2023 meeting, they are not included in this Council report.

ISSUES/OPTIONS/CONSEQUENCES

6. Social media communications are planned to promote the Annual Report and Community Report Card following publication. A small print run is also planned for libraries and interested Councillors and stakeholders.

7. Minor non-substantive administrative amendments such as proofing, formatting and image changes may occur prior to publication by 30 November 2023.

CONSULTATION & TIMING

Stakeholder Consultation

8. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
June – Oct 2023	Various internal stakeholders / SMEs	Draft content provided	Content incorporated into drafts	Corporate Strategy team
Oct – Nov 2023	Executive Team / Directors	Approvals and changes provided for draft content	Amendments incorporated into final draft	Corporate Strategy team

Councillor Consultation

9. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
Nil	Nil	Nil	Nil	Nil

LEGAL IMPLICATIONS FOR COUNCIL

10. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

11. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	Nil	Nil	Nil	Nil

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil	Nil	Nil

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil	Nil	Nil

Dayne Glinkowski

Corporate Strategy Manager

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

Attachment 1 - City of Parramatta Council - Annual_Report_2022-2023

218 Pages

REFERENCE MATERIAL

Item 12.3 - Attachment 1

Attachment 1 - City of Parramatta Council - Annual_Report_2022-2023

PDF Creator

Council 20 November 2023 Item 12.4

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.4

SUBJECT Referral of Inspection Reports by Fire and Rescue NSW

REFERENCE F2022/03176 - D09187298

REPORT OF Team Leader Building Compliance

CSP THEME: Green

workshop/briefing date: NIL

PURPOSE:

To provide details on the fire safety reports received by Council from Fire and Rescue NSW (FRNSW) in accordance with Schedule 5 Part 8, Clause 17 (2) of the Environmental Planning and Assessment Act 1979 (EP&A Act 1979)

RECOMMENDATION

(a) That Council notes the inspection reports from Fire and Rescue NSW (FRNSW), pursuant to Schedule 5, Part 8 of the Environmental Planning and Assessment Act 1979 (EP&A Act 1979).

(b) That Council note FRNSW will be advised in due course of the ongoing actions taken by Council officers to address concerns identified by FRNSW.

(c) That Council note the exercise of powers pursuant to Schedule 5, Part 8 (17) of the EP&A Act, to give fire safety orders addressing fire safety measures to the buildings located at:

1 22-24 North Rocks Road, North Rocks,

2 82 Hughes Avenue, Ermington,

3 18 Corniche Drive, Wentworth Point,

as outlined in this report and provide notice of this determination to the Commissioner of FRNSW.

BACKGROUND

1. FRNSW is empowered under the Environmental Planning and Assessment Act 1979 (EP&A Act) to undertake fire safety inspections of a building. If of the opinion that adequate provision for fire safety has not been made, FRNSW may make recommendations for additional works to be carried out, in a report to council. Such reports must be tabled at the next meeting of council.

2. Council is in receipt of three inspection reports issued by FRNSW, pursuant to the EP&A Act, regarding the fire safety of buildings located at:

a. 22-24 North Rocks Road, North Rocks

b. 82 Hughes Avenue, Ermington

c. 18 Corniche Drive Wentworth Point

3. The building located at 22-24 North Rocks Road, North Rocks is identified as two-storey residential townhouses with carparking.

4. The building located at 82 Hughes Avenue, Ermington is identified as a two-storey distribution warehouse.

5. The building located at 18 Corniche Drive Wentworth Point is identified as a seven-storey residential building and basement carparking.

ISSUES/OPTIONS/CONSEQUENCES

6. FRNSW is of the opinion that there are inadequate provisions for fire safety within the buildings identified. (See the attached annexures relevant to each premises).

7. Council has started an investigation under Service Request No. 610709 for the matter relating to the building located at 22-24 North Rocks Road, North Rocks.

8. Council has started an investigation under Service Request No. 611258 for the matter relating to the building located at 82 Hughes Avenue, Ermington.

9. Council has started an investigation under Service Request No. 616207 for the matter relating to the building located at 18 Corniche Drive Wentworth Point.

CONSULTATION & TIMING

Stakeholder Consultation

10. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

Councillor Consultation

11. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

12. FRNSW is empowered under the Environmental Planning and Assessment Act 1979 (EP&A Act) to undertake fire safety inspections of a building.

13. Council may instigate legal action regarding enforcing compliance with orders served relating to fire safety where appropriate.

FINANCIAL IMPLICATIONS FOR COUNCIL

14. Financial implications may occur dependent on any legal action/s that may need to be instigated if Notice and Orders are not complied with. Regulatory Services has an allocated Legal Budget if required.

15. The financial impacts to the budget, as set out in this section, will be included in the next Quarterly Budget Review for endorsement by Council.

16. The table below summarises the financial impacts on the budget arising from approval of this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	N/A	N/A	N/A	N/A

Funding Source

Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	N/A	N/A	N/A	N/A

Funding Source

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	N/A	N/A	N/A	N/A

Bernadette Robertson

Team Leader Building Compliance

Paul Lyth

Group Manager Regulatory Services

James Smallson

Acting Executive Director City Assets & Operations

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Letter Out - Inspection Report 22-24 North Rocks Road, North Rocks	4 Pages
2 ⇩	Letter Out - Inspection Report 82 Hughes Avenue, Ermington	3 Pages
3 ⇩	Letter Out - Inspection Report 18 Corniche Drive, Wentworth Point	4 Pages

REFERENCE MATERIAL

Council 20 November 2023 Item 12.5

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.5

SUBJECT Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013, Parramatta LEP 2023

REFERENCE F2022/03176 - D09209662

REPORT OF Group Manager - Development and Traffic Services

CSP THEME: Accessible

workshop/briefing date: Nil

PURPOSE:

To provide Council with information on development applications determined where there has been a variation in development standards under Clause 4.6 of the Local Environmental Plans.

RECOMMENDATION

That Council receive and note the report.

BACKGROUND

1. During the reporting period 01 July 2023 to 31 October 2023 (Q1), there was one (1) Development Application approved with a variation to a development standard under Clause 4.6.

2. During the same period, 202 Development Applications were approved.

3. Under Clause 4.6 of the relevant Local Environmental Plan (LEP) applying to the local government area of the City of Parramatta, development consent may be granted for development even though the development would contravene a development standard such as a height and/or floor space ratio standard contained within an LEP.

4. Controls within Development Control Plans (DCPs) are not development standards as a DCP is not an “environmental planning instrument”.

5. A report has been presented to Council each quarter on any development consent issued where the development does not comply with a development standard. This report follows the reporting requirements prescribed in Planning Circular PS08-014 issued by the (then) NSW Department of Planning.

6. Following recent State Government reforms, from 1 November 2023 councils are no longer required to report quarterly to the elected Council on variations to development standards approved under delegation as the NSW Planning Portal will have a publicly available online register for all DAs with variation requests lodged and determined. To support the transition to the new framework, the July - Sept 2023 reporting period has been extended to 31 October 2023 to remove the need to report submissions twice prior to commencement of the changes. The final period for reporting is now 1 July 2023 to 31 October 2023.

ISSUES/OPTIONS/CONSEQUENCES

7. There are no issues, options or consequence for Council associated with this report.

CONSULTATION & TIMING

8. There are no consultation and timing considerations for Council associated with this report.

Stakeholder Consultation

9. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

Councillor Consultation

10. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
N/A	N/A	N/A	N/A	N/A

LEGAL IMPLICATIONS FOR COUNCIL

11. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

12. There are no financial implications for Council associated with this report.

	FY 22/23	FY 23/24	FY 24/25	FY 25/26
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	Nil	Nil

Funding Source	NA	NA

CAPEX
CAPEX
External
Internal
Other
Total CAPEX	Nil	Nil

Mark Leotta

Group Manager - Development and Traffic Services

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

Development Application Variations under SEPP 1 - 01 July - 31 October 2023_1

REFERENCE MATERIAL

Council 20 November 2023 Item 12.6

REPORTS TO COUNCIL - FOR NOTATION

ITEM NUMBER 12.6

SUBJECT Naming proposal for unnamed new road infrastructure in Rosehill

REFERENCE F2022/03176 - D09194059

REPORT OF Place Manager

CSP THEME: Thriving

workshop/briefing date: Heritage Advisory Committee – 12 September 2023; Rosehill Ward Briefing – 13 September 2023 & Rosehill Ward Briefing 8 November 2023

PURPOSE:

The purpose of this report is to seek Council endorsement on the proposed name for the unnamed new roadway in Rosehill, NSW 2142.

RECOMMENDATION

(a) That Council endorses the proposed name of Longworth Road for the unnamed roadway which forms part of the development at the former Clyde Refinery terminal located at Durham Street, Rosehill.

(b) That the preferred name for the unnamed roadway be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

BACKGROUND

1. This naming project was initiated by DBL Property Pty Ltd on behalf of VE Property Pty Ltd as part of the State Significant Development (approval by the Department of Planning) for the new Central Sydney Industrial Estate in Rosehill.

2. One new road will be built as part of the proposed subdivision which is located south off Devon Street, Rosehill, with Unwin and Colquhoun Streets, located to the West. The location for the unnamed roadway is illustrated in Attachments 1 & 2.

3. This site is the former Clyde Refinery terminal located at Durham Street, Rosehill on the Camellia Peninsula. However, a large part of the former refinery land in the south-western part of the site is no longer required for operational purposes and as such, is currently being remediated to a commercial/industrial standard.

4. The request to name this road provides a street address for the new industrial estate as well as access to essential services and deliveries.

5. As this is a developer-driven project, the naming of a private road and roads within a subdivision is the responsibility of the landowner. From the list of potential road names generated by Council’s Research Team, only one name was pre-approved by GNB, and the landowner agreed to proceed to community consultation with that name being Longworth Road.

6. The name of Longworth Road was presented to the Heritage Advisory Committee on Tuesday 12 September 2023, and the Heritage Advisory Committee was supportive of the use of the name for the new road infrastructure.

7. Direct descendants of Isabel Longworth were contacted, and they were supportive of the naming of Longworth Road after their Great Aunt and Grandmother Isabel Longworth.

8. Pursuant to City of Parramatta Council’s Road Naming Policy (Policy 283) and the NSW Address Policy and User Manual (May 2021) developed by NSW Geographical Names Board (GNB), Council is the responsible authority for the provision of address numbering to all properties and road names to all local and private roads situated within the Parramatta Local Government Area (LGA).

9. Council is also responsible for endorsing the authoritative road name and ensuring it is endorsed by the GNB.

10. Accurate addressing information in NSW is required for adequate navigation, emergency response, service delivery and statistical analysis. To ensure that all property addressing and road naming is comprehensible, clear, accepted, unambiguous and readily communicated, all property addresses and road names must comply with the requirements specified in Chapter 6 “Addressing Principles” of the NSW Address Policy and User Manual (2021).

Per section 3.2 in Council’s Road Naming Policy, preferred sources for road names include:

• Local history, including early explorers, settlers, and other eminent persons;

• Thematic names such as flora and fauna;

• Aboriginal names;

• Landmarks; and

• Names appropriate to the physical, historical or cultural character of the area.

11. Council’s Research Team researches the history and identity of the area and proposes several names for consideration. These names are then submitted to the GNB for ‘pre-approval’ to check the eligibility of the proposed names.

12. This evaluation ensures that only names that meet the ‘uniqueness’ requirements of the NSW Address Policy and User Manual (2021) are presented to Council for consideration.

13. Uniqueness is considered the most essential quality to be sought in proposing a new road name. Per the GNB’s guidelines, a road name will be regarded as a duplicate (and therefore rejected for use) if it is the same or similar in spelling or sound to an existing name, regardless of the road type.

14. Under the NSW Address and User Manual (2021, pg. 97), road names shall not be duplicated:

• Within the same address locality;

• Within the adjoining locality;

• Within a duplicated locality anywhere in NSW;

• Within a 10km proximity in a Metropolitan Urban Area.

ISSUES/OPTIONS/CONSEQUENCES

15. The naming of road infrastructure within the development is necessary to provide accurate addressing for deliveries not only to identify an owners’ individual business, but also for navigation, emergency response, service delivery (utilities, post) and for statistical analysis.

16. The exhibited name, pre-approved for use by the GNB is listed with the description in the table below. A list of names that were either duplicated or rejected by the GNB and could not be used for consultation are at Attachment 3.

Proposed Name

Context

Longworth Road

Isabel Longworth was a Peace Activist and female dentist. Born Isabel Frances Swann on 1 June 1881 in Temora, (1881–1961), she was an ardent peace activist, an anti-conscription campaigner, defender of free speech and secretary of the NSW branch of the Women’s Peace Army.

She was the sixth of 11 children born to Quaker-bred schoolmaster William Swann and his wife, Elizabeth Devlin, and was brought up in a household influenced by the commitment of the Religious Society of Friends (Quakers) to oppose participation in war. Throughout World War I, this household was centred on Elizabeth Farm at Parramatta, owned and occupied by the Swann family from 1904 until 1968.

Isabel was registered as a dentist on 20 June 1902 and began practicing at Parramatta. Brought up in a pacifist family, her patients included Miles Franklin, Jennie Scott Griffiths, and others, and she joined the Australian Freedom League in 1912.

17. The Research & Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for three weeks (17 business days) from Thursday 5 October to Friday 27 October 2023. A letter was sent via Australia Post to 26 nearby ratepayers/businesses which form part of a large industrial estate surrounding the development site. Targeted social media was also utilised to alert ratepayers and businesses of the opportunity to provide feedback.

18. As the area is industrial in nature, consultation was targeted to the industrial buildings nearby, including Rosehill Gardens Racecourse.

19. Overall, the opportunity to provide feedback for this project was presented on 22,813 occasions, culminating in 1,448 views on the project page and 19 formal contributions and 1 email response. Of those that made formal contributions, the community sentiment was positive, with 89% of survey respondents expressing support for this name for the unnamed roadway.

20. The name satisfies the addressing requirements of the Geographic Names Board (GNB), which has given prior concurrence to the proposed name.

CONSULTATION & TIMING

Stakeholder Consultation

21. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
12.09.23	Heritage Advisory Committee	Supportive of the use of name	NA	Place Manager, Place Services
5.10.23 - 27.10.23	The community, via Council’s Participate Parramatta Engagement Portal	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 4.	The project page saw 658 unique visitors and 1,448 views. This resulted in a conversion of 19 completed surveys and 1 email response.	Place Manager, Place Services Community Engagement Officer, Research & Engagement
03.10.23	26 impacted ratepayers /businesses via direct mail out	Verbatim responses that may have been generated by accessing the survey from the letter’s QR code are provided in Attachment 4.	Letters detailing the exhibition and how to submit formal feedback were sent to owners and businesses near the unnamed roadway.	Place Manager, Place Services Printing Officer, Corporate Services
12.10.23 – 20.10.23	The community, via Social Media	Feedback was captured through a survey hosted on the project page. Verbatim responses provided by community members is provided in Attachment 4.	A paid campaign across Facebook. Overall, the social media combined campaign garnered a reach of 6,186 resulting in 268 link clicks to the project page.	Community Engagement Officer, Research & Engagement
10.10.23	The community, via Participate Parramatta Newsletter	Verbatim responses provided by community members and a summary of engagement findings is provided in Attachment 4.	Electronic direct notification was issued via the Participate Parramatta Newsletter which was distributed to 16,601 recipients seeing an open rate of 7,688 from the Participate EDM.	Community Engagement Officer, Research & Engagement

Councillor Consultation

22. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
13.09.23	A briefing was provided to the Rosehill Ward Councillors	Clr Prociv advised that she knew members of the Swann Family	Contact made with the descendants	Place Manager, Place Services
20.09.23	All - via a Councillor Briefing Note distributed through the Councillor Portal and the Councillor Weekly Newsletter	No comments provided	NA	Place Manager, Place Services
08.11.23	A further briefing will be presented to the Rosehill Ward Councillors	NA	NA	Place Manager

LEGAL IMPLICATIONS FOR COUNCIL

There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

23. The public consultation for the proposed road naming service provided by Council to the developer carries a fee as outlined in Council’s Schedule of Fees and Charges 2023-2024. This covers the public consultation/exhibition requirements (as stipulated by the GNB), advertising and gazettal process alongside an administration fee (charged per road) which will cover the fabrication and installation of street signs on site at a time that is suitable.

24. Once the naming proposal is approved, including gazettal by the GNB, Council is the responsible authority for the fabrication and installation of street signs (including the subject street poles and sign blades).

25. The notification to relevant government authorities and publishing in the Government Gazette is currently provided without charge by the GNB.

Kim Marsh

Place Manager

Bruce Mills

Acting Executive Director Property & Place

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Site Map 1	1 Page
2 ⇩	Attachment 2 - Site Map 2	1 Page
3 ⇩	Attachment 3 - List of rejected/duplicated names	1 Page
4 ⇩	Attachment 4 - Engagement Report	14 Pages

REFERENCE MATERIAL

Council 20 November 2023 Item 13.1

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.1

SUBJECT Quarterly Budget Review - September 2023

REFERENCE F2022/03176 - D09196691

REPORT OF Chief Financial Officer

CSP THEME: FAIR

workshop/briefing date: See consultation Section

PURPOSE:

To present for adoption of the September 2023 Quarterly Budget Review Statement (QBRS).

RECOMMENDATION

(a) That Council adopt the September 2023 Quarterly Budget Review Statement (QBRS) and the Responsible Accounting Officer’s report on the financial position of the Council (Attachment 1).

(b) That Council approves the revised budget for the 2023/24 financial year:

i) Net operating result (including capital) of $109.7 million.

ii) Capital revenue of $117.7 million.

iii) Capital expenditure of $311.9 million, including a rollover of $45.5m from FY2023.

BACKGROUND

1. Clause 203 of the Local Government (General) Regulation 2021 requires the Responsible Accounting Officer (Chief Finance and Information Officer) to prepare and submit to the Council a Quarterly Budget Review Statement that shows by reference to the estimates of income and expenditure set out in the Operational Plan, a revised estimate of the income and expenditure for the full financial year.

2. The Responsible Accounting Officer is also required to report whether the financial position of the Council is satisfactory, having regard to the original estimate of income and expenditure.

ISSUES/OPTIONS/CONSEQUENCES

3. The attached September 2023 Quarterly Budget Review Statement (QBRS) includes an analysis of the reasons for the major variances from the previously adopted budget. Explanations for major variances are in line with the parameters previously agreed by Council i.e. Budget variations greater than +/- 10% of the current budget or greater than +/- $100,000 of the current budget. Below is a summary of key variances.

4. Underlying Net Operating Result (excl Capital & Asset Disposals) of ($2.4m) is ($5.0m) below the Original Budget

5. The Net Operating result (after capital revenue & asset disposal) is forecasted at a Net Surplus of $109.7m, which is ($12.8m) below the Budget, with the key movements being:

i. Favourable movements to the Budget:

§ User Charges & Fees $2.5m - higher revenue from Parking Meters $1.4m, Riverside $0.6m and PAC $0.3m.

§ Rates & Annual Charges $2.1m - higher Domestic Waste Management Charges $1.3m and recognition of prior year rates adjustment $1.1m.

§ Higher Interest income $2.1m - driven by higher interest returns on investment portfolio.

ii. Unfavourable movements to the Budget:

§ Higher Materials & Contracts ($8.9m) – mainly from roads renewal program expense ($7m) grant money received in FY23 and increase in workers’ comp premium adjustment related to FY20-FY22 ($1.5m)

§ Capital grants & contributions ($7.7m) – delay in Riverside Theatre West Invest grant ($5m) and Sydney Water Grant ($3.8m) for Breakthrough work, now expected in future year.

§ Other Revenue ($2.7m) – adjustment of 9WW rental income ($1.4m) and receipt of makegood provision from DOHA in FY23 ($1.3m)

§ Operating grants & contributions ($1m) – driven from LGA Recovery Grants - NSW Severe Weather and Floods receipted in prior year ($1m) & Public Domain New Rates to be reflected in FY25 ($1.4m)

§ Other Operating Expenses ($0.6m) – mainly due to higher utilities and tipping charges.

6. The net increase of $25m in capital expenditure to $311.9m (Original Budget : $286.9m) is primarily driven by roll over of unfinished project spends from FY2023 such as PAC $6.6m, Community Recycling Facility $5m, Hunts Creek Culvert $3.8m, 5PS Development $3.1m, Pedestrian Bridge Works $2.6m, Intersection of Hill Road and Bennelong Parkway $1.9m, PRUAIP FS Garside $1.3m and Integrated Parking Solution System $0.9m,

CONSULTATION & TIMING

Stakeholder Consultation

7. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
Sep23-Oct23	Business managers and Executives	Feedback has been incorporated in the QBRS document	Report and budgets updated as agreed	Finance

Councilor Consultation

8. The following Councilor consultation has been undertaken in relation to this matter:

Date	Councilor	Councilor Comment	Council Officer Response	Responsibility
15^th Nov 2023	Finance Committee	NA	Sep forecast to be discussed.	Finance

LEGAL IMPLICATIONS FOR COUNCIL

9. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

10. If Council resolves to approve this report in accordance with the proposed resolution, the financial impacts on the budget are summarized above and detailed in the attached QBRS.

Amit Sharma

Chief Financial Officer

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

Attachment 1 - QBRS Sept 23

15 Pages

REFERENCE MATERIAL

Council 20 November 2023 Item 13.4

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.4

SUBJECT Proposed Youth Inclusion Framework

REFERENCE F2022/03176 - D09052355

REPORT OF Community Capacity Building Lead

PREVIOUS ITEMS 8.5 - Youth Week 2023 - Council - 24 Apr 2023 6:30PM

CSP THEME: Accessible

workshop/briefing date: Nil

PURPOSE:

To respond to a Council resolution to develop a Youth Strategy and propose the development of a Youth Inclusion Framework describing the feasibility, scope and methodology to develop it.

This report proposes that a framework, instead of a strategy, is most appropriate for coordinating Council services in addressing the priorities for young people. A framework is also consistent with Council’s hierarchy of strategic documents.

RECOMMENDATION

(a) That Council endorse the development of a Youth Inclusion Framework, to provide a stronger framework to support and enhance Council programs and services that impact young people, and better inform future Council responses to gaps in needs.

(b) That the results of research and consultation with young people and other stakeholders, and a draft Youth Inclusion Framework be submitted to Council in before 31 March 2025 for consideration.

BACKGROUND

1. At its meeting on 24 April 2023, Council acknowledged City of Parramatta’s delivery of Youth Week and requested that the CEO bring back a report that investigates the drafting of a Youth Strategy as part of the Youth Engagement Framework for the City of Parramatta. The resolution asked for the report to consider:

a. Consultation with young people and relevant stakeholders in developing strategic priorities and action plans.

b. Focus areas for consideration including Mental health and wellbeing, employment, apprenticeships/traineeships, justice and safety, the arts, technology hub, community connections, as well as voice, empowerment, and engagement.

c. The financial and resourcing implications of developing a youth strategy, and potential timeframes for consultation, development, and delivery.

2. Council recognises that young people are a priority group in the community and provides a range of services and programs to young people across the City. Internal consultations and research found that Council delivers at least 80 programs and services in a typical year that deliberately consider youth inclusion in their planning and delivery, as detailed in Attachment 1. These range from one off events or projects to ongoing programs and cover areas such as:

a. Arts and technology

b. Recreation

c. Schools

d. Events

e. Employment, education, and vocation

f. Consultation and strategy

g. Community capacity building

h. Community grants

3. There is currently no agreed structure or methodology for engaging with young people or to support the delivery of Council activities in a way that allows Council to have a coordinated approach to our programs and services, identify gaps, plan and maximise our resources and opportunities; and is informed by the voices of young people.

4. This need is reflected in our existing commitment to develop a Youth Inclusion Framework and is also reflected in the draft Social Sustainability Strategy, which states:

Children and young people have the right to voice their opinions and be heard on issues that affect them. However, the views of children and young people are often not given proper consideration in decision-making. It is important to elevate the voices of children and young people and children so their perspectives can inform planning and decision-making for the future of our City. (Draft Social Sustainability Strategy, p.43)

5. Within the draft Social Sustainability Strategy, under Priority 2 A Safe, Inclusive and Welcoming City there are two actions that focus on the engagement of young people.

Action 2.3.1 is particularly important to this report, as it outlines developing the framework that is the subject of this report.

Priority 2. A safe, inclusive, and welcoming City
2.3 Our community is empowered to have their say and shape the future of our City
2.3.1	Develop a framework to inform the way Council engages with young people	Horizon 1 (Years 1-2)
2.4 Our City is designed to make young people feel welcome
2.4.1	Evaluate the provision of youth-friendly spaces in Parramatta CBD to identify gaps and inform future action	Horizon 2 (Years 3-4)

6. The draft Social Sustainability Strategy does not identify any gaps or needs in Council’s services for young people beyond those listed above. This was informed by research and community engagement.

ISSUES/OPTIONS/CONSEQUENCES

7. A Youth Inclusion Framework would enhance Council’s work with young people by providing a stronger reference point for Council Officers, including:

· an evidence base to support planning

· tools to increase the effectiveness of their work

· greater coordination of Council’s work with young people to maximise opportunities and impact.

8. Both Council and the community would benefit from a Youth Inclusion Framework as there is a clear need for a focused approach in order to achieve the community’s desired outcomes. Paramatta has over 36,000 young people aged 12-24 years (2021 census). This is forecast to grow to over 61,000 young people by 2036. There is a range of Council services and programs targeting or benefiting young people and they would benefit from a consistent evidence base and framework as well as some level of coordination to achieve a customer centred approach. A framework will provide the evidence base and framework to achieve this coordination and enhanced youth inclusion outcomes.

9. Further, there are over 20 youth services, 27 public high schools, 19 non-government high schools and 14 colleges (including TAFE) within the City of Parramatta. This represents a significant youth services sector for Council to work with to best understand and address the priorities for young people in Parramatta. A framework will articulate Council’s role and positioning in relation to these services and schools.

10. The proposed Framework will have a clear scope, purpose and inclusions. The scope will consider improving inclusion for young people aged 12-24 years who live, work, study or visit Parramatta LGA. It will have Council wide reach and be reviewed periodically.

11. To achieve its purpose, the Framework will include:

a. Reference to the evidence base, including priority areas concerning young people in Parramatta;

b. Reference to related strategic documents and policies;

c. A model for working with young people and youth inclusion. This will likely provide a spectrum of approaches based to some degree on the Community Engagement Continuum;

d. Materials and resources to support teams in implementing the model; and

e. An approach to coordination of youth targeted activities with roles identified for aspects of coordination.

12. The proposed name “Youth Inclusion Framework” reflects the scope and purpose outlined above and is consistent with comparable document names within the hierarchy of strategic documents across Council.

13. In preparing this report, Council Officers considered the title of Youth Strategy as contained within the original resolution of Council from 24 April 2023. In the developing hierarchy of Council documents, a Strategy is a high-level document which identifies multiple priorities for new work and change, outside of business as usual activities of Council, within a policy area or topic of critical importance, Council’s work with young people is embedded into business as usual of a number of Business Units, the Framework will be focusing on greater coordination, consistency and communication rather than wholesale change in the nature of the work. The Social Strategy articulates the importance of young people as part of the City of Parramatta community and gives strategic direction to the work Council does with young people.

14. For the purposes of the Framework, young people or youth will be defined as being 12-24 years old. A focus on inclusion enables the document to provide both an aspirational and a flexible model for future work that is focused on the benefits of inclusive practice. As a Framework, this document can influence strategy development and be a tool that helps business units and teams to design and deliver actions rather than being an action plan in itself.

15. The Framework will be developed with clear principles. These are:

a. Evidence based: In addition to the literature review, data analysis and internal consultation already conducted we will conduct a peer review of existing work before testing these findings through community and stakeholder consultations.

b. Supports and enhances current and future programs and services at Council: to achieve appropriate youth inclusion outcomes.

c. Relevance: across all council services that impact young people

d. Flexibility: in its application, guiding parameters and tools so that it can support a range of teams and contexts.

e. Aspirational: By providing a framework and other resources it will encourage higher levels of youth inclusion.

f. Integrated: By directly linking to the Community Strategic Plan and other relevant strategic documents, the document will sit with existing governance structures.

16. Internal consultation and desktop benchmarking research performed to date has been used to formulate three indicative focus areas for the Framework most relevant to young people in Parramatta and the role Council can play to address issues. The three indicative focus areas are: Youth Empowerment; Service and Program Delivery; and Advocacy

17. Youth Empowerment considers the direct and strategic participation of young people, through leadership, representation and participation opportunities relating to decisions and actions that affect them. Youth Empowerment could include:

· Youth consultation throughout planning and actions that affect young people. The young people consulted should be representative of those affected by an issue.

· The maintenance of a local evidence base.

· Partnership and collaboration with expert youth organisations.

· Using a range of community capacity building approaches, including place-based, issue-based and population group-based approaches.

· Supporting a holistic approach that considers physical, emotional, social, and spiritual wellbeing.

· Monitoring and evaluation processes, focusing on participant satisfaction and effectiveness of youth inclusion efforts.

18. Service and Program delivery identifies priority issues, needs, concerns and opportunities that should be available to young people. Indicative focus areas include:

· Mental health and wellbeing.

· Employment and education.

· Environment and climate action (including disaster resilience and recovery).

· Housing security and increased cost of living pressures.

· Equitable access to safe and inclusive services.

19. Advocacy considers the role of Council in advocating for the concerns and aspirations of young people as well as influencing better-practices in youth inclusion.

20. The development of the Framework will follow a process consistent with that used to develop the Disability Inclusion Action Plan and draft First Nations Strategy. Consultation with young people and other stakeholders will begin in late 2024 with a draft framework expected in the 2024/25 Financial Year. This timing allows us to first develop the planned Socio-Economic Inclusion Framework which will inform to a large degree the Youth Inclusion Framework.

CONSULTATION & TIMING

Stakeholder Consultation

21. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
May-June 2023	Internal stakeholders	All stakeholders supported having a Youth Inclusion Framework as it is described in this report and are willing to assist in its development as a reference group.	Feedback has been incorporated into this report and its recommendations	Community Capacity Building/ Social and Community Services

LEGAL IMPLICATIONS FOR COUNCIL

22. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

23. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget. The development of Youth Engagement Framework was already considered in the preparation of the approved budget for Social and Community Services.

William Pass

Community Capacity Building Lead

John Angilley

Executive Director Finance & Information

Jon Greig

Executive Director Community Services

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

Attachment 1 - list of Council Youth programs and activities

2 Pages

REFERENCE MATERIAL

Council 20 November 2023 Item 13.5

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.5

SUBJECT Verge Planting and Landscaping Treatments at Entry Points to the City of Parramatta

REFERENCE F2022/03176 - D09094393

REPORT OF Group Manager Parks & Open Space

CSP THEME: Green

workshop/briefing date: Nil

PURPOSE:

To respond to Council resolution 4369 of 26 June 2023, Verge Planting and Landscaping Treatments at Entry Points to the City of Parramatta.

a) That Council investigate options to improve the visual amenity of the major entry points (gateways) to the City through the provision of verge planting and/or landscaping treatments in road reservations and suitable adjoining public spaces.

b) Further, that Council investigate funding to undertake a pilot project of verge/landscape planting within the neglected open space areas surrounding the entry point to the City near the James Ruse Drive arterial road exit ramp near the M4 motorway intersection at Rosehill.

RECOMMENDATION

(a) That Council undertakes a feasibility study identifying the major entry points to the city and the capacity to improve the visual amenity, the study to include:

1 List of major entry points.

2 Land ownership for each site.

3 Options for partnering with current landowners.

4 Current maintenance schedules or contracts.

5 Proposed embellishments such as landscaping and or signage.

(b) That Council continues to maintain Council owned land at entry points to existing service levels and standards.

(c) That the CEO obtain quotations to relocate the boundary sign on Silverwater Rd to the Northern side of the M4 near Beaconsfield St Silverwater and consult with ward Councillors prior to any relocation of the sign.

(d) That Council authorise the CEO to commence discussions with the NSW Roads and Maritime Services (RMS) to improve the visual amenity and cleanliness of the neglected open space area at the entrance to the City, at the James Ruse Drive West bound exit ramp from the M4 motorway intersection at Rosehill, opposite Martha Street.

BACKGROUND

1. The Parramatta LGA has multiple major entry points to the City, the verge (road reserve) areas under council control are overall well maintained. Those areas not maintained by Council are predominately maintained by the RMS and their contractors. Staff acknowledge those areas under RMS ownership have been subject to numerous complaints from the community and Councillors.

ISSUES/OPTIONS/CONSEQUENCES

2. There are multiple major entry points to the city, this includes open space areas that are not under Council control (Attachment 1),

a. two have existing landscaping treatments and gateway signage.

i. Old Windsor Rd at Gibbon Road, Winston Hills and

ii. The base of the Rydalmere Rail Bridge on Victoria Road, Rydalmere.

b. Two sites have signage only,

i. Silverwater Road, Ermington and

ii. Parramatta Road (Duck River) (Attachment 2)

3. Major entry verge areas under council control are overall well maintained, the road reserve controlled by council in these areas are not recommended for verge plantings or landscaping treatments, due to multiple factors including the limited size of the area, RMS imposed restrictions on working in high-risk areas, site lines and driver awareness.

4. Part b of the resolution identified the neglected open space area surrounding the entry point to the City near the James Ruse Drive arterial road exit ramp near the M4 motorway intersection at Rosehill, this is land owned by the RMS (Attachment 3).

5. To undertake a pilot project at this site Council will first need to enter into an agreement with the RMS for the use of this land.

CONSULTATION & TIMING

Stakeholder Consultation

6. The following stakeholder consultation has been undertaken in relation to this matter:

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
NIL	NIL	NIL	NIL	NIL

Councillor Consultation

7. The following Councillor consultation has been undertaken in relation to this matter:

Date	Councillor	Councillor Comment	Council Officer Response	Responsibility
3 October 2023	Clr Prociv	Clarification on gateways areas to be reviewed, and identification of the correct parcel of land relating to part b	Incorporated into report	Parks & Open Space, City Assets & Operations
25 October 2023	Clr Prociv	Confirmation of outcomes and inclusion of Silverwater Road sign changes	Incorporated into report	Parks & Open Space, City Assets & Operations

LEGAL IMPLICATIONS FOR COUNCIL

8. There are no legal implications for Council associated with this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

9. If Council resolves to approve this report in accordance with the proposed resolution, there are no unbudgeted financial implications for Council’s budget as the study can be undertaken using existing Council resources.

Terry Johnson

Group Manager Parks & Open Space

James Smallson

Acting Executive Director City Assets & Operations

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Attachment 1 - Major Entry Points to LGA
2 ⇩	Attachment 2 - Existing Gateway Signage & Landscaping
3 ⇩	Attachment 3 - James Ruse Drive Exit Ramp (part b)

REFERENCE MATERIAL

Council 20 November 2023 Item 13.6

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.6

SUBJECT Gateway Request: Planning Proposal at 45 Macquarie Street, Parramatta

REFERENCE F2022/03176 - D09180396

APPLICANT/S Strata Plus Pty Ltd

OWNERS Multiple Strata Title Owners of 30-32 Hunter Street, 140 Marsden Street and 45 Macquarie Street

REPORT OF Project Officer

CSP THEME: Innovative

Development applications considered by Sydney central city planning panel Nil

PURPOSE

To seek Council’s approval to forward the Planning Proposal for land at 45 Macquarie Street, Parramatta to the Department of Planning & Environment (DPE) for the purposes of seeking a Gateway Determination.

RECOMMENDATION

(a) That Council approve the Planning Proposal at Attachment 1 for the purposes of seeking a Gateway Determination from the Department of Planning and Environment (DPE) for land at 45 Macquarie Street, Parramatta which seeks to amend the Parramatta Local Environmental Plan 2023 (PLEP 2023) as follows:

i. To reduce the curtilage of the archaeological site identified on Schedule 5 of the PLEP 2023 (SP 94346, SP 94348 and SP 94349) to be consistent with the State Heritage Register listing of the item.

(b) That Council request the DPE be authorised to exercise its plan-making delegations for this Planning Proposal.

(c) That Council note the Local Planning Panel’s advice to Council (refer to Attachment 2) is consistent with the Council Officer’s recommendation in this report.

(d) That Council authorise the CEO to correct any minor anomalies of a non-policy and administrative nature that may arise during the preparation and processing of the Planning Proposal.

SUMMARY

1. This report seeks Council approval of a Planning Proposal for land at 45 Macquarie Street, Parramatta for the purposes of seeking a Gateway Determination from the Department of Planning and Environment (DPE).

2. The Planning Proposal seeks to reduce the curtilage of the local heritage listing of the site in Parramatta Local Environmental Plan 2023 (PLEP 2023) t o be consistent with the State Heritage Register (SHR) listing of the item.

PLANNING PROPOSAL TIMELINE

SITE DESCRIPTION

3. The site has a primary street address of 45 Macquarie Street, Parramatta and is also identified as 30–32 Hunter Street and 140 Marsden Street, Parramatta (see Figure 1),

Figure 1 – Subject site with primary street address of 45 Macquarie Street, Parramatta, also identified as 30–32 Hunter Street and 140 Marsden Street, Parramatta

4. The site is a corner lot bounded by Marsden Street to the east, Hunter Street to the south and Macquarie Street to the north and has an area of approximately 4,900 sqm. The site contains an existing high density mixed-use retail and commercial building, ground level retail with public piazza, six level commercial podium building, 16 level commercial tower, and an archaeological interpretation zone (consisting of the publicly accessible Phillip Ruddock Heritage Centre, exposed archaeological site and museum) and through site link (refer to Figures 2 and 3)

Figures 2 and 3 – Phillip Ruddock Heritage Centre interior (Source: atparramatta.com)

BACKGROUND

5. Parramatta Local Environmental Plan (PLEP) 2023 identifies the site as containing an archaeological item of local significance (A16) (see Figure 4).

Figure 4 - Existing Heritage Item A16 “archaeological site” at 45 Macquarie Street, Parramatta as shown on the Parramatta Local Environmental Plan (PLEP) 2023

6. The archaeological item is listed on the State Heritage Register as item 02027 “Archaeological Site and associated artefacts” with a much smaller curtilage than the PLEP listing (see Figure 5).

Figure 5 – Item 02027 at 45 Macquarie Street, Parramatta, listed on the NSW State Heritage Register (SHR) as ”Archaeological Site and associated artefacts” (highlighted in blue).

Note: Local Heritage listing outlined in yellow.

7. The statement of significance for the State Heritage Listing highlights that two in situ archaeological displays at 45 Macquarie Street, Parramatta that form part of the Heritage Centre are of State heritage significance for their historical values demonstrating the development of Parramatta. The archaeological site contains a rare, well-preserved example of a 'convict hut', as well as later layers of the site’s occupation as a bakery, wheel wrights workshop, masonry residence and evidence of the origins and expansion of the Shepherd and Flock Hotel.

PLANNING PROPOSAL

8. The objective of this Planning Proposal (Attachment 1) is to reduce the extent of the heritage listing to align with the NSW State Heritage listing of the site and to enable exempt and complying development to take place under State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 in the parts of the existing building that will be excluded from the listing, without affecting the heritage significance of the archaeological remains.

9. Specifically, the Planning Proposal seeks to amend the PLEP 2023 to reduce the curtilage of the archaeological site identified as A16 on Schedule 5 of the PLEP 2023 (SP 94346, SP 94348 & SP 94349) to align with the extent of the gazetted listing on the NSW State Heritage Register (SHR) of item 02027 “Archaeological Site and associated artefacts” (see Figures 6 and 7).

Figure 6 – Proposed amendment to the Parramatta Local Environmental Plan 2023 Heritage Map

10. The Proposal specifies that the extent of the archaeological site is to be limited to only the common area located on Basement Level 1, which is consistent with the NSW State Heritage Register plan (see Figure 7).

Figure 7 – NSW State Heritage Register Plan of item 02027 “Archaeological Site and associated artefacts”. Extent of the listing is shown hatched in red.

11. A copy of the Planning Proposal is provided at Attachment 1.

SUMMARY OF COUNCIL OFFICER ASSESSMENT

12. Council officers’ assessment of this matter is summarised below. The report to the Local Planning Panel at Attachment 2 provides further details of the assessment.

13. Council's Heritage Officer has reviewed the applicant’s Heritage Assessment Report prepared by GBA Heritage (see Appendix 1 to Planning Proposal at Attachment 1) along with additional information provided by the applicant during the assessment of the Planning Proposal. The Heritage Officer assessment concludes that the changes sought by the Planning Proposal are supported, noting there are no archaeological relics remaining outside the SHR listed area.

14. The applicant states in the Planning Proposal that it seeks to “permit ease of development modification to the contemporary building on the subject site”.

15. The Planning Proposal will have the effect of enabling consideration of the application of the provisions of the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 for works proposed to parts of the building outside of the curtilage of the State Heritage Listed area.

LOCAL PLANNING PANEL ADVICE

16. The Local Planning Panel considered this matter at its meeting on 17 October 2023 and resolved the following advice to Council:

(a) That Council approve the Planning Proposal for land at 45 Macquarie Street, Parramatta, which seeks to reduce the curtilage of the archaeological site identified on Schedule 5 of the PLEP 2023 (SP94346, SP94348 & SP94349) to be consistent with the State Heritage Register (SHR) listing of the item, for the purposes of seeking a Gateway Determination from the Department of Planning and Environment (DPE).

(b) That the Planning Proposal be forwarded to the DPE for a Gateway Determination.

(c) That Council requests the DPE that Council be authorised to exercise its plan-making delegations for this Planning Proposal.

(d) Further, that Council authorise the CEO to correct any minor anomalies of a non-policy and administrative nature that may arise during the plan-making process.

17. The LPP report and minutes are at Attachment 2.

PLAN MAKING DELEGATIONS

18. Revised delegations were announced by the then Minister for Planning and Infrastructure in October 2012, allowing councils to make LEPs of local significance. On 26 November 2012, Council resolved to accept the delegation for plan-making functions. Council has resolved that these functions be delegated to the CEO.

19. Should Council resolve to endorse the Planning Proposal to proceed, it is recommended that Council request that it exercise its plan-making delegations. This means that once the Planning Proposal has been to Gateway, undergone public exhibition and been adopted by Council, Council officers will deal directly with the Parliamentary Counsel Office on the legal drafting and mapping of the amendment. The LEP amendment is then signed by the CEO before being notified on the NSW Legislation website.

CONSULTATION & TIMING

Stakeholder Consultation

20. The Planning Proposal and supporting documents were considered by Council’s Heritage Officer, Legal Services Unit and Council’s Heritage Advisory Committee (HAC).

21. The Planning Proposal was referred to Heritage NSW for comment. Heritage NSW did not raise any objections, stating that amendments to LEPs for greater accuracy and better protection of local heritage are encouraged. Heritage NSW acknowledged that all remaining extant State significant historical archaeology within the site is limited to the SHR listing curtilage, and no changes are proposed to the existing SHR listed item including its mapped curtilage.

22. The Planning Proposal and supporting documents were also referred to Dharug Ngurra Aboriginal Corporation and Deerubbin Local Aboriginal Land Council, however no comments were received.

23. No public consultation has yet been undertaken relating to this Planning Proposal. Should Council resolve to proceed with the Planning Proposal, it (and all related information) will be submitted to the DPE for Gateway Determination. Community consultation will be undertaken in accordance with the Gateway Determination.

Councillor Consultation

24. Councillors were provided a briefing on the proposal.

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
15 November 2023	Councillors	Report finalised before briefing	Report finalised before briefing	Executive Director City Planning and Design

FINANCIAL IMPLICATIONS FOR COUNCIL

25. Should Council resolve to proceed with the Planning Proposal, the costs incurred in conducting the public exhibition will be covered by the Planning Proposal fees.

CONCLUSION AND NEXT STEPS

26. Should the proposal for 45 Macquarie Street, Parramatta be supported by Council it will be forwarded to DPE seeking a Gateway Determination.

27. If endorsed, the Planning Proposal will be publicly exhibited in accordance with the Gateway Determination. A further report will be prepared for Council on the outcome of the public exhibition.

Rachel Machkevitch

Project Officer

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩	Planning Proposal	73 Pages
2 ⇩	LPP Minutes & Report - 17 October 2023	68 Pages

REFERENCE MATERIAL

Council 20 November 2023 Item 13.8

REPORTS TO COUNCIL - FOR COUNCIL DECISION

ITEM NUMBER 13.8

SUBJECT Parramatta CBD Planning Framework - Planning Investigation Areas

REFERENCE F2022/03176 - D08953148

REPORT OF Senior Project Officer Land Use

PREVIOUS ITEMS 17.1 - FOR APPROVAL: Post Exhibition - Finalisation of the Parramatta CBD Planning Proposal following consideration of submissions received during the public exhibition period (Deferred Item) - Council - 15 Jun 2021 6.30pm

CSP THEME: Innovative

workshop/briefing date: 29 May 2023 and 16 October 2023

PURPOSE:

To make recommendations for programming of work for the planning investigation areas that were identified as part of Parramatta CBD Planning Framework Review.

RECOMMENDATION

(a) That Council reviews the planning controls for the North East Planning Investigation Area (PIA) at the beginning of 2024 as ‘Phase 1’ of the PIA work program, informed by the finalised controls for the Church Street North Precinct currently being prepared by the Department of Planning and Environment.

(b) That Council begins the review of the planning controls for the Southern Planning Investigation Area in early 2024 as ‘Phase 2’ of the PIA work program.

(c) That Council begins the review of the planning controls for the Northern Planning Investigation Area in 2025 as ‘Phase 3’ of the PIA work program.

(d) That Council does not proceed with any strategic planning work for the Eastern Planning Investigation Area at this time and monitor possible future transport infrastructure projects and how they may impact on this precinct, as well as policy outcomes from the Department of Planning and Environment’s Church Street North Precinct work currently being prepared.

(e) That Council advises the outcomes of this report to submitters on the exhibition of the Parramatta CBD Planning Proposal whose submissions related to land situated north of the river and within the PIA’s.

BACKGROUND

1. The new planning controls for the Parramatta City Centre largely came into effect in late 2022 via amendments to Part 7 in Parramatta Local Environmental Plan (LEP) 2023 and Part 9 in Parramatta Development Control Plan (DCP) 2023 and supported by an amendment to Parramatta City Centre Local Contribution Plan 2022. These milestones resulted in the finalisation of three major elements of Council’s Parramatta CBD Planning Framework. The outstanding component of Council’s CBD Planning Framework is the Planning Investigation Areas (PIAs). Refer to Figure 1 below.

Figure 1 – Council’s CBD Planning Framework elements showing remaining PIA element

2. The PIAs were first identified by Council in 2015 as areas north and south of the Parramatta CBD where the city could potentially expand. Resolutions of Council impacting the PIAs occurred over a series of Council meetings between April 2015 and June 2021. The Department’s finalisation of LEP controls via Amendment 56 which removed land north of the river, known as the “Church Street North Precinct”, also impacts on the progression of the PIAs. This matter is discussed in greater detail under the heading ‘Current Status – Church Street North Precinct’, and a visual chronology of these decisions and policy changes are shown in Attachment 1 - Summary of the Key Decisions affecting these City Centre edge precincts.

3. There are four PIAs delineated as pink or red in Figure 2 below, and a description of each of the PIA’s is included in the discussion under the heading, ‘Preliminary Assessment’.

Figure 2 – Planning Investigation Areas adjacent to the Parramatta CBD

LOCAL STRATEGIC CONTEXT

4. The Parramatta CBD Planning Proposal (CBD PP) is an action in both Council’s Local Strategic Planning Statement (LSPS) 2021 and Local Housing Strategy (LHS) 2021. The principal objectives of the CBD PP were to expand the commercial core, to increase the capacity for employment growth and housing supply into the future supported by higher environmental standards and infrastructure contributions.

CURRENT STATUS

5. The recommendations of this report for the programming of the work for the planning investigation areas is influenced by recent Department policy decisions and/or precinct planning work. These matters are illustrated in Figure 3 and described below.

Figure 3 – Planning Investigation Areas shown in relation to former and current strategic planning work in the vicinity of the Parramatta CBD. The discontinuation of the North Parramatta Place Strategy means there is no longer a policy overlap with the Northern, North-east and Eastern PIA’s.

Parramatta City Centre LEP

6. When Parramatta LEP 2011 (Amendment No 56) came into effect in May 2022, the Department removed the area of the CBD situated north of the river (see hatched grey area, Figure 3). The Department is now pursuing controls for this precinct by the end of 2023.

North Parramatta Place Strategy

7. Having removed the part of the CBD PP area situated north of the river (discussed above), the Department took carriage of the policy work for a significantly expanded area (see yellow-dashed area, Figure 3) that included parts of the Northern and Eastern PIAs and all of the North East PIA.

8. The work was originally scheduled for completion at the end of 2023, however a change in policy direction by the NSW Government has reduced the area subject to the review, as well as the planning pathway for implementation of amended planning controls.

Church Street North precinct State led-rezoning

9. This newly commenced policy work by the Department replaces the North Parramatta Place Strategy. It focuses solely on the land north of the river that was removed from the CBD PP, as delineated by the grey hatched lines in Figure 3.

10. The Department’s justification for undertaking this work is to enable the faster delivery of housing in line with the priorities of the NSW Government, and to support the investment in the Parramatta Light Rail and the need for increased housing opportunities around public transport. The work is expected to be completed in December 2023 and more information is available on the Department’s Church Street North precinct webpage. The Department has advised relevant stakeholders of their new process.

11. In relation to the PIA’s, the information on the Department webpage says that, ‘The City of Parramatta will be responsible for the progression of any further planning investigations for the remainder of the precinct.’

12. The remaining Department policy decisions and/or precinct planning work relate to the Westmead precinct (the green and red dashed lines in Figure 3). This precinct directly interfaces with the Northern PIA and future planning work in this area will need to consider,

a. The Westmead Place Strategy that was adopted by the Minister for Planning in October 2022 as a Ministerial Direction under Section 9.1 of the Environmental Planning and Assessment Act 1979.

b. The Traffic Study for the Westmead precinct which is due for completion in 2024 and assesses the traffic impacts associated with the Place Strategy and other overlapping issues.

c. The directions for the ‘Parramatta North’ sub precinct detailed in the Westmead Place Strategy 2022, and the associated DCP controls in Part 8.2.2 of Parramatta DCP 2023 (referred to in the DCP as the Parramatta North Urban Renewal Transformation (PNUT) precinct).

Conclusions and Recommendations for the PIAs resulting from recent Department policy decisions and/or precinct planning work.

13. The Government’s decision to discontinue the preparation of the North Parramatta Place Strategy and instead focus on the area previously part of the Parramatta CBD Planning Proposal (within the grey hatched boundary) means there is no longer a policy overlap with the original PIA boundaries. This is illustrated in Figure 3 above.

14. Council is now in a clear position to make recommendations about the progression of the strategic planning work to review the planning controls within the PIAs. A preliminary assessment by Council Officers of the PIAs is detailed in the next section of this report and makes recommendations about work programming and next steps for each of the PIAs.

PRELIMINARY ASSESSMENT

North East PIA

15. The North East PIA coloured red in Figures 4, 6 and 8 sits between the Northern PIA and the City Centre boundary to the west (and now subject to the Department’s Church Street North Precinct). The area largely consists of 3-4 storey walk up residential flat buildings, medium density housing and detached homes and is flanked by the Sorrell Street HCA to the east.

16. Some strategic planning work commenced for this PIA with a Council endorsed draft Strategy publicly exhibited in March/April 2021. The Strategy illustrated six potential built form options for the PIA to manage the built form transition between Church Street and the Sorrell Street HCA. 193 submissions were received on the exhibited options.

Figure 4 – North east PIA in relation to the Northern PIA

Conclusion and Recommendations for the North-east PIA

17. The future planning controls for the adjacent Church Street North precinct are expected to be finalised by the State Government at the end of 2023. For this reason it is recommended that Council officers progress the technical work for this PIA at the beginning of 2024 and then report to Council the results and recommendations following a Councillor workshop. Submitters to the exhibition of the North-east Planning Strategy will be notified of this future report to Council.

18. Council officers recommend the work to review the planning controls for the North-east PIA start in early 2024 and becomes ‘Phase 1’ in the PIA work program. Costs associated with the studies for the North East PIA can be funded from the City Planning and Design budget.

Southern PIA

19. The Southern PIA edges the City Centre to the south and is situated west of Church Street. It is made up of two areas (refer to Figure 5, below) with the area west of Church Street mainly consisting of single dwellings, and the area south of the Great Western Highway mainly consisting of three storey strata apartment buildings. The northern section of the Southern PIA abuts the Southern Parramatta heritage conservation area (HCA) (HCA boundary is coloured pink in Figure 5, below).

20. A series of resolutions of Council between April 2015 and November 2019 saw these areas be amended from time to time (refer to Attachment 1 – Summary of Key Decisions).

Figure 5 – Southern PIA

21. Some planning work commenced for this PIA with a number of technical studies prepared in 2019. The most critical is the Overshadowing in the Parramatta CBD Technical Paper. Gateway conditions of the CBD PP required an assessment of the level of overshadowing on the South Parramatta HCA and Ollie Webb Reserve. Similar assessments will need to be undertaken for this PIA.

22. Other technical studies prepared for parts of this PIA in 2019 as shown in Figure 5 relate to heritage and urban design (area delineated yellow), feasibility (area delineated by a blue star), and heritage (area delineated light purple).

Conclusion and Recommendation for the Southern PIA

23. There are a number of planning matters relevant to this PIA that need to be revisited in detail and further explored. One of the key matters is to establish urban design principles that will guide a future review of the planning controls. Once this work is complete, a workshop presenting the urban design principles and built form scenarios will be undertaken with Councillors.

24. As a result of the above, Council officers recommend the work to review the planning controls for the Southern PIA start in early 2024 and becomes ‘Phase 2’ in the PIA work program.

Northern PIA

The Northern PIA sits on the northern and north-eastern edge of the City Centre (see area delineated by a white line, Figure 6). It contains commercial and some high density residential development along the Church Street spine with some light industrial uses to the north. However, the wider precinct is largely made up of 3-4 storey walk up residential flat buildings, detached homes and medium density housing.

Figure 6 – Northern PIA areas of planning impact

25. This PIA overlaps with other historical and recent planning work undertaken by both Council and the Department. Council’s Employment Lands Strategy – Review and Update (2020) says ‘Prepare PIA study to investigate potential expansion of the CBD (after completing CBD PP)’. The Department’s Westmead Place Strategy identified a portion of the PIA as the ‘Northmead Enterprise sub-precinct’(see area shown light blue, Figure 6, above); and the Department’s Traffic Study anticipated for finalisation in late 2024 also applies to this area.

26. Furthermore, the area of residential land at the north end of the PIA has theoretical potential for housing diversity/ urban renewal (see area shown pink in Figure 6). Any review of the planning controls in this area will need to consider the Department’s work on the Church Street North precinct to be delivered through the state-led rezoning, as well as the matters in the paragraph above.

Conclusion and Recommendations for the Northern PIA

27. There are a number of planning matters relevant to this PIA that need to be explored, and the Department’s work reviewing the planning controls for the Church Street North Precinct and the finalisation of the Traffic study for the Westmead Precinct will be key determinants influencing the future of this area.

28. Given this outstanding work and because some planning work has already commenced for the North-east PIA and Southern PIA, Council officers recommend the work to review the planning controls for the Northern PIA start in 2025 and become ‘Phase 3’ in the PIA work program.

Eastern PIA

29. The Eastern PIA is situated immediately north of the Parramatta River, east of Wilde Avenue. Refer to Figure 7, below.

Figure 7 – Eastern PIA

30. This PIA is dominated by three to storey apartment building most of which have been strata subdivided which impacts on the viability of development. Transport for NSW’s Future Transport Strategy 2056 identifies a Parramatta to Epping rail link. However, no alignment for this link is available. Assuming the link would connect with other Metro and heavy rail stations in the Parramatta CBD, the route will come into the Parramatta CBD core from the northeast adjacent to this PIA. Depending on the alignment a station could be potentially located somewhere along Victoria Road in the area east of Wilde Avenue through to the Rydalmere industrial areas.

Conclusion and Recommendation for the Eastern PIA

31. Given that the nature of the development in this precinct it is more feasible to plan for the potential for increased density in this precinct once there is more certainty over whether there will be any improved transport available in the locality to support the increased population and the viability of redevelopment.

32. Therefore, it is recommended that Council not proceed with any strategic planning work at this time and monitor possible future transport infrastructure projects and how they may impact on this precinct as well as policy outcomes from the SEPP controls for the Church Street North Precinct (currently being prepared).

SUMMARY OF PRELIMINARY ASSESSMENT RECOMMENDATIONS

33. Figure 8 below illustrates the recommendations for each of the four PIAs.

Figure 8 – Illustration of the recommendations from this report for the four PIAs adjacent to the Parramatta CBD.

CONSULTATION & TIMING

Stakeholder Consultation

34. At present, no stakeholder consultation has been undertaken in relation to the recommended work programming. Should Council support the recommendations within this report, then the following stakeholder consultation will take place:

a. Advise the outcomes of this report to submitters on the exhibition of the CBD PP whose submissions related to land situated north of the river and within the PIA’s.

b. The Department will be notified of Council’s decision.

Councillor Consultation

Date	Councillor	Councillor Comments	Council Officer Response	Responsibility
29 May 2023	Councillor Workshop	General questions on historical process to date, overlapping Department precincts, and existing planning studies undertaken by Council. There was general support for the Council officer recommendation as proposed in this Council report.	Information on the history of the PIAs and the recommendations for each PIA provided in this report reflect the issues raised at the workshop.	Group Manager, Strategic Land Use Planning
16 October 2023	Councillor Workshop	Councillors asked questions on the revised direction by the State Government for the North Parramatta precinct that was then formally announced by the NSW Premier on 26 October 2023. The context and implications for the PIA’s was also discussed.	Responses to questions provided at the Councillor workshop.	Executive Director City Planning and Design
15 November 2023	Councillor Briefing	Report finalised before briefing	Report finalised before briefing	Group Manager, Strategic Land Use Planning

LEGAL IMPLICATIONS FOR COUNCIL

35. There are no legal implications with the recommendation of this report.

FINANCIAL IMPLICATIONS FOR COUNCIL

36. If Council resolves to approve this report in accordance with the recommendation, there would be no financial impact on the budget for Phase 1 of the work program with the studies for the North East PIA being funded from the City Planning and Design 2023/24 budget.

37. For Phases 2 and 3 of the recommended work programs there is expected to be a financial impact. The operating costs in the table below are preliminary estimates only and may be revised down if Council officers are able to undertake some of the work internally. As resources and more accurate costs are known, any required funds to complete Phases 2 and 3 of the work program will be sought through the upcoming quarterly budget review process for Q2 2023/24 and the 2024/25 budget. The funds indicated below are envisaged to be used for technical studies including urban design, landscape, heritage, feasibility, transport, stormwater and flood risk management.

	FY 23/24	FY 24/25	FY 25/26
Revenue
Internal Revenue
External Revenue
Total Revenue	N/A	N/A	N/A

Funding Source

Operating Result
External Costs	$150,000	$170,000	N/A
Internal Costs
Depreciation
Other
Total Operating Result	$150,000	$170,000	N/A

Funding Source

CAPEX	N/A	N/A	N/A
CAPEX
External
Internal
Other
Total CAPEX

Jacky Wilkes

Senior Project Officer Land Use

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Executive Director Finance & Information

Gail Connolly

Chief Executive Officer

Attachments:

1 ⇩

Summary of Key Decisions on the Planning Investigation Areas

2 Pages

REFERENCE MATERIAL

Obligations
Oath [Affirmation] of Office by Councillors	I swear [solemnly and sincerely declare and affirm] that I will undertake the duties of the office of Councillor in the best interests of the people of the City of Parramatta Council and the City of Parramatta Council that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgement.
Code of Conduct Conflict of Interests
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: a) At any time during which the matter is being considered or discussed, or b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflict of Interests	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflict of Interests	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Non-Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.

Date	Stakeholder	Stakeholder Comment	Council Officer Response	Responsibility
14 September 2023	Risk & Audit Manager	Minor changes recommended	Referred draft minutes to ARIC Chair	Risk & Audit Coordinator Internal Audit
15 September 2023	Chairperson of ARIC	Approved	Referred approved draft minutes to ARIC	Risk & Audit Coordinator Internal Audit
18 September 2023	ARIC Independents	No changes recommended	No change to Chair approved minutes	Risk & Audit Coordinator Internal Audit

Gateways into the LGA	Potential Location(s)	Land Ownership
Windsor Road, Baulkham Hills	M2, Baulkham Hills	RMS
Pennant Hills Road, Epping West	M2, Epping West	RMS
Pennant Hills Road, Epping West	M2, Epping West	RMS
Beecroft Road, Epping	M2, Epping	RMS, CoP - Bushland
Epping Road, Epping	From Terry’s Creek	RMS
Parramatta Road	Corner of Silverwater Road	Road verge
Victoria Road	Marsden Road,	Private property – Melrose Park
Old Windsor Road & Gibbon Road	Existing gateway	CoP
Parramatta Road	Parramatta Road at Duck River, Granville	Road Verge
Parramatta Road	Intersection of Woodville Road and Church Street	RMS
Great Western Highway , Mays Hill	Corner Franklin Street - Mays Hill Cemetery	CoP, well maintained
Marsden Road (2ndry)	Corner of Pennant Hills Road	CoP - Carlingford Memorial Park
James Ruse Drive	West bound exit area opposite Martha Street	RMS

	FY 20/21	FY 21/22	FY 22/23	FY 23/24
Operating Result
External Costs
Internal Costs
Depreciation
Other
Total Operating Result	NIL

Funding Source

CAPEX	NIL
CAPEX
External
Internal
Other
Total CAPEX

Funding Source	NIL