Minutes

Ordinary Council Meeting

Monday, 9 October 2023

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

COUNCIL MEMBERS

The Lord Mayor, Councillor Pierre Esber and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Ange Humphries (online),  Cameron MacLean, Paul Noack, Sameer Pandey, Deputy Lord Mayor, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

COUNCIL STAFF

Chief Executive Officer - Gail Connolly, Executive Director Finance & Information – John Angilley, Acting Executive Director Property & Place – Bruce Mills, Executive Director City Engagement and Experience - Angela Jones-Blayney, Executive Director City Planning and Design – Jennifer Concato, Executive Director Community Services - Jonathan Greig, Acting Executive Director City Assets & Operations - James Smallson, Acting Executive Director People Culture and Workplace Administration – Brendon Clifton , Chief Governance & Risk Officer - Roxanne Thornton, Chief Financial Officer – Amit Sharma, Chief Technology Officer - John Crawford, ICT Strategy and  Partnering Manager – Ian Vong, Council Secretariat and Policy Officer – Marina Cavar, ICT Service Desk Officer – Mark Vargas, Chief of Staff - Justin Mulder, Group Manager, Property Assets Services and Securities – Robert Ramsbottom, Group Manager, Community Hubs and PHIVE – Christopher Snelling, Group Manager Parks and Open Space – Terry Johnson, Business Manager – Michelle Samuel.

1. OPENING MEETING

The Lord Mayor, Councillor Esber, opened the meeting at 6.36pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS
	RESOLVED:  Councillor Noack and Councillor MacLean That Council accept apologies from Councillor Davis and grant a leave of absence. That Councillor Humphries be granted approval to attend the meeting via audio-visual link. Record of Voting: For the Motion: Unanimous

6.     CONFIRMATION OF MINUTES

Minutes of the Extraordinary Council Meeting held on 25 September 2023

RESOLVED: Councillor Noack and Councillor Siviero

That the minutes be taken as read and be accepted as a true record of the Meeting.

Record of Voting:

For the Motion: Unanimous

Minutes of the Ordinary Council Meeting held on 25 September 2023

RESOLVED: Councillor Prociv and Councillor Bradley

That the minutes be taken as read and be accepted as a true record of the Meeting.

Record of Voting:

For the Motion: Unanimous

7.     DISCLOSURES OF INTEREST

There were no Declarations of Interest made at this meeting.

SUSPENSION OF STANDING ORDERS

MAYORAL INAUGURAL SPEECH

At 6.39pm, the Lord Mayor, Councillor Esber addressed the meeting and gave his inaugural speech following his election to the role of Lord Mayor at the recent Extraordinary Meeting of Council held on 25 September 2023.

RESUMPTION OF STANDING ORDERS

Council resumed Standing Orders at 6.44pm.

8.     Minutes of the Lord Mayor

8.1

Congratulations to Parramatta Riverside Theatres for winning Performing Arts Centre of the Year at the PAC Australia Impact Awards (Lord Mayor, Councillor Esber)

4526

RESOLVED: Lord Mayor Councillor Esber and Councillor Maclean) (a) That Council note that Parramatta Riverside Theatres has been recognised as Performing Arts Centre of the Year at the PAC Australia Impact Awards. (b) That Council congratulate City of Parramatta staff at the Riverside Theatres for being recognised for excellence in performing arts leadership and innovation. (c) That Council note the success of the 2023 Spot On Festival, held over nine days at the Riverside Theatre and PHIVE. Record of Voting: For the Motion: Unanimous

8.2

Congratulations to PHIVE's design partners for winning the Holdmark Innovation Award (Lord Mayor, Councillor Esber)

4525

RESOLVED: Lord Mayor, Councillor Esber and Councillor Bradley) (a) That Council note that PHIVE has won the inaugural Holdmark Innovation Award for an Australian project that demonstrates excellence and innovation in architecture, design or engineering. (b) That Council congratulate PHIVE’s design partners, DesignInc Sydney with Lacoste+Stevenson and Manuelle Gautrand Architecture, for being recognised as leaders in design and architecture. Record of Voting: For the Motion: Unanimous

8.3	Vale Alice Jones (Lord Mayor, Councillor Esber)
4527	RESOLVED: Lord Mayor, Councillor Esber and Councillor Garrard (a) That Council acknowledge the death of Mrs Alice Jones, who served as Executive Officer in the office of the Lord Mayor of the City of Parramatta from January 1980 to October 1995. (b) That Council expresses its sincere condolences to Alice Jones’ family and friends at this sad time. Record of Voting: For the Motion: Unanimous

8.4

Vale Rod Hetherington (Lord Mayor, Councillor Esber)

4528

RESOLVED: Lord Mayor, Councillor Esber and Councillor Garrard (a) That Council acknowledge the death of Mr Roderick (Rod) George Hetherington, Parramatta and NSW Touch Association legend, inaugural Aileen May medallist and valued community member. (b) That Council expresses its sincere condolences to Rod Hetherington’s family and friends at this sad time. Record of Voting: For the Motion: Unanimous

Note:       The Chamber observed a minute’s silence.

9.     Public Forum

There were no public speakers.

10.   Petitions

Councillor Prociv tabled two petitions from Change.Org;

· 67 people signed a petition in support of Clean up illegal dumping in Harris Park and

· 88 people signed a petition in support of Change Food Truck legislation in the Harris Park West Conservation Area.

11.   Rescission Motions

There were no Recission Motions.

PROCEDURAL MOTION

DEALING WITH ITEMS BY EXCEPTION

RESOLVED:  Councillor MacLean and Councillor Garrard

That, in accordance with Section 13 of Council’s Code of Meeting Practice, Council resolve to adopt the following items in accordance with the recommendations as printed, without debate:

· 12.1 - Status Update on Report - Council's Social Media Accounts

· 12.2 - Status Update on Report - Sponsorships, Corporate Memberships and Memoranda of Understanding

· 12.3 - Referral of Inspection Reports by Fire and Rescue NSW

· 12.4 - Annual Returns for Designated Persons

· 13.1 - Deferred from OCM 25 September 2023 - Public Exhibition of Draft  Enterprise Risk Management Policy

· 15.1 - Parramatta Light Rail Accessibility and Safety Concerns for People with Visual Impairment

· 15.3 - Questions Taken on Notice at the 25 September 2023 Council Meeting

· 16.1 – CONFIDENTIAL - Status Update of Report – Exemption to Tender – Facebook Advertising.

Record of Voting:

For the Motion: Unanimous

12.   Reports to Council - For Notation

12.1	Status Update on Report - Council's Social Media Accounts (Report of the Digital & Creative Manager)
4529	RESOLVED: Councillor MacLean and Councillor Garrard That this matter be further deferred to the 6 November 2023 Council meeting. Record of Voting: For the Motion: Unanimous

12.2	Status Update on Report - Sponsorships, Corporate Memberships and Memoranda of Understanding (Report of the Project Officer)
4530	RESOLVED: Councillor MacLean and Councillor Garrard That this matter be deferred to the 6 November 2023 Council meeting. Record of Voting: For the Motion: Unanimous

12.3

Referral of Inspection Reports by Fire and Rescue NSW (Report of the Team Leader Building Compliance)

4531

RESOLVED: Councillor MacLean and Councillor Garrard (a)    That Council notes the inspection reports from Fire and Rescue NSW (FRNSW), pursuant to Schedule 5, Part 8 of the Environmental Planning and Assessment Act 1979 (EP&A Act) as listed in this report. (b)    That Council note FRNSW will be advised in due course of the ongoing actions taken by Council officers to address concerns identified by FRNSW. (c)    That Council note the exercise of powers pursuant to Schedule 5, Part 8 (17) of the EP&A Act, to give fire safety orders addressing fire safety measures to the buildings located at: 1      6 East Street, Granville 2      29 Hunter Street, Parramatta 3      49-53 Wentworthville Avenue, Wentworthville 4      10 Murray Street, Northmead 5      88-98 Marsden Street, Parramatta as outlined in this report and provide notice of this determination to the Commissioner of FRNSW. (d)    That Council notes the continuing investigations into matters that are currently ongoing, and will as required, exercise its powers to give fire safety orders addressing the fire safety matters raised by FRNSW. Record of Voting: For the Motion: Unanimous

12.4

Annual Returns for Designated Persons (Report of the Business Governance Officer)

4532

RESOLVED: Councillor MacLean and Councillor Garrard (a)    That Council receive and note the Disclosures of Interest and Other Matters in Written Returns tabled at the meeting in accordance with the requirements of Council’s Code of Conduct. (b)    That Council note the Disclosures of Interest and Other Matters in Written Returns will be included in the Register of Returns Disclosing Interests in accordance with Section 440AAB of the Local Government Act 1993. Record of Voting: For the Motion: Unanimous

13. Reports to Council - For Council Decision

13.1

Deferred from OCM 25 September 2023 - Public Exhibition of Draft Enterprise Risk Management Policy (Report of the Policy Officer)

4533

RESOLVED: Councillor MacLean and Councillor Garrard (a)    That the draft Enterprise Risk Management Policy be placed on public exhibition for a period of 28 days. (b)    That Council authorises the Chief Executive Officer to make any necessary editorial changes to the draft Enterprise Risk Management Policy for public exhibition to give effect to Council’s resolution. (c)    That officers prepare a report to Council following the exhibition period to present a final Enterprise Risk Management Policy for adoption. Record of Voting: For the Motion: Unanimous

15.   Questions on Notice

15.1	Parramatta Light Rail Accessibility and Safety Concerns for People with Visual Impairment (Report of Councillor Darley)
4534	RESOLVED: Councillor MacLean and Councillor Garrard On 11 July 2022, Council resolved to advocate for the NSW Government to ensure that PLR Stage 2 is designed to an inclusive and accessible standard, acknowledging people with a guide dog are unable to safety navigate along Church Street following the installation of Parramatta Light Rail. Can you please provide an update on what has happened since this resolution, including measures to mitigate the safety issues? EXECUTIVE DIRECTOR, CITY PLANNING AND DESIGN RESPONSE 1.  Council initiatives to identify measures to mitigate these safety issues to date, has included meeting on a number of occasions with representatives of Guide Dogs Australia and a member of the community who has been impacted by the change of pavement in Church Street. Council officers have also met Transport for NSW (TNSW) representatives on site at Macquarie St and Church St to observe the issues regarding accessibility and safety concerns for people with visual impairment. 2. TNSW has indicated that Church St was designed as a rail and pedestrian environment and construction certified by the Independent Certifier. TNSW has indicated that the design and construction is compliant with accessibility standards, and that the certified design cannot be changed to provide a traditional kerb and gutter arrangement. 3. Notwithstanding, based on the joint meeting of TNSW and Council, placement of markings on intersection bollards was trialled at the cost of TNSW. However, these markings have faded. 4. In discussion with Guide Dogs Australia, Council has sought agreement from TNSW and the rail operator for an alternative solution, by placing reflective tape on the existing bollards (per the below diagram) as a measure to help with locating the street crossings for those with limited vision. Council officers are pursuing this outcome, which will require monitoring to assess the effectiveness of the measure.
	Record of Voting: For the Motion: Unanimous

15.3

Questions Taken on Notice at the 25 September 2023 Council Meeting (Report of the Council Secretariat & Policy Officer)

4535

RESOLVED: Councillor MacLean and Councillor Garrad QUESTIONS WITH NOTICE: Clr Bradley asked a question on Item 12.1 relating to the Minutes of the Ordinary Council Meeting on 11 September 2023. ·    Is it possible to have a briefing about the update for the review of the Regulatory Enforcement Policy to reduce non-compliance? Executive Director Finance and Information response A draft of the Regulatory Enforcement Policy is being finalised for inclusion on the agenda for the Policy Review Committee meeting held on 25 October 2023. Deputy Lord Mayor, Clr Prociv asked a question on item 12.1 Recognition of Country Signage in Parks and Reserves. ·    Can the CEO review and update the major entry points in the table in Attachment 2 of the report? Acting Executive Director City Assets and Operations response The Manager for Parks and Open Spaces and the Manager for Place Services have liaised relative to the request for the review of the Recognition of Country Signage in Parks and Reserves and will seek and provide updates via the Ward Briefings to enable Councillor input. Clr Davis asked a question on Item 16.1 Tender ITT 17/2023 Provision of Cleaning Services for Council Assets ·    Can an audit be provided of the current cleaning contractor in particular the current contractor for 126 Church St and the treatment of the waste. Executive Director Property and Place response ServiceFM cleaners collect general waste and recycling waste from Council   tenanted levels at 126 Church Street, Parramatta. Uncontaminated waste is segregated into different bags when collecting from each level. This waste is taken down to the basement where the general waste is placed into the red lidded bins. These plastic bags are identified as general waste as they are tied up when removing from the waste bins. Recycling waste bags are left untied to identify as recycling and emptied into the yellow lidded bins.

16.1	Status Update on Report - Exemption to Tender – Facebook Advertising (Report of the Digital & Creative Manager)
4536	RESOLVED: Councillor MacLean and Councillor Garrard That this matter be further deferred to the 6 November 2023 Council meeting. Record of Voting: For the Motion: Unanimous

12.    REPORTS TO COUNCIL – FOR NOTATION

12.5	Parramatta: Past Revealed Publication (Report of the Group Manager Community Hubs and PHIVE)
4537	RESOLVED: Councillor Wearne and Councillor Wang (a) That Council receive and note the report. (b) That the Chief Executive Officer arrange for the actions listed in paragraph 10 of the report to proceed and for the associated financial implications and timeframe to be reported back to Council. Record of Voting: For the Motion: Unanimous

13.   Reports to Council - For Council Decision

13.2

Deferred from OCM 28 August 2023 - Audit of Sporting Facilities and Amenities (Female Friendly) (Report of the Manager Parks & Open Space)

4538

RESOLVED: Councillor Garrard and Councillor Darley (a)    That Council receive and note the high-level audit of amenities blocks identifying female friendly facilities, (refer Attachment 1). (b)    That Council continues to deliver the key actions and recommendations relating to female friendly sporting facilities as identified in the Sportsground Strategy and Action Plan (SSAP). (c)    That Council notes that the Open Space Recreation Plan is inclusive of female friendly facilities and that a separate policy relating to equal access to sporting amenities is not recommended. (d)    That Council develop a Sportsground Allocations Policy as identified in the SSAP (E.1.1) within 6 months, inclusive of a Sportsground Pavilion Plan. (e)    That Council authorise the Chief Executive Officer (CEO) to prepare standard Sportsground Pavilion drawings and specifications that enables forward planning of Council’s Pavilion Improvement Program and provides a consistent standard to assist sporting clubs to operate and evolve. (f)     That Council authorise the CEO to increase the Pavilion Capital Improvement Program from $2.5 million annually to $3.5 million for the 2024/25 financial year and the CEO to seek out and apply for eligible Federal and State government grant funding programs for the construction of sporting amenity facilities that are consistent with Council’s adopted capital works programs and strategies including the Pavilion Capital Improvement Program, and the Sportsground Strategy and Action Plan. Record of Voting: For the Motion: Unanimous

Questions Taken on Notice (Clr Pandey) – Item 13.2 Deferred from OCM 28 August 2023 – Audit of Sporting Facilities and Amenities (Female Friendly)

· Regarding State and Federal Funding how much has Council received in this term of Council in regard to upgrade of sporting facilities and Amenities (Female Friendly)?

13.3

Automated External Defibrillator Units within the City of Parramatta (Report of  the Acting Executive Director People Culture & Workplace)

4539

RESOLVED: Councillor Valjak and Councillor Pandey (a) That Council approves the purchase of six (6) Automated External Defibrillators (‘AED’) units and have them installed in the six (6) Council community centres that currently do not have an AED onsite, as identified in this report. (b) That Council promote apps such as ‘GoodSam’ and other appropriate apps, on its social media platforms and website. (c) That Council approve the purchase of six (6) AED units from ‘Heart of the Nation’ and endorse this as an exemption from Council’s procurement process. Record of Voting: For the Motion: Unanimous

13.4

Rate Category Adjustments (Report of the Place Manager)

4540

RESOLVED: Councillor Siviero and Councillor Noack (a) That Council consult with affected stakeholders and the community regarding the proposed rate category adjustments at properties in Parramatta square: i. A new rating category for properties in Parramatta Square as part of the ‘Parramatta Square Activity Precinct’; (b) That Council delegate authority to the CEO to prepare a submission to the Independent Pricing and Regulatory Tribunal (IPART) seeking approval for the proposed rate category adjustments for the properties in Parramatta Square. (c) That Council further consult with councillors regarding rate category adjustments for the selected properties in Silverwater listed at Attachment 1 from ‘Business’ to ‘Industrial’. i. that Council provide rate category adjustment options with consideration to a staggered implementation approach; and ii. That these options be brought back to Council to seek support of the Chamber prior to any consultation. Record of Voting: For the Motion: Unanimous

Questions Taken on Notice (Deputy Lord Mayor, Clr Prociv) – Item 13.4 Rate Category Adjustments

· Can a report be provided to Council on how any staggered rate increases would work?

14.  Notices of Motion

there were no Notices of Motion.

procedural Motion

MATTER OF URGENCY

Note:..... In accordance with Clause 9.3 of Council’s Code of Meeting Practice, Councillor Garrard requested the Lord Mayor to consider a Matter of Urgency and a suspension of standing orders, for Council to consider a Motion regarding the provision of disabled parking facilities at the Parramatta Aquatic Centre (PAC).

The Lord Mayor determined the matter to be a genuine matter of urgency.

The matter was Put to the Meeting for determination.

RESOLVED: Councillor Garrard and Councillor Humphries

That Council consider a Matter of Urgency relating to the disabled parking at the PAC.

Record of Voting:

For the Motion: Unanimous

Matter of Urgency PROVISION OF DISABLED PARKING FACILITIES

4541

RESOLVED: Councillor Garrard and Councillor Humphries (a) That Council delegate to the CEO authority to make minor amendments to the fees and charges schedule to immediately facilitate four (4) hour free parking at the Parramatta Aquatic Centre (PAC) for disability parking permit holders for an initial period of 12 months. (b) That the Acting Executive Director Property and Place review the Car Parking Strategy and report to Council other off street and Council owned commercial parking facilities to include these same disability parking provisions (four (4) hours free of charge). Record of Voting: For the Motion: Unanimous

Question Taken on Notice (Clr Garrard) – Matter of Urgency Provision of Disabled Parking Facilities

· When is the Car Parking Strategy due to be reviewed?

15.   Questions with Notice

15.2

Protection from Extreme Heat (Report of Councillor Bradley)

4542

QUESTION WITH NOTICE: Councillor Pandey and Councillor Noack Given the recent official Bureau of Meteorology’s declaration of an El Niño event affecting Australia and the arising extreme heat events that are expected to be exacerbated by climate change, what measures is Council planning to advise the public to take to mitigate related serious health impacts, and to adapt to such extreme heat conditions? A/Executive Director City Assets and Operations response: 1. The City of Parramatta will continue to promote swimming during the warmer months at both Lake Parramatta and our two aquatic centres. Council will prepare social media and community news posts on dealing with heat waves, including cooling of homes and seeking refuge in air-conditioned locations such as libraries, especially for those most vulnerable. 2.     There is further planning work being led by WSROC’s Greater Sydney Heat Taskforce program, funded through the joint Australian Government–NSW Government National Partnership Agreement on Disaster Risk Reduction. WSROC will develop a Heatwave Management Guide to support western Sydney councils to plan for extreme heat, identifying barriers, and areas where greater support is needed from other levels of government. Council will utilise these resources as required.   Record of Voting: For the Motion: Unanimous

Questions Taken on Notice (Clr Darley) – Item 15.2 Protection from Extreme Heat

· Does Council still run the Proactive program “Cool Parramatta”?

PROCEDURAL MOTION

Move to closed session

RESOLVED:    (Councillor Noack and Councillor MacLean)

That at this time of the meeting, being 8.27pm, the Lord Mayor, Councillor Esber advised that the meeting would move into Closed Confidential Session to allow consideration of matters in Closed Session in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the Closed Session will be withheld.

This action is taken to discuss:

Item 16.2: Outcome of Expression of Interest - 6 Valentine Avenue, Parramatta (Valentine Avenue Substation)

(Report of the Space management Officer)

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret

Item 16.3    Potential Purchase of Property in Mary Street, Rydalmere

(Notice of Motion from Deputy Mayor Councillor Prociv)

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret

Record of Voting:

For the Motion: Unanimous

Note:    The Council moved to Closed Confidential Session at 8.28pm.

16. CLOSED SESSION

16.2

Outcome of Expression of Interest - 6 Valentine Avenue, Parramatta (Valentine Avenue Substation) (Report of the Space management Officer)

RESOLVED: Councillor Garrard and Councillor Siviero (a)    That Council acknowledge the submission(s) received and subsequent Outcome Report following the conclusion of the Expressions of Interest for 6 Valentine Avenue, Parramatta, known as the Valentine Avenue Substation. (b)    That Council offer a Lease for the Valentine Avenue Substation to the Preferred Applicant on the terms outlined in this report. (c)    That should the Preferred Applicant not proceed, the Chief Executive Officer may negotiate with other parties and be delegated to re-assess the long-term plans of the building and report back to Council. (d)    That delegation be given to the Chief Executive Officer to negotiate final terms and sign all documentation associated with this matter. Record of Voting: For the Motion: Unanimous

Note:       Councillor Garrard left the meeting at 9.04pm and did not return.

16.3

Potential Purchase of Property in Mary Street, Rydalmere (Report of the Deputy Lord Mayor Clr Dr Patricia Prociv)

MOTION: Councillor Prociv and Councillor MacLean That, further to the Lord Mayor’s Minute of 13 June 2023, the CEO include in the report on the upcoming Parramatta Arts and Cultural Precinct Masterplan, potential future locations within the Arts and Cultural Precinct that could become a permanent home for local cultural entities including, but not limited to, the Parramatta Artist’s Studios, the Parramatta Arts Society and other relevant entities. Record of Voting: For the Motion: Lord Mayor, Councillor Esber, Deputy Lord Mayor, Councillor Prociv, Councillors Darley and Maclean. Against the Motion: Councillors Garrard, Green, Humphries, Noack, Pandey, Siviero, Valjak, Wang and Wearne. Councillor Bradley did not vote (AGAINST) On being PUT to the meeting. Voting on the MOTION was four (4) votes for and ten (10) votes AGAINST. The Motion was LOST

PROCEDURAL MOTION

RETURN TO OPEN SESSION

MOTION: Councillor Noack and MacLean

That Council move to Open Session.

Record of Voting:

For the Motion: Unanimous

Note:        Council returned to Open Session at 9.29pm.

17.   REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

Note:    The recommendation of the Closed Session in relation to Items 16.2 (Outcome of Expression of Interest - 6 Valentine Avenue, Parramatta (Valentine Avenue Substation) was received and noted as a resolution of Council without any alteration and amendment thereto.

16.2

Outcome of Expression of Interest - 6 Valentine Avenue, Parramatta (Valentine Avenue Substation) (Report of the Space management Officer)

4543

RESOLVED: Councillor Humphries and Councillor MacLean (a)    That Council acknowledge the submission(s) received and subsequent Outcome Report following the conclusion of the Expressions of Interest for 6 Valentine Avenue, Parramatta, known as the Valentine Avenue Substation. (b)    That Council offer a Lease for the Valentine Avenue Substation to the Preferred Applicant on the terms outlined in this report. (c)    That should the Preferred Applicant not proceed, the Chief Executive Officer may negotiate with other parties and be delegated to re-assess the long-term plans of the building and report back to Council. (d)    That delegation be given to the Chief Executive Officer to negotiate final terms and sign all documentation associated with this matter. Record of Voting: For the Motion: Unanimous

Note:....... The resolution for Item  16.2 Outcome of Expression of Interest - 6 Valentine Avenue, Parramatta (Valentine Avenue Substation) was displayed on screen at the meeting and read aloud by the Chief Governance and Risk Officer.

18.   CONCLUSION OF MEETING

The meeting concluded at 9.31pm.

This page and the preceding 19 pages are the Minutes of the Ordinary Council Meeting held on Monday, 9 October 2023. These Minutes were confirmed and signed by the Lord Mayor, Councillor Esber at the Ordinary Council Meeting on Monday, 23 October 2023.

Chairperson