Minutes
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Extraordinary Council Meeting
Monday, 25 September 2023
6.00pm
Council Chamber
Level 4, PHIVE
Parramatta Square, Parramatta
COUNCIL MEMBERS
The Lord Mayor, Councillor Sameer Pandey and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Deputy Lord Mayor Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.
COUNCIL STAFF
Chief Executive Officer - Gail Connolly, Executive Director Finance & Information – John Angilley, Chief Financial Officer - Amit Sharma, Executive Director Property & Place -Bryan Hynes, Executive Director City Engagement and Experience - Angela Jones-Blayney, Executive Director City Planning and Design – Jennifer Concato, Executive Director Community Services - Jonathan Greig, Acting Executive Director City Assets & Operations - James Smallson, Director City Strategy – Nicole Carnegie, Chief Governance & Risk Officer - Roxanne Thornton, Chief Technology Officer - John Crawford, Level 1 Support – Wayne Ranson, Level 1 Support - Erik Ivarsson, Group Manager Regulatory Services – Paul Lyth, Chief of Staff - Justin Mulder, Group Manager, Zarena Walker – Facilities and Contracts Coordinator, Group Manager Community Hubs and PHIVE – Christopher Snelling, Councillor Secretariat and Policy Officer – Marina Cavar (Minutes).
1. OPENING MEETING
The Lord Mayor, Councillor Pandey, opened the meeting at 6.06pm.
2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND
The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.
3. WEBCASTING ANNOUNCEMENT
The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.
The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.
4. GENERAL RECORDING OF MEETING ANNOUNCEMENT
As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.
5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS
There were no apologies.
6. DISCLOSURES OF INTEREST
There were no Disclosures of Interest made at this meeting.
7. MINUTES of the Lord Mayor
Note: The Lord Mayor, Councillor Pandey vacated the Chair and the CEO assumed the Chair to conduct the Mayoral and Deputy Mayoral Elections.
8. Reports to Council - For Council Decision
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8.2 |
(Report of the Chief Governance & Risk Officer) |
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RESOLVED Councillor Esber and Councillor Davis (a) The method of voting was determined by show of hands for the election of the Lord Mayor. (b) appoints the Chief Executive Officer as Returning Officer to undertake the election of the Deputy Lord Mayor for the period 25 September 2023 to 13 September 2024 inclusive, by announcing the nominations and then conducting the election. (c) approves correspondence be forwarded to the Office of Local Government and the Chief Executive of LGNSW advising of the result of the election of the Deputy Lord Mayor. Record of Voting: For the Motion: Unanimous
The Chief Executive Officer, as Returning Officer, undertook the election of the Deputy Lord Mayor.
The Chief Executive Officer, as Returning Officer, advised that she had received two nominations for the position of Deputy Lord Mayor for;
Councillor Prociv.
Nominated by Councillor Esber seconded by Councillor Maclean. Councillor Prociv accepted her nomination.
Councillor Valjak
Nominated by Councillor Garrard and seconded by Councillor Siviero. Councillor Valjak accepted her nomination.
The Chief Executive Officer, as Returning Officer, called for any other nominations and there were none. Voting on the election of the Deputy Lord Mayor was conducted by show of hands as follows: Voting for Councillor Prociv There were nine (9) votes FOR Councillor Prociv. Voting for Councillor Valjak There were six (6) votes FOR Councillor Valjak. As a result of the vote, the Chief Executive Officer declared Councillor Patricia Prociv as Deputy Lord Mayor until 13 September 2024.
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9. CONCLUSION OF MEETING
The meeting concluded at 6.48 pm.
This page and the preceding four (4) pages are the Minutes of the Extraordinary Council Meeting held on Monday 25 September 2023 and confirmed on Monday 9 October 2023.
Chairperson