Minutes of Council - Monday, 25 September 2023

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Minutes

Ordinary Council Meeting

Monday, 25 September 2023

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

COUNCIL MEMBERS

The Lord Mayor, Councillor Pierre Esber and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Ange Humphries (online), Deputy Lord Mayor Cameron MacLean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

COUNCIL STAFF

Chief Executive Officer - Gail Connolly, Executive Director Finance & Information – John Angilley, Executive Director Property & Place – Brian Hynes, Executive Director City Engagement and Experience - Angela Jones-Blayney, Executive Director City Planning and Design – Jennifer Concato, Executive Director Community Services - Jonathan Greig, Acting Executive Director City Assets & Operations - James Smallson, Director City Strategy – Nicole Carnegie , Chief Governance & Risk Officer - Roxanne Thornton, Chief Technology Officer - John Crawford, ICT Strategy and Partnering Manager – Ian Vong, Level 1 Support - Erik Ivarsson, Chief of Staff - Justin Mulder, Group Manager, Coordinator Facilities and Contracts – Zarena Walker, Group Manager, Community Hubs and PHIVE – Christopher Snelling, Councillor Secretariat and Policy Officer – Marina Cavar (Minutes).

1. OPENING MEETING

The Lord Mayor, Councillor Esber, opened the meeting at 7.11pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

Note: Councillor Garrard arrived to the meeting at 7.13pm.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

RESOLVED: Councillor Noack and Councillor MacLean

That Councillor Humphries be granted approval to attend this meeting by audio visual link.

Record of Voting:

For the Motion: Unanimous

6. CONFIRMATION OF MINUTES

Minutes of the Council Meeting held on 11 September 2023

RESOLVED: Councillor Noack and Councillor Green

That the minutes be taken as read and be accepted as a true record of the Meeting.

Record of Voting:

For the Motion: Unanimous

Question Taken on Notice (Clr Bradley) – Item 12.1 from the Minutes of 11 September 2023

· Is it possible to have a workshop about the update for the Review of Regulatory Enforcement Policy to reduce non-compliance?

7. DISCLOSURES OF INTEREST

There were no Declarations of Interest made at this meeting.

Note: Councillor Humphries joined the meeting online at 7.18pm.

8. Minutes of the Lord Mayor

8.1

Parramatta Aquatic Centre

(The of the Lord Mayor, Councillor Pierre Esber)

4513

RESOLVED: Lord Mayor, Councillor Esber and Councillor Darley

(a) That Council celebrates the momentous occasion of the opening of the Parramatta Aquatic Centre on 25 September 2023, a world-class community wellness hub in the heart of the City of Parramatta.

(b) That Council thank all those involved in the project from beginning to end and congratulate them on this amazing achievement.

Record of Voting:

For the Motion: Unanimous

8.2

2023 Lord Mayoral Cricket Match

(The of the Lord Mayor, Councillor Pierre Esber)

4514

RESOLVED: The Lord Mayor, Councillor Esber and Councillor Garrard

(a) That Council notes the friendly Mayoral Challenge Cricket Match was held on Sunday 17 September 2023, with City of Parramatta Council defeating Cumberland City Council by three overs;

(b) That Council congratulate all participating staff and Councillors from the City of Parramatta and Cumberland City Council for their sportsmanship and goodwill; and

(c) That Council note City of Parramatta will donate $2,000 to PCYC Parramatta, to be matched by City of Cumberland Council.

Record of Voting:

For the Motion: Unanimous

9. Public Forum

Nil

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

Nil

Note: Councillor Davis left the meeting at 7.42pm.

PROCEDURAL MOTION:

DEALING WITH ITEMS BY EXCEPTION

RESOLVED: Councillor Pandey and Councillor Noack

That, in accordance with Section 13 of Council’s Code of Meeting Practice, Council resolve to adopt the following items in accordance with the recommendations as printed, without debate:

· 12.2 - Investment Report for August 2023

· 13.4 - Public Exhibition of Dividing Fence Pensioner Rebate Policy

· 13.5 - Proposed Preparation of a Tourism Strategy

Record of Voting:

For the Motion: Unanimous

12.2

Investment Report for August 2023

(Report of Tax and Treasury Accountant)

4514

RESOLVED: Councillor Pandey and Councillor Noack

That Council receive and note the Investment Report for August 2023.

Record of Voting:

For the Motion: Unanimous

13.4

Public Exhibition of Dividing Fence Pensioner Rebate Policy

(Report of Policy Officer)

4515

RESOLVED: Councillor Pandey and Councillor Noack

(a) That the draft Dividing Fence Pensioner Rebate Policy (Policy 350) be placed on public exhibition for a period of 28 days.

(b) That Council authorises the Chief Executive Officer to make any necessary editorial changes to the draft Dividing Fence Pensioner Rebate Policy for public exhibition to give effect to Council’s resolution.

(c) That staff prepare a report to Council following the exhibition period to present a final Dividing Fence Pensioner Rebate Policy for adoption.

Record of Voting:

For the Motion: Unanimous

Note: Although it was resolved to adopt the recommendations for Item 13.5 (Proposed Preparation of a Tourism Strategy) as printed, without debate (as per the Procedural Motion above), it was later resolved to return this item to the standard order of business to allow debate.

12. Reports to Council - For Notation

12.1

Recognition of Country Signage in Parks and Reserves

(Report of Supervisor Open Space and Natural Resources)

4516

RESOLVED: Councillor Prociv and Councillor Darley

(a) That Council notes the existing Graphic Design and Branding Guidelines 2019 that includes and details the usage of acknowledgment of country for Council parks and reserve signage.

(b) That Council notes the existing signage renewal programs for parks, reserves, and bushland signage.

Record of Voting:

For the Motion: Unanimous

Question Taken on Notice (Clr Prociv) – Item 12.1 Recognition of Country Signage in Parks and Reserves

· That the CEO update the major entry points in the table in Attachment 2 of the report.

13. Reports to Council - For Council Decision

13.1

Adoption of Parramatta Town Hall Fees and Charges

(Report of Community Infrastructure and Business Systems Manager)

4517

RESOLVED: Councillor MacLean and Councillor Prociv

(a) That Council adopts the Parramatta Town Hall 2023/24 Fees and Charges, and Categories for Discount and Waiver, as detailed in Attachments 1 and 2.

(b) That Council note the submissions received via the public exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 3).

i. To make editorial amendments to the Parramatta Town Hall 2023/24 Fees and Charges and Categories for the Discount and Waiver which do not significantly alter their scope, purpose or intent.

ii. To delegate to the relevant Council Officers the application of the categories for discount and fee waivers using the instrument of Delegation from Council to the CEO (Min 3991 11 April 2023).

Record of Voting:

For the Motion: Unanimous

Note: Councillor Davis returned to the meeting at 7.51pm.

13.2

Advocacy Strategy Scoping Report

(Report of Project Team Lead)

4518

RESOLVED: Councillor Siviero and Councillor Darley

That Council endorses the preparation of an Advocacy Strategy as detailed and recommended in this report.

Record of Voting:

For the Motion: Unanimous

13.3

Public Exhibition of Draft Enterprise Risk Management Policy

(Report of the Policy Officer)

4519

RESOLVED: Councillor Valjak and Councillor Darley)

That this item is to be deferred to the next Council meeting 9 October 2023.

Record of Voting

For the Motion: Unanimous

PROCEDURAL MOTION

ORDER OF BUSINESS

RESOLVED: Councillor Pandey and Councillor Noack

(a) That Council return Item 13.5 (Proposed Preparation of a Tourism Strategy) to the standard Order of Business to allow for debate on the matter.

(b) That, in accordance with Section 13 of Council’s Code of Meeting Practice, Council resolve to adopt the following items in accordance with the recommendations as printed, without debate:

· QWN 15.1 Status of Rydalmere Park Upgrade

· QWN 15.2 Powerhouse Parramatta

· 15.3 LATE REPORT: Questions Taken on Notice at the 11 September 2023 Council Meeting

Record of Voting:

For the Motion: Unanimous

13.5

Proposed Preparation of a Tourism Strategy

(Report of Project Team Leader)

4520

RESOLVED: Councillor Pandey and Councillor Noack

That this matter be deferred to a Workshop.

Record of Voting

For the Motion: Unanimous

15. Questions with Notice

15.1

Status of Rydalmere Park Upgrade

(Report of Councillor Darley)

a. What is the current status of the stage 2 upgrade of Rydalmere Park, which commenced in November 2021?

The Rydalmere Park Masterplan was adopted by City of Parramatta Council in July 2019.

Stage 1 of works included the upgrade of the northern field to synthetic turf, widening it to 105m x 68m in line with Football NSW and FIFA recommendations for professional football, construction of a 17m x 68m synthetic warm up area, lighting design that supports NPL1 level of play, and spectator and boundary fence lines and spectator seating.

Stage 1 was completed in May 2020.

Stage 2 construction commenced in November 2021 and included:

· Upgrade of the southern two playing fields with new turf, drainage and irrigation

· Installation of a 520Kl stormwater reuse tank

· Upgraded sports field lighting

· Spectator seating

· 3-lane cricket practice nets

· New cricket pitch

· Spectator fence lines

· Relocation and upgrade of South Street car park

· Upgrade of northern carpark off Park Road

· Tree planting and tree retention

· Picnic tables, bubblers, and accessible paths around the entirety of the field

Whilst not a component of the adopted Rydalmere Park Masterplan, the internal Project Owner worked with Council's Sustainability team to seek funding and support to install a 520,000L stormwater harvesting system and re-use infrastructure at Rydalmere Park to work towards Council’s environmental sustainability goal of no net increase in potable water consumption by 2038 (based on 2015 levels). In addition, Water Sensitive Urban Design (WSUD) rain gardens in the South Street car park will filter run-off it before it makes its way into stormwater system.

Delivery of Stage 2 has experienced delay due to a combination of COVID-related supply-side issues (domestic labour and materials), and the wettest year since records were recorded (the most rainfall year to date in 1858) which made progressing work on the playing fields unfeasible for a considerable period of time. In addition, the existing site soils, which were originally planned for re-use, were of a poorer quality than originally anticipated. This required a combination of the removal of the poorer quality material, remediation of existing site soils, and importation of new clean topsoil materials.

Finally, due to these delays, the turf establishment period occurred during winter and into spring 2023, resulting in a lengthier period to allow for the establishment and long-term growth of newly installed turf given the high level of anticipated use.

Stage 2 will be opened to the community (fences removed) in late October 2023, weather permitting.

b. How many saplings were grown from the seeds harvested from the remnant trees on the southern side of Rydalmere Park that were removed?

When adopting the Rydalmere Park Masterplan and acknowledging the removal of trees to the south of the precinct, on 8 July 2019 Council resolved (inter alia):

(e) That all reasonable effort be made during detailed design of the masterplan to remove the minimum number of trees of the remnant Cumberland Plan Woodland on the southern side of Rydalmere Park.

(f) That Council harvest seed from the existing remnant trees on the southern side of Rydalmere Park to protect and preserve the genetic integrity of existing indigenous vegetation.

(g) Further, that Council propagate and grow saplings from this seed stock for replanting within Rydalmere Park at the Urban Forest/Indigenous Vegetation Offset area and at other relevant tree planting areas as identified in the masterplan.

Pursuant to Council’s resolution, Council’s nursery harvested seeds from the original trees in early 2020. These are now growing at Council’s Nursery (the taller species are now approx. 3m tall) and are targeted to be planted in the future ‘urban forest’ at the northern end of Rydalmere Park (along Victoria Road).

Previous location of plant at Rydalmere Park	Plant	Available @ Council Nursery
Previous location of plant at Rydalmere Park	Plant	No. of pot	Size of pot (mm)
Along South St	Eucalyptus sideroxylon	5	300
Along South St	Eucalyptus sideroxylon	10	300
Along South St	Eucalyptus fibrosa	6	300
Along South St	Eucalyptus botryoides	8	300
Along South St	Angophora bakerii	10	300
Old playground/carpark area of South St	Glochidion Ferdinandi	10	300
Old playground/carpark area of South St	Angophora floribunda	10	300

As part of the delivery of the detailed design of Stage 2 works, a Review of Environmental Factors (REF) was undertaken by an Independent Planning Consultant taking into account to the fullest extent possible all matters affecting or likely to affect the environment which includes biodiversity, trees, heritage, noise, air and water quality, traffic, waste, visual and public amenities by the proposed work as required under Part 5 of the EP&A Act. The REF has determined that the proposed works will not be likely to have a significant impact on:

· the environment

· threatened species, populations, ecological communities, or their habitats

· matters of national environmental significance

c. How many of these saplings have been planted within Rydalmere Park? If there are any remaining, where will they be planted?

The saplings were targeted to be planted in the ‘urban forest’ area at the northern end of Rydalmere Park (along Victoria Road) which is the currently unfunded ‘Stage 3’ of the Rydalmere Park Masterplan. Council officers have sought, and continue to seek, grant and other funding opportunities to deliver ‘Stage 3’ of the masterplan.

Given that a funding opportunity has not eventuated to date, Council officers will investigate locations to plant as many of the saplings as feasible in the northern ‘urban forest’ area, as well as other areas of Rydalmere Park during the Spring or Autumn planting seasons.

d. In total, how many trees were removed as part of the upgrade of Rydalmere Park and how many will be replaced?

There were 42 trees removed as part Stage 2 construction.

Removal of existing trees was acknowledged on page 32 of the Masterplan to enable the delivery of two full-size football fields in alignment with Council’s (then) Community Infrastructure Strategy.

There were 90 new trees delivered as part of the Stage 2 works, along with ground covers, grasses, climbers, ferns and shrubs.

e. What is the timeline for replacement of the playground and basketball court that was removed as part of the stage 2 upgrade?

The existing playground and basketball were removed to allow for the full-size football fields and three lane cricket nets, per Council’s adopted masterplan concept design. Elements of the original playground (including the timber poles and sandstone blocks) were salvaged and re-used at River Park playground in Ermington.

A new playground and potential multipurpose court will be delivered as part of ‘Stage 3’ of the Rydalmere Park Masterplan, and the community will be consulted when those projects progress to funding on concept designs for the playground. Council officers have sought, and continue to seek, grant and other funding opportunities to deliver ‘Stage 3’ of the masterplan.

15.2

Powerhouse Parramatta

(Report of Councillor Darley)

In respect to the Development Consent for Powerhouse Parramatta, have the below conditions of consent been complied with?

(a) A copy of the final recordings shall be provided to Council:

i. Willow Grove, 34 Phillip Street;

ii. Substation No.19, 42 Phillip Street; and

iii. St George’s Terrace, 44 Phillip Street.

(b) Consultation with Council about whether it requires the provision of new or replacement street tree planting at the Phillip Street and Wilde Avenue frontages of the site. If required, the species and spacing of trees to be determined in consultation with Council.

(c) Within 12 months of the completion of the archaeological excavation, a comprehensive Heritage Interpretation Plan (HIP) for the site is to be prepared in consultation with Council and relevant stakeholders.

15.3

LATE REPORT: Questions Taken on Notice at the 11 September 2023 Council Meeting

(Report of Chief Governance & Risk Officer)

Clr Darley asked a question on Matter of Urgency: Congratulations to GWS Giants:

· Is Council hosting a live site in the Parramatta LGA to broadcast the GWS Giants?

Executive Director City Engagement & Experience Response:

GWS booked a live site at Parramatta Square on Saturday 9 September. Due to an issue with power on the day, it was unable to proceed. A meeting was held with GWS on Monday 18 September where a commitment was provided by GWS to activate Parramatta Square for several days in the lead up to, and during, the preliminary final against Collingwood on Friday 22 September. If GWS progress to the Grand Final on Saturday 30 September, they have indicated that a live site will be booked in Parramatta Square. The roof of PHIVE will remain lit up in orange as GWS progresses through the season.

Clr Garrard asked a question on Matter of Urgency: Let’s Go Greek Festival

· What is the value of Council sponsorship/grants to support the ‘Let’s Go Greek Parramatta Festival’?

Executive Director City Engagement & Experience Response:

City of Parramatta provided in-kind support to the value of $27,000 for the 2023 Go Greek Festival, through approval to use 10 street banners during the festival (valued at $25,000) as well as event staff support for Police notifications and approvals. Other support included media support such as listing on AT Parramatta website (valued at $2,000).

In previous years, the Go Greek Festival has received Community Event Grants and have been permitted to use Council's branding on marketing materials.

o 2020/21 – no grant funding/event was cancelled due to COVID.

o 2019/20 - Community Event Grants $10,000

o 2018/19 Community Event Grants - $5,000

o 2017 Community Event Grants - $7,000

Clr Esber asked a question on Item 8.2: Central River City – Activation of Parramatta River.

· In relation to spoil being banked up on the river edge related to the construction of the Powerhouse, can staff please confirm what measures are currently in place to avoid the spoil from entering the Parramatta River?

Executive Director City Assets & Operations Response:

Council’s Building Compliance Team has undertaken an inspection of the Parramatta Powerhouse site. At the time of the inspection the appropriate sediment control measures were in place, maintained and in good condition. The sediment control measures include a membrane over the soil stockpile, two layers of silt fencing along the river’s edge with an aggregate infill located between the silt fences. Tall grass has also been left as a buffer at the river’s edge. Council officers will regularly review the site and if any issues are identified, will notify the EPA who is the appropriate regulatory authority for these construction works. Please find below a site photo that depicts the sediment control.

A river next to a body of water

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Clr Green asked a question on Item 8.4: Review of the Parramatta CBD Pedestrian Strategy

· Could staff provide an update on the status of the CBD footpath audit?

Executive Director City Assets & Operations Response:

Condition assessments of footpaths within the LGA have recently been completed including the footpaths within the Parramatta CBD. A report is being prepared for submission to Council before end December 2023.

Clr Bradley asked a question on Item 12.1: Minutes of Audit Risk and Improvement Meeting held on 25 May 2023

· Could staff provide details on the significant risks raised in the report?

Executive Director Finance & Information Response:

There were a number of risks identified in the reports provided to the Audit Risk and Improvement Committee which were noted as being significant. Details from the reports are considered confidential as they may prejudice Council in any future proceedings. A summary of the significant risks raised in the ARIC Minutes have been placed on the Councillor Portal for the information of Councillors.

Clr Valjak asked a question on Item 14.1: Proactive Management of Abandoned Shopping Trolleys in City of Parramatta

· Can Council consider a condition of consent addressing abandoned trolleys/introduction of appropriate technology with any new development?

Executive Director City Assets & Operations Response:

A verbal response was provided to Council at the 11 September 2023 Council meeting.

Clr Darley asked a question on Item 14.2: Further Investigation of Newington Rollback Kerb Parking Proposal

· Does Council have an existing relationship with complexes/strata?

Executive Director City Planning & Design Response:

Council has no formal relationship with the private strata complexes or strata committees located within Newington. Newington strata areas have established community based Precinct Committees and Council has worked with the Precinct Committees to distribute consultation information to residents of Newington through the Committee’s communication channels.

Clr Garrard asked a question on Item 14.5: Upgrade of Lake Parramatta Amenities and Facilities.

· Could staff provide a response to her Notice of Motion (NOM) from June 2023 on the same matter?

Executive Director City Assets & Operations Response:

A verbal response was provided at the 11 September 2023 Council meeting in regard to the first part of the NOM relating to the update of the Masterplan, timeframes and costs, and the minor capital works approved for the site. Further, a report will be prepared on the remaining outstanding matters within the NOM (resolution) and submitted to Council before December 2023.

Clr Darley asked a question on Item 14.6: Reducing Impacts of Cats on Native Wildlife

· Could staff provide an update on Council’s involvement in the ‘Keeping Cats Safe at Home’ project.

Executive Director City Assets & Operations Response:

Council officers are currently preparing a response and will provide an update on Council’s involvement in the next 14-21 days.

14. Notices of Motion

14.1

2023 Australian Human Resources Awards

(Report of Councillor Darley)

4521

RESOLVED: Councillor Darley and Councillor MacLean

(a) That Council note City of Parramatta’s People, Culture, and Workplace team won the Best Workplace Diversity and Inclusion Program Award at the 2023 Australian Human Resources Awards.

(b) That Council also note that Council’s former Executive Director People, Culture, and Workplace, Bernadette Cavanagh, was awarded the Australian Business Lawyers and Advisors HR Director of the Year Award for her contribution at City of Parramatta.

(d) That Council congratulates the People, Culture, and Workplace Team on this national recognition of their commitment to excellence and innovation in our diversity and inclusion programs and initiatives.

Record of Voting:

For the Motion: Unanimous

14.2

Honouring Willow Grove

(Report of Councillor Darley)

4522

RESOLVED: Councillor Darley and Councillor Valjak

That this matter be deferred to a Councillor Workshop.

Record of Voting:

For the Motion: The Lord Mayor, Councillor Esber and Councillors Bradley, Darley, Davis, Garrard, Humphries, MacLean, Noack, Pandey, Prociv, Siviero, Valjak, Wang and Wearne.

Against the Motion: Councillor Green.

On being PUT to the meeting voting on this item was fourteen (14) votes FOR and one (1) vote AGAINST. The MOTION was CARRIED.

14.3

Proposal for the Installation of Suburb Identification Signage at the Entrance to Wentworth Point

(Report of Councillor Noack)

4523

RESOLVED: Councillor Noack and Councillor Siviero

(a) That Council officers prepare a proposal to construct and install signage “Welcome to Wentworth Point” at the entrance to the suburb.

(b) That Council officers report back to Council with a proposed design, location and costing at a future Council meeting.

Record of Voting:

For the Motion: Unanimous

15. Questions with Notice

Note: All questions with notice were moved by exception earlier in the meeting as detailed in the Minutes.

PROCEDURAL MOTION

Move to closed session

RESOLVED: (Councillor Wearne and Councillor Garrard)

That at this time of the meeting, being 8.34pm, the Lord Mayor, Councillor Esber advised that the meeting would move into Closed Confidential Session to allow consideration of matters in Closed Session in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the Closed Session will be withheld.

This action is taken to discuss:

Item 16.1: Tender ITT 17/2023 Provision of Cleaning Services for Council Assets.

This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret

Record of Voting:

For the Motion: Unanimous

Note: The Council moved to Closed Confidential Session at 8.35pm.

16. CLOSED SESSION

16.1

Tender ITT 17/2023 Provision of Cleaning Services for Council Assets

(Report of Facilities and Contracts Coordinator)

RECOMMENDATION: Councillor Garrard and Councillor MacLean

(a) That Council approve the appointment Essential Facilities Services Australia Pty Ltd as the principal contractor for ITT 17/2023 Provision of Cleaning Services for Council Assets in accordance with the schedule of rates and the estimated yearly contract sum (programmable works) of $1,136,696.51 (excl. GST), for an initial contract term of three (3) years with the option of 2 x one-year extensions at an estimated maximum contract sum of $8.1 million.

(b) That Council note that the total cost may vary as detailed in the report.

(d) That Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

Record of Voting:

For the Motion: Unanimous

Question Taken on Notice (Clr Davis) – Item 16.1 Tender ITT 17/2023 Provision of Cleaning Services for Council Assets

· Can an audit be provided of the current cleaning contractor in particular the current contractor for 126 Church St and the treatment of the waste.

PROCEDURAL MOTION

RETURN TO OPEN COUNCIL MEETING

RESOLVED: (Councillor MacLean and Councillor Noack)

That Council return to Open Session.

Record of Voting:

For the Motion: Unanimous

Note: Council returned to Open Session at 9.06pm.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

Note: The recommendation of the Closed Session in relation to Item 16.1 (Provision of Cleaning Services for Council Assets) was received and noted as a resolution of Council without any alteration and amendment thereto.

16.1

Tender ITT 17/2023 Provision of Cleaning Services for Council Assets

(Report of Facilities and Contracts Coordinator)

4524

RESOLVED Councillor Garrard and Councillor MacLean

(b) That Council note that the total cost may vary as detailed in the report.

(d) That Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

Record of Voting:

For the Motion: Unanimous

Note: The resolution for Item 16.1 (Provision of Cleaning Services for Council Assets) was displayed on screen at the meeting and read aloud by the Chief Executive Officer.

18. CONCLUSION OF MEETING

The meeting concluded at 9.08pm.

This page and the preceding 17 pages are the Minutes of the Ordinary Council Meeting held on Monday 25 September 2023 and confirmed on Monday 9 October 2023.

Chairperson