Meeting Name

Smart City Advisory Committee



20 July 2023

Time 5:38pm


Level 12 Boardroom + MS Teams



Lord Mayor Clr Sameer Pandey (Chair)

Dr. Ian Opperman

Peter Runcie

Scott Thomson


Carlos Manuel Vaz Boucas

Matt Austin

Ashlee Garner

Bruce Mills

Beth Andean

Sasha Allen


Apologies / Leave of Absence

Meredith Hodgman

Dr. Sarah Barns



Melissa McIsaac


HPRM Reference








Note: The Chair advised that quorum was not yet reached, but it was agreed at 5:38pm to proceed with an informal meeting until a quorum were in attendance.


Acknowledgement of Country


The City of Parramatta Council acknowledges the Burramattagal Clan of The Dharug, the traditional owners of land of Parramatta and pays its respects to the elders past, present and emerging.




The Chair welcomed the attendees of the Smart City Advisory Committee.




The Committee noted apologies received from Meredith Hodgman and Dr. Sarah Barns.


Disclosure of Interests


There were no disclosures of interest for this Advisory Committee meeting.


Note: The Chair amended the order of business to proceed with Item 7.


Smart Parking Tender


The Committee received a presentation from Bruce Mills, Group Manager Place Services, Beth Andean, Place Manager Coordinator, and Sasha Allen, Senior Project Officer Place Services, regarding Council’s integrated parking upgrades project.


Council officers addressed Committee questions and feedback regarding implementing smart parking technologies in Parramatta, and considerations for the upcoming tender process.


Scott Thomson joined the meeting at 6:10pm during discussion of Item 7. The Chair announced that quorum had been reached.


·      The Committee noted the presentation and will monitor the outcome of the proposals received during the tender process.


Bruce Mills, Beth Andean, and Sasha Allen retired from the meeting at 6:25pm at the conclusion of Item 7.


Confirmation of Minutes


The Minutes of the previous Smart City Advisory Committee meeting, held on 16 February 2023, were resolved by Oppermann and Runcie and CARRIED.


Smart City & Innovation Strategy Update


The Committee received a presentation from Matt Austin, A/Director City Strategy, regarding the status of the Smart City & Innovation Strategy project.


Council officers addressed Committee questions and feedback regarding the draft Strategy.


·      The Committee noted that the draft Strategy will be further consulted at a Councillor Workshop on 31 July, and a Council Report on 14 August will seek endorsement to undertake public exhibition.

·      Matt Austin agreed to circulate the draft indicators component to the Committee for individual review.

·      The Committee are encouraged to provide any further feedback on the draft Strategy via email to Matt Austin.


Internal Innovation Workshop


The Committee received a presentation from Ashlee Gardner, Senior Project Officer, regarding City Strategy’s internal innovation project proposal for the organisation. 


Council officers addressed Committee questions and feedback regarding the proposal.


The Committee noted the presentation.


General Business


The Committee received updates from Matt Austin on the following matters during General Business:

·      Parramatta is to host the Australian Smart Communities Summit in September

·      CoLAB will be set up in the ground floor of Phive in September, providing several months of innovation programs for the community

·      The Australian Financial Review will be preparing a second special report on Parramatta, regarding research and innovation


·      The Lord Mayor received a request from Council officers to speak on Council’s strategic direction at the Australian Smart Communities Summit.

·      Matt Austin took a question on notice to further investigate an enquiry regarding the provision of secure public wifi at Council facilities.

·      The Committee noted a proposal from Council officers to include time on the Agenda for Committee members to raise interesting suggestions for Council.


Next Meeting Date: 26 October 2023


Meeting Closed:  7:25 pm