MINUTES

Council Meeting

Monday, 10 July 2023

6.30pm

Council Chamber

Level 4, PHIVE

Parramatta Square, Parramatta

PRESENT

The Lord Mayor, Councillor Sameer Pandey and Councillors Phil Bradley, Kellie Darley, Michelle Garrard, Henry Green, Ange Humphries, DLM Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1.     OPENING MEETING

The Lord Mayor, Councillor Pandey, opened the meeting at 6:36PM.

2.     ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3.     WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

4.     GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission.

5.     APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

	Procedural Motion
4383	RESOLVED     Councillor Noack and Councillor Wearne (a) That the request to attend the Ordinary Council Meeting dated 10 July 2023 via remote means submitted by Councillor Valjak due to personal reasons be accepted. (b) Further, that Councillor Esber and Councillor Davis be granted a leave of absence for the Ordinary Council Meeting dated 10 July 2023.

6.     CONFIRMATION OF MINUTES

	Minutes of the Council Meeting held on 26 June 2023
4384	RESOLVED     Councillor Noack and Councillor Prociv That the minutes be taken as read and be accepted as a true record of the Meeting.

7.     DISCLOSURES OF INTEREST

Councillor Green declared a pecuniary interest in Item No 16.3 - Public Exhibition of Draft Parramatta River Flood Study Report as he owns multiple properties that are in areas potentially affected in the Flood Study Report. He left the meeting and did not vote on the item.

The Lord Mayor Councillor Pandey declared a pecuniary interest in Item No 16.3 - Public Exhibition of Draft Parramatta River Flood Study Report as he owns a property that is in an area potentially affected in the Flood Study Report. He left the meeting and did not vote on the item.

8.     Minutes of the Lord Mayor

8.1

The Voice Constitutional Referendum (Report by The Lord Mayor Councillor Sameer Pandey)

4385

RESOLVED   The Lord Mayor Councillor Pandey and Councillor Bradley (a) That Council notes that the Prime Minister has committed to holding a referendum between October-December 2023 to determine whether to alter The Constitution to recognise the First Peoples of Australia by establishing an Aboriginal and Torres Strait Islander Voice. (b) That Council demonstrates and promotes open, respectful and constructive dialogue during discussion of the referendum vote that upholds cultural safety and acknowledges the diversity of views within the City of Parramatta community. (c)    That Council acknowledges the lived experiences and voices of First Nations people, particularly: a.  The First Nations Advisory Committee, with whom Council has consulted, and is yet to endorse a formal position on the proposed constitutional change; b.  Dharug peoples; and c.  First Nations people with connections to this country. (d)    That Council waive the hire fees for Council venues (to a total budget waiver of $10,000) to facilitate open public discussion on the proposed change in the lead up to the referendum and invite applications from community representatives from all sides of the debate, noting that applications must be for purposes consistent with this resolution and operate in line with Council’s Facilities Hire Terms and Conditions. (e)    That Council notes its existing agreement with Western Sydney Community Forum to coordinate and deliver a balanced program to the community of neutral information, local education and awareness raising activities on the referendum. (f)     That consistent with Council’s previous resolution of 28 March 2022 to support Constitutional Recognition for Aboriginal and Torres Strait Islander peoples and the key principles of the ‘Uluru Statement from the Heart’, Council support the proposed change to The Constitution as set out by The Constitution Alteration (Aboriginal and Torres Strait Islander Voice) 2023, passed on 19 June 2023. (g)    Further that, all Councillors be advised of all facilities that are hired by the Western Sydney Community Forum and any other public or community group for the purposes of discussion regarding the proposed referendum changes to the constitution. Recording of Voting: For the Motion: Councillors Bradley, Darley, Humphries, Maclean, Noack, Pandey and Prociv Against the Motion: Councillors Garrard, Green, Siviero, Valjak, Wang and Wearne On being put to the Meeting, voting on this Motion was seven votes FOR and six votes AGAINST. The Motion was CARRIED.

8.2

Women's World Cup 2023 (Report by The Lord Mayor Councillor Sameer Pandey)

4386

RESOLVED The Lord Mayor Councillor Pandey and Councillor Garrard (a) That Council celebrates the 2023 FIFA Women's World Cup from 20 July-20 August 2023, highlighting that City of Parramatta will host the grand final and several other matches at Accor Stadium. (b)    That Council notes that Parramatta Square will showcase livestreamed matches and feature freestyler footballers, FIFA games stations, foosball tables, Panna octagonal football cages and more, so fans can cheer on their team with the global football community. (c)    Further, that Council acknowledge the power of sport to bring people together and increase visitors to the City of Parramatta, noting its partnerships with Parramatta Square, Western Sydney Wanderers FC and Optus in activating live sites and promotional opportunities.

	Matter of Urgency – Condolence Motion for Mr Warren Glenny
	RESOLVED     Councillor Humphries and Councillor Noack That Council consider a matter of urgency regarding the death of Mr Warren Glenny, past President of Parramatta RSL and Castle Hill RSL. The Lord Mayor ruled the matter urgent.
4387	RESOLVED     Councillor Humphries and Councillor Noack Councillor Humphries informed Council of the sad passing of Mr Warren Glenny and extended her condolences to Warren’s family. That Council is to write a letter of Condolence to Warren’s family.
Note:	The Chamber observed a minute silence.

9.     Public Forum

Nil

10.   Petitions

There were no petitions tabled at this meeting.

11.   Rescission Motions

Nil

12.   Reports to Council - For Notation

Nil

	Procedural Motion
4388	RESOLVED      (Maclean/Noack) That Items 13.2,13.3, 13.4,16.1 and 16.2 be resolved enbloc.
	Note: Councillor Wearne voted against Item No 13.4.

13.   Reports to Council - For Council Decision

13.1	2023/2024 Making of the Rates and Annual Charges (Report of Rates & Receivables Manager)
	Motion             Councillor Maclean and Councillor Prociv (a) That Council: (i)      Make the Rates and Charges for the 2023/24 rating year as outlined in this report using the land values with a base date valuation of 1 July 2022: (ii)      Make two (2) ordinary rates, being Residential and Business; (iii)     Categorise the Business rate into: ·   Business General ·   Central Business District ·   Central Business District – Centre of Activity No 2 ·   Industrial Centres of Activity (iv)     Continue with the minimum rate/ ad-valorem basis of rating (b) That Council take up the Rate Peg increase of 3.7% for 2023/2024 as approved by IPART. (c) That Council note that the City of Parramatta continues to recognise that certain ratepayers in the community may have difficulty in meeting their Rates and Charges commitments due to genuine hardship and prescribes policy and procedures to provide financial assistance to these ratepayers. (d) That Council: (i)       Make the ordinary rates for all rateable land within the City of Parramatta, which is categorised as Residential land (Residential), an ordinary rate-in-the-dollar of zero point zero zero one zero four six six two (0.00104662) upon the land value. (ii)      Note the minimum amount of the Residential rate which shall be payable for the year in respect of any individual parcel of this land categorized as Residential land (Residential) is seven hundred and fifty-two dollars ($752.00). (iii)      Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business General (Business General) land (and is not within the subcategories of Business land referred to in paragraphs v to ix below), an ordinary rate-in-the-dollar of zero point zero zero two seven nine two nine seven (0.00279297) upon the land value. (iv)     Note the minimum amount of the Business General rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business General land is five hundred thirty-one dollars and forty-six cents ($531.46). (v)      Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), an ordinary rate-in-the-dollar of zero point zero zero seven seven three three four six (0.00773346) upon the land value. (vi)     Note the minimum amount of the Business CBD rate which shall be payable for the year in respect of any individual parcel of this land categorized as business land within the sub-category of Central Business District (CBD) as seven hundred seventy dollars and sixty-two cents ($770.62). (vii)     Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2 (CBD #2), an ordinary rate-in-the-dollar of zero point zero one eight seven three nine six four (0.01873964) upon the land value. (viii)    Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centres of Activity” (Business ICA) because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville, Silverwater, North Rocks, an ordinary rate-in-the-dollar of zero point zero zero three eight six nine three two (0.00386932) upon the land value. (ix)     Note the minimum amount of the rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business land within the sub-category of “Industrial Centres of Activity” is seven hundred seventy dollars and sixty-two cents ($770.62). (e) Domestic Waste Management Charges That Council, in the case of all rateable land within the City of Parramatta Council, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with s496 of the Local Government Act 1993 set the following Domestic Waste Management Charges: (i)      A Domestic Waste Management Charge of four hundred fifty-seven dollars and eighty-five cents ($457.85) for: ·   Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (ii)      A Domestic Waste Management Charge of five hundred dollars and fifty-four cents ($500.54) for: ·   Removal once weekly of the contents of a 140-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (iii)     A Domestic Waste Management Charge of seven hundred fifty-four dollars and sixty-nine cents ($754.69) for: ·   The removal once weekly of the contents of a 240-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly garden waste service. (iv)     A Domestic Waste Management Charge of one thousand nine hundred dollars and seventy-one cents ($1900.71) for: ·   The removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v)     A Domestic Waste Management Charge of two thousand six hundred five dollars and eighty-four cents ($2605.84) for: ·   The removal once weekly of the contents of an 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (vi)     A Domestic Waste Management Availability Charge of eighty-nine dollars and eighty-eight cents ($89.88), where a domestic waste service is available to vacant residential land and where service is available but not used. (f) Commercial Garbage Charges: That Council, in the case of all rateable land within the City of Parramatta for which a Commercial Waste Management service is provided or proposed to be provided, in accordance with s501 of the Local Government Act 1993, set the following Commercial Garbage Charges: (i)     140-litre Commercial Garbage Charge of five hundred eighteen dollars and two cents ($518.02) for ·   Removal once weekly of the contents of a 140-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (ii)     240-litre Commercial Garbage Charge of seven hundred eighty dollars and forty-seven ($780.47) for ·   Removal once weekly of the contents of a 240-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. ·   The removal once weekly 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional weekly recycling service. ·   The removal once fortnightly of a 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional fortnightly garden waste service. (iii)      660-litre Commercial Garbage Charge of one thousand nine hundred fifty-four dollars and thirty-seven cents ($1954.37) for ·   Removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested (iv)      1100-litre Commercial Garbage Charge of two thousand seven hundred forty-two dollars and thirty-four cents ($2742.34) for ·   Removal once weekly of the contents of a 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v)      660-litre Commercial Recycling Charge of six hundred sixty-two dollars and sixty cents ($662.60) for ·   Removal once weekly of the contents of a 660-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vi)      1100-litre Commercial Recycling Charge of eight hundred ninety-seven dollars and fifty-four cents ($897.54) for ·   Removal once weekly of the contents of a 1100-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vii)     80-litre Commercial Waste Charge four hundred sixty-six dollars and seventy-three cents ($466.73) for: ·   Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested: (g) Stormwater Management Services Charges That Council make the following Stormwater Management Service Charges: (i)       In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty-five dollars ($25.00) per assessment. (ii)      In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment. (iii)      In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). (iv)     In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). This charge is then divided according to the unit entitlements of each lot, with a minimum payable amount of five dollars ($5.00). (h) Further, that Council adopt and charge the maximum rate of interest payable on overdue rates and charges for the period 1 July 2023 to 30 June 2024 being 9.0% per annum.
	Foreshadowed Motion    Councillor Garrard and Councillor Wearne (a) That Council: (i)      Make the Rates and Charges for the 2023/24 rating year as per the year 2022/23 rates and use the land values with a base date valuation of 1 July 2022: (ii)      Make two (2) ordinary rates, being Residential and Business; (iii)     Categorise the Business rate into: ·   Business General ·   Central Business District ·   Central Business District – Centre of Activity No 2 ·   Industrial Centres of Activity (iv)     Continue with the minimum rate/ ad-valorem basis of rating (b) That Council take up the Rate Peg increase of 3.7% for 2023/2024 as approved by IPART and amend the financial position accordingly including the requirement to go back to the public exhibition. (c) That Council note that the City of Parramatta continues to recognise that certain ratepayers in the community may have difficulty in meeting their Rates and Charges commitments due to genuine hardship and prescribes policy and procedures to provide financial assistance to these ratepayers. (d) That Council: (i)       Make the ordinary rates for all rateable land within the City of Parramatta, which is categorised as Residential land (Residential), an ordinary rate-in-the-dollar of zero point zero zero one zero four six six two (0.00104662) upon the land value. (ii)      Note the minimum amount of the Residential rate which shall be payable for the year in respect of any individual parcel of this land categorized as Residential land (Residential) is seven hundred and fifty-two dollars ($752.00). (iii)      Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business General (Business General) land (and is not within the subcategories of Business land referred to in paragraphs v to ix below), an ordinary rate-in-the-dollar of zero point zero zero two seven nine two nine seven (0.00279297) upon the land value. (iv)     Note the minimum amount of the Business General rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business General land is five hundred thirty-one dollars and forty-six cents ($531.46). (v)      Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), an ordinary rate-in-the-dollar of zero point zero zero seven seven three three four six (0.00773346) upon the land value. (vi)     Note the minimum amount of the Business CBD rate which shall be payable for the year in respect of any individual parcel of this land categorized as business land within the sub-category of Central Business District (CBD) as seven hundred seventy dollars and sixty-two cents ($770.62). (vii)     Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2 (CBD #2), an ordinary rate-in-the-dollar of zero point zero one eight seven three nine six four (0.01873964) upon the land value. (viii)    Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centres of Activity” (Business ICA) because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville, Silverwater, North Rocks, an ordinary rate-in-the-dollar of zero point zero zero three eight six nine three two (0.00386932) upon the land value. (ix)     Note the minimum amount of the rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business land within the sub-category of “Industrial Centres of Activity” is seven hundred seventy dollars and sixty-two cents ($770.62). (e) Domestic Waste Management Charges That Council, in the case of all rateable land within the City of Parramatta Council, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with s496 of the Local Government Act 1993 set the following Domestic Waste Management Charges: (i)      A Domestic Waste Management Charge of four hundred fifty-seven dollars and eighty-five cents ($457.85) for: ·   Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (ii)      A Domestic Waste Management Charge of five hundred dollars and fifty-four cents ($500.54) for: ·   Removal once weekly of the contents of a 140-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (iii)     A Domestic Waste Management Charge of seven hundred fifty-four dollars and sixty-nine cents ($754.69) for: ·   The removal once weekly of the contents of a 240-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly garden waste service. (iv)     A Domestic Waste Management Charge of one thousand nine hundred dollars and seventy-one cents ($1900.71) for: ·   The removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v)     A Domestic Waste Management Charge of two thousand six hundred five dollars and eighty-four cents ($2605.84) for: ·   The removal once weekly of the contents of an 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (vi)     A Domestic Waste Management Availability Charge of eighty-nine dollars and eighty-eight cents ($89.88), where a domestic waste service is available to vacant residential land and where service is available but not used. (f) Commercial Garbage Charges: That Council, in the case of all rateable land within the City of Parramatta for which a Commercial Waste Management service is provided or proposed to be provided, in accordance with s501 of the Local Government Act 1993, set the following Commercial Garbage Charges: (i)     140-litre Commercial Garbage Charge of five hundred eighteen dollars and two cents ($518.02) for ·   Removal once weekly of the contents of a 140-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (ii)     240-litre Commercial Garbage Charge of seven hundred eighty dollars and forty-seven ($780.47) for ·   Removal once weekly of the contents of a 240-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. ·   The removal once weekly 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional weekly recycling service. ·   The removal once fortnightly of a 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional fortnightly garden waste service. (iii)      660-litre Commercial Garbage Charge of one thousand nine hundred fifty-four dollars and thirty-seven cents ($1954.37) for ·   Removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested (iv)      1100-litre Commercial Garbage Charge of two thousand seven hundred forty-two dollars and thirty-four cents ($2742.34) for ·   Removal once weekly of the contents of a 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v)      660-litre Commercial Recycling Charge of six hundred sixty-two dollars and sixty cents ($662.60) for ·   Removal once weekly of the contents of a 660-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vi)      1100-litre Commercial Recycling Charge of eight hundred ninety-seven dollars and fifty-four cents ($897.54) for ·   Removal once weekly of the contents of a 1100-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vii)     80-litre Commercial Waste Charge four hundred sixty-six dollars and seventy-three cents ($466.73) for: ·   Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested: (g) Stormwater Management Services Charges That Council make the following Stormwater Management Service Charges: (i)       In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty-five dollars ($25.00) per assessment. (ii)      In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment. (iii)      In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). (iv)     In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). This charge is then divided according to the unit entitlements of each lot, with a minimum payable amount of five dollars ($5.00). (h) Further, that Council adopt and charge the maximum rate of interest payable on overdue rates and charges for the period 1 July 2023 to 30 June 2024 being 9.0% per annum.
4389	RESOLVED Councillor Maclean and Councillor Prociv (a) That Council: (i)      Make the Rates and Charges for the 2023/24 rating year as outlined in this report using the land values with a base date valuation of 1 July 2022: (ii)      Make two (2) ordinary rates, being Residential and Business; (iii)     Categorise the Business rate into: ·   Business General ·   Central Business District ·   Central Business District – Centre of Activity No 2 ·   Industrial Centres of Activity (iv)     Continue with the minimum rate/ ad-valorem basis of rating (b) That Council take up the Rate Peg increase of 3.7% for 2023/2024 as approved by IPART. (c) That Council note that the City of Parramatta continues to recognise that certain ratepayers in the community may have difficulty in meeting their Rates and Charges commitments due to genuine hardship and prescribes policy and procedures to provide financial assistance to these ratepayers. (d) That Council: (i)       Make the ordinary rates for all rateable land within the City of Parramatta, which is categorised as Residential land (Residential), an ordinary rate-in-the-dollar of zero point zero zero one zero four six six two (0.00104662) upon the land value. (ii)      Note the minimum amount of the Residential rate which shall be payable for the year in respect of any individual parcel of this land categorized as Residential land (Residential) is seven hundred and fifty-two dollars ($752.00). (iii)      Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business General (Business General) land (and is not within the subcategories of Business land referred to in paragraphs v to ix below), an ordinary rate-in-the-dollar of zero point zero zero two seven nine two nine seven (0.00279297) upon the land value. (iv)     Note the minimum amount of the Business General rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business General land is five hundred thirty-one dollars and forty-six cents ($531.46). (v)      Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), an ordinary rate-in-the-dollar of zero point zero zero seven seven three three four six (0.00773346) upon the land value. (vi)     Note the minimum amount of the Business CBD rate which shall be payable for the year in respect of any individual parcel of this land categorized as business land within the sub-category of Central Business District (CBD) as seven hundred seventy dollars and sixty-two cents ($770.62). (vii)     Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2 (CBD #2), an ordinary rate-in-the-dollar of zero point zero one eight seven three nine six four (0.01873964) upon the land value. (viii)    Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centres of Activity” (Business ICA) because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville, Silverwater, North Rocks, an ordinary rate-in-the-dollar of zero point zero zero three eight six nine three two (0.00386932) upon the land value. (ix)     Note the minimum amount of the rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business land within the sub-category of “Industrial Centres of Activity” is seven hundred seventy dollars and sixty-two cents ($770.62). (e) Domestic Waste Management Charges That Council, in the case of all rateable land within the City of Parramatta Council, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with s496 of the Local Government Act 1993 set the following Domestic Waste Management Charges: (i)      A Domestic Waste Management Charge of four hundred fifty-seven dollars and eighty-five cents ($457.85) for: ·   Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (ii)      A Domestic Waste Management Charge of five hundred dollars and fifty-four cents ($500.54) for: ·   Removal once weekly of the contents of a 140-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional garden waste service. (iii)     A Domestic Waste Management Charge of seven hundred fifty-four dollars and sixty-nine cents ($754.69) for: ·   The removal once weekly of the contents of a 240-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and ·   The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly recycling service. ·   The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred twenty-nine dollars and ninety-nine cents ($129.99) for each additional fortnightly garden waste service. (iv)     A Domestic Waste Management Charge of one thousand nine hundred dollars and seventy-one cents ($1900.71) for: ·   The removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v)     A Domestic Waste Management Charge of two thousand six hundred five dollars and eighty-four cents ($2605.84) for: ·   The removal once weekly of the contents of an 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (vi)     A Domestic Waste Management Availability Charge of eighty-nine dollars and eighty-eight cents ($89.88), where a domestic waste service is available to vacant residential land and where service is available but not used. (f) Commercial Garbage Charges: That Council, in the case of all rateable land within the City of Parramatta for which a Commercial Waste Management service is provided or proposed to be provided, in accordance with s501 of the Local Government Act 1993, set the following Commercial Garbage Charges: (i)     140-litre Commercial Garbage Charge of five hundred eighteen dollars and two cents ($518.02) for ·   Removal once weekly of the contents of a 140-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (ii)     240-litre Commercial Garbage Charge of seven hundred eighty dollars and forty-seven ($780.47) for ·   Removal once weekly of the contents of a 240-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. ·   The removal once weekly 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional weekly recycling service. ·   The removal once fortnightly of a 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred thirty-seven dollars and thirty-four cents ($137.34) for each additional fortnightly garden waste service. (iii)      660-litre Commercial Garbage Charge of one thousand nine hundred fifty-four dollars and thirty-seven cents ($1954.37) for ·   Removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested (iv)      1100-litre Commercial Garbage Charge of two thousand seven hundred forty-two dollars and thirty-four cents ($2742.34) for ·   Removal once weekly of the contents of a 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested. (v)      660-litre Commercial Recycling Charge of six hundred sixty-two dollars and sixty cents ($662.60) for ·   Removal once weekly of the contents of a 660-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vi)      1100-litre Commercial Recycling Charge of eight hundred ninety-seven dollars and fifty-four cents ($897.54) for ·   Removal once weekly of the contents of a 1100-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested. (vii)     80-litre Commercial Waste Charge four hundred sixty-six dollars and seventy-three cents ($466.73) for: ·   Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested: (g) Stormwater Management Services Charges That Council make the following Stormwater Management Service Charges: (i)       In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty-five dollars ($25.00) per assessment. (ii)      In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment. (iii)      In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). (iv)     In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). This charge is then divided according to the unit entitlements of each lot, with a minimum payable amount of five dollars ($5.00). (h) Further, that Council adopt and charge the maximum rate of interest payable on overdue rates and charges for the period 1 July 2023 to 30 June 2024 being 9.0% per annum.

13.2

Public Exhibition of Draft Procurement Policy (Report of Policy Officer)

4390

RESOLVED     Councillor Maclean and Councillor Noack (a) That the draft Procurement Policy be placed on public exhibition for a period of 28 days. (b) That Council authorises the Chief Executive Officer to make any necessary editorial and content changes to the draft Procurement Policy for public exhibition to give effect to Council’s resolution. (c) Further, that staff prepare a report to Council following the exhibition period to present a final draft Procurement Policy for adoption.

13.3

Public Exhibition of Alcohol Free Zones within the City of Parramatta LGA (Report of City Safe Operations Manager)

4391

RESOLVED     Councillor Maclean and Councillor Noack (a)    That Council endorse and establish the Alcohol Free Zones set out in Attachment 1 to operate for 4 years, commencing 7 days after the public notification of the Alcohol Free Zones. (b)    Further, that Council authorise the Chief Executive Officer to temporarily suspend the operation of any of the established Alcohol Free Zones throughout the local government area for the purpose of events.

13.4

Public Exhibition of Draft Parramatta Bike Plan 2023 (Report of Senior Project Officer Transport Planning)

4392

RESOLVED     Councillor Maclean and Councillor Noack (a) That Council endorses for the purposes of public exhibition the draft Parramatta Bike Plan 2023 at Attachment 1 for a period of not less than 28 days. (b) That Council delegate authority to the Chief Executive Officer to make formatting and minor editorial adjustments to the draft Parramatta Bike Plan 2023. (c) Further, that the results of the public exhibition of the draft Parramatta Bike Plan 2023 be reported back to Council for its consideration.

13.5	Adoption of Councillor and Staff Interaction Policy 2023 (Report of Policy Officer)
4393	RESOLVED     Councillor Humphries and Councillor Prociv) That this matter be deferred and referred to the Policy Review Committee.

13.6	Endorsement of City Events and Festival FY24 Program (Report of Manager City Events and Festivals)
4394	RESOLVED     Councillor Prociv and Councillor Humphries (a) That Council endorse the City Events and Festival Plan for the 2023-2024 financial year. (b) That Council note: i.   the program aligns to the endorsed 2020-2025 City of Parramatta Events and Festivals Strategy; ii.   the program reflects the feedback received throughout Councillor workshops and consultation; iii.  the programs to be delivered as ‘partnerships’ are dependent on third party agreements and may be subject to change; and iv.  the individual operational budgets for each event may be adjusted throughout the year depending on market factors, however the program in its entirety will not exceed the 2023/24 events and festivals scope or operating budget. (c) Further, that any additional events/programs that are proposed to be included in the program will require Council to resolve to provide additional budget funds and resourcing (staffing) prior to inclusion in the 2023/24 program.
Note:	Questions were taken on notice for this item.

	Procedural Motion
	RESOLVED     Councillor Maclean and Councillor Garrard That the meeting be adjourned, the time being 8.25pm.
	Note: At the time the meeting was reconvened, the following Councillors were present: The Lord Mayor, Councillor Pandey and Councillors Bradley, Darley, Garrard, Green, Maclean, Noack, Dr Prociv, Siviero, Valjak, Wang and Wearne.
Note:	Council reconvened at 8:35pm.

13.7	Results of Community Consultation - Popular Election of Lord Mayor and Referendum Question (Report of Executive Director Finance & Information)
4395	RESOLVED     Councillor Wearne and Councillor Garrard That Council receive and note the report and not proceed further (status quo).

13.8	DEFERRED FROM 26 JUNE 2023 OCM -Lake Parramatta Swimming Area Upgrade (Report of Supervisor Open Space and Natural Resources)
4396	RESOLVED     Councillor Garrard and Councillor Wearne (a) That Council notes the results of the second round of community consultation. (b) That Council approves the final concept plan at attachment three to this report, for the Lake Parramatta Swimming Area Upgrade project and notes the project will now proceed to the documentation, procurement, and construction phase. (c) That a report be presented to Council outlining the process and funding required for the development of a new landscape masterplan for the Lake Parramatta visitor precinct. The report is to review grant funding opportunities and provide a status update on outstanding work items from the Lake Parramatta Plan of Management 2012, relating to the visitor precinct. (d) Further, that Council staff replace the existing concrete tank with a PVC tank to increase capacity and reduce odour, and an upgraded back to base pump failure warning system to reduce response time and that the works be funded from the Parks and Open Space Renewal Budget.
Note:	Councillor Noack left the meeting at 8:57pm and returned at 9.01pm.

13.9	International Public Library of the Year Awards (Report of Library Services Manager)
4397	RESOLVED     Councillor Humphries and Councillor Valjak (a)    That Council note City of Parramatta’s Parramatta Library at PHIVE has been announced as one of four finalists for the International Federation of Library Associations and Institutions (IFLA) Public Library of the Year Award 2023. (b)    That Council note the award ceremony will take place at the IFLA World Library and Information Congress 2023 on Monday 21 August 2023 in Rotterdam, The Netherlands. (c)    That Council note that as a finalist, City of Parramatta has been invited to attend and present at the IFLA Congress 2023 Award Ceremony. (d)    That Council authorise the Lord Mayor, Councillor Sameer Pandey to represent Council at the IFLA Congress and Award Ceremony 2023. (e)    Further, that Council covers the reasonable cost of travel for the Lord Mayor, and any reasonable out of pocket expenses, in accordance with the Councillor Expenses and Facilities Policy and as authorised by the CEO.
Note:	Councillor Noack returned at 9:01pm.

14.   Notices of Motion

14.1

Potential Installation of Safe Haven Baby Boxes (Report by Councillor Humphries)

4398

RESOLVED     Councillor Humphries and Councillor Noack (a) That the CEO prepare a report for Council, that outlines options for Council buildings to have ‘Safe Baby Haven’ warming boxes installed within the Local Government Area. The report should address, amongst other things: i.   Potential locations within each ward where one ‘Safe Haven Baby Box’ could be installed in a discreet but accessible location. ii.   Assessment of any liability, insurance and risk issues for Council including examination of the legal framework for operation of the boxes and legislative responsibilities. iii.  Potential partnership opportunities with government and non-government agencies for funding and operation of the boxes. iv.  An outline of the costs associated with the operation and installation of the boxes including any external grant or other funding opportunities. v.  An outline of any potential media and community information campaign. vi.  Examples of similar programs in other cities. (b) Further, that the CEO consults with emergency services providers, law enforcement, health and safety agencies and prominent advocates for ‘Safe Baby Haven’ boxes during the preparation of the report.

14.2	Investigation - Potential Partial Closure of Eleanor Street, Rosehill and Creation of a New Local Park (Report by Councillor Prociv)
4399	RESOLVED      (Prociv/Siviero) That the CEO investigate and report back to Council the potential to formally close and rezone to open space (public recreation) that portion of Eleanor Street, Rosehill (located between Penelope Lucas Lane and James Ruse Drive) to enable the creation of additional local open space and parkland in the southern part of Rosehill.

14.3	Advocacy on Future Proofing Residential Development in Western Sydney with Improvements to BASIX (Report by Councillor Bradley)
4400	RESOLVED      (Bradley/Humphries) That Council write to the Hon Paul Scully MP, Minister for Planning and Public Spaces and the Secretary, NSW Department of Planning and Environment advising that Council supports the recommendations of the report, “Future proofing residential development in Western Sydney (2022)”, and requests that the forthcoming Sustainable Building SEPP and BASIX be amended to implement the recommendations of this report.
Note:	Councillor Garrard left the meeting at 9:29pm and returned at 9:30pm.

14.4	Advocacy - Peninsula Park, Wentworth Point (Report by Councillor Siviero)
4401	RESOLVED     Councillor Siviero and Councillor Noack (a)      That Council notes its previous unanimous resolution of 28 March 2022 calling on the NSW Government to fully commit to the promised 3.9 hectares of open space in Wentworth Point, not including the planned school oval. (b)      That the Lord Mayor write to the NSW Premier, the Hon Chris Minns MP, the Minister for Planning and Public Spaces, the Hon Paul Scully MP and the State Member for Parramatta, Donna Davis MP, calling for urgent action by the NSW government to deliver on this commitment to the community. (c)      Further, that all Councillors be provided with a copy of the correspondence sent by the Lord Mayor.
Note:	Councillor Maclean left the meeting at 9:33pm and returned at 9:35pm.

14.5

Conversion of Mixed Use Land to Open Space, Burroway Road, Wentworth Point (Report by Councillor Siviero)

4402

RESOLVED     Councillor Siviero and Councillor Noack (a) That Council notes its previous unanimous resolution that the mixed used land at Burroway Road, Wentworth Point, currently owned by the NSW Government through Transport for NSW (TNSW) should be handed back to the community for playing fields, parks and sporting, recreational and community facilities. (b) That the Lord Mayor write to the NSW Premier, the Hon. Chris Minns MP, the Minister for Transport, the Hon. Jo Haylen MP, the Minister for Planning and Public Spaces, the Hon. Paul Scully MP, the State Member for Parramatta, Donna Davis MP, the CEO and Chairperson of Landcom and the Secretary of TNSW to: a.  Advocate for the site to be converted to public open space; and b.  Seek meetings with the relevant Ministers, CEO and Chairperson of Landcom and the Secretary of TNSW. (c)      That Council note that converting the TNSW/Landcom development site east of the High School site (currently planned for residential development) to public open space will provide health and wellbeing benefits to residents and the broader community, in that it will: ·    Increase the area of public space through expanded access and availability of community and recreational areas in Wentworth Point. ·    Enhance the peninsula’s liveability through access to outdoor community sporting facilities and promote community interaction and healthy lifestyles in and around Wentworth Point. ·    Provide a significant increase in open space with direct access to the High School site and the proposed marina and waterfront activity at Wentworth Point. (d)      Further, that all Councillors be provided a copy of correspondence sent by the Lord Mayor.

15.   Questions with Notice

15.1

Question Taken on Notice - 26 June 2023 Council Meeting (Report of Governance Manager)

1.     Item 13.3 – Deferred Item from OCM 22 May 2023: Proposal to Name the Unnamed Laneway in Northmead – Councillor Garrard How did staff go out to consultation on naming the unnamed laneway? Executive Director Property & Place response: 1.     The Research and Engagement team developed and arranged public consultation on the proposed names via Council’s engagement portal, Participate Parramatta. Public consultation ran for three weeks (18 business days) from Tuesday 14 March to Thursday 6 April 2023. 2.     Additionally, a letter was sent via Australia Post to 175 nearby residents, and postcards were also left with the businesses within the Kleins Road neighbourhood centre (shops).  A targeted social media (paid) campaign was also utilised to alert residents and nearby businesses of the opportunity to provide feedback. 3.     Overall, the opportunity to provide feedback for this project was presented on 68,446 occasions, culminating in 1464 views on the project page and 255 formal contributions.

15.2

Question with Notice - Commercial Leasing Arrangements (Report of Councillor Prociv)

Executive Director Property & Place response: Council has 115 leased and licensed premises with a potential total portfolio market income of $3,706,000. However, Council has resolved to provide 60 of these premises (51.4% of the portfolio) with rental subsidies totalling $1,906,000.  This results in net rental revenue of $1,800,000 per annum to Council. Council’s policy approach is to seek the most appropriate rent for Council premises, being either market rent for commercial businesses or subsidised market rent for eligible community groups, taking into account asset management objectives for each asset. Where subsidies are requested, they are considered on a case-by-case basis, consistent with the Property Lease and Licence Policy, and re reported to Council for resolution. Commercial entities are not typically considered for subsidised rent. The Property Lease and Licence Policy provides ‘Attachment 1 – Community Group subsidy based on draft Operational Plan’ as shown below.

15.3	Questions with Notice - Parking Fees (Report of Councillor Darley)
	Executive Director Property & Place response: 1.       Generally, Council has not increased hourly fees between 2022/2023 and 2023/2024, other than applying CPI.  For example: $45 to $47.30 at Eat Street.  Also, Council increased the Lost Ticket charge in 2023/24 by a $20 flat rate.  2.       Since 1 July 2017: a.  1 Sept 2007 - 30 June 2016 – There was no free Sunday parking, and a flat evening rate applied after 6pm: i. Evening rate, Eat Street in 2007 $6.00, 2009 $7.50 ii. Evening rate, City Centre in 2007 $6.00, 2009 $7.50, iii. Evening rate, Parramatta Station – 2007, 2009 No offered iv. Evening rate, Justice Precinct – 2007, 2009 Not offered b.  1 July 2011 – 30 June 2015 – introduced 2P free on Sundays, then a $10.00 flat rate, introduced into Justice Precinct as of 1 July 2012. c.  1 July 2015 – 30 June 2016 - introduced 3P free on Sundays, then a $10.00 flat rate if you exited prior to 12pm. i. If you entered after 12pm, Council offered 2P, then the $10.00 flat rate. d.  1 July 2016 – 30 June 2019 – introduced 3P free on Sundays, then a $10.00 flat rate. e.  1 July 2017 – 30 June 2023 – introduced 4P free on Sundays, then a $10.00 flat rate. 3.       Since 1 July 2017. 4.       Nil requirement.  Council, however, must supply a pricing range, similar to how the parking meter prices are displayed. 5.       The schedule of fees has been changed this year, to align with Council’s approved Parking Strategy and allow for the introduction of dynamic pricing, which will better suit parking demands. Council will be able to offer dynamic pricing after the new parking technology is installed this year. Council has adopted minimum and maximum prices within a range that includes the increased lost ticket charge. 6.       Council generally applies either a CPI increase or a flat rate % increase depending on the economic environment, operational costs and community expectations.
Note:	A question was taken on notice for this item.

16.    CLOSED SESSION

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

RESOLVED     Councillor Noack and Councillor Prociv That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:- 16.1    Legal Status Report as at 31 May 2023. (D08897374) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law. 16.2    Request For Quote RFQ 22/2022 - Bus Shelters Advertising, Cleaning and Maintenance Services. (D08992446) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. 16.3    Public Exhibition of Draft Parramatta River Flood Study Report. (D09011164) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. 16.4    DEFERRED FROM 26 JUNE OCM: Proposed Lease of Shop 1/4-14 Hunter Street, Parramatta (Justice Precinct Car Park). (D09033811) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.1	Legal Status Report as at 31 May 2023 (Report of Solicitor)
4403	RESOLVED     Councillor Maclean and Councillor Noack That Council note the Legal Status Report as at 31 May 2023.

16.2

Request For Quote RFQ 22/2022 - Bus Shelters Advertising, Cleaning and Maintenance Services (Report of Contract Manager)

4404

RESOLVED     Councillor Maclean and Councillor Noack (a)    That Council reject the tender submitted for Bus Shelters Advertising, Cleaning and Maintenance Services (RFQ 22/2022), for the reasons set out in the Confidential Tender Recommendation Report (Attachment A) to the subject report; (b)    That Council does not invite fresh tenders for the tender referred to in (a) above because it is considered that re-tendering will not attract additional suitably qualified service providers over and above those who have been invited to tender; (c)    That Council directs the Chief Executive Officer (or her delegate) to explore options of amendment of Parramatta Local Environmental Plan 2023 with a view to permit provision of free-standing digital advertising assets with consent in the LGA; (d)    That Council enter into direct negotiations with suitably qualified service providers with a view to entering into a contract in relation to the subject matter of the tender referred to in (a) above; (e)    That, Council delegate authority to the Chief Executive Officer to conduct negotiations referred to in (d) above; and (f)     Further, that Council be informed of the outcomes of the negotiations referred to in (a) above by way of a further Council report prior to executing and administering any contracts resulting from the negotiation process referred to in (d) above.

16.3	Public Exhibition of Draft Parramatta River Flood Study Report (Report of Supervisor Catchment Management)
4405	RESOLVED     Councillor Prociv and Councillor Garrard (a)    That the draft Parramatta River Flood Study Report and Flood Mapping results be placed on public exhibition for no less than 42 days. (b)    Further, that a report be submitted to Council upon the completion of the public exhibition period.
Note:	1. The Lord Mayor declared a significant pecuniary interest on this Item and left the meeting. He did not vote on the Item. 2. Councillor Green declared a significant pecuniary interest on this Item and left the meeting. He did not vote on the Item. 3. The Deputy Lord Mayor chaired the meeting. 4. A question was taken on notice on this item.
Note:	1. The Lord Mayor Councillor Pandey returned to the chamber at 10.20pm and resumed chairing the meeting. 2. Councillor Green returned to the Chamber at 10:20pm.

16.4	DEFERRED FROM 26 JUNE OCM: Proposed Lease of Shop 1/4-14 Hunter Street, Parramatta (Justice Precinct Car Park) (Report of Space Management Officer)
	Motion             Councillor Prociv and Councillor Maclean (a) That Council not proceed with commercial rental or renewal of properties at 1/ 4-14 Hunter Street, Parramatta and  Bridge Street, Granville at this time. (b) That Council invite lease applications for the same location from not-for-profit organisations, community groups and social enterprises for 1/4-14 Hunter Street, Parramatta and a report come to Council to consider the lease applications received. (c) That the CEO expedite the preparation of Council’s Property Strategy. (d) Further, that a Councillor workshop and on-site visit be held to discuss the use of  Bridge Street, Granville.
	Amendment     Councillor Garrard and Councillor Wearne That the matter be deferred until the next Council Meeting with notification of commercial lease be put on hold until the Women’s Shed has an opportunity to inspect the Bridge Street site on an without prejudice basis. The Amendment on being put was CARRIED UNANIMOUSLY.
4406	RESOLVED     Councillor Garrard and Councillor Wearne That the matter be deferred until the next Council Meeting with notification of commercial lease be put on hold until the Women’s Shed has an opportunity to inspect the Bridge Street site on an without prejudice basis.

open session

RESOLVED     Councillor Wearne and Councillor Maclean

That the meeting revert to Open Session the time being 10.45pm.

17.   REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The resolutions for Items 16.1 to 16.4 were displayed to members of the public in open session.

18.   CONCLUSION OF MEETING

The meeting concluded at 10:50pm.

This page and the preceding 33 pages are the Minutes of the Ordinary Council Meeting held on Monday, 10 July 2023 and confirmed on Monday, 24 July 2023.

Chairperson