MINUTES
Council Meeting
Monday, 26 June 2023
6.30pm
Council Chamber
Level 4, PHIVE
Parramatta Square, Parramatta
PRESENT
The Lord Mayor, Councillor Sameer Pandey and Councillors
Phil Bradley, Kellie Darley, Donna Davis, Pierre Esber, Michelle Garrard, Henry
Green, Ange Humphries, Deputy Lord Mayor Cameron Maclean, Paul Noack, Dr
Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.
1. OPENING
MEETING
The Lord Mayor, Councillor Pandey, opened the meeting at 6:39PM.
2. ACKNOWLEDGEMENT
TO TRADITIONAL OWNERS OF LAND
The Lord Mayor acknowledged the Burramattagal people of The
Dharug Nation as the traditional owners of this land, and paid respect to their
ancient culture and to their elders past, present and emerging.
3. WEBCASTING
ANNOUNCEMENT
The Lord Mayor, advised staff and the public that meeting is
being recorded and webcast live on Council’s website, in accordance
with the Council’s Code of Meeting Practice. The recording will be made
available on Council’s website.
4. GENERAL
RECORDING OF MEETING ANNOUNCEMENT
As per Council’s Code of Meeting Practice, the
recording of the Council Meeting by the public using any device, audio or
video, is only permitted with Council permission.
5. APOLOGIES
AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY
COUNCILLORS
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Procedural Motion
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4353
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RESOLVED Councillor
Noack and Councillor Wearne
That the request to attend the Ordinary Council Meeting dated
26 June 2023 via remote means submitted by Councillor Humphries due to
personal reasons be accepted.
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6. CONFIRMATION OF MINUTES
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Minutes of the Council Meeting held on 13
June 2023
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4354
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RESOLVED Councillor Noack and Councillor Prociv
That the minutes be taken as read and be accepted as a true
record of the Meeting.
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7. DISCLOSURES
OF INTEREST
The Lord Mayor Councillor Pandey
declared a significant non-pecuniary interest in the urgent matter as he is
involved in Parramasala Corporation and Festival. He left the meeting and
did not vote on the item.
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Condolence: Vale
Simon Crean
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4355
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RESOLVED The Lord Mayor Councillor Pandey and Councillor Esber
That tonight, Council recognises the recent passing of former
Labor leader, the Hon. Mr Simon Crean. Mr Crean led the Federal Labor Party
in opposition from 2001 to 2003, was Member for Hotham from 1990 to 2013 and
held a number of ministerial portfolios in the Hawke, Keating, Rudd and
Gillard governments.
He was a wise, thoughtful and
egalitarian Labor man, who left an enduring legacy for all working
Australians.
Council expresses sincere
condolences to Mr Crean’s wife Carole, family and friends at this sad
time.
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Note:
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The Chamber observed a minute silence.
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8. Minutes of the Lord Mayor
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8.1
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Supporting Local
Homelessness Service Providers
(Report by Lord Mayor Councillor
Sameer Pandey)
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4356
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RESOLVED The Lord Mayor Councillor Pandey
and Councillor Bradley
(a)
That Council
recognise the current cost of
living crisis and its
significant impact on those experiencing homelessness or
at risk of homelessness in the City of Parramatta community.
(b) That
Council donate
$1,500 to each of the following local homelessness support service providers:
a. Parramatta
Mission
b. St
Vincent de Paul
c. Uniting Youth2Home, Men2Home and Women2Home
d. Jesuit
Refugee Service
(c) That Council writes to each of these
providers advising of these donations for the purpose of assisting those
experiencing homelessness or at risk of homelessness in the Parramatta LGA.
(d) Further, that Council note a donation of $1,000 was made by Council to
The Salvation Army’s Western Sydney Red Shield Appeal 2023 following
the resolution of 8 May 2023.
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8.2
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Conversion of former
Royal Oak Hotel site at North Parramatta into
an urban park
(Report by Lord Mayor Councillor
Sameer Pandey)
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4357
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RESOLVED The Lord Mayor Councillor Pandey
and Councillor Bradley
(a) That Council note that the former
Royal Oak Hotel site at North
Parramatta, which was acquired by Transport for NSW as part of the Parramatta
Light Rail (PLR) Stage 1 development, is currently vacant land and is
apparently, deemed surplus to PLR needs; and
(b) Further, that the Lord Mayor write to the Minister for Transport, The
Hon. Jo Haylen MP and the Minister for Planning and Public Spaces, The Hon.
Paul Scully MP:
i.
noting that Council has
apparently been verbally advised that the former Royal Oak Hotel in North
Parramatta has been deemed surplus to PLR needs;
ii.
requesting that the NSW Government
convert the site to an urban park for community use and to use the heritage
former stables building for a suitable purpose, and
iii requesting that the
NSW Government consult with Council on the use of the former stables and the
design of the proposed urban park.
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8.3
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Advocacy for improved
motorist safety at the M4 Motorway Church
Street off-ramp
(Report by Lord Mayor Councillor
Sameer Pandey)
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4358
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RESOLVED The Lord Mayor Councillor Pandey
and Councillor Prociv)
(a) That Council write to the Hon John Graham, MLC Minister for
Roads to advocate for improved motorist safety on the M4 Motorway at the
eastbound approach to the Church Street off-ramp.
(b) That Council
acknowledge the work that TfNSW has done in recent years to upgrade the M4 at
Church Street and the M4 Smart Motorway project.
(c) Further, that Council request that TfNSW do more to warn motorists of
traffic conditions on the approach to this exit and to monitor the speed of
traffic and reduce the speed limit for vehicles on the exit ramp.
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9. Public Forum
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Speaker
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Report No
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Report Title
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1
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Monica Kelly
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D09028461
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Item 13.2 Lake
Parramatta Swimming Area Upgrade
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10. Petitions
There were no petitions tabled at this meeting.
11. Rescission Motions
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11.1
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Proposed Suburb Boundary
Adjustment between Harris Park and
Parramatta (Item 13.3 from Ordinary Council Meeting of 13 June
2023)
(Report by Councillor Garrard)
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4359
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RESOLVED Councillor
Garrard and Councillor Wang
That consideration of the rescission motion be deferred to a
future meeting to be held on 24 July 2023.
Recording
of Voting:
For
the Motion: Councillors Valjak, Green,
Siviero ,Garrard, Wang, Wearne, Noack, Pandey and Humphries
Against
the Motion: Councillors Darley, Maclean,
Esber, Prociv, Davis
and Bradley.
On being put to the Meeting,
voting on this Motion was nine votes FOR and six votes AGAINST. The Motion
was CARRIED.
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Procedural Motion
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RESOLVED Councillor
Pandey and Councillor Garrard
That the meeting be adjourned, the time being 7:28pm.
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Note: At the time the meeting was reconvened, the
following Councillors were present: The Lord Mayor, Councillor Pandey and
Councillors Bradley, Darley, Davis, Esber, Garrard, Green, Humphries,
Maclean, Noack, Dr Prociv, Siviero, Valjak, Wang and Wearne.
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Note:
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Council reconvened at 7:34pm.
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12. Reports to Council - For Notation
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12.1
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Investment Report for May 2023
(Report of Tax
and Treasury Accountant)
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4360
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RESOLVED Councillor
Maclean and Councillor Esber
That Council receive and
note the Investment Report for May 2023.
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13. Reports to Council - For Council Decision
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13.1
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Minutes of the Parramatta Traffic Committee meeting held on 17 May
2023
(Report of Traffic and Transport
Manager)
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4361
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RESOLVED Councillor
Noack and Councillor Green
(a) That
Council note the minutes of the Parramatta Traffic Committee held on 17
May 2023, provided at Attachment 1.
(b) That Council approve
the recommendations of the Parramatta Traffic Committee from the meeting held
on 17 May 2023 provided at Attachment 1 and in this report,
with the exception of Item 2, part 1 (recommending that approval of the road
closure for an event be delegated to staff), noting the following financial
implications for each item.
I. ITEM 2305 A1
PARKES STREET, HARRIS PARK – PROPOSED MEDIAN ISLAND
The median island is to be
installed by the developer of 14-16 Parkes Street, Harris Park at no cost to
Council. Accordingly, there is no direct impact to Council’s budget as
a result of this proposal.
II. ITEM 2305 A2
PROPOSED EVENTS IN HARRIS PARK
All four events are to be
organised by Little India Harris Park Business Association (LIHPBA). This matter
has therefore no financial impact on Council.
(c) Further,
that Item 2 part 1 not be approved and that Council note that if required
the matter will be dealt with by an extraordinary Parramatta Traffic
Committee meeting.
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13.2
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Lake Parramatta Swimming
Area Upgrade
(Report of Supervisor Open Space
and Natural Resources)
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Motion Councillor
Darley and Councillor Prociv
(a) That
Council notes the results of the second round of community consultation.
(b) That
Council approves the final concept plan at attachment three to this report,
for the Lake Parramatta Swimming Area Upgrade project and notes the project
will now proceed to the documentation, procurement, and construction phase.
(c) Further,
that there be an urgent workshop to discuss the functioning of the
toilet facilities, including the sceptic tank, pump-out system, frequency of
overflows and options for connecting the toilets to the existing nearby sewer
line in Bristol Street and potential internal funding and external grant
funding opportunities.
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Amendment Councillor Garrard
and Councillor Wang
That Council defer any approval of the
concept plan to an urgent
workshop to discuss the concerns that the
residents have raised with
Council.
On being put to the Meeting, the Amendment was
CARRIED.
The Amendment then became the Motion.
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4362
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RESOLVED Councillor Garrard and
Councillor Wang
That Council defer any approval of the concept plan to an
urgent
workshop to discuss the
concerns that the residents have raised with
Council.
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Note:
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Councillor Esber left the meeting at 7.55pm and returned
at 7.56pm.
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Procedural
Motion
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RESOLVED Councillor Pandey and Councillor
Esber
That the meeting be adjourned, the time being 8:33pm.
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Note: At the time the meeting was reconvened,
the following Councillors were present: The Lord Mayor, Councillor Pandey and
Councillors Bradley, Darley, Davis, Esber, Garrard, Green, Maclean, Noack, Dr
Prociv, Siviero, Valjak, Wang and Wearne.
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Note:
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Council reconvened at 8:46pm.
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13.3
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DEFERRED ITEM 13.1 FROM
OCM 22052023: Proposal to Name the
Unnamed Laneway in Northmead
(Report of Senior Project Officer
Place Services)
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4363
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RESOLVED Councillor Humphries and
Councillor Bradley
That consideration
of the matter be deferred to a future Council
Meeting and to enable the matter to be referred to the
Heritage Advisory
Committee to obtain advice on the proposed names of the
unnamed
laneway in Northmead and to allow Council staff to
provide Council with
alternative naming options.
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Note:
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A question was taken on notice for this item.
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13.4
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Delivery Program
2022-26, Operational Plan & Budget 2023/24
(Report of Corporate Strategy
Manager; Chief Finance Officer)
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Motion Councillor
Maclean and Councillor Esber
(a) That Council adopt the four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2023/24)
(DPOP), inclusive of:
1
The Annual Budget 2023/24
2
The Schedule of Fees and
Charges 2023/24 (to commence from 1 July 2023) with
an addition of an item under section 1.9-1.13 for 4 hours free parking and a
$10 daily flat rate for longer than 4 hours on Sundays.
3
The following amendments:
i. Addition of a Customer Service Improvement Project. This project
will be established as a key project on page 79 within the Customer Contact
Centre. Its purpose is to review Council's current customer service approach
and implement an improvement program organisation wide.
ii. Addition of a Property Strategy Project. This project will be
established as a key project on page 97 under Property Development. Its
objective is to develop a comprehensive property strategy that outlines
Council's approach to managing commercial property holdings and future
investments.
iii. Addition of an Events Strategy Project. This project will be
established as a key project on page 80 within the Events and Festivals
department. Its focus is to review Council's Events Strategy, ensuring it
aligns with the evolving needs of our community.
(b)
That Council note the submissions received via the public exhibition
process, and as outlined in the Engagement Outcomes Report (Attachment 6), have been taken into consideration in the
finalisation of the Delivery Program 2022-26 and Operational Plan &
Budget 2023/24.
(c)
That Council
adopt expenditure totalling $614.7m in the Budget 2023/24 (which incorporates
the draft operating and capital budgets) and the funds to cover such
expenditure be voted.
(d) Further, that Council delegate
authority to the Chief Executive Officer to make administrative proofing
adjustments such as formatting, design or typographical errors as required in
the DPOP, Budget and Fees & Charges before print and publication.
Recording of Voting:
On being put to the Meeting, voting on this
Motion was six votes
FOR and eight votes AGAINST. The Motion was LOST.
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Amendment Councillor Garrard
and Councillor Green
(a) That
Council adopt the four-year Delivery Program (2022/23 – 2025/26)
and one-year Operational Plan (2023/24) (DPOP), inclusive of:
1
The Annual Budget 2023/24
2
The Schedule of Fees and
Charges 2023/24 (to commence from 1 July 2023).
3.
And with the exclusion of the IPART approved rate peg of 3.7%
(b) That
Council note the submissions received via the public exhibition process,
and as outlined in the Engagement Outcomes Report (Attachment
6), have been taken into consideration in the finalisation of the
Delivery Program 2022-26 and Operational Plan & Budget 2023/24
(c) That
Council adopt expenditure totalling
$614.7m in the Budget 2023/24 (which incorporates the draft operating and
capital budgets) and the funds to cover such expenditure be voted.
(d) Further,
that Council delegate authority to the
Chief Executive Officer to make administrative proofing adjustments such as
formatting, design or typographical errors as required in the DPOP, Budget
and Fees & Charges before print and publication.
Recording of Voting:
On being put to the Meeting, voting on this
Amendment was six votes
FOR and eight votes AGAINST. The Amendment was
LOST.
Note: Councillor Noack abstained from voting on this
matter.
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Foreshadowed Motion Councillor
Garrard and Councillor Wearne
(a) That Council adopt the four-year Delivery Program 2025/26) and one-year Operational Plan (2023/24) (DPOP), inclusive
of:
1 The
Annual Budget 2023/24
2 The
Schedule of Fees and Charges 2023/24 (to commence from 1 July 2023).
(b) That
Council note the submissions received via the public exhibition process,
and as outlined in the Engagement Outcomes Report (Attachment
6), have been taken into consideration in the finalisation of the
Delivery Program 2022-26 and Operational Plan & Budget 2023/24
(c) That
Council adopt expenditure totalling
$614.7m in the Budget 2023/24 (which incorporates the draft operating and
capital budgets) and the funds to cover such expenditure be voted.
(d) Further,
that Council delegate authority to the
Chief Executive Officer to make administrative proofing adjustments such as
formatting, design or typographical errors as required in the DPOP, Budget
and Fees & Charges before print and publication.
Recording of Voting:
On being put to the Meeting, voting on this
Motion was fourteen votes
FOR and one vote AGAINST. The Motion was CARRIED.
The Foreshadowed Motion became the Motion.
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4364
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RESOLVED Councillor Garrard and
Councillor Wearne
(a) That
Council adopt the four-year Delivery Program (2022/23
– 2025/26) and one-year Operational Plan (2023/24) (DPOP), inclusive
of:
1 The Annual Budget 2023/24
2 The
Schedule of Fees and Charges 2023/24 (to commence from 1 July 2023).
(b) That Council note the submissions received via the public
exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 6), have been taken into consideration
in the finalisation of the Delivery Program 2022-26 and Operational Plan
& Budget 2023/24.
(c) That Council adopt
expenditure totalling $614.7m in the Budget 2023/24 (which incorporates the
draft operating and capital budgets) and the funds to cover such expenditure
be voted.
(d) Further, that
Council delegate authority to the Chief Executive Officer to make
administrative proofing adjustments such as formatting, design or
typographical errors as required in the DPOP, Budget and Fees & Charges
before print and publication.
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Note:
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Councillor Noack left the meeting at 9:48pm and returned
at 9:50pm.
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14. Notices of Motion
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14.1
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Opportunities to Improve
Streetscape Planning and Strategies
(Report by Councillor Siviero)
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4365
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RESOLVED Councillor Siviero
and Councillor Garrard
That the CEO prepare a report outlining
Council’s existing strategy for implementing town centre and
streetscape improvements and options to improve the approach in the future.
The report should address, amongst other things:
i. The current methodology for identifying,
prioritising and planning works that contribute to the enhancement of
streetscapes and town centres in the City;
ii. Current and potential incentives available for
both public and private landowners to undertake improvements on their sites
that will enhance the amenity of the public domain;
iii. An exploration of opportunities to utilise
planning controls in order to improve the treatment/upgrade of footpath
verges and public areas;
iv. An assessment of the annual budget allocations
and maintenance programs (including agreements with State agencies) that
currently exist and opportunities for improvements; and
v. An evaluation of potential grant or other
funding opportunities to enhance Council's capacity for delivering
streetscape and town centre upgrades.
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Note:
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Councillor Maclean left the meeting at 9.54pm and returned
at 9.56pm.
Councillor Valjak left the meeting at 9.57pm and returned
at 9.58pm.
Councillor Davis left the meeting at 10:00pm.
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14.2
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Councillors'
Ward Initiatives Budget
(Report by Councillor Humphries)
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4366
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RESOLVED Councillor Humphries and
Councillor Garrard
(a) That Council approve the rollover of $1,077,070 of
unallocated Ward Initiatives Budget from the FY2022/23, on a ward by ward
basis, in the FY2023/24 Budget.
(b) That Council approve continuation of the Ward Initiatives
Budget at $150,000 per Ward, in the FY2023/24 Budget.
(c) Further, that the Chief Executive Officer prepare a Councillor Ward
Initiatives Policy for approval by Council, to support the administration of
the Ward Initiatives Budgets in FY2023/24, having regard to similar
successful policies currently operating in New South Wales and Victorian
councils.
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14.3
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Potential Installation
of Safe Haven Baby Boxes
(Report by Councillor Humphries)
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4367
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RESOLVED Councillor Humphries
and Councillor Esber
The matter was withdrawn.
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14.4
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Review of City Events
and Festivals Strategy
(Report by Councillor Noack)
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4368
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RESOLVED Councillor Noack and
Councillor Siviero
a) That the CEO undertake a review of Council’s
Events Strategy and prepare a report to Council that ensures Council’s
Events Strategy continues to address local community needs whilst also
helping to position the City of Parramatta as an international destination.
The report should address, amongst other things:
(i) The potential to increase the annual events
and festivals program budget in financial year 2024/2025;
(ii) The re-categorisation of the emerging Diwali
celebration in Harris Park as a marquee city event for future years;
(iii) The integration of existing sponsorship and
marketing policies into the Strategy; and
(iv) A review of the existing categories and
budgets for city events having regard to emerging community trends and the
changing demographics of the City.
b) Further,
that Council provide in-kind
support to the organisers of the local community’s 2023 Diwali events,
such as assistance with traffic management and event programming.
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14.5
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Verge Planting and Landscaping
Treatments at Entry Points to the
City of Parramatta
(Report by Councillor Prociv)
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4369
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RESOLVED Councillor Prociv and Councillor
Esber
a) That Council
investigate options to improve the visual amenity of the major entry points
(gateways) to the City through the provision of verge planting and/or
landscaping treatments in road reservations and suitable adjoining public
spaces.
b) Further, that Council investigate funding to undertake a pilot project of verge/landscape
planting within the neglected open space areas surrounding the entry
point to the City near the James Ruse Drive arterial road exit ramp near the
M4 motorway intersection at Rosehill.
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Note:
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Councillor Davis returned at 10.08pm.
Councillor Wearne left the meeting at 10.16pm.
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14.6
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Parramatta as a C40
Global City
(Report by Councillor Bradley)
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4370
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RESOLVED Councillor Bradley and Noack
That
the CEO provide a report to Council prior to November 2023, regarding the
feasibility of the City of Parramatta becoming a global C40 City. The report
should include, amongst other things:
i.
The
benefits and opportunities for our City;
ii.
The
process for being recognised as a C40 City;
iii.
How
the accreditation will integrate with Council’s existing strategic plans;
iv.
Appropriate
membership types;
v.
Potential
partners and collaborators to support Council’s bid; and
vi. An outline of the likely
costs of preparing the bid and ongoing membership costs should Council be
successful.
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Note:
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Councillor Wearne returned at 10.18pm.
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14.7
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Defibrillators at
Community Centres
(Report by Councillor Valjak)
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4371
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RESOLVED Councillor Valjak and Councillor
Noack
(a) That Council note the life-saving work
conducted by local charity, The Michael Hughes Foundation, and congratulate
the charity on its recent merger with Heart of the Nation.
(b)
That the Chief Executive Officer prepare a report
investigating the costs associated with expanding the provision, installation
and maintenance of defibrillators/AED units at Council’s community
centres, with a priority on those facilities most used for seniors (over 55s)
programs.
(c) Further, that the Lord Mayor write to State Member for Parramatta
requesting a review of the relevant legislation pertaining to defibrillators
to mandate the provision of defibrillators in a similar manner to the legislation
that relates to fire extinguishers in commercial and community buildings.
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Note:
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Councillor Davis retired from the meeting at 10:23pm.
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14.8
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Damaging Increase in
Emergency Services Levy on Councils
(Report by Councillor Garrard)
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4372
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RESOLVED Councillor Garrard and Councillor Siviero
a) That the Lord
Mayor write to the NSW Treasurer, the Hon Daniel Mookhey MP, the Minister for
Emergency Services, the Hon Jihad Dib MP, the Minister for Local Government,
the Hon Ron Hoenig MP and all State Members within the LGA
i. Expressing
Council’s strong opposition to the NSW Government’s decision to
scrap the Emergency Services Levy (ESL) subsidy for councils, and at a time
after Council has publicly advertised its Operational Plan and annual budget
to the community; and
ii. Calling on the NSW Government to undertake a thorough review of the
ESL, with a view to implementing a fair, transparent and financially
sustainable funding method that does not adversely impact local government.
This review should include consultation with local government.
b) Further, that Council
provide a copy of the above letter to Local Government NSW.
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14.9
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Community Pantry
Initiative
(Report by Councillor Darley)
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4373
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RESOLVED Councillor
Darley and Councillor Prociv
(a) That the CEO prepare a report to Council detailing
the range of support available to those in need in our community for free or
low-cost food, groceries, pantry staples and personal products and how this
support is promoted to people in need.
(b) That,
the report identify, amongst
other things, gaps in services, promotion/communications and other specific
needs of the community services and organisations providing this support,
including opportunities for Council to assist in addressing any identified
gaps.
(c) Further, that the report address how to allocate and
distribute the $16,500, saved from the Councillor allowance not being
increased in the 2023/24 budget, to organisations providing food relief in
the Parramatta LGA.
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Note:
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Councillor Wearne retired from the meeting at 10.39pm.
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15. Questions with Notice
There were no Questions with Notice from the 13 June 2023
Council Meeting.
16. CLOSED SESSION
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Note: Prior to moving into Closed Session, the Lord
Mayor invited members of the public gallery to make representations as to why
any item had been included in Closed Session. No member of the gallery wished
to make representations.
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RESOLVED Councillor
Esber and Councillor Maclean
That members of the press and
public be excluded from the meeting of the Closed Session and access to the
correspondence and reports relating to the items considered during the course
of the Closed Session be withheld. This action is taken in accordance with Section
10A(s) of the Local Government Act, 1993 as the items listed come within the
following provisions:-
16.1 Tender 30/2022 Office
Refurbishment at 4 Bridge Street, Granville. (D08961581) - This report is
confidential in accordance with section 10A (2) (d) of the Local Government
Act 1993.
16.2 Appointment of Consultancy
for Civic Link Block 3 Design Services ITT03/2023. (D08955458) - This
report is confidential in accordance with section 10A (2) (c) (d) of the
Local Government Act 1993.
16.3 Approval of Stage 2
Parramatta Light Rail Enabling Works Project Agreement. (D08935009) - This
report is confidential in accordance with section 10A (2) (d) of the Local
Government Act 1993.
16.4 Acquisition of Crown Land
fronting Rawson Street, Epping to Facilitate Access. (D08903667) - This
report is confidential in accordance with section 10A (2) (c) of the Local
Government Act 1993.
16.5 Proposed Lease of Shop
1/4-14 Hunter Street, Parramatta (Justice Precinct Car Park). (D08996000) - This
report is confidential in accordance with section 10A (2) (c) (d) of the
Local Government Act 1993.
16.6 Purchase of Property in
North Parramatta for Council's Community Recycling Centre. (D09016838) - This
report is confidential in accordance with section 10A (2) (c) (f) of the
Local Government Act 1993.
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Procedural Motion
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RESOLVED Councillor
Esber and Councillor Maclean
That Items 16.1 to 16.6 with the exception of 16.5 are
resolved enbloc with the recommendations of staff being adopted.
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16.2
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Appointment of
Consultancy for Civic Link Block 3 Design Services
ITT03/2023
(Report of Group Manager
Infrastructure Planning and Design)
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4375
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RESOLVED Councillor Esber and
Councillor Maclean
(a) That Council appoint
McGregor Coxall Pty Ltd as the principal contractor for ITT 03/2023 Civic
Link Block 3 Design Services Consultancy, for the contract sum of
$1,460,720.00 (excl. GST).
(b) That
all unsuccessful tenderers be advised of Council’s decision on this
matter.
(c) That
Council approve additional expenditure from the nominated contract contingency
sum of $292,144.00 where needed to meet the requirements of the project and
in accordance with the existing contract terms and project management
framework of the organisation.
(d) Further,
that Council delegate authority to the Chief Executive Officer to
finalise and execute all necessary documents.
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16.3
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Approval of Stage 2
Parramatta Light Rail Enabling Works Project
Agreement
(Report of Project Interface Manager - Parramatta Light Rail)
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4376
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RESOLVED Councillor Esber and Councillor Maclean
(a) That
Council note its support and approve entering into the Stage 2 Parramatta
Light Rail Enabling Works Project Agreement (for the proposed bridge over the
Parramatta River and landings linking Melrose Park and Wentworth Point), as
an essential component of Stage 2 of the Parramatta Light Rail Project.
(b) That
the Lord Mayor and Chief Executive Officer execute and affix the common seal
of Council to the Stage 2 Parramatta Light Rail Enabling Works Project
Agreement with Transport for NSW in respect of the Stage 2 Parramatta Light
Rail Enabling Works Project, the terms of which shall be consistent with Attachment
1, subject only to minor finalisation amendments to this documentation
(hereafter, "Project Agreement").
(c) Further, that
Council delegate authority to the Chief Executive Officer to execute all
other necessary documents, ancillary agreements (including the form of any
agreements attached to the Project Agreement) and other land dealings
identified in the Project Agreement necessary to implement and manage
Council's obligations under the Project Agreement.
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16.4
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Acquisition of Crown
Land fronting Rawson Street, Epping to
Facilitate Access
(Report of Development Manager;
Development Manager Property
Development)
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4377
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RESOLVED Councillor Esber and Councillor Maclean
(a) That
Council delegate authority to its Chief
Executive Officer to negotiate with the landowner and any other interest
holders of Lot 1 in DP1294062, identified in Attachment 1 of this
report, to acquire their interests in that land for road purposes to facilitate
access to Boronia Park and improve the road network in Epping Town Centre
pursuant to Council’s legislative authority under sections 177 and 178
of the Roads Act 1993 (NSW).
(b) That, if agreement
cannot be reached with the landowner and/or other interest-holders of Lot 1
in DP1294062, Council approve the compulsory acquisition of those relevant
interests in Lot 1 in DP1294062 pursuant to its legislative authority under
sections 177 and 178 of the Roads Act 1993 (NSW) and in accordance with the
Land Acquisition (Just Terms Compensation) Act 1991 (NSW) and delegate
authority to its Chief Executive Officer to make an application to:
i. the Minister for Local Government to issue Proposed
Acquisition Notice(s) under the Land Acquisition (Just Terms Compensation)
Act 1991 (NSW) for Council to compulsorily acquire Lot 1 in DP1294062 and
ii. the Governor of NSW for the publication of an Acquisition
Notice in the NSW Government Gazette under the Land Acquisition (Just Terms
Compensation) Act 1991 (NSW) for Council to compulsorily acquire Lot 1 in
DP1294062.
(c) That Council affix
the Common Seal of Council to any documents required to be sealed as part of
the process for Council to acquire Lot 1 in DP1294062
(d) That
Council delegate authority to its Chief
Executive Officer to execute any documents required to be executed as part of
the process for Council to compulsorily acquire Lot 1 in DP1294062 that do
not require the Common Seal of Council.
(e) Further
that, in accordance with section 31(2) of
the Local Government Act 1993 (NSW), Council classify Lot
1 in DP1294062 as ‘Operational Land’.
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16.5
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Proposed Lease of Shop
1/4-14 Hunter Street, Parramatta (Justice
Precinct Car Park)
(Report of Space Management
Officer)
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4378
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RESOLVED Councillor Darley and Councillor
Valjak
That the consideration of the matter be deferred to the next
Council meeting 10 July 2023
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16.6
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Purchase of Property in
North Parramatta for Council's Community
Recycling Centre
(Report of Property Officer)
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4379
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RESOLVED Councillor Esber and Councillor Maclean
(a) That
Council approve the acquisition of Lot 417 DP1167391 on the terms and
conditions outlined in this report.
(b) That
Council classify the land identified being Lot 417 DP1167391 as Operational
upon transfer of the land.
(c) Further, that
Council delegate authority to the Chief Executive Officer to finalise and execute all associated documents in
order to complete his matter.
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Matter of Urgency
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4380
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RESOLVED Councillor Noack and Councillor Siviero
That a procedural motion be granted to consider a matter of urgency
in relation to Parramasala Corporation and Festival prior to 30 June 2023.
The Deputy Lord Mayor ruled the
matter urgent in accordance with clause 9.3 of Council’s Code of
Meeting Practice.
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4381
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RESOLVED Councillor Noack and Councillor Siviero
(a)
That Council note that the board of Parramasala
Ltd met on Friday 23 June 2023 and considered the potential dissolution of
the entity and the transfer of any remaining funds and Trademark to the City
of Parramatta.
(b)
That Council delegate authority to the CEO to
negotiate and execute the transfer of remaining Parramasala Ltd funds and
Trademark to the City of Parramatta, subject to the following:
i.
Council assuming no legal or
financial risks from Parramasala Ltd;
ii.
The funds are not
hypothecated to any specific event, promotion, or sponsorship;
iii.
The dissolution of
Parramasala Ltd occurs before 1 January 2024;
iv.
The receipt of legal advice
confirming there is no impediment to Council acquiring the remaining
Parramasala Ltd funds and Trademark.
(c)
Further, that the outcome regarding the potential transfer of
remaining Parramasala Ltd funds and Trademark to the City of Parramatta be
communicated to Councillors prior to the CEO executing the relevant
documents.
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Note:
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The Lord Mayor declared a significant non-pecuniary
interest on this Item and left the meeting. He did not vote on the Item.
The Deputy Lord Mayor chaired the meeting.
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OPEN SESSION
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4382
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RESOLVED Councillor Esber and Councillor Siviero
That the meeting revert to Open
Session, time being 11:26pm.
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Note:
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The Lord Mayor returned to the chamber at 11.26pm and
resumed chairing the meeting.
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17. REPORTS
OF RESOLUTIONS PASSED IN CLOSED SESSION
The Chief Executive Officer read
out the resolutions for Items 16.1 to 16.6 and the Matter of Urgency.
18. CONCLUSION
OF MEETING
The meeting concluded at 11:30pm.
This page and the preceding 19 pages
are the Minutes of the Ordinary Council Meeting held on Monday, 26 June
2023 and confirmed on Monday,10 July 2023.
Chairperson
