Meeting Name	Access Advisory Committee Meeting
Date	6 June 2023	Time 5:35 PM
Venue	Level 12 Boardroom, 126 Church Street Parramatta, Microsoft Teams and Audio Dial-in
Attendees	Committee Member Jayne Boardman Ross Chaplin Scott Green - Chairperson Timothy Hart - Deputy Chairperson Mark Kunach  Staff David Moutou – Acting Executive Director, Community Services Hamish Murray – Project Officer – Universal Design & Access Elizabeth Collins - Community Care Manager Tanya Owen - Community Capacity Building Lead & Convenor Ash Kanitkar – Community Capacity Building Project Officer Ania Moscarelli -  Community Care Manager Ex-Officio Councillor Phil Bradley Guests Charlene Bordley – Chairperson, Active Transport Advisory Committee member Ana Beatrice-Tan – Community Engagement Officer, Research & Engagement Thomas Andrew Atkins - Senior Landscape Architect
Apologies / Leave of Absence	Emily Mahendran - Committee Member Susan Thompson - Committee Member Kanisha Diwakar – Committee Member William Pass – Acting Community Capacity Building Manager
Secretariat	Marvi Gordon
HPRM Reference	F2022/01409

No.	Item
1.	Acknowledgement of Country The City of Parramatta Council acknowledges the Burramattagal Clan of The Dharug, the traditional owners of land of Parramatta and pays its respects to the elders past, present and emerging.
2.	Introductions The Committee members and guests provided a brief introduction of themselves.
3.	Apologies
Description	The Committee received and noted the apology Emily Mahendran and William Pass. The Committee was advised of Leone Clark’s resignation. Leone has served as a Committee Member for over 15 year years, and her time and contribution is appreciated and valued.
Outcome	Acting Executive Director, Community Services to coordinate a letter of appreciation for Leone Clark and recognition for her service. Council Office post meeting note: late apologies were received from Susan Thompson and Kanisha Diwakar.
4.	Disclosure of Interests There were no disclosure on interest for this Advisory Committee meeting.
5.	Confirmation of Minutes
Description	Due to no quorum achieved for the 4 April 2023 meeting, no minutes have been distributed.
6.	The Committee was notified the meeting is being recorded for via Microsoft Teams for minute taking purposes.
7.	Guest Speaker: Junction Street Plaza Youth Hub – confidential
Description	Community Engagement Officer, Research & Engagement and Senior Landscape Architect presented the Junction Street Plaza Youth Hub. Primary purpose of discussion was to engage Committee Members from an early stage and provide a current status update. - Part of a longer term vision plan for the site. - Activate the space - Safe space for children from 10 to 15 year old age group. - This project is funded by NSW Government (confidential). Currently two rounds of preliminary consultation. Feedback to date indicating key features desired by community: - Multi-purpose space - Space for community events for specific age group - Safe, green, free, welcoming and accessible space - Use of space (passive an infrastructure) - Amenities (power points) - Environmental safety Comments and discussion points of the Committee: 1. A query on CCTV for the space. 2. Considerations for accessibility, and how to make relatively small adjustments to increase inclusion through consideration early in the design process. 3. Recommendation to consult young people with disabilities. 4. Query around how to ensure safety and security for the age groups concerned 5. Availability of accessible parking.
Outcomes	Ana Beatrice-Tan and Thomas Andrew Atkins to return to the Committee at the design stage to provide a status update and continue consultation with the Committee.
Note: 1. Council Bradley joined the meeting virtually at 5:52pm. 2. Charlene Bordley joined the meeting in person at 5:55pm. 3. Thomas Andrew Atkins joined the meeting virtually at 6:00pm. 4. Ana Beatrice-Tan and Thomas Andrew Atkins left the meeting at 6:28pm.
7.	Project Update: Parramatta Aquatic Centre - confidential
Description	Acting Executive Director, Community Services presented a project update on Parramatta Aquatic Centre on operational planning and infrastructure within the facility that have been improved as a result of earlier feedback from the Access Advisory Committee. Comments and Questions Taken on Notice 1. Are there automatic doors for the accessible change facilities? 2. All Committee Members were invited to participate in a test event and/or a tour.
Outcome	1. Acting Executive Director, Community Services along with Project Officer – Universal Design & Access will investigate accessible change room doors and report back to the Committee. 2. The Convenor will email the Committee to repeat invitation and request Committee Member’s preferred participation regarding early site access.
Note: 1. Timothy Hart left the meeting at 6:36pm. 2. Order of the business was amended. Item 10 Other Business was discussed prior to Item 9 Business Arising from Previous Minutes.
10.	Other Business DIAP Photo Project
Description	Community Capacity Building Project Officer provided a status update on a graphics project under Council’s Disability Inclusion Action Plan. The project seeks to assist Council in achieving a better a better representation of people with disability across all images used, so that we are showing the true diversity of our Community across all products. It is likely that we will follow an Expression of Interest process to seek people as photo subjects of the project.
Outcome	The Committee received and noted.
9.	Business Arising from Previous Minutes Playground access audits
Description	Community Capacity Building Lead & Convenor along with Project Officer – Universal Design & Access shared an update on progress towards identifying playgrounds in the LGA that are accessible, and along with this, defining the minimum requirements for an accessible playground. Jayne Boardman complimented and provided high praise of the efforts of City of Parramatta Council, listening to Access Advisory Committee feedback and utilising this in project implementation. Acting Executive Director, Community Services shared City of Parramatta Council was the winner of Local Government Professionals Excellence Awards for Organizational Diversity, Equity and Inclusion. The feedback from the Committee has contributed to this award.
Outcome	The Committee received and noted.
11.	Update from Active Transport Committee
Outcome	1. The Committee received and noted Item 1 and 3. 2. Project Officer – Universal Design & Access will coordinate a date with Transport Planning Manager, Strategic Land Use Planning to present to the Committee.
12.	Next Meeting Date: 1 August, 2023

Meeting Closed: 7:07pm