Minutes of Council - Monday, 22 May 2023

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE council chamber at 5 PARRAMATTA square, parramatta ON Monday, 22 May 2023 AT 6:30PM

PRESENT

The Lord Mayor, Councillor Sameer Pandey and Councillors Phil Bradley, Kellie Darley, Donna Davis, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Pandey, opened the meeting at 7:02pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded except for the confidential part of the meeting and streamed live on the internet. The recording will also be archived, except for the confidential part of the meeting, and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANNOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

There were no apologies or requests for leave of absence.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 8 May 2023

4307

RESOLVED (Noack/Prociv)

That the minutes be taken as read and be accepted as a true record of the meeting.

7. DISCLOSURES OF INTEREST

There were no disclosures of interest.

8. Minutes of the Lord Mayor

8.1

SUBJECT Visit of His Excellency Shri Narendra Modi Prime Minister of the Republic of India

REFERENCE F2022/03176 - D08987726

REPORT OF Lord Mayor, Councillor Sameer Pandey

4308

RESOLVED (Pandey/Prociv)

(a) That Council acknowledge the Lord Mayor’s correspondence sent on 21 April 2023 to His Excellency Shri Narendra Modi, Prime Minister of the Republic of India, inviting His Excellency to visit the City of Parramatta during his stay in Sydney in May 2023.

(b) Further, that Council welcomes the Honourable Anthony Albanese MP, Prime Minister of Australia and His Excellency Shri Narendra Modi, Prime Minister of the Republic of India, to the City of Parramatta and acknowledge the event to be held on 23 May 2023 at the Qudos Bank Arena located in Sydney Olympic Park.

8.2

SUBJECT Sorry Day and National Reconciliation Week

REFERENCE F2022/03176 - D08983725

REPORT OF Lord Mayor, Councillor Sameer Pandey

4309

RESOLVED (Pandey/Maclean)

(a) That Council recognise National Reconciliation Week (27 May – 3 June 2023) and honour the legacy of the Stolen Generations on Sorry Day (26 May 2023).

(b) That Council note City of Parramatta’s Warami Festival from 26 May-8 July 2023, featuring First Nations focused events and activities held during National Sorry Day, National Reconciliation Week and NAIDOC Week.

(d) Finally, that, upon completion of the First Nations Strategy, the Lord Mayor write to the Hon. Linda Burney MP, Minister for Indigenous Australians, the Hon. David Harris MP, Minister for Aboriginal Affairs and Treaty as well as all State and Federal Members of Parliament within the City of Parramatta.

Procedural Motion

Matter of Urgency

4310

RESOLVED (Garrard/Wearne)

That Council consider as a matter of urgency additional business to address the ‘Make a Difference - Biggest Morning Tea’ hosted by Shirley Wehbe and Family before the next ordinary meeting of Council.

Matter of Urgency – ‘Make a Difference - Biggest Morning Tea’

4311

RESOLVED (Garrard/Wearne)

That Council make a donation of $2000 to the ‘Make a Difference - Biggest Morning Tea’ hosted by Shirley Wehbe and Family on 31 May 2023.

9. Public Forum

There were no registered speakers for this meeting.

10. Petitions

SUBJECT Petition – ‘NO Parking’ southwest corner of Fitzgerald Road outside properties 47 and 49

FROM Councillor Kellie Darley

4312

RESOLVED Darley

That Council considers the petition proposing the installation of a ‘NO parking’ signs on the southwest corner of Fitzgerald Road outside properties 47 and 49.

11. Rescission Motions

There were no rescission motions.

12. Reports to Council - For Notation

12.1

SUBJECT Investment Report for April 2023

REFERENCE F2022/03176 - D08966988

REPORT OF Tax and Treasury Accountant

4313

RESOLVED (Bradley/Maclean)

That Council receive and note the Investment Report for April 2023.

Note: Councillor Esber left the meeting, the time being 7:35pm and returned at 7:38pm.

13. Reports to Council - For Council Decision

13.1

SUBJECT Proposal to Name the Unnamed Laneway in Northmead

REFERENCE F2022/03176 - D08916998

REPORT OF Senior Project Officer Place Services

4314

RESOLVED (Prociv/Valjak)

That Item 13.1- Proposal to Name the Unnamed Laneway in Northmead be deferred to a meeting in June 2023.

Note: Questions were taken on notice for Item 13.1.

13.2

SUBJECT Adoption of Parramatta River Plan

REFERENCE F2022/03176 - D08403499

REPORT OF Strategy Manager

4315

RESOLVED (Darley/Valjak)

(a) That Council adopt the 2023 Parramatta River Vision (Attachment 1).

(b) Further, that a targeted advocacy, communications and engagement plan be implemented following adoption by Council.

Note: Questions were taken on notice for Item 13.2.

13.3

SUBJECT Approval of Parramatta City Centre Local Infrastructure Contributions Plan 2022 (Amendment No 1)

REFERENCE F2023/00371 - D08946265

REPORT OF Project Officer

4316

RESOLVED (Esber/Maclean)

(a) That Council receives and notes the submissions made during the public exhibition of the “Draft Parramatta CBD Local Infrastructure Contributions Plan 2022 (Amendment No 1)” and the Council officer response (as provided in the submissions summary table at Attachment 1)

(b) That Council approves the Draft Parramatta City Centre Contributions Plan 2022 (Amendment No 1) at Attachment 2 to allow the same contributions rates for land within the Parramatta CBD to be applied to the land within the ‘Phillip Street Block’.

(c) That Council authorises submission of the approved contributions plan at Attachment 2 and the supporting Justification Report Supplement at Attachment 3 to the Department of Planning and Environment with a request for the Minister of Planning to amend Section 209 of the Environmental Planning and Assessment Regulation 2021 to refer to the updated Figure 2 of the approved plan.

(d) That Council authorises the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during finalisation of the Draft Parramatta City Centre Contributions Plan 2022 (Amendment No 1) Plan.

(e) Further, that Council notes that Amendment No 1 to the Parramatta City Centre Contributions Plan 2022 will come into effect upon amendment of Section 209 of the Environmental Planning and Assessment Regulation 2021 by the Minister for Planning; and this will be notified separately on Council’s website to the notification of the plan’s approval by Council.

13.4

SUBJECT Adoption of Removal of Printed Promotional Materials Policy

REFERENCE F2022/03176 - D08911480

REPORT OF Policy Officer

4317

RESOLVED (Bradley/Garrard)

That Council adopt the Removal of Printed Promotional Materials Policy attached to this report with the following amendments:

Clause 3.1.2

After the words “use of A frames” insert the words “for official duties”.

Clause 3.5

After the words ”Printed elected campaign materials…” insert the words “ and “A frames used for official duties”

Clause 3.5.1

Delete all the words in clause 3.5.1 and replace with “Subject to the conditions set out in this clause 3.5, A-Frames may be used to display materials connected with the official duties of current Councillors and Members of State or Federal Parliament. A frames may also be used by candidates for election for local, state and federal elections to display election related materials. Only one (1) A-Frame can be placed on a footpath or nature strip so as not to obstruct pedestrians, with a Councillor, Member of Parliament, candidate or their representative being within five (5) metres of the A-Frame, to ensure pedestrian safety.”

13.5

SUBJECT Finalisation of Parramatta LEP 2023 and amendments made by the Department of Planning and Environment

REFERENCE F2022/03176 - D08941257

REPORT OF Group Manager, Strategic Land Use Planning

4318

RESOLVED (Garrard/Wearne)

(a) That Council note the amendments made by the Department of Planning and Environment (DP&E) when finalising the Harmonisation Planning Proposal which brought into force the new Parramatta LEP 2023.

(b) That Council not pursue any further planning proposal to respond to changes DP&E made to:

i. retain the R3 Medium Density Residential zoning in precincts in North Rocks, Northmead and Carlingford instead of rezoning them to R2 Low Density Residential as requested by Council;

ii. retain the maximum FSR and height controls across the R3 Medium Density Residential precincts rather than standardise them as requested by Council;

iii. not support the proposed standardised minimum lot size control of 670m2 for battle-axe lots, resulting in the minimum lot size for battle-axe lots being that shown on the Minimum Lots Size map (which varies across the LGA);

iv. not support the expanded dual occupancy prohibition area Council proposed in parts of Epping, Carlingford, Dundas Valley, Telopea and Oatlands.

(c) That items referred to in (b) i – iii above be considered as part of the review of medium density controls Council has already committed to when it endorsed the Parramatta Local Strategic Planning Statement.

(d) That Council request LGNSW to lead an advocacy program with representations to be made to the Minister for Planning and the Minister for Fair Trading and other interested councils seeking:

1. To make changes to the Codes SEPP to improve dual occupancy development design; and

2. Additional measures to make private certifiers more accountable to ensure the design controls and notification/certification processes are properly implemented by all certifiers including consideration of the following measures:

i. establishment of a team at the Department of Fair Trading to assist the community with enquiries on the complying development certificate process;

ii. upgrade of the Planning Portal to increase visibility of key documents on the portal and to allow the community to make complaints via the portal;

iii. amendments to the legislation to authorise councils to penalise/fine certifiers with potential introduction of new penalty categories to ensure certifiers are accountable during all parts of the process.

(e) Further, that Council contribute to this advocacy program by pursuing the following steps:-

i. Prepare a Preliminary Discussion Paper on changes that should be made to the Codes SEPP to improve design outcomes for dual occupancy development approved via the complying development process and consult with Councillors in the preparation of the Paper.

ii. Provide the Preliminary Discussion Paper to LGNSW.

iii. Council be provided with updates on the progress of the advocacy program.

For the Motion: The Lord Mayor, Councillor Pandey and Councillors Bradley, Darley, Davis, Esber, Garrard, Green, Humphries, Maclean, Noack, Prociv, Siviero, Valjak, Wang and Wearne.

Against the Motion: Nil

Carried Unanimously

13.6	SUBJECT Approval of proposed funding allocations for the 2023 Environmental Education Grants Program REFERENCE F2022/03176 - D08942077 REPORT OF Manager Sustainability & Waste
4319	RESOLVED (Garrard/Darley) That Council approve the expenditure recommended by the Councillor Grants Committee for the 2023 round of Environmental Education Grants as summarised in Table 1.
	Note: Councillor Davis left the meeting, the time being 8:21pm and returned to the meeting at 8:29pm. Councillor Esber left the meeting, the time being 8:25pm and returned to the meeting at 8:28pm.
	Note: A question was taken on notice for Item 13.6.

13.7

SUBJECT Public Exhibition of Alcohol Free Zones within the City of Parramatta LGA

REFERENCE F2022/03176 - D08952025

REPORT OF City Safe Operations Manager

4320

RESOLVED (Maclean/Esber)

(a) That Council approve the draft Alcohol Free Zones as set out in Attachment 2 for the purpose of public exhibition for a period of 14 days.

(b) Further, that a report on the results of the public exhibition be presented to Council for consideration and adoption of the final Alcohol Free Zones.

Note: Councillor Humphries left the meeting, the time being 8:32pm and returned to the meeting at 8:36pm.

14. Notices of Motion

14.1

SUBJECT Proposed Recognition of Country in Parks and Reserves

REFERENCE F2022/03176 - D08959458

FROM Councillor Dr Patricia Prociv

4321

RESOLVED (Prociv/Darley)

(a) That the Chief Executive Officer prepare a report to Council to investigate Recognition of Country through the placement of new signage and/or adaption of existing signage in Council owned and controlled parks and reserves, and major entry points to the City.

(b) Further, that the report investigate options for the signage to be in both English and Darug language.

14.2

SUBJECT Opening of PHIVE on Public Holidays

REFERENCE F2022/03176 - D08967330

FROM Councillor Garrard

4322

RESOLVED (Garrard/Siviero)

(a) That the Chief Executive Officer prepare a report to Council investigating the feasibility of opening PHIVE on public holidays and that the report include, but not be limited to:

i. potential activation of Parramatta Square and the CBD on select public holidays;

ii. options for opening hours;

iii. staffing and resource costs; and

iv. potential communications and media.

(b) Further, that the report be presented to Council to explore to consider the opening of PHIVE over the October 2023 long weekend.

Note: Councillor Darley left the meeting, the time being 8:55pm and returned to the meeting at 8:58pm.

15. Questions with Notice

15.1

SUBJECT LATE REPORT: Questions Taken on Notice - 8 May 2023 Council Meeting

REFERENCE F2022/03176 - D08977225

REPORT OF Governance Manager

(1) Paragraph 9.23 of Council’s Code of Meeting Practice states:

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

STAFF RESPONSE

Item 12.4 – Minutes of Audit Risk and Improvement Committee Meeting held on 17 November 2022

During the approval of the Minutes of Audit Risk and Improvement Committee Meeting held on 17 November 2022, Councillor Darley asked the following question:

1. Can a list of the known sites still to be remediated please be provided, with the cost estimate for each?

Executive Director City Assets and Operations response:

The provision for James Hardie legacy sites is currently under review. At the time of preparing this response, the provision amounts proposed are still being confirmed. The below is accordingly subject to change as more information about sites and remediation costs become available.

Provision is calculated on the basis of that size of site, multiplied by an average remediation cost per square meter. The average cost is calculated by averaging actual costs achieved at previously remediated sites and is intended to be indicative only.

The following Council owned sites have been identified as James Hardie legacy sites and have been tested and determined to require some degree of remediation in the future. Sites are prioritised for remediation on the basis of risk. Risk is determined following consideration of a number of factors, including site usage, site condition, availability of alternative recreation spaces, and availability of reasonable management controls.

The table below identifies the provisional amount estimated for each site.

Ruse Street Reserve, Harris Park Provisional Amount: $ 1,982,000	Site has been tested and presence of asbestos in soils confirmed. Fenced steep embankment area requires capping. Capping will require stabilisation of embankment. Location currently managed via management controls (restricting access, interim capping treatments, no-dig site).
Ponds Reserve North Provisional Amount: $ 1,016,625	Site has been tested and presence of asbestos in soils confirmed. Several passive recreation areas have been identified which will require capping. Location currently managed via management controls (ensuring adequate grass coverage, no-dig site)
Dundas Park Provisional Amount: $ 4,439,092	Site has been tested and presence of asbestos in soils confirmed. Asbestos present in some areas at depth (ie greater than 0.3m below ground level). Physical capping will ultimately be required and likely occur as park upgrades / renewal occurs in future. Site managed as no-dig site to prevent exposure of materials at depth.
Excelsior Reserve Provisional Amount: $ 1,469,046	Site has been tested and presence of asbestos in soils confirmed. Affected area is an upper embankment between rear property boundaries and an access track, a section of access track, and a larger, steeper, lower embankment area. Capping works proposed to occur in two stages. Procurement for stage 1 capping of upper embankment and access trail in progress.
Dan Mahoney Reserve Provisional Amount: $ 8,847,709	Site has been tested and presence of asbestos in soils confirmed. Site subject to Heart of Play Masterplan. WestInvest funding application for this site for $15 million to implement masterplan was unsuccessful. Site currently managed with interim management plan requiring good grass coverage and exclusion of areas where adequate grass coverage cannot be achieved. Site classified as a no-dig site. Design and further investigations for works that can be staged as funding becomes available scheduled for 2024 financial year.
Dalley Street Reserve Provisional Amount: $ 401,984	Site has been tested and presence of asbestos in soils confirmed. Site consists of a heavily vegetated and fully fenced parcel of land located between a Sydney Water managed canal and the rear of residential properties. Site will require capping. Site currently managed via controls including limiting public access, no-dig site.

The following sites are scheduled for investigations in the future. These investigations will determine whether remediation works are necessary.

Sites are prioritised for testing on the basis of risk assessments that consider existing site conditions, site usage, and the availability of evidence in relation to the possible receipt of James Hardie fill:

Reid Park Provisional Amount: $ 3,823,857	Site consists of a grassed area either side of a paved cycleway. Site is adjacent to several identified legacy sites (private properties). Currently managed as a no-dig site. Site to be tested in future.
Vineyard Creek Reserve Provisional Amount: $ 2,817,154	Site consists of heavily vegetated bushland area immediately adjacent to a golf course that has been identified as a potential recipient of legacy waste. Inspections have found no evidence of asbestos waste.
Pye Avenue Reserve Provisional Amount: $ 7,519,166	Site was recently declared a legacy site by EPA based on evidence provided by Council located in historic Hills Council files. Managed as a no-dig site. Inspections have found no evidence of waste in surface soils. Site to be tested on weight of evidence in historic files. Site known to have been a formal nightsoil depot.
James Ruse Reserve Provisional Amount: $ 4,296,207	Site was recently included within the boundaries of Legacy Site #4 due to historic connection to Experiment Farm reserve. Prior investigations at site (geotechnical, contamination, and archaeological) have found little evidence of extensive legacy filling, however, have not covered entirety of site. Site will be prioritised for investigations across extent of site to fill information gaps and determine if material is present requiring remediation. Now managed as a no dig site.

2. What sources are available to fund this work in addition to the ~ $1m Council is allocated in our annual capital expenditure budget so Councillors and the community can understand the plan to address the outstanding asbestos remediation work on public land?

Executive Director City Assets and Operations response:

Options for additional funding include:

· Grant funding. While there are currently no grants that focus on remediation, funding can be sought for embellishments or improvements to public lands with treatments occurring as part of grant funded works.

· Allocation of developer Contributions.

· Increasing the existing budget for remediation works (funded via general revenue).

During the approval of the Minutes of Audit Risk and Improvement Committee Meeting held on 17 November 2022, Councillor Bradley asked the following question:

What contribution would the State Government be requested to make in relation to the $30m? Or could staff follow-up as Council has previously requested supplementary funding from the State Government?

Executive Director City Assets and Operations response:

There has been no indication of how, or if, the State Government intends to provide funding for the remediation of public lands affected by legacy asbestos.

In 2017 the NSW Ombudsman report “Asbestos - How NSW government agencies deal with the problem - A Special Report to Parliament - April 2017” made the following recommendations in relation to James Hardie legacy sites:

ix. Recommendation: Testing be conducted on all sites listed in the Environmental Protection Authority, James Hardie Asbestos Waste Contamination Legacy, Summary Project Report. Where asbestos is identified, those sites should be remediated at NSW Government expense.

x. Recommendation: Residential sites found to contain appreciable quantities of friable asbestos should be acquired and/or remediated at NSW Government expense.

In October 2017, the NSW Government responded to the Ombudsman’s Report stating “The Government supports the Ombudsman’s Report in principle and is considering how best to progress the recommendations”.

To date, Council is aware that working groups consisting of members across a variety of government departments have been convened to consider and cost an appropriate approach.

Council was not invited to participate in this working party, and Council officers understand no position has been reached at this time. Council has advocated on this issue to LGNSW and the NSW Asbestos Coordination Committee (NACC), and it is understood that these bodies have advocated for Council and its affected residents where possible.

Council has provided feedback to Government agencies involved in the working group on the constraints affecting our capacity to remediate lands, including excessive fees such as the NSW Waste Levy, and the absence of grant funding for this purpose.

Council has previously written to the State Government seeking detail of how the state intends to implement the Ombudsman’s recommendations and advocating for Council and affected residents. Given the recent government change further advocacy to the new Premier and Ministers is proposed.

Item 13.1– Draft Delivery Program 2022-26, Operational Plan and Budget 2023/24, Long Term Financial Plan 2023-33.

During the discussion of Item 13.1 Draft Delivery Program 2022-26, Operational Plan and Budget 2023/24, Long Term Financial Plan 2023-33, Councillor Darley asked the following questions:

1. Could staff give reasons as to why there is an uneven increase (5%, 12% and 25%) in the fees and charges for PHIVE?

Executive Director Community Services response:

The PHIVE fees and charges were developed prior to the opening of PHIVE with the understanding that they would be reviewed during Year 1 operations and may be adjusted in line with operational requirements.

Following 6 months of operations it was identified that for the PHIVE larger flexible meeting rooms and event spaces (Civic Gallery, Maker Spaces and Active Wellness Studios) the labour costs associated with the set up and pack down requirements for each hirer’s brief were considerably more than the smaller standard meeting rooms in PHIVE.

The proposed increases in the fees and charges for the larger flexible spaces now reflect the true cost to serve and is inclusive of additional labour costs for set up and pack down of the spaces. The increases to the fees and charges for the larger flexible spaces has been applied consistently across all three fee categories (Commercial, Community, and Unfunded Not for Profit).

2. Why are community not-for-profit groups mostly paying the 25% increase?

Executive Director Community Services response:

The increase to the fees and charges for select PHIVE meeting rooms and event spaces has been applied consistently across all three categories (Commercial, Community, and Unfunded Not for Profit).

All community and Unfunded Not for Profit hirers are able to book whichever available PHIVE meeting room or event space meets their specific meeting or program delivery needs.

If select Unfunded Not for Profit hirers select to book the larger PHIVE meeting and event spaces, they would be subject to the proposed fee increase effective 1 July 2023. PHIVE venue staff regularly liaise with all community hirers to ensure that PHIVE spaces booked are appropriate to meet the specific needs of each individual hirer and the correct fees and charges are applied.

3. Could staff clarify why there are no four-hour free parking on Sundays in our Fees and Charges.

Executive Director Property & Place response:

The 4P free on Sundays in the Multi-Level Car Parks “MLCP” has been removed, to provide flexibility in moving to dynamic pricing within our MLCP which is in line with the approved car parking strategy.

15.2

SUBJECT LATE REPORT: Questions with Notice

REFERENCE F2022/03176 - D08977284

FROM Councillor Phil Bradley

QUESTION

1. Would you please provide me with separate typical energy cost savings figures per year for: our LED lighting; 100% renewable electricity PPA; and approximate energy savings per $1,000 spent on more LED lighting, on new rooftop solar PV (was about $250 for good sites), on solar PV on sunny car park areas (about $150?), on energy and water efficiency measures (still about $330?).

Executive Director City Assets and Operations response

Staff have estimated the typical cost savings per year for LED lighting, rooftop solar PV and water efficiency measures. Staff have calculations for Council’s forward capital works plan.

2. What would be our appropriate CO2-e emissions offset cost savings per $1,000 spent on solar rooftop PV?

Executive Director City Assets and Operations response

The Cost Savings provided is based on Council’s forecast 3-year capital works plan.

For LED Lighting (Buildings)

The estimated average payback period is 5.09 years. Over the next 3 years Council has a proposed $407k capital investment, this will provide an estimated $56k pa saving. This equates to approx. $138 saving pa per $1000 invested.

For LED Street lighting

For the current $4 million Australian Government funded capital grant investment (that is delivering 2000 LED’s and Smart controls in the LGA). The anticipated savings have been calculated as approximately $451,000 in Year 1 and approximately $7.2 million savings over their 20-year asset life. Council will also receive an anticipated $440,000 revenue from the Energy Saving Certificates (ESCs).

There will be an approximate 36,594 t CO2e- saved over the 20-year asset life. This equates to approx. $14,000 per annum in avoided Carbon offset purchase (international offset price). This equates to approx. $110 saving per annum per $1000 invested.

Energy Efficiency (non-lighting)

The estimated average payback 4.2 years. Over next 3 years our estimated $38,000 capital investment proposed with generate an estimated $14,000 per annum saving. This equates to approx. $368 saving per annum per $1000 invested.

Rooftop Solar PV

The estimated average payback period is 5.5 years. Over the next 3 years we have an estimated $433,000 capital investment proposed that will provide a estimated $78,000 per annum saving.

Plus, we anticipate to receive revenue for individual systems >100kw through Large Generation Certificates (LGCs). Estimated saving of 250 t CO2e- per year for this investment. This equates to approx. $2,000 per annum in avoided Carbon offset purchase (international offset price). This equates to approx. $180 saving per annum per $1000 invested.

100% renewable ESA (Electricity Supply Agreement)

By participating in the joint procurement with SSROC in 2022 and locking in prices, Council has anticipated an estimated $350,000 saving in the first 12 months of contract based on increasing electricity prices.

Water Efficiency

The price of potable water is still very cheap in Sydney at $2.50 per kilolitre (KL) in comparison to energy costs. The water efficiency upgrades applied to Council buildings and amenities may result in up to 30% saving in water consumption.

This equates to approx. $47 saving per annum per $1000 invested.

16. CLOSED SESSION

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session.

No member of the gallery wished to make representations.

4323

RESOLVED (Davis/Wearne)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 Tender 07/2023: Riverside Theatres - State Significant Development and Design Excellence Consultancy. (D08931345) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

16.1

SUBJECT Tender 07/2023: Riverside Theatres - State Significant Development and Design Excellence Consultancy

REFERENCE F2022/03176 - D08931345

REPORT OF Development Manager; Development Manager Property Development Group; Group Manager City Design; People & Culture Manager; Riverside Theatre Director

4324

RESOLVED (Maclean/Davis)

(a) That Council appoint Arup as the preferred proponent of Tender 07/2023 to undertake the State Significant Development and Design Excellence Competition consultancy for the Riverside Theatres for the sum of $1.167m.

(b) That Council after execution of a contract with the preferred proponent, advise all unsuccessful tenderers on this matter.

(d) That Council in addition to the Tendered services accept the alternate offer for additional reports and award the additional services to the following successful Tenderers:

Report	Consultant
Aboriginal Cultural Heritage Assessment Report	Curio
Arborist	Tree iQ
Historical Archaeology	Curio
Biodiversity Development Assessment (waiver)	Arup
Construction Environmental Management Plan	Arup
Consultation	TBD
Contamination	TBD
Crime Prevention Through Environmental Design	Arup
ESD	Arup
Fire Engineering Statement	Arup
Surface Water, Integrated Water Management Strategy and Flood Risk Assessment	Arup
Noise and Vibration Impact Assessment	Arup
Statement of Heritage Impact	Curio
Structural statement	Arup
Transport Impact Assessment and Green Travel Plan	Arup
Visual Impact Assessment	Arup
Reflectivity Impact Assessment	Arup
Social Impact Assessment	Arup
Groundwater Impact and Geotechnical Assessment	Arup
Waste Strategy	Arup
Wind Assessment	Arup

(e) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary contracts terms and documents in relation to this matter.

Procedural Motion

MOVE TO OPEN SESSION

4325

RESOLVED (Wearne/Noack)

That Council return to Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Item 16.1.

18. CONCLUSION OF MEETING

The meeting closed at 9:11pm.

THIS PAGE AND THE PRECEDING 16 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON Monday, 22 May 2023 AND CONFIRMED ON Tuesday, 13 June 2023.

Chairperson