MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE council chamber at 5 PARRAMATTA square, parramatta ON Monday, 8 May 2023 AT 6:30PM
PRESENT
The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.
1. OPENING MEETING
The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:30PM.
2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND
The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.
3. WEBCASTING ANNOUNCEMENT
The Lord Mayor advised that this public meeting is being recorded except for the confidential part of the meeting and streamed live on the internet. The recording will also be archived, except for the confidential part of the meeting, and made available on Council’s website.
The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.
4. GENERAL RECORDING OF MEETING ANOUNCEMENT
As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.
5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS
There were no apologies tabled for this meeting.
6. CONFIRMATION OF MINUTES
7. DISCLOSURES OF INTEREST
Councillor Esber declared a non-pecuniary but significant interest in Item16.1 Legal Status Report as at 31 March 2023 as a person close to him was involved in a legal matter in Item 16.1. He retired from the Chamber prior to the discussion of this matter.
8. Minutes of the Lord Mayor
9. Public Forum
There were no public forums submitted for this meeting.
10. Petitions
11. Rescission Motions
11.1 |
SUBJECT OCM 24 April 2023 Item 14.4 Notice of Motion Position of Lord Mayor
REFERENCE F2022/03176 - D08955408
REPORT OF Councillors Wearne, Garrard and Valjak
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The rescission motion was WITHDRAWN.
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12. Reports to Council - For Notation
13. Reports to Council - For Council Decision
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That a procedural motion be granted to allow consideration of a matter of urgency in relation to the recent announcement of the Lord Mayor.
The Lord Mayor allowed the matter of urgency.
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RESOLVED (Pandey/Humphries)
That Council formally recognise the service of the Lord Mayor and thank her for her contribution to the Office of the Lord Mayor during the current term of Council. |
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That the meeting be adjourned for a short recess. |
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Note: 1. Councillors Pandey and Wearne returned at 8:37pm. 2. Councillors Wang and Garrard returned at 8:38pm. |
The meeting resumed at 8:35pm with the following Councillors attendance: The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Dr Patricia Prociv, Dan Siviero and Georgina Valjak.
14. Notices of Motion
15. Questions with Notice
15.1 |
SUBJECT Questions Taken on Notice - 24 April 2023 Council Meeting
REFERENCE F2022/03176 - D08958659
REPORT OF Governance Manager
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1. Paragraph 9.23 of Council’s Code of Meeting Practice states:
“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”
STAFF RESPONSE
Item 6.1 – Confirmation of Minutes (Urgent Matter - Little India (Resolution number 4249)
During the approval of the Confirmation of Minutes (Urgent Matter - Little India (Resolution number 4249), Councillor Noack asked the following questions:
1. What actions have been taken to invite the Prime Minister of India, the Honorable Narendra Modi, to visit Little India in Parramatta and has the letter been sent out, when was it sent out?
2. Can the correspondence to invite the Prime Minister of India, the Honorable Narendra Modi be sent to Councillors?
Chief of Staff response:
1. Following receipt of protocol advice, an invitation to visit the City of Parramatta from the Lord Mayor, Councillor Donna Davis to His Excellency, The Prime Minister of India, Mr Narendra Modi was sent to the Indian High Commission on Monday 24 April 2023.
2. A copy of the correspondence was emailed to all Councillors on Thursday 4 May 2023, Attachment 1.
Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.
During discussion on Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, Councillor Green asked the following questions:
1. Can the Lord Mayor provide copies of the letters sent on or about 21 June 2022 to the Minister for Transport and the former Local State Member for Parramatta, the Hon Dr Geoffrey Lee in relation to the Mobility Parking Scheme review?
2. Did the Lord Mayor receive any response? If so, could the response be made available to all Councillors?
Chief of Staff response:
Please find attached copies of the letters:
1. Sent to the former Minister for Roads, Shadow Minister for Roads and Local State Member for Parramatta in relation to the Mobility Parking Scheme review, Attachment 2, 3 and 4.
2. Responses received from the former Minister for Metropolitan Roads, the Hon. Natalie Ward MLC and the former Member for Parramatta, the Hon. Dr Geoffrey Lee, Attachment 5 and 6.
Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.
During discussion on Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, Councillor Garrard asked the following questions:
1. Where are the 91 mobility parking scheme car parks and could staff provide a map?
2. How many mobility parking schemes permits has City of Parramatta issued?
3. Did we consult with the Parramatta Business Chamber of Commerce?
Executive Director City Planning and Design response:
1. Please find below a map of the disabled parking spaces as per Spotparking. This is a screenshot from an interactive map and the boxes with the number of parking spaces are a manual overlay.
2. Council does not issue mobility parking permits, as these are issued by Transport for NSW. However, there are 11,021 active mobility parking permits issued to residents within the Parramatta LGA. Further data is provided in the screenshot below from Transport for NSW.
3. Council consulted with the Parramatta Chamber of Commerce on the proposed changes to parking. No reply was received.
Item 13.1 - Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023.
During discussion on Item 13.1 Minutes of the Parramatta Traffic Committee meeting held on 15 March 2023, the Lord Mayor asked the following question:
Since the Federal election has Council advised those new Federal Members of their ability to have a representative on the Traffic Committee?
Executive Director City Planning and Design response:
Council has not yet advised Federal MPs of their ability to have a representative on the Local Traffic Committee. However, arrangements have now been made to send new invitations. It should be noted that, unlike State MPs, Federal MPs are not able to vote on agenda items (in accordance with Transport for NSW requirements).
Item 13.4 – Heritage Grant.
During discussion on Item 13.4 – Heritage, Councillor Esber asked the following question:
In relation to Bago Street, what would be the heritage component for stormwater and sewerage work underground?
Executive Director City Planning and Design response:
This application involved various inspections and works to repair ageing stormwater and sewer pipes. A large component of work included the renewal of the main sewer pipe between the main sewer connection and the inspection shaft within the property boundary. Also work was undertaken to clear the blocked water fountain on the property.
Stormwater and sewer lines are considered to be an integral and functional part of the dwelling and contributes to the integrity of this heritage property. The fountain is an integral part of the heritage landscaping and streetscape. Work required to repair a fault in the stormwater and sewer lines and to clear a blockage in the water fountain are eligible for a grant.
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Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.
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That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-
16.1 Legal Status Report as at 31 March 2023.. (D08897201) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.
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Note: Councillor Esber declared a non-pecuniary but significant interest in Item16.1 Legal Status Report as at 31 March 2023 being a family member has done work for this applicant. He retired from the Chamber prior the discussion of this matter.
16.1 |
SUBJECT Legal Status Report as at 31 March 2023.
REFERENCE F2022/00758 - D08897201
REPORT OF Group Manager Legal Services
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That Council note the Legal Status Report as at 31 March 2023. |
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That the meeting resume to Open Session. |
17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION
The Chief Executive Officer read out the resolutions for Items 16.1.
18. CONCLUSION OF MEETING
The meeting terminated at 9:17pm.
THIS PAGE AND THE PRECEDING 15 PAGES ARE THE MINUTES OF THE ORDINARY/EXTRAORDINARY COUNCIL MEETING HELD ON Monday, 8 May 2023 AND CONFIRMED ON Monday, 22 May 2023.
Chairperson