Late Items Agenda of Council - Monday, 27 March 2023

Council 27 March 2023 Item 14.3

NOTICE OF MOTION

ITEM NUMBER 14.3

SUBJECT NOTICE OF MOTION: Street crossing on the corner of Hill Road and Burroway Road, Wentworth Point

REFERENCE F2022/03176 - D08906302

FROM Councillor Paul Noack

MOTION

That as a matter of urgency due to health and safety concerns the Council to construct a pedestrian crossing at the corner of Hill Road and Burroway Road.

BACKGROUND

1. The Hill Road Masterplan had this matter forecast for May 2021.

2. The NOM I moved had this matter addressed in early 2022.

3. This matter is a permanent item on the Traffic Committee.

4. Council staff indicated that this matter would be completed in the first half of 2022.

5. This is of extreme concern to local residents for Health and safety reasons.

EXECUTIVE DIRECTOR CITY PLANNING AND DESIGN RESPONSE

6. There are two legs of the intersection where pedestrian crossings were approved by Council through the Traffic Committee process (the northern and western legs of the intersection). The western leg of the intersection is a raised shared pedestrian and cyclist crossing, whereas the northern leg is proposed to be an at-grade pedestrian crossing with refuge island, speed cushions, and minor kerb works.

7. The currently scheduled project to be delivered by the developer of the site to the west of Hill Road includes a roundabout at the intersection of Hill Road and Burroway Road, two pedestrian crossings near the roundabout, and a median and pedestrian facilities in Hill Road at Wattlebird Road. It is currently a requirement that the developer undertakes this work at its expense prior to occupancy of the next stage of the development. The developer is in the initial stages of construction of this next stage of the development. The traffic project might be done by the developer well before occupation of the next stage, but the developer has not provided any information on this at present. Parramatta Light Rail Stage 2 is also proposing to install traffic signals in Hill Road approximately 25m south of Wattlebird Avenue (at Footbridge Boulevard).

8. The Notice of Motion would effectively require Council to contribute funds to the project that the developer would have otherwise been funding (estimated cost of $500,000, made up of $350,000 for the western leg and $150,000 for the northern leg). The two pedestrian crossings are in close proximity to the proposed roundabout, therefore there is likely to be some transitional and sacrificial work such as overlapping kerb and gutter and asphalt work. There would also be likely to be inefficiencies and coordination issues by having two organisations working in the same area at about the same time. For example, levels for the crossings should be set based on the final plans for the roundabout, but that may create issues for intermediate stages. Similar concerns may apply to street lighting (which often has long detailed design and approvals periods) and the crossings may require a temporary lighting solution if the crossings are to be installed as soon as possible. These inefficiencies and coordination issues may result in both items taking longer than would otherwise have been the case, as well as create greater overall cost.

9. There would be a Council procurement process for construction of the pedestrian crossings. This would be through a tender which adds approximately four months to the Council procurement process. The estimated completion for the project would be March 2024. This includes reprioritising of other Council work so that some of the other work may be delayed.

10. Note that due to the short timeframe for the Notice of Motion response the values provided in the Financial Impact are not as accurate as would usually be the case and are subject to change. Similarly, the timeframes provided above also lack the desirable level of accuracy.

11. If the Notice of Motion is approved, then Council would check potential funding sources. It may also mean identifying work items to be deferred if there is reprioritisation of funds. If no other source of funding is available, then general revenue would also need to be considered.

12. As an alternative to the Notice of Motion, Council may wish to consider a resolution to write to the developer encouraging it to stage the project such that the pedestrian facilities are undertaken as an initial stage. As previously noted there would be inefficiencies with this approach, but these inefficiencies would be less than those associated with the action proposed by the Notice of Motion and would not give rise to significant costs to Council.

FINANCIAL AND RESOURCE IMPLICATIONS

13. If Council resolves to approve this Notice of Motion in accordance with the proposed resolution, the financial impact on the budget is set out in the table below and will need to be considered as part of the FY23/24 budget process.

	FY 22/23	FY 23/24	FY 24/25
Revenue
Internal Revenue	$ -	$ -	$ -
External Revenue	$ -	$ -	$ -
Total Revenue	$ -	$ -	$ -

Funding Source	NA	NA	NA

Operating Result
External Costs	$ -	$ -	$ -
Internal Costs	$ -	$ -	$ -
Depreciation (Non-Cash)	$ -	$ -	$ -
Other	$ -	$ -	$ -
Total Operating Result	$ -	$ -	$ -

Funding Source	NA	General Reserve

CAPEX		$500,000
External	$ -		$ -
Internal	$ -	$ -	$ -
Other

Paul Noack

Councillor

Jennifer Concato

Executive Director City Planning and Design

John Angilley

Chief Financial and Information Officer

Bryan Hynes

Acting Chief Executive Officer

Attachments:

There are no attachments for this report.

Council 27 March 2023 Item 14.4

NOTICE OF MOTION

ITEM NUMBER 14.4

SUBJECT NOTICE OF MOTION: Damaged Stormwater Drains/Pits

REFERENCE F2022/03176 - D08897046

FROM Councillor Kellie Darley

MOTION

(a) That Council provide a list of stormwater drains/ pits we know need to be repaired, an estimate of how long they’ve been damaged for and when they are estimated to be repaired?

(b) Further that Council provide information on whether there has been increasing number of damaged stormwater pits/ drains over the last few years, what the likely reason for this is and what Council is doing to address this situation.

BACKGROUND

1. In August 2022, Councillors raised concerns about a number of long-term damaged stormwater pits that were in need of urgent repair. The damaged pits are regularly reported to Councillors with concerns on safety, functionality including localised flooding risk and the ongoing visual amenity of safety barriers and cones.

STAFF RESPONSE

2. Staff are progressively working through the large backlog of damaged pits which has built up due to previous delays brought about by COVID restrictions.

3. The increased number of damaged stormwater infrastructure has also grown in recent years due to the increase in development activities within our LGA. The main cause of damage to stormwater pits is cause by trucks driving over them causing them to crack and fail. The damage is not often reported by the offender and staff often get informed of the damage by members of the public.

4. Staff have compiled a list of all current pits requiring repair. A total of 144 pits are awaiting repair at an estimated cost of over $850,000.

5. Staff are also reviewing our internal processes to streamline our response to these damaged assets and to respond to this backlog of work.

6. It is recommended that staff prepare a Councillor Memo to the Lord Mayor and all Councillors containing a list of damaged stormwater pits, their priortised replacement and associated budget implications.

FINANCIAL AND RESOURCE IMPLICATIONS

7. If Council resolves to approve this Notice of Motion in accordance with the proposed resolution, there will be no impact on existing budgets. Any proposed budget changes as a result of expediting stormwater repairs will be reported in the Councillor Memo and go through the regular budget amendment and approval process.

Kellie Darley