NOTICE OF Council MEETING
PUBLIC SUPPLEMENTARY
AGENDA - B
An Ordinary Meeting of City of Parramatta Council will be held in PHIVE 2 Civic Place, Parramatta Council Chambers, 5 Parramatta Square, Parramatta on Monday, 5 December 2022 at 6:30pm.
Bryan Hynes
ACTING CHIEF EXECUTIVE OFFICER
Council 5 December 2022
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
8 Minutes of the Lord Mayor
8.1 Condolence Motion for Carlingford High School student Calvin Wijeweera 3
8.2 Live site activation across the City of Parramatta................................ 5
9 Public Forum
9.1 PUBLIC FORUM 1: for Item 13.2 Rose Street Precinct, Epping...... 7
9.2 PUBLIC FORUM 2: for Item 13.2 Rose Street Precinct, Epping...... 8
9.3 PUBLIC FORUM 3: for Item 13.2 Rose Street Precinct, Epping.... 11
After the conclusion of the Council Meeting, and if time permits, Councillors will be provided an opportunity to ask questions of staff.
ITEM NUMBER 8.1
SUBJECT Condolence Motion for Carlingford High School student Calvin Wijeweera
REFERENCE F2022/00105 - D08793154
REPORT OF Lord Mayor, Councillor Donna Davis
PURPOSE:
The purpose of this Minute is to extend Council’s deepest sympathies to the family and friends of Carlingford High School student Calvin Wijeweera, who was killed in a vehicle accident on Rembrandt Street Carlingford, on the morning of Thursday 1 December 2022.
(a) That Council extend its deepest sympathies to the family and friends of Calvin Wijeweera, a Carlingford High School student who was killed on Rembrandt Street Carlingford, on the morning of Thursday 1 December 2022;
(b) That Council thank the first responders for their efforts in tragic circumstances;
(c) That the Chamber hold a minute’s silence as a mark of mourning and respect for the young life lost in this tragic accident.
(d) Further, that the Lord Mayor write a letter of condolence to Calvin Wijeweera’s family and to the principle, students and staff of Carlingford High School.
BACKGROUND
1. At approximately 11:20am on Thursday 1 December 2022, a motor vehicle travelling on Rembrandt Street Carlingford, lost control and mounted the kerb striking a group of students walking along the footpath.
2. The accident resulted in the death of a 17-year-old Calvin Wijeweera. A second 17-year-old boy was injured and taken to the Children's Hospital at Westmead. A third student was uninjured and is being supported by the school.
3. The NSW Department of Education confirmed the boys were Year 12 students at Carlingford High School.
FINANCIAL IMPLICATION FOR COUNCIL
There are no new financial implications for Council as a result of this Lord Mayor Minute.
Lord Mayor, Councillor Donna Davis
There are no attachments for this report.
ITEM NUMBER 8.2
SUBJECT Live site activation across the City of Parramatta
REFERENCE F2022/00105 - D08793120
REPORT OF Lord Mayor, Councillor Donna Davis
CSP THEME: Thriving
workshop/briefing date: Nil
PURPOSE:
The purpose of this Lord Mayor Minute is to seek a report on a framework for future planning for live activation sites across the City of Parramatta, to support major sporting and community events.
(a) That Council congratulate the City of Parramatta’s City Engagement & Experience Team for the successful organisation of two World Cup live sites;
(b) That Council officers investigate and table a report in early 2023 on a framework for future planning for live activation sites across the City of Parramatta, to support major sporting and community events; and
(c) Further, that this report detail opportunities to leverage new infrastructure projects and resourcing needs associated with any proposed live site activities for Council’s consideration.
BACKGROUND
1. The City of Parramatta hosted two special live sites in Parramatta Square and Rydalmere Park for fans to watch the Socceroos in their historic Round of 16 World Cup match against Argentina on Sunday 4 December.
2. City of Parramatta’s City Engagement & Experience Team are to be congratulated for organising the two sites at short notice. The sites were jointly funded by the City of Parramatta and the NSW Government.
3. Attendance was strong at both live sites by people of all ages. In particular, strong attendance by people under 30 indicates increasing demand for major event activation by younger residents and visitors.
4. There is an opportunity to think more holistically about how the City of Parramatta plans for live site activations across our LGA supporting major sporting and community events to meet the expectations of our growing community.
5. This Minute calls for a report from Council officers to be tabled in early 2023 detailing a framework for future planning for live activation sites across the City of Parramatta, to support major sporting and community events. This report should consider:
· Opportunities for sites across our LGA (local neighborhoods and the CBD) to host live activation sites for key sporting and community events, including the 2023 FIFA Women’s World Cup; NRL Finals, A-League Finals, future Olympic Games and New Year’s Eve.
· Opportunities to leverage new infrastructure projects across our city, including activating PHIVE, Parramatta Square and Parramatta Aquatic Centre with the infrastructure and technology to support broadcasting;
· Sequencing of activations with Council’s existing events programs; and
· Resourcing requirements and costs, including potential partnerships with the NSW Government and site owners.
FINANCIAL IMPLICATION FOR COUNCIL
6. The staff report should include any financial implications associated with City of Parramatta hosting live sites across the LGA.
Lord Mayor, Councillor Donna Davis
There are no attachments for this report.
REFERENCE MATERIAL
Council 5 December 2022 Item 9.1
ITEM NUMBER 9.1
SUBJECT PUBLIC FORUM 1: for Item 13.2 Rose Street Precinct, Epping
REFERENCE F2022/00105 - D08790650
FROM Vinh Cuong Pham
Dear Lord and Councillors,
I'd like to discuss the impact of the land rezoning (known as the Rose Street Precinct, Epping).
The rezoning will impact heavily on our livehood and the value of our property (93 Essex Street Epping).
Thanks in advance for your consideration.
STAFF RESPONSE
No staff response provided
There are no attachments for this report.
Council 5 December 2022 Item 9.2
ITEM NUMBER 9.2
SUBJECT PUBLIC FORUM 2: for Item 13.2 Rose Street Precinct, Epping
REFERENCE F2022/00105 - D08790660
FROM Ralph Allen
Thank you for your letter of 30 November advising of a one-day window to comment on this item, which is compliant with the ambition of the outlined consultation period.
Background
The background section of the document and the March 14 comments in Attachment 1 gloss over one of the main triggers for resident responses.
The re-zoning materials developed by Hornsby Council and circulated for exhibition proposed that the south side of Maida Road be developed for low rise townhouses etc and provided diagrams and other materials to this effect.
Hornsby Council did not include FSR controls in their work and as a result much larger buildings were eventually permissible and have mostly been built. The process failure meant there was no effective consultation and the Epping community, and especially within the precinct, was blindsided by the negative impacts of what are technically poor planning outcomes.
The recognition of and concern to ameliorate the planning authority’s failure is a thread in many of council’s earlier materials, for example the staff recommendation at Background point 6.
As there are still two business days before the evening of 5th December council officers should have time to fact check the Hornsby Council materials and confirm to councillors if they deem necessary. It is suggested that the report would be improved and more accurate if this aspect was included or council could confirm it was fully aware in the minutes.
It is also suggested that the documentation would be more professional from the council’s perspective if the petition sent to the three ward councillors, signed by nearly all residents of the precinct, formally presented to and noted by council at its meeting on 25 March 2019, was recorded in the background or the attachment. We thank Cr Davis for presenting.
Site Description
The site description language and diagrams do not include topography.
Given that interface issues are made worse by steep gradients to the north (and ameliorated to Brigg Road to the south), and the paper includes a crude 1 in 100 flood map, the absence of this information is a material shortcoming.
It should be a simple matter to prepare a sentence or two and drop in a diagram. Interesting resources such as Open Street Map are now readily available online which show how high the south side of Brigg Rd is and the relatively small catchment area up Chesterfield Rd that drains through the precinct.
Current Strategic Planning Framework
The report includes some comment on the Urban Activation Precinct process and surrounds.
It is suggested the councillors should be made aware in this section of the report of the current approach to planning for the properties on the other side of the paling fence – the south side of Maida Rd.
Recollection is that the buildings currently standing on the south side of Maida Rd would usually require R4 zoning as defined by council, but that the recommendation of new planning documents was to assign an R3 zoning with an 0.8 FSR to enable further development.
If this is still planned, users of the documents would falsely infer that there is a graduated development / build height regime from the Epping railway station to the precinct.
It could also mislead users concerning the diversity of housing types that exist in Epping, as one of the stated claims of the R3 classification was in fact to provide diversity in housing stock. R4 would therefore have been more truthful and better from any administrative perspective
Given the short time available to prepare a response I haven’t had time to research the current status of this work, no doubt a member of your team can quickly provide you with the necessary information.
The main point might be that council is in fact completely comfortable with and supportive of current built forms as between the precinct and Maida Rd, which is essentially the position of the report and its signatories? And fully supportive of development of the remaining site in Maida Rd? Notwithstanding what good planning practice might look like elsewhere?
Flood risk
Interesting to see this council’s flood mapping information, I think for the first time.
I note the affected blocks are fully shaded although many have a substantial fall front to back, so water clears rapidly and could not impact much of each site.
Many of the blocks on Forest Grove have or will have significant residential towers on them and I’m sure we all hope sufficient hydraulic work has been undertaken – that might be an issue for your point 25.
For the precinct the catchment area on the western side of the line that flows through is quite small – Victoria Street and Rawson Street would be close to the limits ?
It is suggested that including topographical information would significantly improve the usefulness of the diagram.
The idea that an externally commissioned report would have been / would be acceptable for council purposes I think is new information would have been a non-combative inclusion earlier in this council’s process
Conclusion
Thank you again for the opportunity to comment.
I would like to thank Cr Bradley and other voices on or within council that have been seeking to bring this matter to a conclusion, and Cr Davis who tabled our petition.
Good government and administrative action in the democratic tradition would generally encompass openness, transparency and completeness in communications and we wish councillors all the best as they chart the city’s future.
Kind regards
Ralph Allen
STAFF RESPONSE
No staff response provided.
There are no attachments for this report.
Council 5 December 2022 Item 9.3
ITEM NUMBER 9.3
SUBJECT PUBLIC FORUM 3: for Item 13.2 Rose Street Precinct, Epping
REFERENCE F2022/00105 - D08790640
FROM Camellia Pham – Written Submission
Dear Lord Mayor and Councillors
I am a resident of a HCA property in Epping.
I urge you to reject the proposed rezoning of the Rose Street precinct.
A significant portion of this precinct is heritage conservation listed. It would detract from the beauty of the area to allow it to be converted into apartment blocks. This area is primarily comprised of houses, and having apartment blocks here would be an eyesore and insult the efforts of those who had classed this area as HCA. There are other areas in Epping which would be a better fit for apartments.
Additionally, the current facilities such as playground equipment are already used heavily by children of residents; having a higher number of residents will lead to crowding and a poorer experience.
STAFF RESPONSE
No staff response provided.