Council 22
August 2022 Item
14.1
ITEM NUMBER 14.1
SUBJECT CBD
Footpaths Audit and Pavement Replacement Program
REFERENCE F2022/00105 - D08642696
FROM Deputy Lord Mayor Pandey
MOTION
That a report be provided to Council, based on
Council’s current footpath asset audit for the CBD, on the CBD pavement
replacement program, including costs, in consultation with Councillors.
BACKGROUND
1. No
background was provided.
STAFF RESPONSE
2. Council
is currently conducting an audit on all the footpaths within the Local
Government Area (LGA), which also incorporates the CBD through a third party.
It is estimated to be finalized by January 2023.
FINANCIAL AND RESOURCE IMPLICATIONS
3. Reporting
back to Councillors with the result of the audit can be done within existing
resources, early in 2023 after the completion of the audit.
Sameer Pandey
Deputy Lord Mayor
John Warburton
Executive Director, City
Assets & Operations
John Angilley
Chief Financial and
Information Officer
Brett Newman
Chief Executive Officer
Attachments:
There are no attachments for this report.
Council 22
August 2022 Item
14.2
ITEM NUMBER 14.2
SUBJECT Name
Change at Wentworth Point - Jewel and Sanctuary Buildings
REFERENCE F2022/00105 - D08618672
FROM Councillor Noack
MOTION
(a) That Council commence the NSW
Geographic Names Board process, including community consultation, for a
proposal to amend the suburb boundary of Wentworth Point to include the
addresses of the Jewel and Sanctuary Buildings precinct which is currently
located in the suburb of Sydney Olympic Park, as noted in the hatched area on
the attached map.
(b) Further, that Council receive a report on
the outcome of this process and community consultation to inform a
determination for formal referral of the boundary change request to the NSW
Geographic Names Board.
BACKGROUND
1. No
background has been provided.
STAFF RESPONSE
2. Council
has received a boundary change request from Sekisui House in alignment with the
proposed Notice of Motion. The boundary change map is provided below.
3. Officers
are also supportive of this request and progressing this boundary change
request is in the Place Services work plan for this financial year.
4. If
endorsed by Council, the proposed Notice of Motion would be helpful in
commencing the boundary change request as it would be pursuant to an endorsed
Council resolution.
FINANCIAL AND RESOURCE IMPLICATIONS
5. The
boundary change request is within the Place Services work plan for the current
financial year.
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FY 22/23
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FY 23/24
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FY 24/25
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FY 25/26
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Revenue
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Internal Revenue
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External Revenue
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Total Revenue
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NIL
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Funding Source
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N/A
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Operating Result
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External Costs
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Internal Costs
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Depreciation
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Other
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Total Operating Result
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NIL
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Funding Source
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N/A
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CAPEX
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Internal
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Other
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Total CAPEX
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NIL
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Paul Noack
Councillor
Bryan Hynes
Executive Director Property
& Place
John Angilley
Chief Financial and
Information Officer
Brett Newman
Chief Executive Officer
Attachments:
There are no attachments for this report.
Council 22
August 2022 Item
14.3
ITEM NUMBER 14.3
SUBJECT Long
Serving Staff Recognition
REFERENCE F2022/00105 - D08642688
FROM Deputy Lord Mayor
MOTION
(a) That
Council provide an update on recognition programs in place for long serving
staff and high performing individuals and teams.
(b) Further, that the update include
advice on the opportunity for Council to include in the recognition program an
acknowledgement from Councillors as part of the overall approach, including
provision for a meet and greet and a certificate of acknowledgement signed by all
Councillors.
BACKGROUND
1. No
background was provided.
STAFF RESPONSE
2. Council
has an established ‘Above and Beyond’ Awards recognition program
that recognises employee effort and achievement.
3. The
Above and Beyond Awards program provides for individual staff and teams to be
nominated by their peers, line managers or senior leaders for demonstrating at
least one of Council’s values (being Customer Focus, Innovation,
Integrity, Teamwork) by demonstrating how they have gone above and beyond their
normal role that positively impacts Council and our community. Awards are
held bi-monthly and all winners receive a certificate of appreciation and a
gift card and go in the running for the ‘Employee of the Year’ or
‘Team of the Year’ annual award.
4. Council
also recognises our long serving staff members who have been with Council for
15+ years. Long serving staff members are formally acknowledged during
the Council’s annual staff Christmas Party with their names and service
recognised. Each long serving staff member receives a certificate of
service and a gift card.
5. Council’s
Above and Beyond Awards Program is currently being reviewed to align with the
commitment to People First. Community First. and Council’s ASPIRE
behaviours. This refresh provides the opportunity for staff and teams to
be formally recognised demonstrating these behaviours, to encourage others to
follow and to create organisational culture change.
6. Provision
can be made to continue to include the Lord Mayor and Councillors at annual
award events to meet with long serving staff to present certificates of
appreciation and service.
FINANCIAL AND RESOURCE IMPLICATIONS
7. There
are no unbudgeted financial implications associated with this Notice of
Motion. The cost for the recognition of Above and Beyond winners and long
serving staff members is provided for within Council’s 2022/23
budget. In addition, the review being undertaken of Council’s Above
and Beyond Awards Program is also provided for within existing staff resources.
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FY 22/23
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FY 23/24
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FY 24/25
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FY 25/26
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Revenue
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Internal Revenue
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External Revenue
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Total Revenue
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NIL
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Funding Source
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N/A
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Operating Result
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External Costs
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Internal Costs
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Depreciation
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Other
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Total Operating Result
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NIL
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Funding Source
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N/A
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CAPEX
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CAPEX
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External
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Internal
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Other
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Total CAPEX
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NIL
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Sameer Pandey
Deputy Lord Mayor
Bernadette Cavanagh
Executive Director, People
Culture & Workplace
John Angilley
Chief Financial and
Information Officer
Brett Newman
Chief Executive Officer
Attachments:
There are no attachments for this report.
Council 22
August 2022 Item
15.1
ITEM NUMBER 15.1
SUBJECT Questions
Taken on Notice - 8 August 2022 Council Meeting
REFERENCE F2022/00105 - D08640963
REPORT OF Governance Manager
QUESTIONS TAKEN ON NOTICE FROM THE
COUNCIL MEETING OF 8 AUGUST 2022
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Item
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Subject
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Councillor
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Question
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13.10
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Arthur Phillip Commemorative Public Art Project –
Charles Street Square
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Wearne
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The Oars Foot bridge is never lit, or very
rarely lit. Why is this the case?
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13.10
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Arthur Phillip Commemorative Public Art Project –
Charles Street Square
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Davis
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When consultation was undertaken as part
of the Masterplan for the Charles Street Wharf, did this include a public art
component?
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13.10
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Arthur Phillip Commemorative Public Art Project –
Charles Street Square
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Garrard
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In relation to the Charles Street Wharf,
what work is occurring down there at the moment? Can a briefing be held on
this.
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13.10
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Arthur Phillip Commemorative Public Art Project –
Charles Street Square
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Wearne
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How many residences would this Artwork be
visible to?
i.e. how many residential units would be
able to see this piece of artwork, and how many could it impact?
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BACKGROUND
1. Paragraph 9.23 of
Council’s Code of Meeting Practice states:
“Where
a councillor or council employee to whom a question is put is unable to respond
to the question at the meeting at which it is put, they may take it on notice
and report the response to the next meeting of the Council.”
STAFF RESPONSE
Item 13.10 – Arthur Phillip
Commemorative Public Art Project – Charles Street Square
During
discussion on the Motion moved by Councillor Pandey, Councillor Wearne asked
the following question:
The
Oars Foot bridge is never lit, or very rarely lit. Why is this the case?
Executive
Director City Assets and Operations Response
It is understood
there are technical issues with the operation of these lights, the staff
responsible is on unexpected sick leave and will be back in early September.
We will provide a more detailed response at a Council meeting in September.
Item 13.10 – Arthur Phillip
Commemorative Public Art Project – Charles Street Square
During
discussion on the Motion moved by Councillor Pandey, Lord Mayor Davis asked the
following question:
When
consultation was undertaken as part of the Masterplan for the Charles Street
Wharf, did this include a public art component?
Executive
Director City Planning & Design Response
In late 2019,
Council endorsed for exhibition the Draft Concept Design for upgrades to the
public domain at Charles Street Square. Information presented to the
community throughout the public exhibition acknowledged the planned public
artwork, stating: A major new public artwork featuring sculpture and
projections on to the escarpment across the river, will tell the stories of the
Parramatta and its people (Community information brochure, Feb 2020). Views on the potential content for the work (the broad
story it should tell) were also canvassed via the engagement program.
The consultation summary report that accompanied the refined design for Council endorsement after
exhibition, described the extent of the engagement program which provided
information about the draft concept design to over 800,000 people (using
letterbox drops, web visits, staffed displays, media, social media, document
downloads), resulting in 115 formal submissions. Positive feedback on the
project included support for the public art and interpretation opportunities
– particularly in relation to Dharug stories, the river and natural
environment, and key events over time. 63% of respondents were local
residents, 4% were local businesses and 63% of participants wanted the public
art and interpretation in the space to represent “the stories of the
Dharug people and their connection to the land”; followed by local native
plants and animals 58%, key events in Parramatta over time 53% and the dynamic
river environment 52%.
In the public
exhibition of the Review of Environmental Factors (REF) in September/October
2020, which included the detailed design for the public domain, the setting for
a sculpture (proposed at the time), the housing of the artwork projectors and
the projected light onto the escarpment was detailed. While the REF
recognised content for the artwork itself was to be further developed (REF
Community Summary page 01, Sept 2020) information on the ecological and
lighting impacts (a technical assessment), and the proposed relevant lighting
and biodiversity mitigations were included. These have been incorporated into
the technical brief for the projection design. The REF exhibition reached
some 160,000 people (using letterbox drops, web visits, social media, document
downloads) and resulted in four formal submissions.
To further the
development of the site interpretation plan for the project, a requirement of
approvals under the Heritage Act for the public domain project, and to explore
the incorporation of Dharug content into the artwork, a series of workshops
were held with Dharug representatives late 2020 and early 2021 to advise and
guide an approach to this content.
As part of ongoing
engagement with local stakeholders (residents and business) regular updates are
provided with the invitation to contact the project team. The lighting trial
held on 9 May 2022, included signage and letterbox drops explaining the trial
and the public art with a repeated invitation to contact the project team. No
enquiries were received.
Item 13.10 – Arthur Phillip
Commemorative Public Art Project – Charles Street Square
During
discussion on the Motion moved by Councillor Pandey, Councillor Garrard asked
the following question:
In relation to
the Charles Street Wharf, what work is occurring down there at the moment? Can
a briefing be held on this.
Executive
Director City Assets & Operations Response
Council is
currently doing a major project to upgrade the public domain adjacent to the
Ferry Wharf at Charles Street Square. It follows the completion of
the new Escarpment Boardwalk on the opposite side of the river.
The project is
a key part of Council’s plans to revitalise the Parramatta
River foreshore and is valued at approximately $12m. Work began in
early 2022 and is programmed to finish in March 2023.
The upgraded
Square will feature new ramps and stairs, a wide riverfront walk, paved
terraces, an amphitheatre and new public shelter, set amongst extensive trees
and gardens.
The Charles
Street Square project is also being co-funded by Council and the NSW
Government, which is contributing $4.65m to the $12.1m upgrade.
A briefing can be
arranged for interested Councillors
Item 13.10 – Arthur Phillip
Commemorative Public Art Project – Charles Street Square
During
discussion on the Motion moved by Councillor Pandey, Councillor Wearne asked
the following question:
How many residences would this Artwork be visible to?
i.e. how many
residential units would be able to see this piece of artwork, and how many
could it impact?
Executive
Director Community Services Response
On the 9th of
May 2022, projection tests were undertaken at Charles St Square to determine if
there is any visual impact of the proposed Artwork on neighbouring areas. The
scope of the test included the following:
· Projection
coverage area
· Ambient
light levels in the surrounding areas
· Ability
to view projection from various locations
· Impact
of the projection on surrounding community
· Suitability
of the projection equipment suggested in the options report
· Location
of projection equipment
The projection tests concluded that the
projection will not impact neighbouring areas as it is contained to the rock
wall of the embankment. The projector is located on the opposite side of the
ferry wharf to the embankment, projecting across the water to the embankment.
This projection throw is direct and mapped to the embankment. The projection
does not spill outside of or beyond the embankment. This was confirmed via the
projection test. Further, the optimal viewing location of the projection work
is the ferry wharf and surrounding Charles St Wharf areas. Viewing from any
other location is compromised by distance and angle of viewing, including
height.
A staff review
has identified three main residential apartment premises within the
neighbouring area. This includes apartment premises on the corner of Charles
and George Streets, Stewart Street and Queens Avenue. Further, there are also
four main commercial premises on Charles and Phillip Streets in the
neighbouring area. Light spill will not impact any of these premises, as they
are outside of the projection area. Further, due to the distance from the
projection and angle of viewing, these premises will have significantly reduced
visibility of the projection work. One commercial premise at the ferry wharf will
have a less-compromised view of the projection work, providing a point of
interest for visitors, whilst not impacting their activity.
Attachments:
REFERENCE MATERIAL