MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday,  8 August 2022 AT 6:30pm

 

PRESENT

 

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

 

1.      OPENING MEETING

 

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:33pm.

 

2.      ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

 

The Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

 

3.      WEBCASTING ANNOUNCEMENT

 

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

 

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

 

4.      GENERAL RECORDING OF MEETING ANOUNCEMENT

 

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

 

Note: Councillor Phil Bradley arrived at the meeting at 6:34pm.

 

5.      APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

 

3918

RESOLVED      (Esber/Bradley)

 

(a)    That the request to attend the Ordinary Meeting of Council dated 8 August 2022 via remote means submitted by Councillor Wearne due to personal reasons, be accepted.

 

(b)    Further, that the Council note the leave of absence previously granted by Councillor Noack.

 

6.      CONFIRMATION OF MINUTES

 

 

SUBJECT:         Minutes of the Council Meeting held on 25 July 2022

 

3919

RESOLVED      (Prociv/Wang)

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

7.      DISCLOSURES OF INTEREST

 

Councillor Bradley declared a significant non-pecuniary interest in Item 13.3 –Expression of Interest – Selection of Community Members – Access and First Nations Advisory Committees, as being a former committee member, he knows some of the recommended committee members. He retired from the meeting prior to consideration of the matter.

 

Councillor Bradley declared a non-pecuniary but significant interest in Item 13.5 – Expression of Interest – Selection of Members for the Environment Advisory Committee, being his spouse Annie Nielsen is one of the nominated members. He retired from the meeting prior to consideration of the matter.

 

8.      Minutes of the Lord Mayor

8.1

SUBJECT          Condolence Motion: Val Squires

 

REFERENCE   F2022/00105 - D08640190

 

REPORT OF     Lord Mayor, Councillor Donna Davis

 

3920

RESOLVED      (Davis/Pandey)

 

(a)     That Council acknowledge the passing of Val Squires, longtime local arts and community advocate and Honorary Life Member of the Riverside Theatres.

(b)     Further, that the Chamber hold a minute’s silence as a gesture of respect on Mrs Squires passing and in recognition of her contributions to the Parramatta community.

 

Note: Council observed a minute’s silence.

 

8.2

SUBJECT          Condolence Motion: Ian Hawthorn

 

REFERENCE   F2022/00105 - D08640226

 

REPORT OF     Lord Mayor, Councillor Donna Davis

 

3921

RESOLVED      (Davis/Bradley)

 

(a)     That Council acknowledge the passing of Ian Hawthorn, offering condolences to his family, friends and the NSW Lancers Memorial Museum.

(b)     That Council write to the NSW Lancers Memorial Museum offering sincere condolences on Ian Hawthorn’s passing.

(c)     Further, that a minute’s silence be observed by the Chamber as a gesture of respect on his passing and in recognition of his dedication and contributions to the community.

 

Note: Council observed a minute’s silence.

 

8.3

SUBJECT          Indian Independence Day

 

REFERENCE   F2022/00105 - D08640239

 

REPORT OF     Lord Mayor, Councillor Donna Davis

 

3922

RESOLVED      (Davis/Pandey)

 

(a) That Council acknowledge and celebrate Indian Independence Day on 15 August 2022.

 

(b) That Council note this milestone will be celebrated at an Indian Independence Day Flag Raising Ceremony at Jubilee Park.

 

(c)  Further, that Council acknowledge the significant contribution our Indian community makes to our city’s social, cultural and economic vibrancy and success.

 

8.4

SUBJECT          Local Government NSW Awards 2022

 

REFERENCE   F2022/00105 - D08640257

 

REPORT OF     Lord Mayor, Councillor Donna Davis

 

3923

RESOLVED      (Davis/Garrard)

 

(a)   That Council note the Parramatta Lanes festival received a RH Dougherty Award for Innovation in Special Events Division C at the 2022 Local Government Week Awards.

 

(b)   That Council congratulate the Events & Festivals Team on this Commendation and for their commitment to delivering a dynamic schedule of events.

 

(c)   Further, that funding be provided to City of Parramatta staff who designed and delivered the Parramatta Lanes festival and to all nominees of awards for a catered staff function to celebrate the significant achievements of Council.

 

8.5

SUBJECT          SBS Relocation

 

REFERENCE   F2022/00105 - D08640274

 

REPORT OF     Lord Mayor, Councillor Donna Davis

 

3924

RESOLVED      (Davis/Garrard)

 

(a)   That Council note the Federal Government is conducting a feasibility study into the relocation of SBS headquarters to western Sydney to support local jobs and cultural infrastructure.

 

(b) Further, that the Lord Mayor write to the Federal Minister for Communications, the Hon. Michelle Rowland MP; Federal Minister for the Arts, the Hon. Tony Burke MP; Federal Member for Parramatta, the Hon. Andrew Charlton MP; and Secretary of the Department of Infrastructure, Transport, Regional Development, Communication and the Arts, Jim Betts:

 

i.        noting Parramatta’s position as a growing city at the geographical heart of Sydney, with significant cultural and linguistic diversity;

ii.      advocating for the relocation of SBS headquarters to Parramatta; and

iii.     requesting further information on the feasibility study, including details of any submissions process and timelines.

 

8.6

SUBJECT          Launch of C3West partnership project Being Together: Parramatta Yearbook

 

REFERENCE   F2022/00105 - D08640296

 

REPORT OF     Lord Mayor, Councillor Donna Davis

 

3925

RESOLVED      (Davis/Wang)

 

(a)   That Council note the official launch of Being Together: Parramatta Yearbook, a Museum of Contemporary Art (MCA) and Parramatta Artists’ Studios joint project for C3West.

(b)   Further, that the Lord Mayor write to the Director of the MCA Suzanne Cotter, to congratulate the MCA for the work of C3West, which takes artists beyond the gallery to create new contemporary art projects with western Sydney communities.

 

9.      Public Forum

9.1

SUBJECT          PUBLIC FORUM 1: Item 13.9 - Draft Late Night Trading Development Control Plan

 

REFERENCE   F2022/00105 - D08636487

 

FROM               Schandel Fortu (Director Think Planners)

 

 

Dear Lord Mayor and Councillors,

 

The Parramatta Liquor Accord represents numerous licensed venues in the LGA (restaurants, hotels, pubs, and clubs). The Accord requests Councillors –

 

·           Defer making a decision this evening

·           Arrange a meeting for the industry to workshop with the Councillors their suggestions and concerns

 

We submit that the draft DCP contains fundamental issues that will directly disincentivise investment and that is contrary to the very intent of the DCP.

 

·           Did you know that the DCP’s starting place for restaurants along the Parramatta River is a 10pm curfew on outdoor areas?

 

·           Did you know that it is entirely unnecessary to put in place Trial Trading Hours? The planning provisions in NSW allows the Council to clearly spell out the trading requirements in terms of hours, acoustic measures, security. If an operator breaks the rules, enforcement should occur then and there….not await the outcome of a 12 or 24 month trial period. That would also give an operator confidence to invest in the city; financiers the confidence to lend operators finance; and for all to not be fearful of Council giving and then later taking away trading hours.

 

·           Did you know that the DCP proposes noise criteria that does not align with the Liquor and Gaming NSW noise criteria? This misalignment with the State authority will lead to confusion and lack of confidence in the DCP.

 

·           Did you know that only the CBD will have base hours past midnight and only small areas of Harris Park, Granville, Rosehill and Epping will be permitted to trade until 2AM if extended hours are approved?

 

·           Did you know a restaurant in a Local Centres like Toongabbie, Telopea, Dundas, Carlingford will have base hours up to 10PM if they are licenced?

 

·           Did you know that the DCP introduces uncertainty for venues that are not located in the CBD LNTA or any other LNTA; as the DCP implies that these facilities despite being approved and having been in operation for many years are not recognised in the DCP?

 

·           Did you know that the Riverside Theatre has a 2am designation, but there is not the same for other land adjacent the River that is also zoned B4? There are 3 LNTA’s along the one River in the one Zone in the one small part of the city.

 

The Parramatta Liquor Accords members are deeply invested in the night time economy across the entire Local Government Area. Like the Council, it seeks clear controls that will protect amenity; deliver a vibrant and world class night time economy; and will give confidence to our members to invest financially and socially in Parramatta.

 

The Accord seeks deferral to workshop their suggestions and concerns directly with the Councillors please.

 

GROUP MANAGER, CITY STRATEGY RESPONSE

The draft Late Night Trading DCP seeks to consider impacts and balance the needs of a number of stakeholders, including businesses but also residents. The Liquor Accord is one of 71 stakeholders who have provided a submission on the draft DCP. Council staff have considered all feedback and are seeking a balance of economic activity and residential amenity, including noise mitigation.

 

Council have engaged with the Liquor Accord on four occasions at various stages of the project timeline. The feedback provided by the Liquor Accord has informed amendments to the draft DCP. During public exhibition 50% of respondents indicated they support the draft DCP, 24% indicated yes to an extent, 24% indicated no and 2% were unsure. The Liquor Accord indicated that yes, they support the draft DCP to an extent.

 

In response to the concerns raised I note in order, the following:

 

·    Due to particular characteristics of the location of the outdoor dining areas facing the river, being opposite residential premises, without any buffer or sound reflective aspects, it is highly likely that permitting outdoor dining in this area will result in intrusive noise for residents. The proposed 10pm limit does not preclude businesses along the river from applying for indoor trading hours of up to 24 hours.

·    We note the Liquor Accord’s opinion on the use of trial periods. Council’s use of trial periods is not a new process introduced by this draft DCP. The use of trial periods is in line with the Environmental Planning & Assessment Regulation 2021, section 79, which sets out parameters for conditions attached to development consents, regardless of the draft DCP.

·    The Liquor & Gaming NSW noise criteria considers all premises as equal. As a result, controls in certain places may be unreasonably restrictive or permissive, with no consideration to local context. 

·    Trading hours are determined by local context and based on balancing residential amenity impacts and business activity.

·    Development applications for venues outside of the LNTAs will not be affected by the provisions of the draft DCP, and will continue to be assessed on merit, as indicated in section 4.3 of the draft DCP

·    The trading hours for Riverside are based on its connectivity to Church Street and its potential to drive growth as well as expansion of the night economy across the CBD. Regardless, as per Section 4.1, any outdoor area with a direct frontage to the river will have maximum trading hours of 10pm.

 

10.    Petitions

There were no petitions tabled at this meeting.

11.    Rescission Motions

Nil

 

Procedural Motion

 

3926

RESOLVED      (Esber/Garrard)

 

That Items 12.1, 13.1, 13.2, 13.4, 13.6 and 13.8 be resolved en bloc.

 

12.    Reports to Council - For Notation

12.1

SUBJECT          Homelessness Action Plan 2019-2023 - Mid Term Report

 

REFERENCE   F2022/00105 - D08575352

 

REPORT OF     Community Capacity Building Officer

 

3927

RESOLVED      (Esber/Garrard)

 

That Council receive and note the Homelessness Action Plan 2019-2023 Mid Term Report.

 

13.    Reports to Council - For Council Decision

13.1

SUBJECT          Confirmation of Minutes - 11 July 2022 (Deferred Item)

 

REFERENCE   F2022/00105 - D08624118

 

REPORT OF     Governance Manager

 

3928

RESOLVED      (Esber/Garrard)

 

(a)     That Council approve the minutes, as attached to this report, as a true record of the Council Meeting held on 11 July 2022.

 

(b)     Further, that Council note, as outlined in this report, Points of Order are not required to be recorded in the Minutes of Council Meetings and if Council sought to commence this practice, it would be necessary for Council to resolve to amend the Code of Meeting Practice to include recording Points of Order in the Minutes and place the amended Code on public exhibition.

 

13.2

SUBJECT          Review of Council's Fees and Charges - Telecommunications Facilities

 

REFERENCE   F2005/00020 - D08592653

 

REPORT OF     Asset Manager

 

3929

RESOLVED      (Esber/Garrard)

 

That Council’s Fees and Charges for telecommunications facilities be amended to require a valuation to be undertaken, at the applicant’s cost, on each occasion that a new agreement is entered into for the operation of a telecommunications facility on Council land.

 

13.4

SUBJECT          Expressions of Interest - Selection of community members for Active Transport Advisory Committee

 

REFERENCE   F2022/00105 - D08604865

 

REPORT OF     Project Officer Transport

 

3930

RESOLVED      (Esber/Garrard)

 

(a)     That Council appoint the following people to the Active Transport Advisory Committee for the period of this Council term:

 

·    Charlene Bordley

·    Linda Gock

·    Mark Green

·    Angela Hansford

·    Pam Kendrick

·    Martin Lugod

·    Paul MacDonald

·    Muhammad Sukhera

·    Catherine Unwin

·    Andrew Watson

·    Ian Weekes

·    Matt Zahra

 

(b)     Further, that Council thank all applicants who submitted to join the Active Transport Advisory Committee.

 

 

13.6

SUBJECT          Expressions of Interest – Selection of community members for Heritage Advisory Committee

 

REFERENCE   F2013/00235 - D08594900

 

REPORT OF     Project Officer Land Use

 

3931

RESOLVED      (Esber/Garrard)

 

(a)     That Council appoint the following persons to the Heritage Advisory Committee for the period of this Council term:

 

·    Jeff Allen

·    Cheryl Bates

·    Laurie Bennett

·    Raelene Billedo

·    Michele Grande

·    Scott Hill

·    Steve Kane

·    Julie Jones

·    Wei Li

·    Stephanie Licciardo

·    Suzette Meade

·    Tim Owen

·    Graham Shirley

·    Terrence Smith

 

(b)     Further, that Council thank all unsuccessful applicants who expressed interest in joining the Heritage Advisory Committee.

 

 

13.8

SUBJECT          Community Grants Program 2023

 

REFERENCE   F2022/00105 - D08600658

 

REPORT OF     Community Capacity Building Manager

 

3932

RESOLVED      (Esber/Garrard)

 

(a)      That the 2023 annual application round of the 2023 Community Grants proceed with the categories and the proposed timeframe identified in this report, which includes the application closing date being at 4pm, Monday 19 September 2022.

 

(b)      That the 2023 Community Grants round is administered according to the Grants and Donations Policy, including outcomes of the assessment process being presented to the Grants Committee prior to recommendations being presented to Council by December 2022.

 

(c)       Further, that Council note the proposed changes to the Creative Project Grants and Cultural Heritage and Stories Grants, detailed in paragraph 14-15 of this report, with all other category information remaining unchanged from the 2022 program.

 

 

12.2

SUBJECT          Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013

 

REFERENCE   F2022/00105 - D08435811

 

REPORT OF     Group Manager - Development and Traffic Services

 

3933

RESOLVED      (Esber/Garrard)

 

That the report be received and noted.

 

Note: Having previously declared a conflict of interest in Item 13.3, Councillor Bradley retired from the Chamber at 7:29pm prior to consideration of the matter.

 

13.3

SUBJECT          Expression of Interest - Selection of Community Members - Access and First Nations Advisory Committees

 

REFERENCE   F2022/00105 - D08596379

 

REPORT OF     Community Capacity Building Officer

 

3934

RESOLVED      (Humphries/Darley)

 

(a)     That Council appoint the following persons to the Access Advisory Committees for the period of this Council term:

1     Jayne Boardman

2     Leone Clarke

3     Kanisha Diwakar

4     Scott Green

5     Timothy Hart

6     Mark Kunach

7     Emily Mahendran

8     Susan Thompson

 

(b)     That Council appoint the following persons to the First Nations Advisory Committees for the period of this Council term:

1     Raelene Billedo

2     Jayne Christian

3     Marlene Corbett

4     Edwina Crawford

5     Luke Eldridge

6     Andrew Fernando

7     Ros Fogg

8     Bruce Gale

9     Julie Jones

10   Fetuuloa Lolesio

11   Cleonie Quayle

12   Isaac Roberts

13   John Robertson

 

(c)     That Council note those marked as being on an eligibility list for the First Nations Advisory Committee in Paragraph 8 of this report will fill any vacancies that arise in the first six months, as per the Terms of Reference.

 

(d)     That Council extend its appreciation to unsuccessful applicants, thanking them for their interest in supporting the work of Council through membership of the relevant Committee.

 

Note: Councillor Bradley returned to the Chamber at 7:31pm

 

Note: Having previously declared a conflict of interest in Item 13.5, Councillor Bradley retired from the Chamber at 7:32pm prior to consideration of the matter.

 

13.5

SUBJECT          Expression of Interest - Selection of Community Members for Environment Advisory Committee

 

REFERENCE   F2022/00105 - D08591857

 

REPORT OF     Project Team Leader

 

3935

RESOLVED      (Humphries/Darley)

 

(a)     That Council appoint the following ten (10) community members to the Environment Advisory Committee for the period of this Council term: Adriana Genova, Alexi Gilchrist, Alexandria Moore, Annie Nielsen, Crystal Fleming, Julia Strykowski, Marina Gilmore, Mark Green, Melissa Brooks and Murray Sayle.

 

(b)     That Council thank all unsuccessful applicants who expressed interest in joining the Environment Advisory Committee.

 

(c)     Further, that Council note the terms of reference for the Environment Advisory Committee (adopted on 23 May 2022) provides the Lord Mayor of the day is the Chairperson of the Committee, and that the Lord Mayor may wish to delegate this role as appropriate.

 

Note: Councillor Bradley returned to the Chamber at 7:33pm.

 

13.7

SUBJECT          Disability Inclusion Action Plan (DIAP) 2022-2026

 

REFERENCE   F2022/00105 - D08591607

 

REPORT OF     Community Capacity Building Manager

 

3936

RESOLVED      (Maclean/Valjak)

 

(a)     That Council note the feedback received during the public exhibition of the renewed draft Disability Inclusion Action Plan at Attachment 1.

 

(b)     That Council approve the City of Parramatta’s Disability Inclusion Action Plan 2022-2026 as per Attachment 2 for implementation and promotion.

 

(c)     Further, that Council thank all those who have taken part in workshops and provided feedback throughout the development of the renewed Plan.

 

13.9

SUBJECT          Draft Late Night Trading Development Control Plan

 

REFERENCE   F2022/00105 - D08547186

 

REPORT OF     Project Team Leader

3937

Motion                (Humphries/Garrard)

 

That Council defer consideration of the Draft Late Night Trading Development Control Plan to an urgent Councillor Workshop.

 

DIVISION           A division was called, the result being:-

 

AYES:                Councillors Bradley, Esber, Garrard, Green, Humphries, Maclean, Pandey, Prociv, Siviero, Valjak, Wang and Wearne

 

NOES:                Councillors Darley and Davis

 

13.10

SUBJECT          Arthur Phillip Commemorative Public Art Project - Charles Street Square

 

REFERENCE   F2022/00105 - D08499820

 

REPORT OF     Senior Officer - Cultural Projects & Public Art

 

 

MOTION             (Pandey/Prociv)

 

(a)     That Council endorse an updated scope of work by artist Craig Walsh to deliver a Public Artwork in the form of a Projection only artwork on the escarpment at the Parramatta Ferry Wharf, within the previously endorsed budget of $500,000 (ex gst).

 

(b)     That the projection content feature Governor Arthur Phillip history and imagery as well as other relevant history and imagery to the location.

(c)       That Council grant delegated authority to the Chief Executive Officer to execute all agreements, contracts or deeds necessary to complete the Public Artwork project.

 

(d)      Further, that Council receive a report of any issues arising after the implementation of the project, and any complaints from the residents of the area.

 

 

AMENDMENT  (Garrard/Esber)

 

That Council defer consideration of the Arthur Phillip Commemorative Public Art Project - Charles Street Square for eight (8) weeks to enable business consultation to occur with a further report brought back to Council.

 

The Amendment moved by Councillor Garrard and seconded by Councillor Esber was put and declared CARRIED.

 

DIVISION           A division was called, the result being:-

 

AYES:                Councillors Davis, Esber, Garrard, Humphries, Maclean, Pandey, Siviero, Valjak, Wang and Wearne

 

NOES:                Councillors Bradley, Darley, Green and Prociv

 

The Amendment became the motion.

 

The motion moved by Councillor Garrard and seconded by Councillor Esber was put and declared CARRIED.

 

3938

RESOLVED      (Garrard/Esber)

 

That Council defer consideration of the Arthur Phillip Commemorative Public Art Project - Charles Street Square for eight (8) weeks to enable business consultation to occur with a further report to be brought back to Council.

 

DIVISION           A division was called, the result being:-

 

AYES:                Councillors Davis, Esber, Garrard, Humphries, Maclean, Pandey, Siviero, Valjak, Wang and Wearne

 

NOES:                Councillors Bradley, Darley, Green and Prociv

 

 

Note:

1.   Councillor Siviero left the Chamber at 8:02pm and returned at 8:04pm during the discussion of the matter.

2.   Questions were taken on notice by Council staff for this item.

 

 

Procedural Motion

 

3939

RESOLVED      (Esber/Garrard)

 

That the meeting be adjourned for ten (10) minutes.

 

 

Note: The meeting was adjourned at 8:24pm for a short recess.

 

The meeting resumed at 8:36pm with the following Councillors in attendance: The Lord Mayor Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

 

14.    Notices of Motion

14.1

SUBJECT          Councillor Workshops / Briefings

 

REFERENCE   F2022/00105 - D08620758

 

FROM                 Councillor Michelle Garrard

 

 

MOTION             (Garrard/Siviero)

 

That Council endorse an amendment to the Councillors Workshop and Briefing Session Policy and Procedure to reflect:

 

1.       Workshop/briefing session presentations be provided to Councillors a minimum of two (2) days prior to the Workshop/briefing session other than in exceptional  circumstances that are approved by the LM.

 

2.       For Councillors who have requested, have hard copies of the Presentations be made available at the workshop/briefing sessions.

 

 

AMENDMENT  (Bradley/Prociv)

 

That Council endorse an amendment to the Councillors Workshop and Briefing Session Policy and Procedure to reflect:

 

1.    Workshop/briefing session presentations be provided to Councillors a minimum of one (1) day prior to the Workshop/briefing session other than in exceptional  circumstances that are approved by the LM.

 

2.    For Councillors who have requested, have hard copies of the Presentations be made available at the workshop/briefing sessions.

 

The Amendment moved by Councillor Bradley and seconded by Councillor Prociv was put and declared LOST.

 

Debate resumed on the Motion.

 

The Motion moved by Councillor Garrard and seconded by Councillor Siviero was put and declared CARRIED.

 

3940

RESOLVED      (Garrard/Siviero)

That Council endorse an amendment to the Councillors Workshop and Briefing Session Policy and Procedure to reflect:

 

1.       Workshop/briefing session presentations be provided to Councillors a minimum of two (2) days prior to the Workshop/briefing session other than in exceptional  circumstances that are approved by the LM.

 

2.       For Councillors who have requested, have hard copies of the Presentations be made available at the workshop/briefing sessions.

 

15.    Questions with Notice

15.1

SUBJECT          Questions Taken on Notice - 25 July 2022 Council Meeting

 

REFERENCE   F2022/00105 - D08620835

 

REPORT OF     Governance Manager

 

 

BACKGROUND

 

1.      Paragraph 9.23 of Council’s Code of Meeting Practice states:

 

“Where a councillor or council employee to whom a question is put is unable to respond to the question at the meeting at which it is put, they may take it on notice and report the response to the next meeting of the Council.”

 

STAFF RESPONSE

 

Item 12.1 – Investment Report For June 2022

 

During discussion on the Motion moved by Councillor Garrard, Councillor Bradley asked the following question:

                                                                                                                          

“In the last monthly report, Suncorp had an investment of $11 million. This time, the investment with Suncorp is roughly $2.5 million. Why has there been such a reduction in this investment?”

 

Chief Finance and Information Officer Response

                  

Imperium Markets have advised that there was a typographical error in their May 22 comprehensive report of the Suncorp holdings.  The Total Suncorp Holdings as at 31st May 2022 should have read $3,201,837.50.   Updated Counterparty holding reports can be viewed at Attachments 1 and 2 to this report.  All other information in the reports was correct.

 

Item 15.1 – Questions Taken on Notice From Council Meeting – 11 July 2022

 

During notation of the Questions Taken on Notice from the prior Council Meeting, Councillor Wang asked the following question:

                                                                                                                          

“With relation to my Question Taken on Notice at the 11 July 2022 Council meeting, can we please have a breakdown of how the money will be spent in the 2022/23 budget at North Rocks Park?”

 

Executive Director City Assets and Operations Response

                  

As per the Plan of Management, the lease fee will be used for the embellishment of North Rocks Park. In 2022/23, it will be applied to designing a new playground for the park, which is scheduled for an upgrade in 2023/24.

 

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

 

16.     CLOSED SESSION

 

3941

RESOLVED      (Esber/Maclean)

 

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1  Town Hall Redevelopment Budget. (D08599004) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.2  Tender 01/2022 Network Carriage & SD-WAN Managed Services. (D08491110) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

16.1

SUBJECT          Town Hall Redevelopment Budget

 

REFERENCE   F2022/00105 - D08599004

 

REPORT OF     Group Manager Project Delivery; Assistant Project Manager

 

3942

RESOLVED      (Esber/Maclean)

 

(a)     That Council approve an increase in budget from $20M to $32M to deliver the current design concept for 7PS as detailed at paragraph 10 of this report, subject to Major Projects Advisory Committee (MPAC) assurance, and updated Head Contractor financial check;

 

(b)     Further, that Council delegate authority to the Chief Executive Officer to negotiate, execute contracts and sign all necessary documentation required for the design and construction of the Parramatta Town Hall to a maximum value of $32m allocated from the Property Reserve as detailed at paragraph 20 of this report.

 

16.2

SUBJECT          Tender 01/2022 Network Carriage & SD-WAN Managed Services

 

REFERENCE   F2022/00105 - D08491110

 

REPORT OF     ICT Business Partner

 

3943

RESOLVED      (Pandey/Bradley)

 

(a)     That Council approve the appointment of the preferred proponent, as outlined in paragraph 23 in the report, for the provision of Network Carriage and Software-Defined Wide-Area Network (SD-WAN) Managed Services for a fixed three (3) year contract with two (2) one (1) year options to extend the term of the contract, thus totalling to the price of $ 1.66 million over five (5) years.

 

(b)     That all unsuccessful tenderers be advised of Council’s decision in this matter.

 

(c)     Further, that Council delegate authority to the Chief Executive Officer (CEO) to finalise and execute all necessary documents.

 

 

 

 

 

Procedural Motion

 

3944

RESOLVED      (Esber/Maclean)

 

That the meeting resume into Open Session.

 

17.    REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 and 16.2.

 

18.    CONCLUSION OF MEETING

The meeting terminated at 9:12pm.

 

THIS PAGE AND THE PRECEDING 16 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 8 AUGUST 2022 AND CONFIRMED ON MONDAY,  22 AUGUST 2022.

 

 

 

 

Chairperson