Minutes of Council - Monday, 25 July 2022

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 25 July 2022 AT 6:30pm

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:29pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor acknowledged the Burramattagal people of The Dharug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. GENERAL RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY COUNCILLORS

3900	RESOLVED (Humphries/Esber) That the request to attend the Ordinary Meeting of Council dated 25 July 2022 via remote means submitted by the following Councillors due to personal reasons, be accepted: - Councillor Noack and; - Councillor Wearne.

6. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 11 July 2022

3901

RESOLVED (Garrard/Siviero)

That the minutes be deferred to the next Council meeting, to be held on 8 August 2022, to address the following:

1. With relation to Item 13.7, where it is noted that Councillors Esber and Green declared a conflict of interest, amend the wording “during” to “prior to” consideration of the matter, and move the notation before the item;

2. Recording Points of Order in the minutes of the meeting

7. DISCLOSURES OF INTEREST

Councillor Bradley declared a non-pecuniary interest in Item 13.1 – Expression of Interest – Selection of Members for the Floodplain Risk Management Committee as his spouse is an office bearer of ParraCAN, which is a proposed business member for the Committee and he will leave the Chamber prior to consideration of the matter.

Councillor Esber declared a pecuniary interest in Item 13.4 – Response to the Finalisation of the Parramatta CBD Planning Proposal and Changes made by the Department of Planning and Environment (Deferred Item) as he owns a property in North Parramatta. He retired from the meeting prior to consideration of the matter.

Councillor Green declared a pecuniary interest in Item 13.4 – Response to the Finalisation of the Parramatta CBD Planning Proposal and Changes made by the Department of Planning and Environment (Deferred Item) as he owns a property in the Parramatta CBD. He retired from the meeting prior to consideration of the matter.

8. Minutes of the Lord Mayor

8.1

SUBJECT St John's Cathedral Parramatta 220th Anniversary

REFERENCE F2022/00105 - D08620918

REPORT OF Lord Mayor, Councillor Donna Davis

3902

RESOLVED (Davis/Pandey)

(a) That Council note St John’s Cathedral Parramatta is celebrating their 220^th year anniversary in July 2022;

(b) That the Lord Mayor write to St John’s Cathedral Parramatta congratulating them on this significant milestone and for the commitment to Christian service to the community since 1802 and;

(c) Further, that Council note a special Anniversary Service was held at St John’s on 24 July 2022 to recognise this occasion.

8.2

SUBJECT Support for the Sri Lankan Community

REFERENCE F2022/00105 - D08621273

REPORT OF Lord Mayor, Councillor Donna Davis

3903

RESOLVED (Davis/Bradley)

(a) That Council show support for the Sri Lankan community in the City of Parramatta as Sri Lanka experiences economic and political instability;

(b) That Council make a $2,000 donation to the United Nations World Food Programme for emergency food and health assistance and;

8.3

SUBJECT Children's Medical Research Institute - Jeans for Genes Fundraising

REFERENCE F2022/00105 - D08621312

REPORT OF Lord Mayor, Councillor Donna Davis

3904

RESOLVED (Davis/Green)

(a) That Council donate $2,000 to the 2022 Jeans for Genes fundraising initiative in support of the Children’s Medical Research Institute at Westmead, and their world-leading research to finding treatments and cures for serious conditions affecting children; and

(b) Further, that Council note the City of Parramatta will proactively encourage staff and the community to support the fundraising initiative through internal communications and Council’s social media channels.

9. Public Forum

9.1

SUBJECT PUBLIC FORUM 1: Item 13.4 - Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item)

REFERENCE F2022/00105 - D08618897

FROM Cheryl Bates OAM – Chair, National Trust (NSW) Parramatta Regional Branch

Dear Lord Mayor and Councillors,

I wish to speak to you on behalf of the National Trust's Parramatta Regional Branch about item 13.4 Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item).

The National Trust’s Parramatta Regional Branch feels it necessary to raise concerns over the developer lobby’s opposition to the Parramatta LEP 2011 - Amendment 56.

In identifying Parramatta as the second city, Government set identifiable targets for the city’s future development to “allow the right balance between growth in the CBD and protecting the amenity and heritage of the city.” It has taken nine years for Council to finalise their CBD plan, years plagued by delays created by site-specific planning proposals (rezonings).

The community naively believes that an LEP is created through a consultative process, subsequently endorsed by Council and the Department, that will properly address the interests of the different groups that make up a city and not just one group with self-interest to maximise their profits and then leave. The Branch participated in this process to have some certainty about orderly development that will not adversely affect the significant heritage of Parramatta.

Over the past four years, I have participated in Council and LPP meetings where developers have spoken about working with Council and believing their rezoning would be granted even though the CBD Plan was not finalised. The people seeking these increased height and floor space are hardened developers who know that there is no final decision until the Department has signed off the Plan, despite discussions they have had with Council.

Council’s role is to provide a balanced outcome for Parramatta based on Government guidelines for growth and not merely an outcome to satisfy developers. The future role for Parramatta is too important for this to happen.

We believe the community would not unreasonably expect that rezoning applications received during an active LEP review process, would not be considered until a proper planning framework has been established. Instead, we see rezonings pushing Parramatta towards a haphazard, sunless city of wind tunnels where already approved rezonings are inconsistent with the ultimate CBD Plan determination.

Further, Council’s statement about outstanding rezonings is concerning that “applicants may want to pursue these SSPPs on their individual merits, given the CBD Plan has not delivered the policy outcomes they were expecting.” Developer expectations are not what determines a proper CBD Plan but what is best for the future balanced growth of Parramatta.

Whilst the Branch would have preferred lower heights within the CBD, we are happy to accept the decision of the Department as stated in May 2022 as the “umpire’s decision”.

In summary, we reiterate our full support for the Department’s changes to:

1. Remove Parramatta North from the CBD and retain its current controls pending further investigation; and

2. Remove the Phillip Street Block and retain its current controls.

STAFF RESPONSE

No response was provided.

Note: As Cheryl Bates OAM was not present to address Council,
the submission was read out by the CEO.

10. Petitions

10.1

SUBJECT Residents of Bellevue Street, North Parramatta is opposed the demolition, tree removal and construction of a two storey Child Care Centre for 52 children with associated basement

REFERENCE DA/1123/2021

FROM Councillor Michelle Garrard

Petition from the residents of Bellevue Street, North Parramatta opposing a multi-storey childcare centre in Bellevue Street.

“We are opposing the Local Planning Panel’s decision in relation to the petition because of the site, in relation to the pattern of development with its significant increase to the site occupants, the noise that will be generated, the traffic, the five-fold increase in relation to the on-street parking when compared to the additional adjacent buildings.

This is not the preferred site for a childcare centre.

We are concerned that in the first application lodged, there was public interest and council stated it was not in the public interest, and in the second application it is stated there is no issue. We seek clarification as to why this has changed when there has been minimal change to the proposal. There is also a number of childcare centres in and around Parramatta, with another centre that has been approved at Belmore Street.

Bellevue Street is too narrow when cars are parked on either side. It is now becoming a thoroughfare because people are cutting through Bellevue Street to come up from Victoria Road to get on the Pennant Hills Road and avoid traffic.

We the residents, are disappointed with the Local Planning Panel’s decision and want to reiterate to staff before the proposal is endorsed our concerns.”

Note: As a matter of practice, the petition will be referred to the relevant Council officer/s, and a copy of the petition distributed to all Councillors, upon receipt of the petition from the Councillor.

11. Rescission Motions

Nil

Procedural Motion

3905

RESOLVED (Esber/Garrard)

That Council alter the order of business for consideration of Item 13.4 – Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item), ahead of the remaining items on the Meeting agenda.

Note: Having previously declared a conflict of interest in Item 13.4 - Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item), Councillors Esber and Green retired from the Chamber prior to consideration of the matter.

13.4

SUBJECT Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item)

REFERENCE F2022/00105 - D08605712

REPORT OF Land Use Planning Team Leader

3906

RESOLVED (Valjak/Garrard)

Guiding Principles

(a) That in responding to the changes the Department of Planning and Environment (‘Department’) made to the Parramatta CBD Planning Proposal (‘CBD PP’) Council seek to address the following ‘Key Planning Outcomes’:

i. Restore office and commercial floor space market certainty and investment confidence in the CBD

ii. Ensure Activation of Parramatta River

iii. Provide a Planning Framework for land north of the Parramatta River

(b) That Council seek to address the ‘Key Planning Outcomes’ in accordance with the following ‘Key Principles’:

i. Principle 1 - Equitable process and opportunity for involvement

ii. Principle 2 - Consistent application of policy

iii. Principle 3 - Efficient use of resources for Council and applicants

iv. Principle 4 - Manage planning risk for Council and applicants

v. Principle 5 - Timely delivery of new planning controls

Commercial Floorspace and Phillip St Block

(1) An increase to the permitted commercial floor space as resolved by Council on 15 June 2021 in the existing B3 Commercial Core and shown in Figure 1 via the preparation of a State Environmental Planning Policy (‘SEPP’) and to address the concerns raised by the Department in its ‘Plan Finalisation Report’ dated April 2022 when the CBD PP was finalised, and that the SEPP become effective at the same time as the CBP PP (Amendment 56), that is 14 October 2022.

(2) That the Department prepare a separate SEPP as shown in Figure 2 for certain land zoned B4 Mixed Use and B3 Commercial Core (not covered by the SEPP referred to in (c)(1) above), to introduce additional floor space that allows for commercial uses consistent with Council’s resolution of 15 June 2021, that is informed by a study prepared in consultation with Council and addresses the concerns raised by the Department in its ‘Plan Finalisation Report’ dated April 2022 when the CBD PP was finalised, and that this SEPP become effective by December 2022, with periodic updates for the community provided during its preparation.

(3) That the Department provide advice on amendments to the exhibited Draft Parramatta CBD Development Control Plan to align with the proposed SEPPs above for Council’s consideration.

(4) Confirmation from the Department that existing and any new Site Specific Planning Proposals (‘SSPPs’) may continue to be assessed by Council, after the preparation of the relevant SEPP.

(5) That Council be consulted on the draft SEPPs.

(6) That should any SEPP process described above result in an increase in permitted density for the Phillip Street block that:

a. The Parramatta CBD Local Contributions Plan endorsed by Council on 14 June 2022 and subsequently forwarded to the Department for consideration be amended to apply the following rates to the Phillip Street Block:

· Residential Accommodation or Mixed-Use Development where the total development cost is over $250,000 — 5%

· Other development where the total development cost is over $250,000 — 4%

· Any development where the total development cost is $250,000 or less — Nil.

b. The Minister be requested to ensure enabling changes required to the regulations, to enable the application of the higher rate proposed in the Parramatta CBD Contributions Plan, also reflect this change to the Plan.

North Parramatta

(d) That Council write to the Minister for Planning and the Department:

(1) Seeking funding for a Study for North Parramatta that incorporates urban design, heritage and economic analysis and additional temporary staff to manage the project (estimated at up to $500,000).

(2) Advising that Council will not commence the Study until confirmation of funding and in-kind support has been provided.

(3) Seeking advice on how Council manage any new SSPPs lodged for sites north of the river prior to completion of the Study and associated plan amendment.

EXCEPTIONS

(e) Further, that Council note that new SSPPs for sites within any part of the CBD that do not:

1 seek any increase in FSR, or

2 seek to amend other planning controls that are being considered in the SEPP process(es) described in (c) above

will be processed by Council (examples include proposals for minor changes in height with no increase in FSR or changes to parking rates or land reservation acquisitions).

DIVISION A division was called, the result being:-

AYES: Councillors Darley, Garrard, Humphries, Noack, Pandey, Siviero, Valjak, Wang and Wearne

NOES: Councillors Bradley, Davis, Maclean and Prociv

After retiring from the Chamber prior to consideration of Item 13.4 - Response to the finalisation of the Parramatta CBD Planning Proposal and changes made by the Department of Planning and Environment (Deferred Item), Councillors Esber and Green returned to the meeting at 7:16pm.

Councillor Noack retired from the meeting at 7:16pm and did not return to the meeting.

12. Reports to Council - For Notation

12.1

SUBJECT Investment Report for June 2022

REFERENCE F2022/00105 - D08598195

REPORT OF Tax and Treasury Accountant

3907

RESOLVED (Garrard/Wang)

That Council receive and note the Investment Report for June 2022.

Note: Questions were taken on notice by Council staff for this item.

13. Reports to Council - For Council Decision

Having previously declared a conflict of interest in Item 13.1 - Expression of Interest – Selection of Members for the Floodplain Risk Management Committee, Councillor Bradley retired from the Chamber prior to consideration of the matter.

13.1

SUBJECT Expression of Interest - Selection of Members for the Floodplain Risk Management Committee

REFERENCE F2022/00105 - D08585454

REPORT OF Catchment Systems Coordinator

3908

RESOLVED (Prociv/Humphries)

(a) That Council appoint Neil Benning (Dundas Ward), Nadine Goss (Rosehill Ward) and Angela Hansford (Dundas Ward) as the community members for the Floodplain Risk Management Committee.

(b) That Council appoint the Parramatta Chamber of Commerce, ParraCAN and Western Sydney University as the business members for the Floodplain Risk Management Committee.

(c) Further, that Council appoint NSW Emergency Service, the Department of Planning and Environment, Transport for NSW (TfNSW), Sydney Water and Sydney Olympic Park Authority as State Government members for the Floodplain Risk Management Committee.

Note: Councillor Darley left the Chamber at 7:17pm and returned at 7:19pm during debate on the matter.

After retiring from the Chamber prior to consideration of Item 13.1 – Expression of Interest – Selection of Members for the Floodplain Risk Management Committee, Councillor Bradley returned to the meeting at 7:20pm.

13.2	SUBJECT Post-exhibition: Adoption of the Delivery Program 2022-26, Operational Plan & Budget 2022/23, Fees & Charges 2022/23 REFERENCE F2022/00105 - D08567704 REPORT OF Corporate Strategy Manager; Financial Planning and Analysis Manager
	Motion (Garrard/ Wang) (a) That Council adopt the four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2022/23) (DPOP), inclusive of: 1. The Annual Budget 2022/23 2. The Schedule of Fees and Charges 2022/23 (to commence from 1 August 2022). (b) That Council note the submissions received via the public exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 4), have been taken into consideration in the finalisation of the Delivery Program 2022-26 and Operational Plan 2022/23. (c) That Council adopt expenditure totaling $520.4m in the Operational Plan 2022/23 (which incorporates the draft operating and capital budgets) and the funds to cover such expenditure be voted. (d) That Council delegate authority to the Chief Executive Officer to make administrative proofing adjustments such as formatting, design or typographical errors as required in the DPOP, Budget and Fees & Charges before print and publication. (e) That Council note approximately $10 million was overspent in the roads and infrastructure budget in the 2021/2022 financial year, and a review of the roads and infrastructure budget be undertaken as part of the quarterly budget review for quarter 1 of the 2022/23 financial year.
	Amendment (Darley/ Wearne) (a) That Council adopt the four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2022/23) (DPOP), inclusive of: 1. The Annual Budget 2022/23 2. The Schedule of Fees and Charges 2022/23 (to commence from 1 August 2022), with the exception of the ALCP Fees and Charges, which is to be deferred until a further Councillor workshop to be held as soon as practicable. (b) That Council note the submissions received via the public exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 4), have been taken into consideration in the finalisation of the Delivery Program 2022- 26 and Operational Plan 2022/23. (c) That Council adopt expenditure totaling $520.4m in the Operational Plan 2022/23 (which incorporates the draft operating and capital budgets) and the funds to cover such expenditure be voted. (d) That Council delegate authority to the Chief Executive Officer to make administrative proofing adjustments such as formatting, design or typographical errors as required in the DPOP, Budget and Fees & Charges before print and publication. (e) That Council note that approximately $10 million over spend occurred in the roads and infrastructure budget in 2021/2022 FY and a review of the roads and infrastructure budget be undertaken as part of the quarterly budget review in Q1 FY 2022/2023. The Amendment was put and declared LOST. Debate resumed on the Motion. The Motion was put and declared CARRIED.
3909	RESOLVED (Garrard/Wang) (a) That Council adopt the four-year Delivery Program (2022/23 – 2025/26) and one-year Operational Plan (2022/23) (DPOP), inclusive of: 1. The Annual Budget 2022/23 2. The Schedule of Fees and Charges 2022/23 (to commence from 1 August 2022). (b) That Council note the submissions received via the public exhibition process, and as outlined in the Engagement Outcomes Report (Attachment 4), have been taken into consideration in the finalisation of the Delivery Program 2022-26 and Operational Plan 2022/23. (c) That Council adopt expenditure totalling $520.4m in the Operational Plan 2022/23 (which incorporates the draft operating and capital budgets) and the funds to cover such expenditure be voted. (d) That Council delegate authority to the Chief Executive Officer to make administrative proofing adjustments such as formatting, design or typographical errors as required in the DPOP, Budget and Fees & Charges before print and publication. (e) That Council note that approximately $10 million over spend occurred in the roads and infrastructure budget in 2021/2022 FY and a review of the roads and infrastructure budget be undertaken as part of the quarterly budget review in Q1 FY 2022/2023. (f) Further, that Council note a review of the ALCP fees and charges be undertaken and be provided to the Finance Committee is part of the quarterly budget review in Q1 FY 2022/2023.

13.3

SUBJECT 2022/2023 Making of the Rates and Annual Charges

REFERENCE F2022/00105 - D08568663

REPORT OF Rates Manager

3910

RESOLVED (Esber/Maclean)

(a) That Council:

(i) Make the Rates and Charges for the 2022/23 rating year as outlined in this report using the land values with a base date valuation of 1 July 2019;

(ii) Make two (2) ordinary rates, being Residential and Business;

(iii) Categorise the Business rate into:

· Business General;

· Central Business District;

· Central Business District – Centre of Activity No 2;

· Industrial Centres of Activity

(iv) Continue with the minimum rate/ ad-valorem basis of rating

(b) That Council take up the Additional Special Variation of 2.5% for 2022/23 as approved by IPART.

(c) That Council note that the City of Parramatta continues to recognise that certain ratepayers in the community may have difficulty in meeting their Rates & Charges commitments due to genuine hardship and prescribes policy and procedures to provide financial assistance to these ratepayers.

(d) That Council:

(i) Make the ordinary rates for all rateable land within the City of Parramatta, which is categorised as Residential land (Residential), an ordinary rate-in-the-dollar of zero point zero zero one seven four five five eight (0.00174558) upon the land value.

(ii) Note the minimum amount of the Residential rate which shall be payable for the year in respect of any individual parcel of this land categorized as Residential land (Residential) is seven hundred and twenty five dollars and eighteen cents ($725.18).

(iii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business General (Business General) land (and is not within the subcategories of Business land referred to in paragraphs v to ix below), an ordinary rate-in-the-dollar of zero point zero zero four one zero two three nine (0.00410239) upon the land value.

(iv) Note the minimum amount of the Business General rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business General land is five hundred and twelve dollars and fifty cents ($512.50).

(v) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as business land and is within the sub-category of Central Business District (CBD), an ordinary rate-in-the-dollar of zero point zero one one zero six six five four (0.01106654) upon the land value.

(vi) Note the minimum amount of the Business CBD rate which shall be payable for the year in respect of any individual parcel of this land categorized as business land within the sub-category of Central Business District (CBD) as seven hundred and forty three dollars and twelve cents ($743.12).

(vii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of Central Business District – Centre of Activity Area No 2 (CBD #2), an ordinary rate-in-the-dollar of zero point zero two three six five five zero nine (0.02365509) upon the land value.

(viii) Make the ordinary rates for all rateable land within the City of Parramatta which is categorised as Business land and is within the sub-category of “Industrial Centres of Activity” (Business ICA) because it is within the suburbs of Camellia, Chester Hill, Clyde, Eastwood, Ermington, Granville, Guildford, Melrose Park, Merrylands, Northmead, North Parramatta, Old Toongabbie, Parramatta, Pendle Hill, Rosehill, Rydalmere, Seven Hills, Toongabbie, Wentworthville, Silverwater, North Rocks, an ordinary rate-in-the-dollar of zero point zero zero eight zero zero one one zero (0.00800110) upon the land value.

(ix) Note the minimum amount of the rate which shall be payable for the year in respect of any individual parcel of this land categorized as Business land within the sub-category of “Industrial Centres of Activity” is seven hundred and forty three dollars and twelve cents ($743.12).

(e) Domestic Waste Management Charges

That Council, in the case of all rateable land within the City of Parramatta Council, for which a Domestic Waste Management (DWM) service is provided or proposed to be provided in accordance with s496 of the Local Government Act 1993 set the following Domestic Waste Management Charges:

(i) A Domestic Waste Management Charge of four hundred and thirty six dollars and five cents ($436.05) for:

· Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested; and

· The removal once fortnightly of an additional 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro-rata charge of one hundred and twenty three dollars and eighty cents ($123.80) for each additional fortnightly recycling service;

· The removal once fortnightly of an additional 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred and twenty three dollars and eighty cents ($123.80) for each additional fortnightly garden waste service;

(ii) A Domestic Waste Management Charge of four hundred and seventy six dollars and seventy cents ($476.70) for:

· Removal once weekly of the contents of a 140-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and

(iii) A Domestic Waste Management Charge of seven hundred and eighteen dollars and seventy five cents ($718.75) for:

· The removal once weekly of the contents of a 240-litre capacity garbage container (including shared services), and to make a further pro-rata charge for each additional service requested; and

(iv) A Domestic Waste Management Charge of one thousand eight hundred and ten dollars and twenty cents ($1,810.20) for:

· The removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested.

(v) A Domestic Waste Management Charge of two thousand four hundred and eighty one dollars and seventy five cents ($2,481.75) for:

· The removal once weekly of the contents of an 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested.

(vi) A Domestic Waste Management Availability Charge of eighty five dollars and sixty cents ($85.60), where a domestic waste service is available to vacant residential land and where service is available but not used.

(f) Commercial Garbage Charges:

That Council, in the case of all rateable land within the City of Parramatta for which a Commercial Waste Management service is provided or proposed to be provided, in accordance with s501 of the Local Government Act 1993, set the following Commercial Garbage Charges:

(i) 140-litre Commercial Garbage Charge of four hundred and ninety three dollars and thirty five cents ($493.35) for

· Removal once weekly of the contents of a 140-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested

(ii) 240-litre Commercial Garbage Charge of seven hundred and forty three dollars and thirty cents ($743.30) for

· Removal once weekly of the contents of a 240-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested

· The removal once weekly 240-litre recycling bin for all recyclable material such as paper, glass, PET plastics and the like, and to make a further pro rata charge of one hundred and thirty dollars and eighty cents ($130.80) for each additional weekly recycling service

· The removal once fortnightly of a 240-litre garden waste bin for all grass clippings, pruning, leaves, woodchip and the like, and to make a further pro-rata charge of one hundred and thirty dollars and eighty cents ($130.80) for each additional fortnightly garden waste service;

(iii) 660-litre Commercial Garbage Charge of one thousand eight hundred and sixty one dollars and thirty cents ($1,861.30) for

· Removal once weekly of the contents of a 660-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested

(iv) 1100-litre Commercial Garbage Charge of two thousand six hundred and eleven dollars and seventy five cents ($2,611.75) for

· Removal once weekly of the contents of a 1100-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested

(v) 660-litre Commercial Recycling Charge of six hundred and thirty one dollars and five cents ($631.05) for

· Removal once weekly of the contents of a 660-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested

(vi) 1100-litre Commercial Recycling Charge of eight hundred and fifty four dollars and eighty cents ($854.80) for

· Removal once weekly of the contents of a 1100-litre capacity recycling container, and to make a further pro-rata charge for each additional service requested

(vii) 80-litre Commercial Waste Charge four hundred and forty four dollars and fifty cents ($444.50) for:

· Removal once weekly of the contents of an 80-litre capacity garbage container, and to make a further pro-rata charge for each additional service requested:

(g) Stormwater Management Services Charges

That Council make the following Stormwater Management Service Charges:

(i) In the case of all parcels of rateable urban land (excluding strata properties and vacant land) within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twenty-five dollars ($25.00) per assessment.

(ii) In the case of all rateable strata properties within the City of Parramatta which are categorised as Residential or Residential CBD an annual charge of twelve dollars and fifty cents ($12.50) per assessment.

(iii) In the case of all parcels of rateable urban land within the City of Parramatta which are categorised or sub-categorised as Business properties (excluding vacant land) an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00).

(iv) In the case of all rateable strata properties within the City of Parramatta which are categorised as Business or Business CBD an annual charge of twenty-five dollars ($25.00) per 350 square metres or part thereof capped at five hundred dollars ($500.00). This charge is then divided according to the unit entitlements of each lot, with a minimum amount payable of $5.00.

(h) Further, that Council adopt and charge the maximum rate of interest payable on overdue rates and charges for the period 1 July 2022 to 30 June 2023 being 6.0% per annum.

DIVISION A division was called, the result being:-

AYES: Councillors Bradley, Davis, Esber, Humphries, Maclean, Pandey and Prociv

NOES: Councillors Darley, Garrard, Green, Siviero, Valjak, Wang and Wearne

The voting being equal, the Lord Mayor used her casting vote IN FAVOUR of the Resolution.

NOTE: Councillor Darley left the Chamber at 7:58pm and returned at 8:00pm during the discussion of the matter.

That the meeting be adjourned for a short recess.

Note: The meeting was adjourned at 8:06pm for a short recess.

The meeting resumed at 8:16pm with the following Councillors attendance: The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Sameer Pandey (Deputy Lord Mayor), Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

13.5

SUBJECT Draft Community and Crown Land Plan of Management

REFERENCE F2022/00105 - D08386012

REPORT OF Senior Open Space & Natural Area Planner

3911

RESOLVED (Esber/Maclean)

(a) That Council endorse the draft Community and Crown Land Plan of Management for public exhibition for a minimum of 42 days in accordance with the Local Government Act 1993.

(b) That Council seek approval from the Department of Planning and Environment (Crown Lands) to publicly exhibit the draft Community and Crown Land Plan of Management.

(c) That Council refer the draft Community and Crown Land Plan of Management to the owners of land under Council care, control and management for comment prior to public exhibition.

(d) Further, that a report be submitted to Council upon the completion of the public exhibition period for consideration of any submissions received and approval of the final Community and Crown Land Plan of Management.

13.6

SUBJECT Naming Proposal for Unnamed new road infrastructure in Carlingford

REFERENCE F2022/00105 - D08573449

REPORT OF Senior Project Officer Place Services

3912

RESOLVED (Humphries/Esber)

(a) That Council endorse the preferred name of Wulaba Place for the unnamed roadway forming part of the BaptistCare development at 264-268 Pennant Hills Road, Carlingford.

(b) Further, that the preferred name for the unnamed roadway be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

14. Notices of Motion

14.1

SUBJECT Reclassification of the Bennelong Bridge T-Way Lanes to Bus Lanes to Allow Safe Passage of Pedestrians and Cyclists

REFERENCE F2022/00105 - D08584327

FROM Councillor Dr Patricia Prociv

The Notice of Motion was WITHDRAWN by Councillor Prociv.

Note: Councillor Garrard left the Chambers at 8:15pm and returned at 8:18pm during the discussion of the matter.

15. Questions with Notice

15.1

SUBJECT Questions Taken on Notice - 11 July 2022 Council Meeting

REFERENCE F2022/00105 - D08608506

REPORT OF Governance Manager

QUESTIONS TAKEN ON NOTICE FROM THE COUNCIL MEETING OF 27 JUNE 2022

Note: Questions were taken on notice by Council staff for this item.

16. CLOSED SESSION

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session.

No member of the gallery wished to make representations.

3913

RESOLVED (Esber/Humphries)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 Legal Status Report as at 30 June 2022. (D08565242) - This report is confidential in accordance with section 10A (2) (e) of the Local Government Act 1993 as the report contains information that would, if disclosed, prejudice the maintenance of law.

2 Tender 33/2021 Environmental Restoration and Construction. (D08512491) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3 Tender 5/2022 FS Garside Park and Alfred Street Cycleway Stage 1B - Remediation, Civil and Landscape Works. (D08440892) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.1

SUBJECT Legal Status Report as at 30 June 2022

REFERENCE F2022/00105 - D08565242

REPORT OF Group Manager Legal Services

3914

RESOLVED (Garrard/Siviero)

That Council note the Legal Status Report as at 30 June 2022.

Note: Questions were taken on notice by Council staff for this item.

16.2

SUBJECT Tender 33/2021 Environmental Restoration and Construction

REFERENCE F2021/02506 - D08512491

REPORT OF Supervisor Open Space and Natural Resources

3915

RESOLVED (Maclean/Prociv)

(a) That Council approve the appointment of the preferred contractors for ITT/2021 Environmental Restoration and Construction (Panel of Preferred Contractors) for the contract period of 5 years from 2022 to 2027 as specified in paragraph 15 in the Council report.

(b) That all unsuccessful Tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

16.3

SUBJECT Tender 5/2022 FS Garside Park and Alfred Street Cycleway Stage 1B - Remediation, Civil and Landscape Works

REFERENCE F2022/00247 - D08440892

REPORT OF Manager Capital Projects

3916

RESOLVED (Prociv/Siviero)

(a) That Council approve appointment of the preferred proponent for Tender 5/2022 FS Garside Park and Alfred Street Cycleway Stage 1B - Remediation, Civil and Landscape Works, Alfred Street, Granville for the contract sum as outlined in paragraph 18 of the Council report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

Procedural Motion

3917

RESOLVED (Garrard/Esber)

That the meeting resume into Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 to 16.3.

18. CONCLUSION OF MEETING

The meeting terminated at 8:39 pm.

THIS PAGE AND THE PRECEDING 21 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON Monday, 25 July 2022 AND CONFIRMED ON Monday, 8 August 2022.

Chairperson