Minutes of Council - Tuesday, 14 June 2022

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Tuesday, 14 June 2022 AT 6:30pm

PRESENT

The Lord Mayor, Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.

1. OPENING MEETING

The Lord Mayor, Councillor Donna Davis, opened the meeting at 6:39pm.

2. ACKNOWLEDGEMENT TO TRADITIONAL OWNERS OF LAND

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional owners of this land, and paid respect to their ancient culture and to their elders past, present and emerging.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. OTHER RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 23 May 2022

3800

RESOLVED (Noack/Prociv)

That the minutes be taken as read and be accepted as a true record of the Meeting.

6. APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

3801	RESOLVED (Garrard/Wang) That the request to attend the Ordinary Council Meeting dated 14 June 2022 via remote means submitted by Councillor Valjak and Councillor Wearne due to personal reasons be accepted.

7. DECLARATIONS OF INTEREST

Councillor Darley declared a non-pecuniary and less than significant interest in Item 13.3 – Environmental Education Grants being that her children attend Dundas Public School which applied for an Environmental Education Grant. She remained in the Chamber during consideration of this matter.

Councillor Pandey declared a non-pecuniary and less than significant interest in Item 13.3 – Environmental Education Grants being that his child attends Our Lady of Mercy College, Parramatta which applied for and was granted an Environmental Education Grant. He remained in the Chamber during consideration of this matter.

	Matter of Urgency
3802	RESOLVED (Esber/Garrard) That a procedural motion be granted to allow consideration of a matter of urgency in relation to the passing of Victor James Gunther and Beryl Amy Caroline Gunther. The Lord Mayor ruled the matter urgent.
3803	RESOLVED (Esber/Garrard) (a) That the Lord Mayor write to the Mayor of Cumberland Council to pass on Councils’ condolences, recognising the contributions of Victor James Gunther and Beryl Amy Caroline Gunther, and to propose the laying of a plaque in a local park, noting the City of Parramatta Council will contribute to the cost of the plaque. (b) Further, that Council stand for a minute of silence as a gesture of respect for the passing of Victor James Gunther and Beryl Amy Caroline Gunther.
	Note: Council observed a minute’s silence.

Matter of Urgency

3804

RESOLVED (Pandey/Garrard)

That a procedural motion be granted to allow consideration of a matter of urgency in relation to the restoration of the grave of Constable Ben Ratty at St John’s Cemetery, who was killed on duty in Parramatta apprehending bush rangers.

The Lord Mayor ruled the matter urgent.

3805

RESOLVED (Pandey/Garrard)

That Council donate $2,000, to be funded from general reserves, to the Parramatta Local Area Command to contribute toward the restoration of the grave of Constable Ben Ratty in St John’s Cemetery.

8. Minutes of the Lord Mayor

8.1

SUBJECT National Pride Month

REFERENCE F2021/02779 - D08551441

REPORT OF Lord Mayor, Councillor Donna Davis

3806

RESOLVED (Davis/Prociv)

(a) That Council note June is National Pride Month, celebrating the diversity of the lesbian, gay, bisexual, transgender and intersex community.

(b) That Council note the City of Parramatta’s commitment to LGBTIQA+ inclusion in the City of Parramatta, including our work with local partners to improve community inclusion and reduce discrimination for all.

(c) Further, that on behalf of the City of Parramatta, I wish everyone in our community a happy National Pride Month, and encourage everyone to be part of the push for true equality and inclusion for LGBTIQA+ people.

8.2

SUBJECT 2022 Queen's Birthday Honours

REFERENCE F2021/02779 - D08562844

REPORT OF Lord Mayor, Councillor Donna Davis

3807

RESOLVED (Davis/Green)

(a) That Council congratulate the members of the Parramatta community, as outlined in this Minute, for their contributions to the City and recognition in the 2022 Queen’s Birthday Honours List.

(b) Further, that the Lord Mayor writes to the recipients acknowledging the contribution they have made and congratulating them on being recognised in the Order of Australia Queen’s Birthday Honours.

8.3

SUBJECT 150 Years of Marist Education in Australia

REFERENCE F2021/02779 - D08562856

REPORT OF Lord Mayor, Councillor Donna Davis

3808

RESOLVED (Davis/Pandey)

(a) That Council note in 2022, St Patrick’s Marist College is celebrating 150 years of continuous Marist education in Australia, with the last 60 of those years at their current campus on Kirby Street, Dundas.

(b) That Council writes to and congratulate St Patrick’s Marist College on this milestone and for their significant role in the City of Parramatta community.

(c) Further, that Council note the Lord Mayor will be presenting St Patrick’s Marist College with a memento in recognition of this milestone at an upcoming St Patrick’s Marist College assembly.

8.4

SUBJECT Thank You to Outgoing Local Police Superintendents

REFERENCE F2021/02779 - D08562847

REPORT OF Lord Mayor, Councillor Donna Davis

3809

RESOLVED (Davis/Garrard)

(a) That Council note Superintendent Julie Boon marked her final day as Commander of Parramatta Police Area Command in May 2022, after five years in the role.

(b) That Council writes to and thanks Supt. Boon for her exemplary leadership and contributions to the City of Parramatta as Commander Parramatta PAC and wishes her all the best in her new role with the NSW Police Transformation and Delivery Office.

(c) That Council writes to and welcomes incoming Superintendent Barry Vincent as he takes up the role of Commander Parramatta PAC.

(d) Further, that Council also writes to and thanks Detective Superintendent Paul Devaney, former Commander Cumberland Police Area Command, and writes to and welcomes incoming Superintendent Andrew Holland as he takes up the role of Commander Cumberland PAC.

8.5

SUBJECT Palliative Care at Westmead Hospital

REFERENCE F2021/02779 - D08562858

REPORT OF Lord Mayor, Councillor Donna Davis

3810

RESOLVED (Davis/Wang)

(a) That Council note the 9 June 2022 NSW Government announcement of $743 million to enhance end-of-life care in NSW, which included an announcement of a dedicated palliative care unit at Westmead Hospital.

(b) Further, that Council writes to and congratulates the Westmead Push for Palliative Care advocacy group, led by Dr Phillip Lee, for their relentless advocacy to see funding returned to Westmead Hospital for a dedicated palliative care unit.

Note: Councillor Noack left the Chamber at 7:13pm and returned at 7:16pm during consideration of Item 8.5.

8.6

SUBJECT 50th Anniversary of Rotary Club of Parramatta City

REFERENCE F2021/02779 - D08562862

REPORT OF Lord Mayor, Councillor Donna Davis

3811

RESOLVED (Davis/Pandey)

(a) That Council note that 21 June 2022 marks the 50^th Anniversary of the Rotary Club of Parramatta City.

(b) That Council writes to and congratulates the Rotary Club of Parramatta City on this milestone, thanking the Club and its members for their contributions to the City.

(c) Further, that in recognition of their 50^th Anniversary, Council donate $500 to their 50^th Anniversary Fundraising Project, Food Ladder, which will provide a food garden at Merriwa Central School in the Upper Hunter Valley.

8.7

SUBJECT Supporting Local Homelessness Service Providers

REFERENCE F2021/02779 - D08564865

REPORT OF Lord Mayor, Councillor Donna Davis

3812

RESOLVED (Davis/Bradley)

(a) That Council donate $1,000 to each of the following local Homelessness Support Service providers as a contribution to their Winter Appeals:

a. Parramatta Mission

b. St Vincent de Paul

c. Jesuit Refugee Service

d. Street Side Medics (in partnership with Orange Sky Laundry)

e. Dundas Area Neighbourhood Centre

f. Christian Community Aid

(b) That Council writes to each of these providers advising of these donations for the purpose of the purchase and distribution of winter needs to those experiencing homelessness or at risk of homelessness.

(c) Further, that Council note a donation of $1,000 was made by Council to The Salvation Army’s Western Sydney Red Shield Appeal 2022 following the resolution of 9 May 2022.

9. Public Forum

There were no public forums submitted for this meeting.

10. Petitions

10.1

SUBJECT Clean up Albion St Harris Park

FROM Councillor Patricia Prociv

A petition signed by the public was tabled at the Council meeting and reads:

Albion Street is used as overflow parking by patrons of the restaurants on Wigram and Marion streets. The expansion of the restaurant precinct in Wigram and Marion St and the introduction of several street food stalls (specializing in take away) has resulted excessive litter (plastic cups, plates and food items) being dumped on Albion St by restaurant patrons.

This issue is compounded by the rampant mismanagement of waste by the restaurant precinct which effectively encourages poor hygiene and waste management practices among their customer base.

The Council has allowed these businesses to continue operating despite the obvious environmental impact. Consequently, the Council should be actively putting mitigation measures in place to address the negative impact caused by restaurant operations.

The issues are:

· Excessive litter accumulating on Albion Street Harris Park due to littering by restaurants and their patrons;

· Poor waste management practices of Wigram and Marion Street restaurants (and grocer) condones and encourages irresponsible waste management behaviours by their patrons.

Albion Street residents require the implementation of the following solutions:

· Daily cleansing to be carried out on Albion Street (Weekdays and Weekends)

· ‘Don’t be a tosser’ signs displayed at all restaurant and on Marion and Wigram streetlamp posts.

· Waste Management audits to be completed on all business and fines imposed on business found to be mismanaging waste

· An education program to be rolled out at the restaurant precinct about waste management.

That the petition be received and referred to the relevant Council Officer and a copy of the petition be circulated to all Councillors.

10.2

SUBJECT Parramatta North Public School 40km zone

FROM Deputy Lord Mayor, Sameer Pandey

A petition signed by the public was tabled at the Council meeting and reads:

The petition is for the urgent extension of the Parramatta North Public School’s 40km zone to include the intersection of Church and Albert Street and Pennant Hills Road. This also includes rectifying several design faults of the intersection too.

As most of the school community would be aware, the intersection of Church and Albert Street and Pennant Hills Road has opened up the traffic now flowing in all directions.

The intersection has grown bigger and undergone significant changes that drivers (local and visiting) now must navigate while primary school children are crossing.

Traffic NSW have failed to consider the risk this intersection has on the safety of children using it to get to and from school with the 40km school zone starting after the intersection rather than before it. this along with the anomaly of signs and various design faults have been identified over several weeks. As a parent, I hold grave concerns and feel there is an urgent need for the school zone to be significantly extended to protect children and families.

Deputy Lord Mayor Sameer Pandey has listened to our concerns and feels there is a need for the 40km zone to be extended on the North, East, South and West sides to slow traffic right down while children are crossing. Unfortunately, being a state road intersection, the responsibility remains with Traffic NSW.

By signing the petition, you will be giving Parramatta Council the support it needs to effectively raise these issues with Traffic NSW and ask for the requested changes and extension of the 40km school zone to be done as a matter of priority.

That the petition be received and referred to the Traffic Committee and a copy of the petition be circulated to all Councillors.

10.3

SUBJECT Community BMX Track Proposal

FROM Councillor Kellie Darley

A petition signed by the public was tabled at the Council meeting and reads:

The bottom half of Upjohn park is the perfect place to build the community BMX track as the park was an old 9 hole golf course with undulating hills and will save some excavation and movement of the soil. There will be no removal of trees in this process as we are only building on the grass area. This is very important as this corridor has endangered Turpentine trees.

All houses that back on to the park and more have agreed to this idea. It will be an awesome addition to the Rydalmere and Ermington area to get kids off the streets and devise. Getting them back into the community. As a very active and outdoor kids myself I believe Upjohn park needs an awesome feature like this.

The carpark is another positive point as people from other areas will drive and they won’t be parking on the street.

That the petition be received and referred to the relevant Council Officer and a copy of the petition be circulated to all Councillors.

11. Rescission Motions

Nil

12. For Notation

12.1

SUBJECT Completed works on Private Land - Bungaree Road Shops, Toongabbie

REFERENCE F2022/00105 - D08509103

REPORT OF Place Manager

3813

RESOLVED (Pandey/Garrard)

That the report be received and noted.

13. For Council Decision

13.1

SUBJECT Quarterly Budget Review - March 2022

REFERENCE F2022/00105 - D08532360

REPORT OF Financial Planning and Analysis Manager

3814

RESOLVED (Esber/Maclean)

(a) That Council adopt the March 2022 Quarterly Budget Review Statement (QBRS) and the Responsible Accounting Officer’s report on the financial position of the Council (Attachment 1).

(b) Further, that Council approve the revised budget for the 2021/22 financial year:

i) an operating surplus of $42.5m

ii) capital revenue of $89.0m

iii) capital expenditure of $266.4m.

13.2

SUBJECT Community Grants Program - 2022 Funding Decisions

REFERENCE F2022/00105 - D08385448

REPORT OF Acting Community Capacity Building Manager

3815

RESOLVED (Garrard/Wang)

(a) That Council adopt the expenditure recommended by the Councillor Grants Committee for the 2022 Community Grants as summarised in Attachment 2, noting the unspent Sports and Recreation grants for the quarterly round from the 2022 Rounds now results in a $60,000 total budget for the Sports and Recreation grant for the 2022/23 financial year.

(b) That Council endorse two Creative Skills Development Grant offers of $10,000 each being made to two unsuccessful applicants in the Creative Fellowship category identified in Attachment 2 and delegates authority to the Chief Executive Officer to disburse funds to those who meet the requirements detailed in paragraph 14 of this report.

(c) Further, that Council note the status of grants made in the quarterly Community Grants program and Parramatta Representative Sports Grant as summarised in Attachment 3.

Note: Councillor Siviero left the Chamber at 8:00pm and returned at 8:04pm during consideration of Item 13.2.

13.3

SUBJECT Environmental Education Grants 2022

REFERENCE F2022/00105 - D08531519

REPORT OF Manager Sustainability & Waste

3816

RESOLVED (Esber/Maclean)

That Council approve the expenditure recommended by the Councillor Grants Committee for the 2022 round of Environmental Education Grants as follows:

School	Kitchen Garden Grant	General Enviro Grant *	Total Funding Recommended $
Toongabbie Public School	$8,000(+$4,000)	$1,000 Cultural Food garden	$13,000
Our Lady of Mercy College Parramatta		$1,000 Food waste composting	$1,000
Dundas Public School	$8,000 (+$4,000)	$1,000 Cycling skills and safety	$13,000
		TOTAL	$27,000

13.4

SUBJECT Local Heritage Grant Applications

REFERENCE F2021/02440 - D08516916

REPORT OF Project Officer Land Use

3817

RESOLVED (Garrard/Pandey)

(a) That Council approve the Heritage Grant recommendations, as detailed in paragraph 8 of this report as follows:

i. Make a grant of $1,672 for 144 Good Street, Harris Park.

ii. Make a grant of $3,300 for 46 Grose Street, North Parramatta

iii. Make a grant of $3,300 for 3 Albion Street, Harris Park.

iv. Make a grant of $3,300 for 5 Albion Street, Harris Park.

(b) That the Heritage Advisory Committee be advised of Council’s decision on these applications at the first meeting of the Committee.

(c) Further that Council review the maximum amount available per grant and that the findings of this review be presented to a Councillor Workshop.

13.5

SUBJECT City Events and Festivals Plan - FY 2022/23

REFERENCE F2022/00105 - D08543292

REPORT OF Team Leader, Civil Program & Protocol

3818

RESOLVED (Maclean/Garrard)

(a) That Council endorse the proposed City Events and Festival Plan for the 2022-2023 financial year.

(b) That Council note the proposed program aligns to the endorsed 2020-2025 City of Parramatta Events and Festivals Strategy.

(c) That Council note the proposed program reflects the feedback received throughout consultation and has applied consideration to post Covid impacts.

(d) That Council note the proposed programs to be delivered as ‘partnerships’ are dependent on third party agreements and may be subject to change.

(e) That Council note the individual operational budgets per event may be adjusted throughout the course of the year depending on factors including inflation, resource costs, and supply chain impacts, but the program in its entirety will not exceed the annual events and festivals operating budget.

(f) That Council note the Moon Festival, scheduled to be held in September 2022, is to be funded from the Activation Budget for a total amount of $25,000, and not from the Lunar Year budget.

(g) Further, that Council will aim to secure grant funding for additional programs, and if successful, will increase the scope of the proposed program.

13.6

SUBJECT Naming Proposal for Unnamed Granville Laneway

REFERENCE F2022/00786 - D08482236

REPORT OF Senior Project Officer Place Services

3819

RESOLVED (Prociv/Humphries)

(a) That Council endorse the use of Harmon Lane for the first unnamed laneway which runs from A’Beckett Street in the north and connects through to Alfred Street in the south-east, running parallel with Kemp Street to the west, and Alfred Street to the east. The name and location for the first unnamed laneway is illustrated in the Site Map as Laneway 1 (see Attachment 1).

(b) That Council endorse the use of Carlotta Lane for the second unnamed laneway which runs adjacent to unnamed laneway one and meets with Kemp Street to the west. The name and location for the second unnamed laneway is illustrated in the Site Map as Laneway 2 (see Attachment 1).

(c) That Council endorse the use of McGill Lane for the third unnamed laneway which runs off Quince Lane and meets with Good Street to the west. The name and location for the third unnamed laneway is illustrated in the Site Map as Laneway 3 (see Attachment 1).

(d) Further, that the preferred name for each of the unnamed laneways be referred to the Geographical Names Board (GNB) of NSW for formal assignment and Gazettal under the Geographical Names Act 1996.

Note: Councillor Garrard left the Chamber at 8:13pm during consideration of Item 13.6

13.7

SUBJECT Update of Mobility Parking Scheme (MPS) in CBD

REFERENCE F2022/00105 - D08438106

REPORT OF Group Manager Regulatroy Services

3820

RESOLVED (Pandey/Humphries)

(a) That Council note there is ongoing misuse of Mobility Parking Scheme permits (MPS) within the Parramatta CBD creating a limitation on the availability of on-street parking spaces in the Parramatta CBD.

(b) That Council provide in principal support for the conversion of current signposted one hour timed parking to 30 minute timed parking in Parramatta CBD.

(c) That Council note the proposed changes to timed parking in the CBD will be reviewed by Council’s Traffic Committee and come back to Council for approval.

(d) That Council write to the Minister for Transport and the Local State Member of Parliament providing a summary of the audit conducted by Council Officers between 27 April and 10 May 2022, and advocating for a review of the Mobility Parking Scheme Permits (MPS).

(e) Further, that a report be brought to Council six (6) months after implementing the timed parking changes, which assesses the effectiveness of the changes in managing the issue of MPS misuse and the impacts on key stakeholders including relevant business in the CBD.

Note:

1. Councillor Garrard returned to the Chamber at 8:20pm during consideration of Item 13.7

2. Councillor Garrard left the Chamber at 8:21pm and returned at 8:25pm during consideration of Item 13.7

Procedural Motion

3821

RESOLVED (Esber/Darley)

That the meeting be adjourned for ten (10) minutes.

Note: The meeting was adjourned at 8:27pm for a short recess.

Procedural Motion

3822

RESOLVED (Davis/Prociv)

That the meeting resume.

The meeting resumed at 8:42pm with the following Councillors in attendance. The Lord Mayor Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron MacLean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Georgina Valjak, Donna Wang and Lorraine Wearne (8:44pm).

13.8

SUBJECT Submission on Sydney Metro West Environmental Impact Statement 3

REFERENCE F2022/00105 - D08503630

REPORT OF Sydney Metro West Project Interface Manager

3823

RESOLVED (Prociv/Esber)

(a) That Council approve the submission at Attachment 1 to the Department of Planning and Environment (DPE) on the Environmental Impact Statement 3 for Sydney Metro West, noting Council’s support for the Sydney Metro West project and the following key components of the submission:

i. The design and implementation of an effective Civic Link in the Parramatta CBD, in conjunction with City of Parramatta Council, will require establishing minimum dimensions for the link, laneways and public space, along with drop downs for provision of deep soil tree planting and service provision. If these are not provided, Civic Link will be compromised and a key Sydney Metro West public domain outcome in the Parramatta CBD will not be achieved;

ii. A’Becketts and Duck Creek Riparian Corridors should meet the minimum 30m (Duck Creek) and 20m (A’Becketts Creek) vegetated riparian zones as per NSW Department of Industry Guidelines for controlled activities on waterfront land - Riparian Corridors (2018);

iii. Overlaps in analysis and information caused by the staged EIS process must be resolved in this latest EIS. This includes critical information within the current flood hydraulic concept modelling within Planning Approval SSI-10038 and the creation of recreation offset land within the flood storage area of the Clyde Stabling and Maintenance Facility (CSMF) in that concept model. There are current analyses taking place which must be reflected in this EIS, as the appropriate document to provide that detail;

iv. The indicative layout plan for the CSMF should be updated to reflect the full scope of active transport connections consistent with the draft Camellia-Rosehill Place Strategy, specifically the active transport route along Duck Creek connecting the precinct to the M4 cycleway and connections from the recreation offset land to Duck Creek and Sydney Metro staff facilities;

v. The traffic modelling should be updated to reflect current conditions outside of the pandemic lock-down. Further consideration should be given to traffic management around the Station precincts and specific local conditions described in this submission; and

vi. Connections to public transport modes, accessibility and kiss and ride provision at Westmead, Parramatta and Olympic Park stations should be considered in further detail as addressed within the submission.

(b) That Council note the submission;

i. Requests the resolution of matters raised in the submission being essential to ensure the Sydney Metro West project provides the required infrastructure requirements for the City of Parramatta LGA and Council be consulted on areas that require further development, including:

a. Inclusion (or as a minimum, provision for future addition) of a Metro Station at Camellia

b. An alternative offset recreational area for the loss of private recreational area within the Clyde Stabling and Maintenance Facility

c. Civic Link.

i. Forward the submission to the DPE for its consideration.

ii. Continue meetings between senior officers of Council, the DPE and Sydney Metro with the aim of working together to address the issues raised in the submission.

(d) Further, that Council be advised of the NSW Department of Planning and Environment’s and Sydney Metro’s response to Council’s submission.

13.9

SUBJECT Amendments to the Parramatta City Centre Local Infrastructure Contributions Plan

REFERENCE F2022/00105 - D08519369

REPORT OF Project Officer

3824

RESOLVED (Esber/Garrard)

(a) That Council approve the revised Parramatta City Centre Local Infrastructure Contributions Plan 2022, as provided at Attachment 1.

(b) That the revised Contributions Plan be submitted to the Department of Planning and Environment for final assessment, consistent with the request of the Minister for Planning in his letter dated 6 May 2022 (refer to copy at Attachment 2).

(c) That Council note the revised Contributions Plan will not be publicly exhibited as the changes are of a minor and technical nature; and that there is no adverse impact to landowners as a consequence of maintaining the existing percentage rates in the areas where the Parramatta CBD Planning Proposal did not progress.

(d) Further, that Council note the revised Contributions Plan will be subject to approval by the Minister for Planning and, if approval is obtained, is anticipated to commence on 14 October 2022, concurrent with the commencement of Amendment 56 to Parramatta Local Environmental Plan 2011.

DIVISION - A division was called, the result being:-

AYES: Councillors Darley, Davis, Esber, Garrard, Green, Humphries, Maclean, Noack, Pandey, Prociv, Siviero, Valjak, Wang and Wearne

NOES: Councillor Bradley (did not vote)

13.10

SUBJECT Gateway Request: Planning Proposal and Voluntary Planning Agreement for 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford

REFERENCE F2022/00105 - D08529389

APPLICANT/S Karimbla Construction Services (NSW) Pty Ltd

OWNERS Karimbla Properties (No. 61) Pty Ltd

REPORT OF Project Officer Land Use

3825

RESOLVED (Esber/Green)

(a) That Council approve the Planning Proposal (at Attachment 1) for the purposes of seeking a Gateway Determination from the Department of Planning and Environment (DPE) for land at 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford which seeks to amend the Parramatta (former The Hills) Local Environmental Plan 2012 as follows:

i. Addition of shops, food and drink premises, business premises and recreational facility (indoor) as additional permitted uses (limited to a maximum of 2,000sqm) to Schedule 1; and

ii. Addition of 263-273 & 279R Pennant Hills Road and 18 Shirley Street, Carlingford to the Additional Permitted Uses Map.

to facilitate retail floor space, metro style supermarket along with specialty retail, business, and recreational uses.

(b) That Council request to DPE that it be authorised to exercise its plan-making delegations for this Planning Proposal.

i. To draft the Planning Agreement based on the submitted offer provided at Attachment 3; and

ii. In the event that Gateway Determination is issued by the DPE, that the Planning Agreement is placed on public exhibition concurrently with the Planning Proposal.

(d) Further that, Council authorise the CEO to correct any minor anomalies of a non-policy and administrative nature that may arise during the preparation and processing of the Planning Proposal and draft Planning Agreement.

DIVISION - A division was called, the result being:-

AYES: Councillors Bradley, Darley, Davis, Esber, Garrard, Green, Humphries, Maclean, Noack, Pandey, Prociv, Siviero, Valjak, Wang and Wearne

NOES: Nil

13.11	SUBJECT Gateway Request: Planning Proposal for 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington (Melrose Park North Precinct) REFERENCE F2022/00105 - D08530158 APPLICANT/S M Projects OWNERS Payce MP DM Pty Ltd REPORT OF Project Officer Land Use
	MOTION (Noack/Prociv) (a) That Council approve for the purposes of seeking a Gateway Determination from the Department of Planning and Environment (DPE), the Planning Proposal at Attachment 2 for land at 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington, which seeks to amend Parramatta Local Environmental Plan 2011 (PLEP 2011) by: i. Rezoning 19 Hope Street from IN1 General Industrial to part B4 Mixed Use and part RE1 Public Recreation. ii. Rezoning 69, 71, 73 and 75 Hughes Avenue from R2 Low Density Residential to B4 Mixed Use. iii. Rezoning 77 Hughes Avenue from R2 Low Density Residential to part B4 Mixed Use and part RE1 Public Recreation. iv. Amending the maximum building height across the site from part 9m and part 12m to a range between 13m and 48m (approximately 4 – 14 storeys). v. Amending the Floor Space Ratio (FSR) from part 1:1 and part 0.5:1 to 1.85:1. vi. Inserting a site-specific provision in Part 6 Additional local provisions – generally of PLEP 2011 and amending the Additional Local Provisions map to include the land to ensure a minimum of 1,400m² of non-residential floor space is to be provided within the site to serve the local retail and commercial needs of the incoming population. vii. Amending the Land Reservation Acquisition map to reflect the areas of open space to be dedicated to Council. (b) That the draft site-specific Development Control Plan (DCP) for Melrose Park North be amended to include the subject site and any necessary amendments to the DCP provisions relating to this site be reported to Council for consideration for exhibition with the Planning Proposal should Gateway determination be issued. (c) That Council delegate authority to the CEO to commence negotiations to enter into a Planning Agreement with the proponent. (d) That Council advise the DPE that the CEO will be seeking to exercise its plan-making delegations for this Planning Proposal, as authorised by Council on 26 November 2012. (e) Further that, Council delegate authority to the CEO to correct any minor anomalies of a non-policy and administrative nature that arise during the plan-making process.
	During debate, Councillor Prociv moved a foreshadowed motion and withdrew as seconder to the original motion. Councillor Esber seconded the original motion. FORESHADOWED MOTION (Prociv/Darley) That consideration of this matter be deferred for Councillors to receive additional information.
	The motion moved by Councillor Noack and seconded by Councillor Esber on being put was declared CARRIED.
3826	RESOLVED (Noack/Esber) (a) That Council approve for the purposes of seeking a Gateway Determination from the Department of Planning and Environment (DPE), the Planning Proposal at Attachment 2 for land at 19 Hope Street, Melrose Park and 69-77 Hughes Avenue, Ermington, which seeks to amend Parramatta Local Environmental Plan 2011 (PLEP 2011) by: i. Rezoning 19 Hope Street from IN1 General Industrial to part B4 Mixed Use and part RE1 Public Recreation. ii. Rezoning 69, 71, 73 and 75 Hughes Avenue from R2 Low Density Residential to B4 Mixed Use. iii. Rezoning 77 Hughes Avenue from R2 Low Density Residential to part B4 Mixed Use and part RE1 Public Recreation. iv. Amending the maximum building height across the site from part 9m and part 12m to a range between 13m and 48m (approximately 4 – 14 storeys). v. Amending the Floor Space Ratio (FSR) from part 1:1 and part 0.5:1 to 1.85:1. vi. Inserting a site-specific provision in Part 6 Additional local provisions – generally of PLEP 2011 and amending the Additional Local Provisions map to include the land to ensure a minimum of 1,400m² of non-residential floor space is to be provided within the site to serve the local retail and commercial needs of the incoming population. vii. Amending the Land Reservation Acquisition map to reflect the areas of open space to be dedicated to Council. (b) That the draft site-specific Development Control Plan (DCP) for Melrose Park North be amended to include the subject site and any necessary amendments to the DCP provisions relating to this site be reported to Council for consideration for exhibition with the Planning Proposal should Gateway determination be issued. (c) That Council delegate authority to the CEO to commence negotiations to enter into a Planning Agreement with the proponent. (d) That Council advise the DPE that the CEO will be seeking to exercise its plan-making delegations for this Planning Proposal, as authorised by Council on 26 November 2012. (e) Further that, Council delegate authority to the CEO to correct any minor anomalies of a non-policy and administrative nature that arise during the plan-making process. DIVISION -A division was called, the result being:- AYES: Councillors Esber, Garrard, Green, Humphries, Noack, Pandey, Siviero, Valjak, Wang and Wearne NOES: Councillors Davis, Bradley, Darley, Maclean and Prociv
	Note: Councillor Noack left the Chamber at 8:54pm and returned at 8:55pm during the consideration of Item 13.11

14. Notices of Motion

14.1

SUBJECT Mosquito Awareness Campaign and Action Plan

REFERENCE F2022/00105 - D08550924

FROM Councillor Kellie Darley

3827

Resolved (Darley/Esber)

That the matter be deferred for a Councillor Workshop, as deemed suitable by staff.

14.2

SUBJECT Lights on for Evening Exercise at Local Parks

REFERENCE F2022/00105 - D08550911

FROM Councillor Kellie Darley

3828

RESOLVED (Darley/Maclean)

(a) That a report be provided to Council on the feasibility of turning on lights at a few suitable parks across the LGA to allow for evening exercise outside of daylight saving time at a Council meeting deemed suitable.

(b) That this report also identify the parks at which lights are intended to be turned on for, and the financial costs associated with keeping the lights on.

14.3

SUBJECT Council Ward Budgets and Briefings

REFERENCE F2022/00105 - D08505056

FROM Councillor Pierre Esber

3829

RESOLVED (Esber/Garrard)

(a) That Council endorse an amount equivalent to the unspent Ward Initiatives Budget on a ward by ward basis, to be included in the draft FY2022/23 Budget for consideration and approval by Council.

(b) That Council endorse an increase in the Ward Initiatives Budget to $150,000 per ward to be included in the draft FY2022/23 Budget for consideration and approval by Council.

14.4

SUBJECT World Pride 2023

REFERENCE F2022/00105 - D08523063

FROM Councillor Angie Humphries

3830

RESOLVED (Humphries/Prociv)

(a) That Council note that World Pride is being conducted in Sydney between 17 February 2023 to 5 March 2023, coinciding with the annual Sydney Gay and Lesbian Mardi Gras festival.

(b) That a report be prepared for Council detailing existing planning and further opportunities for Council to join the celebrations, including, but not limited to:

i. Arts and culture events

ii. Participation by Council in the World Pride/Mardi Gras Parade

iii. Any other inclusive community activities.

(c) Further, that the report detail existing work and further opportunities to celebrate the diversity of our community in regards to the LGBTIQA+ community.

Note: Councillor Green left the Chamber at 9:36pm and returned at 9:40pm during consideration of Item 14.4

14.5

SUBJECT Acknowledgement of all Faith (Deferred Item)

REFERENCE F2022/00105 - D08408627

FROM Deputy Lord Mayor Councillor Sameer Pandey

3831

Resolved (Pandey/Esber)

(a) That the City of Parramatta Council note the cultural and religious diversity within the City of Parramatta.

(b) Further, that:

i) Council acknowledge all cultures, faith and religions of members of our community prior to the Council Meeting.

ii) An acknowledgement be read by the Lord Mayor prior to the Council meeting as follows:

We recognize the rich cultural and religious diversity in the City of Parramatta and we acknowledge and pay respect to the beliefs of all members of our community regardless of creed or faith.

14.7

SUBJECT Relocation of Willow Grove

REFERENCE F2022/00105 - D08550956

FROM Deputy Lord Mayor, Councillor Sameer Pandey

3832

RESOLVED (Pandey/Garrard)

(a) That an update be provided, within 30 days, on the relocation of Willow Grove and the Council resolution that required Council to create a 360-degree virtual tour of Willow Grove.

(b) Further, that a viewing, with popcorn, of the 360 video be arranged for Councillors prior to the release of the video to the public.

Note: Councillor Wang left the Chamber at 9:53pm and returned at 9:55pm during the consideration of Item 14.7

15. Questions with Notice

Nil

Procedural Motion

3833

RESOLVED (Pandey/Esber)

That a procedural motion be granted to allow consideration of a matter of urgency in relation to a petition tabled at the 14 June 2022 Council meeting concerning the Parramatta North Public School extension of the 40km zone.

The Lord Mayor ruled the matter urgent.

3834

RESOLVED (Pandey/Humphries)

That Council write to the Minister for Transport for NSW for urgent intervention to resolve a range of issues raised by the Parramatta North Public School and P&C including urgent extension of the 40 km zone around the School.

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

16. CLOSED SESSION

3835

RESOLVED (Noack/Humphries)

That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

16.1 Tender 36/2021 Supply of Ready-Mix Concrete. (D08503846) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.2 Tender 11/2022 ALCP Gym Equipment. (D08505366) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (Report discusses commercial tender submissions and evaluation.).

16.3 Tennis Facilities Review and Future Directions. (D08385451) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

16.4 Capital fitout contribution for Phive and 7 Parramatta Square. (D08517098) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.5 Approval of PHIVE Identifier. (D08544989) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

16.6 NOTE LATE REPORT: WestInvest. (D08543341) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.7 LATE REPORT: WestInvest. (D08543349) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

16.1

SUBJECT Tender 36/2021 Supply of Ready-Mix Concrete

REFERENCE F2021/02641 - D08503846

REPORT OF Civil Works Manager

3836

RESOLVED (Esber/Noack)

(a) That Council approve the appointment of the recommended tenderer for the supply of ready-mix concrete as outlined in paragraph 10 of the report.

(b) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents in connection with this matter.

16.2

SUBJECT Tender 11/2022 ALCP Gym Equipment

REFERENCE ITT-11/2022-02 - D08505366

REPORT OF Project Manager, Community Infrastructure

3837

RESOLVED (Prociv/Noack)

(a) That Council approve the appointment of the recommended tenderer for the supply, installation, and preventative maintenance program of gym equipment at the new Aquatic and Leisure Centre for Parramatta (ALCP), as outlined in paragraph 13 of the report.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents in connection with this matter.

16.3

SUBJECT Tennis Facilities Review and Future Directions

REFERENCE F2022/00105 - D08385451

REPORT OF Recreation Planner

3838

RESOLVED (Maclean/Esber)

(a) That Council note the outcome of the tennis portfolio review conducted over the last 18 months.

(b) That Council approve the following management arrangements for the tennis portfolio:

1 Nine small sites (1 to 3 court facilities) be managed in-house by Council; and

2 Five larger sites (3 to 17 court facilities) be managed by third-parties.

(c) That Council introduce a user fee in line with Council’s Fees and Charges Policy at Dunrossil Park, Dundas Park and George Kendall Reserve, following the completion of upgrade works at these sites.

(d) That Council officers contact existing third-party operators to inform finalisation of review.

(e) That Council conduct an Expression of Interest (EOI) to seek Licensees for the operation of third-party managed sites.

(f) Further, that a report be submitted to Council to approve recommended Licensees to operate the third-party managed tennis court facilities.

DIVISION - A division was called, the result being:-

AYES: Councillors Bradley, Darley, Davis, Esber, Humphries, Maclean, Noack, Pandey, Prociv and Valjak

NOES: Councillors Garrard, Green, Siviero, Wang and Wearne

16.4

SUBJECT Capital fitout contribution for Phive and 7 Parramatta Square

REFERENCE F2022/00105 - D08517098

REPORT OF Group Manager Property, Security, Assets & Services

3839

RESOLVED (Esber/Maclean)

(a) That Council approve a capital contribution towards fitout and / or rent-free component for the lease for the café tenancy at Phive as outlined in paragraph 21 of this report.

(b) That Council approve a capital contribution towards fitout and / or rent-free component for the lease of 7PS (Jubilee Hall) as outlined in paragraph 21 of this report.

(d) Further, that Council delegate authority to the Chief Executive Officer to conclude the commercial and lease terms as outlined in attachment 3 of this report.

16.5

SUBJECT Approval of PHIVE Identifier

REFERENCE F2021/03410 - D08544989

REPORT OF Strategic Communication Specialist

3840

RESOLVED (Esber/Prociv)

That Council endorse the proposed identifier as the visual identity of council’s new community asset, PHIVE, for use across marketing and promotional elements.

Note: Councillor Esber left the Chamber at 10:23pm and returned at 10:25pm during the consideration of Item 16.5

16.6

SUBJECT NOTE LATE REPORT: WestInvest

REFERENCE F2021/03410 - D08543341

REPORT OF Place Manager

RESOLVED (Esber/Noack)

That Council note a late report will be included in a supplementary agenda and distributed to Councillors prior to the Council Meeting.

16.7	SUBJECT LATE REPORT: WestInvest REFERENCE F2021/03410 - D08543349 REPORT OF Place Manager
	MOTION (Prociv/Garrard) (a) That Council endorse the WestInvest project list for the Local Government allocation and Community Project Grants – Competitive Round (see Attachment 1) and submission of the projects to the Westinvest program. (b) That Council approve a report on funding options including but not limited to grant programs and capital expenditure programs for any projects deemed unsuccessful through the WestInvest process be presented to Council as part of the Quarterly Budget Review for Q2 December 2022. (c) Further, that Council endorse allocation of up to 9% of its Local Government funding for eligible costs that will be incurred during the preparation of the strategic business cases and delivery of all successful projects.
	AMENDMENT (Darley/ Garrard). (a) That Council endorse the WestInvest project list for the Local Government allocation and Community Project Grants – Competitive Round (see Attachment 1) and submission of the projects to the Westinvest program. (b) That Council approve a report on funding options including but not limited to grant programs and capital expenditure programs for any projects deemed unsuccessful through the WestInvest process be presented to Council as part of the Quarterly Budget Review for Q2 December 2022. (c) That Council endorse allocation of up to 9% of its Local Government funding for eligible costs that will be incurred during the preparation of the strategic business cases and delivery of all successful projects. (d) That the Phillip Street and George Street projects be transferred from the Local Government allocation into the Community Project Grants allocation. (e) That the Doyle Ground Sports Facility Improvements project be transferred into the Local Government allocation from the Community Project Grants allocation and that the CAPEX program for the 2022-23 financial year be reprioritised and/or increased to accommodate for the balance of the Doyle Park project. (f) Further, that a report be brought back to Council with the budget for 2022-23 financial year providing alternative funding sources for the Phillip Street and George Street projects as part of that budget.
	Councillor Prociv, as mover of the original motion, accepted the wording of the amendment, which then became the motion.
	MOTION (Prociv/Garrard) (a) That Council endorse the WestInvest project list for the Local Government allocation and Community Project Grants – Competitive Round (see Attachment 1) and submission of the projects to the Westinvest program. (b) That Council approve a report on funding options including but not limited to grant programs and capital expenditure programs for any projects deemed unsuccessful through the WestInvest process be presented to Council as part of the Quarterly Budget Review for Q2 December 2022. (c) That Council endorse allocation of up to 9% of its Local Government funding for eligible costs that will be incurred during the preparation of the strategic business cases and delivery of all successful projects. (d) That the Phillip Street and George Street projects be transferred from the Local Government allocation into the Community Project Grants allocation. (e) That the Doyle Ground Sports Facility Improvements project be transferred into the Local Government allocation from the Community Project Grants allocation and that the CAPEX program for the 2022-23 financial year be reprioritised and/or increased to accommodate for the balance of the Doyle Park project. (f) Further, that a report be brought back to Council with the budget for 2022-23 financial year providing alternative funding sources for the Phillip Street and George Street projects as part of that budget. The motion moved by Councillor Prociv and seconded by Councillor Garrard was put and declared CARRIED.

Procedural Motion

3841

RESOLVED (Siviero/Garrard)

That the Council meeting be extended for 30 minutes.

Procedural Motion

3842

RESOLVED (Esber/Davis)

That the meeting be adjourned for ten (10) minutes.

Note: The meeting was adjourned at 11:07pm for a short recess.

Resolved

3843

RESOLVED (Prociv/Garrard)

(a) That Council endorse the WestInvest project list for the Local Government allocation and Community Project Grants – Competitive Round (see Attachment 1) and submission of the projects to the Westinvest program.

(b) That Council approve a report on funding options including but not limited to grant programs and capital expenditure programs for any projects deemed unsuccessful through the WestInvest process be presented to Council as part of the Quarterly Budget Review for Q2 December 2022.

(c) That Council endorse allocation of up to 9% of its Local Government funding for eligible costs that will be incurred during the preparation of the strategic business cases and delivery of all successful projects.

(d) That the Phillip Street and George Street projects be transferred from the Local Government allocation into the Community Project Grants allocation.

(e) That the Doyle Ground Sports Facility Improvements project be transferred into the Local Government allocation from the Community Project Grants allocation and that the CAPEX program for the 2022-23 financial year be reprioritised and/or increased to accommodate for the balance of the Doyle Park project.

(f) Further, that a report be brought back to Council with the budget for 2022-23 financial year providing alternative funding sources for the Phillip Street and George Street projects as part of that budget.

Note:

1. Councillor Prociv left the Chamber at 10.51pm and returned at 10:52pm during the consideration of Item 16.7

2. Councillor Humphries left the Chamber at 11:01pm and returned at 11:03pm during the consideration of Item 16.7

3. Councillor MacLean left the Chamber at 11:02pm and returned at 11:04pm during the consideration of Item 16.7

4. Councillor Prociv left the Chamber at 11:05pm and returned at 11:07pm during the consideration of Item 16.7

Procedural Motion

3844

RESOLVED (Darley/Esber)

That the meeting resume.

The meeting resumed at 11:14pm with the following Councillors in attendance. The Lord Mayor Councillor Donna Davis and Councillors Phil Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange Humphries, Cameron MacLean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Georgina Valjak, Donna Wang and Lorraine Wearne.

Procedural Motion

3845

RESOLVED (Esber/Garrard)

That the meeting resume into Open Session.

17. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 16.1 to 16.7.

18. CONCLUSION OF MEETING

The meeting terminated at 11.29pm.

THIS PAGE AND THE PRECEDING 26 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON TUESDAY, 14 JUNE 2022 AND CONFIRMED ON MONDAY, 27 JUNE 2022.

Chairperson