MINUTES
OF THE Meeting of City of Parramatta
Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S
CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday,
7 February 2022 AT 6:30pm
PRESENT
The Lord Mayor, Councillor Donna Davis and Councillors Phil
Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange
Humphries, Cameron Maclean, Paul Noack, Sameer Pandey, Dr Patricia Prociv, Dan
Siviero, Georgina Valjak, Donna Wang and Lorraine Wearne.
1. OPENING
MEETING
The Lord Mayor, Councillor Donna Davis, opened the meeting
at 6:32pm.
2. ACKNOWLEDGEMENT
OF THE TRADITIONAL LAND OWNERS
The
Lord Mayor acknowledged the Burramattagal people of The Darug Nation as the
traditional custodians of this land, and paid respect to their ancient culture
and their elders past and present.
3. WEBCASTING
ANNOUNCEMENT
The Lord Mayor advised that this public meeting is being
recorded and streamed live on the internet. The recording will also be archived
and made available on Council’s website.
The Lord Mayor further advised that all care will be taken
to maintain privacy, however as a visitor in the public gallery, the public
should be aware that their presence may be recorded.
4. OTHER
RECORDING OF MEETING ANOUNCEMENT
As per Council’s Code of Meeting Practice, the
recording of the Council Meeting by the public using any device, audio or
video, is only permitted with Council permission. Recording a Council Meeting
without permission may result in the individual being expelled from the
Meeting.
5. CONFIRMATION
OF MINUTES
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SUBJECT: Minutes
of the Council Meeting held on 22 November 2021
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3625
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RESOLVED (Garrard/Pandey)
That the minutes be taken as read and be accepted as a true
record of the Meeting.
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SUBJECT: Minutes
of the Council Meeting held on 10 January 2022
|
3626
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RESOLVED (Esber/Garrard)
That the minutes be taken as read and be accepted as a true
record of the Meeting.
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6. APOLOGIES/REQUESTS
FOR LEAVE OF ABSENCE
3627
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RESOLVED (Garrard/Bradley)
That the request to attend the Ordinary Council Meeting dated
7 February 2022 via remote means submitted by the following Councillors
due to personal reasons, be accepted:
-
Councillor Lorraine
Wearne.
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7. DECLARATIONS
OF INTEREST
Councillor Darley declared a non-pecuniary and less than
significant interest in Item 13.7 – Post Exhibition – Planning
Proposal for land at 64 Victoria Road, North Parramatta being that she has
visited the Patisserie and posted and shared her experience on social media.
She remained in the Chamber during debate and voting on the matter.
Councillor Green declared a non-pecuniary but significant
interest in Item 17.1 – Tender 23/2021 Hygiene Services being that he
uses the services of this company for one of his properties. He retired from the
meeting prior debate and voting on the matter.
8. Minutes of the Lord Mayor
8.1
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SUBJECT Condolence
Motion: Arnima Hayat
REFERENCE F2021/02779
- D08406248
REPORT OF Lord Mayor, Councillor Donna Davis
|
3628
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RESOLVED (Davis/Pandey)
(a) That Council acknowledge the
passing of Arnima Hayat and observe a minute’s silence in respect of
her passing, and in recognition of all those who have lost their lives due to
domestic and family violence.
(b) Further, that Council note the Parramatta Cumberland Family and
Domestic Violence Prevention Committee is hosting a community candlelight
vigil in memory of Arnima on Thursday, 10 February 2022.
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|
Note: Council observed a
minute’s silence.
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8.2
|
SUBJECT Condolence
Motion: Peggy McGovern
REFERENCE F2021/02779 - D08405668
REPORT OF Lord Mayor, Councillor Donna Davis
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3629
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RESOLVED (Davis/Green)
(a) That Council acknowledge the
passing of Peggy McGovern, long time member of and teacher at the City of
Parramatta Art Society.
(b) Further, that the Chamber hold a minute’s silence as a gesture of
respect on Mrs McGovern’s passing and in recognition of her contributions
to the Parramatta community.
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|
Note: Council observed a
minute’s silence.
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8.3
|
SUBJECT Condolence
Motion: Most Reverend Bishop Joseph Hitti
REFERENCE F2021/02779
- D08407937
REPORT OF Lord Mayor, Councillor Donna Davis
|
3630
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RESOLVED (Davis/Esber)
(a) That Council note the
passing of the Most Reverend Bishop Joseph Hitti, Maronite Bishop Emeritus of
Australia, on 3 February 2022.
(b) That Council write to Our Lady of Lebanon Co-Cathedral and
Bishop Antoine-Charbel Tarabay OLM to pass on our condolences.
(c) That Council note a mass in his memory will be held on
Thursday 10 February 2022 at 6pm at Our Lady of Lebanon Co-Cathedral, Harris
Park.
(d) Further, that Council observes a minute’s silence in respect of
his passing.
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|
Note: Council observed a
minute’s silence.
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8.4
|
SUBJECT 2022
Australia Day Honours
REFERENCE F2021/02779
- D08405422
REPORT OF Lord Mayor, Councillor Donna Davis
|
3631
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RESOLVED (Davis/Pandey)
(a) That Council congratulate
the following recipients of the Order of Australia’s 2022 Australia Day
Honours for their contributions to the Parramatta community, being:
a. Member (AM) in
the General Division
i. Ms
Sally Ruston AM
ii. The Very
Reverend Father Peter Gregory Williams AM
b. Medal (OAM) in the General Division
i. Clinical Professor Catherine Birman OAM
ii. Miss
Patricia D’Apice OAM
iii. Mr Greg Davies OAM
iv. Dr Peter Ellis OAM
v. Professor Elizabeth McCusker OAM
vi. Dr Rosalie Pockett OAM
vii. The late Mr Brian Powyer OAM
c. Public Service Medal (PSM) – COVID-19
Honour Roll
i. Professor Dominic Dwyer, Director of the ICPMR
Centre for Infectious Diseases at Westmead Hospital.
(b) Further, that Council congratulate Dr Daniel Nour, founder of Street
Side Medics, who was recognised as Australia’s Young Australian of the
Year in the 2022 Australian of the Year Awards.
|
8.5
|
SUBJECT 2021
Higher School Certificate Results
REFERENCE F2021/02779
- D08406527
REPORT OF Lord Mayor, Councillor Donna Davis
|
3632
|
RESOLVED (Davis/Bradley)
(a) That Council note the
success of local schools in the 2021 NSW Higher School Certificate (HSC),
with the following City of Parramatta schools recognised in the top 150
schools Honour Roll:
a. James Ruse
Agricultural High School (1)
b. Tara Anglican
School for Girls (34)
c. The
King’s School (51)
d. Parramatta
Marist High School (53)
e. Arden Anglican School
(71)
f. Our Lady
of Mercy Parramatta (99)
g. Cumberland High
School (110)
h. Maronite College
of the Holy Family – Parramatta (112)
i. St
Patrick’s Marist College (129)
j. Carlingford
High School (133)
k. Redeemer
Baptist School (136).
(b) That Council
note the following local students achieved first place in an HSC course, and
achieved a result in the highest band (Band 6 or Band E4):
a. Oscar Dong,
James Ruse Agricultural High School, in Agriculture
b. Piper Stenz,
Arden Anglican School, in Industrial Technology
c. Kevin
Wang, The King’s School, in Mathematics Advanced
d. Faeza Karimi,
Secondary College of Languages Arthur Phillip Campus, in Persian Continuers.
(c) Further, that
Council write to these local schools to congratulate them on their success,
and to recognise the resilience of their students and teachers as they
undertook Years 11 and 12 and the HSC exams in the midst of the COVID-19
pandemic.
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8.6
|
SUBJECT Congratulations
Felicity Castagna
REFERENCE F2021/02779
- D08407026
REPORT OF Lord Mayor, Councillor Donna Davis
|
3633
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RESOLVED (Davis/Prociv)
(a) That Council congratulates
local author Felicity Castagna for winning the 2022 Victorian Premier’s
Literary Award for Writing for Young Adults for her novel Girls in
Boys’ Cars.
(b) Further, that Council write to Felicity Castagna congratulating her on
this achievement.
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|
Matter of Urgency
|
3634
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RESOLVED (Esber/Pandey)
That a procedural motion be granted to allow consideration of
a matter of urgency to permit Councillors to make an inaugural speech at the
meeting.
The Lord Mayor ruled the matter
urgent.
|
3635
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RESOLVED (Esber/Pandey)
That Councillors be permitted to make an inaugural speech at
the meeting.
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|
Note:
1.
Councillor Wearne left the Chamber at
7:08pm and returned at 7:28pm during the consideration of the matter of
urgency.
2.
Councillor Garrard left the Chamber at
7:28pm and returned at 7:28pm during the consideration of the matter of
urgency.
3.
Councillor Darley left the Chamber at
7:36pm and returned at 7:37pm during the consideration of the matter of
urgency.
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|
Matter of Urgency
|
3636
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RESOLVED (Siviero/Garrard)
That a procedural motion be granted to allow consideration of
a matter of urgency in relation to the volcano eruption in Tonga.
The Lord Mayor ruled the matter
urgent.
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|
MOTION (Siviero/Garrard)
(a)
That Council
acknowledge the tragic events leading up to and on 15 January 2022
following a volcano explosion and subsequent tsunami resulting in the loss of
life, injury and missing persons in the Tongan community.
(b)
Further, that
Council provide a donation in the amount of $5,000 to the High Commission of
the Kingdom of Tonga – Fakalikutonga Relief Fund, to be funded from the
Councillor Support donations budget.
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|
AMENDMENT (Esber/Siviero)
(a)
That Council
acknowledge the tragic events leading up to and on 15 January 2022
following a volcano explosion and subsequent tsunami resulting in the loss of
life, injury and missing persons in the Tongan community.
(b)
That the
consideration of a donation be deferred until the next Council Meeting for a
detailed financial report to be presented from the Chief Executive Officer and
Chief Financial Officer.
(c)
Further, that Council
observe a minute’s silence in memory of those who lost their lives in
this tragic event.
The amendment moved by Councillor Esber and seconded by
Councillor Siviero was WITHDRAWN.
The motion moved by Councillor Siviero and seconded by
Councillor Garrard was amended:
MOTION (Siviero/Garrard)
(a)
That Council
acknowledge the tragic events leading up to and on 15 January 2022
following a volcano explosion and subsequent tsunami resulting in the loss of
life, injury and missing persons in the Tongan community.
(b)
That Council
provide a donation in the amount of $5,000 to the High Commission of the
Kingdom of Tonga – Fakalikutonga Relief Fund, to be funded from the
Councillor Support donations budget.
(c)
Further, that Council
observe a minute’s silence in memory of those who lost their lives in
this tragic event.
The motion moved by Councillor Siviero and seconded by
Councillor Garrard on being put was declared CARRIED.
|
3637
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RESOLVED (Siviero/Garrard)
(a)
That Council acknowledge the tragic events leading
up to and on 15 January 2022 following a volcano explosion and
subsequent tsunami resulting in the loss of life, injury and missing persons
in the Tongan community.
(b)
That Council provide a donation in the amount of
$5,000 to the High Commission of the Kingdom of Tonga – Fakalikutonga
Relief Fund, to be funded from the Councillor Support donations budget.
(c)
Further, that Council observe a minute’s silence in
memory of those who lost their lives in this tragic event.
|
|
Note: Council observed a
minute’s silence.
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9. Public Forum
There were no public forums submitted to the meeting.
10. Petitions
10.1
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SUBJECT 21
Bellevue St, North Parramatta
FROM Michelle
Garrard
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|
A petition signed by the public was tabled at the Council
Meeting and reads:
We, the undersigned, call
on Parramatta Council to DECLINE the Development Application (and any further
submissions relating to the site of a similar nature) for DA/1123/2021,
Property 21 Bellevue St NORTH PARRAMATTA Lot 16 DP 5211. Applied by
ARCHIDROME.
|
3638
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RESOLVED (Garrard/Esber)
That the petition be received and copy of the petition be
circulated to all Councillors.
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11. Rescission Motions
Nil
12. For Notation
12.1
|
SUBJECT Investment
Report for November 2021
REFERENCE F2021/00521
- D08385786
REPORT OF Tax and Treasury Accountant
|
3639
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RESOLVED (Pandey/Esber)
That Council receive
the Investment Report for November 2021.
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12.2
|
SUBJECT Minutes
of Audit Risk and Improvement Committee Meeting held on 26 August 2021 and 30
September 2021
REFERENCE F2021/00521
- D08385911
REPORT OF Coordinator Internal Audit
|
3640
|
RESOLVED (Garrard/Pandey)
That
Council notes the minutes of the Audit
Risk and Improvement Committee meetings as provided at Attachment 1 and
Attachment 2.
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12.3
|
SUBJECT Minutes
of the Access Advisory Committee Minutes held on 19 October 2021
REFERENCE F2021/00521
- D08386181
REPORT OF Community Capacity Building Officer, Community Capacity Building
|
3641
|
RESOLVED (Bradley/Noack)
That
Council note the minutes of the Access
Advisory Committee meeting held on 19 October 2021 (Attachment 1).
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12.4
|
SUBJECT Variations
to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010,
Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013
REFERENCE F2021/00521 - D08386190
REPORT OF Group Manager -
Development and Traffic Services
|
3642
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RESOLVED (Esber/Maclean)
That the report be received and noted.
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13. For Council Decision
13.1
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SUBJECT Chief
Executive Officer Delegations
REFERENCE F2021/00521
- D08385936
REPORT OF Governance Manager
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|
MOTION (Pandey/Garrard)
(a) That
pursuant to Section 377 of the Local Government Act 1993, Council delegate to
Brett Newman the functions of the General Manager (the Chief Executive
Officer) to exercise Council’s powers, functions, duties and
authorities contained in legislation and the functions as specified in:
1. The Local
Government Act 1993, the Local Government (General) Regulation 2021 and any
other relevant or related subordinate legislation: and
2. Any other
legislation, regulations or other subordinate legislation under which Council
has powers, authorities, duties or functions.
(b) That the delegation
be subject to:
1. Any
limitation or restrains under the provisions of the Local Government Act 1993
and any other legislation, regulations or other subordinary legislation
relevant to this delegation.
2. Any
direction, limitations or restrains under any resolution made by Council
relating to the exercise of any delegated power, function, duty or authority;
3. The
General Manager (Chief Executive Officer) must exercise the delegated powers,
functions, duties and authorities in accordance with and subject to:
A. The
provisions of the Local Government Act 1993, the Local Government (General)
Regulation 2021 and any other relevant or related subordinate legislation;
and
B. All
and every policy adopted by resolution of the Council and current at the time
of the exercise of the delegated powers, functions, duties and authorities.
(c) That Council
delegate to the Chief Executive Officer the acceptance of tenders to a
maximum value of $500,000 (incl GST) per
tender.
(d)
That regular reporting on
decisions made under delegation be provided by way of quarterly briefing
notes to Councillors, reporting on tenders determined under CEO delegation
and include copies of the relevant tender reports.
(e)
That the delegations provided to Brett Newman at
the Council Meeting dated 9 September 2019 be revoked as at the date of
this resolution.
(f)
That Council approve the change to all relevant policies
arising from (c) above.
(g)
Further, that a
report on the review of the tender limits detailed in paragraph (c) above be
brought back to the Council Chamber after 12 months.
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AMENDMENT (Wearne/Wang)
(a) That
pursuant to Section 377 of the Local Government Act 1993, Council delegate to
Brett Newman the functions of the General Manager (the Chief Executive
Officer) to exercise Council’s powers, functions, duties and
authorities contained in legislation and the functions as specified in:
1. The Local
Government Act 1993, the Local Government (General) Regulation 2021 and any
other relevant or related subordinate legislation: and
2. Any other
legislation, regulations or other subordinate legislation under which Council
has powers, authorities, duties or functions.
(b) That the delegation
be subject to:
1. Any
limitation or restrains under the provisions of the Local Government Act 1993
and any other legislation, regulations or other subordinary legislation
relevant to this delegation.
2. Any
direction, limitations or restrains under any resolution made by Council
relating to the exercise of any delegated power, function, duty or authority;
3. The
General Manager (Chief Executive Officer) must exercise the delegated powers,
functions, duties and authorities in accordance with and subject to:
A. The
provisions of the Local Government Act 1993, the Local Government (General)
Regulation 2021 and any other relevant or related subordinate legislation;
and
B. All
and every policy adopted by resolution of the Council and current at the time
of the exercise of the delegated powers, functions, duties and authorities.
(c) Further, that the delegations
provided to Brett Newman at the Council Meeting dated 9 September 2019
be revoked as at the date of this resolution.
The amendment moved by Councillor Wearne and seconded by Councillor
Wang on being put was declared LOST.
The motion moved by Councillor Pandey and seconded by Councillor
Garrard on being put was declared CARRIED.
|
3643
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RESOLVED (Pandey/Garrard)
(a) That
pursuant to Section 377 of the Local Government Act 1993, Council delegate to
Brett Newman the functions of the General Manager (the Chief Executive
Officer) to exercise Council’s powers, functions, duties and
authorities contained in legislation and the functions as specified in:
1. The Local
Government Act 1993, the Local Government (General) Regulation 2021 and any
other relevant or related subordinate legislation: and
2. Any other
legislation, regulations or other subordinate legislation under which Council
has powers, authorities, duties or functions.
(b) That the delegation
be subject to:
1. Any
limitation or restrains under the provisions of the Local Government Act 1993
and any other legislation, regulations or other subordinary legislation
relevant to this delegation.
2. Any
direction, limitations or restrains under any resolution made by Council
relating to the exercise of any delegated power, function, duty or authority;
3. The
General Manager (Chief Executive Officer) must exercise the delegated powers,
functions, duties and authorities in accordance with and subject to:
A. The
provisions of the Local Government Act 1993, the Local Government (General)
Regulation 2021 and any other relevant or related subordinate legislation;
and
B. All
and every policy adopted by resolution of the Council and current at the time
of the exercise of the delegated powers, functions, duties and authorities.
(c) That Council
delegate to the Chief Executive Officer the acceptance of tenders to a
maximum value of $500,000 (incl GST) per tender.
(d) That regular reporting on decisions made under delegation be
provided by way of quarterly briefing notes to Councillors, reporting on
tenders determined under CEO delegation and include copies of the relevant
tender reports.
(e) That the delegations provided to Brett Newman at the Council
Meeting dated 9 September 2019 be revoked as at the date of this
resolution.
(f)
That Council approve the change to all relevant policies
arising from (c) above.
(g)
Further, that a report on the review of the tender limits detailed
in paragraph (c) above be brought back to the Council Chamber after 12 months.
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Note: Councillors Bradley and Wearne requested
that their names be recorded as having voted against the decision taken in
this matter.
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13.2
|
SUBJECT Membership
of the City of Parramatta Audit Risk and Improvement Committee
REFERENCE F2021/00521
- D08386176
REPORT OF Coordinator Internal Audit
|
3644
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RESOLVED (Esber/Noack)
(a) That Council
thank outgoing members Mark McCoy and Donna Rygate for their commitment to
the Committee over the last 2 terms of the Committee.
(b) That
Council approves Dr Col Gellatly AO to continue as independent external
member on the Committee for a second term of three years commencing
1 March 2022.
(c) That
Council approve David Pendleton and Jessie Jo as the new independent external
members to the Committee for a term of three years, commencing 1 March
2022.
(d) That
Council approves Dr Col Gellatly AO be appointed as Chair of the Committee
commencing 1 March 2022.
(d)
Further, that Council appoint the following Councillor
representatives to the Audit Risk and Improvement Committee for the current
term of Council:
-
Deputy Lord Mayor Councillor
Pandey
-
Councillor Garrard
-
Councillor Maclean (alternate)
-
Councillor Valjak (alternate).
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Procedural Motion
|
3645
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RESOLVED (Esber/Garrard)
That the meeting be adjourned for ten (10) minutes.
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Note: The meeting was adjourned at 8:35pm for a short
recess.
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Procedural Motion
|
3646
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RESOLVED (Davis/Pandey)
That the meeting resume.
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The meeting resumed at 8:47pm with the following Councillors
in attendance. The Lord Mayor, Councillor Donna Davis and Councillors Phil
Bradley, Kellie Darley, Pierre Esber, Michelle Garrard, Henry Green, Ange
Humphries, Cameron Maclean, Paul Noack, Sameer Pandey (Deputy Lord Mayor), Dr
Patricia Prociv, Georgina Valjak, Donna Wang and Lorraine Wearne.
13.3
|
SUBJECT Local
Government NSW Special Conference
REFERENCE F2021/02778
- D08386008
REPORT OF Executive Officer
|
3647
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RESOLVED (Esber/Prociv)
(a) That the
following Councillors be nominated as Council’s Voting Delegates for
Motions at the Local Government NSW (LGNSW) Special Conference:
-
Councillor Davis, Lord Mayor
-
Councillor Bradley
-
Councillor Green
-
Councillor Maclean
-
Councillor Noack
-
Councillor Pandey, Deputy Lord
Mayor
-
Councillor Prociv
-
Councillor Valjak.
(b) That Councillors
advise the Chief of Staff by COB Tuesday, 8 February 2022 of their
interest in attending the Special Conference as a Voting Delegate.
(c) Further, that
Council note the following Motions have been submitted to LGNSW to consider
for inclusion in the Special Conference Business Paper, included for
reference in Attachment 1:
1. Prevention
of Aboriginal Deaths in Custody
2. Ban Property
Developers from running for Council.
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|
Note: Councillor Siviero returned to the Chamber at
8:50pm during the consideration of Item 13.3.
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13.4
|
SUBJECT 12
Grand Avenue Boundary Adjustment (Deferred Item)
REFERENCE DA/671/2020
- D08386010
REPORT OF Property Officer
|
3648
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RESOLVED (Prociv/Noack)
(a) That Council approve in accordance with conditions set out in
DA/671/2020:
i. to transfer the land coloured green in Attachment 1 (A) to
the applicant;
ii. to acquire the land coloured green in Attachment 1 (B) as
consideration of the above land transfer
(b) That Council note
the area and value of the land coloured green in Attachment 1 (A) is
approximately equivalent to the area and value of the land coloured green in
Attachment 1 (B).
(c) That Council
approve to classify the portion of land, coloured
green on Attachment 1 (B), as
operational upon transfer.
(d) Further, that
Council delegate authority to the Chief Executive Officer to sign all
documentation, including but not limited to landowner’s consent, in connection with this matter.
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13.5
|
SUBJECT Classification
of Lot 5 DP1238944 as Operational Land (Deferred Item)
REFERENCE DA/961/2015
- D08386009
REPORT OF Manager Property Plan & Program
|
|
MOTION (Prociv/Noack)
(a) That
Council in accordance with section 31(2) of the Local Government Act 1993,
classify Lot 5 DP1238944 (Attachment 1) as ‘Operational’ land for
the purposes outlined at paragraph 3 and 4 of the report.
(b) That upon
dedication of the proposed road, the balance of Lot 5 DP1238944, be
classified as ‘Community’ land as outlined at paragraph 5 of the
report.
(c) Further, that
Council delegate authority to the Chief Executive Officer to sign all
documentation in connection with this matter.
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|
AMENDMENT (Garrard/Siviero)
That Council defer consideration of this matter until such
time as the additional questions raised at the Council Meeting regarding the access
road have been answered.
The amendment moved by Councillor Garrard and seconded by Councillor
Siviero on being put was declared LOST.
The motion moved by Councillor Prociv and seconded by Councillor
Noack on being put was declared CARRIED.
|
3649
|
RESOLVED (Prociv/Noack)
(a) That Council
in accordance with section 31(2) of the Local Government Act 1993, classify
Lot 5 DP1238944 (Attachment 1) as ‘Operational’ land for the
purposes outlined at paragraph 3 and 4 of the report.
(b) That upon
dedication of the proposed road, the balance of Lot 5 DP1238944, be
classified as ‘Community’ land as outlined at paragraph 5 of the
report.
(c) Further, that Council
delegate authority to the Chief Executive Officer to sign all documentation
in connection with this matter.
Note: A Notice of
Motion of Rescission signed by Councillors Garrard, Wang and Siviero was
lodged after the close of the meeting in relation to this matter.
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13.6
|
SUBJECT Post
Exhibition - Planning Proposal, Draft Site-Specific Development Control Plan,
and Planning Agreement for land at 23-25 Windsor Road, Northmead
REFERENCE F2021/00521
- D08385873
APPLICANT/S Hamptons Property Services Pty Ltd
OWNERS Owners
Corporation of Strata Plan 47006
REPORT OF Project Officer,
Land Use
|
3650
|
RESOLVED (Garrard/Esber)
(a) That
Council receives and notes the submissions (summarised in Attachment 2) made
during the public exhibition of the Planning Proposal, draft site-specific
Development Control Plan (DCP) and draft Planning Agreement for 23-25 Windsor
Road, Northmead.
(b) That
Council approve for finalisation the Planning Proposal for land at 23-25
Windsor Road, Northmead (provided at Attachment 3), which seeks to amend
Parramatta (formerly The Hills) Local Environmental Plan (LEP) 2012 as
follows:
i) Amend the Maximum Floor Space Ratio (FSR)
control that applies to the R4 High Density Residential zoned land from no
FSR to 1.8:1.
ii) Amend the Maximum Building Height (HOB)
control that applies to the R4 High Density Residential zoned land from 16
metres (5 storeys) to 30 metres (9 storeys).
(c) That Council
approve the site-specific DCP at Attachment 5 for finalisation and insertion into
The Hills Development Control Plan (DCP) 2012.
(d) That
Council delegate authority to the Chief Executive Officer to finalise the
draft Planning Agreement at Attachment 4, and to sign the Planning Agreement
on behalf of Council.
(e) That
Council authorise the Chief Executive Officer to exercise the plan-making
delegations as granted by the Gateway Determination for this Planning
Proposal once the Planning Agreement has been executed by Council.
(f) That
Council authorises the Chief Executive Officer to make any minor amendments
and corrections of a non-policy and administrative nature that may arise
during the plan amendment process relating to the Planning Proposal,
Development Control Plan and Planning Agreement during the relevant
finalisation processes.
(g) Further, that Council
note the Local Planning Panel considered and endorsed the Planning Proposal,
draft DCP and draft Planning Agreement at its meeting on 16 November 2021 and
recommended that Council approve the site-specific DCP for finalisation and
insertion into The Hills Development Control Plan (DCP) 2012, subject to
refinement of landscaping controls.
DIVISION A
division was called, the result being:-
AYES: Councillors Darley, Davis, Esber, Garrard, Green,
Humphries, Maclean, Noack, Pandey, Siviero, Valjak, Wang and Wearne
NOES: Councillors Bradley and Prociv
|
13.7
|
SUBJECT Post
Exhibition - Planning Proposal for land at 64 Victoria Road, North Parramatta
REFERENCE F2022/00105
- D08385892
REPORT OF Project Officer
|
3651
|
RESOLVED (Garrard/Esber)
(a) That Council receives
and notes the submissions made during the public exhibition of the Planning
Proposal for 64 Victoria Road, North Parramatta.
(b) That Council approve
the Planning Proposal (at Attachment 2) for land at 64 Victoria Road, North
Parramatta for finalisation that seeks to amend Schedule 1 of the Parramatta
Local Environmental Plan 2011 (PLEP 2011) to allow ‘take away food and
drink premises’ as an additional permitted use (limited to a maximum
gross floor area of 100m2 ).
(c) That Council authorise
the Chief Executive Officer to exercise the plan-making delegations as
granted by the Gateway Determination for this Planning Proposal.
(d) That Council delegates
authority to the Chief Executive Officer to make any minor amendments and
corrections of a non-policy and administrative nature that may arise during
the plan amendment process relating to the Planning Proposal.
(e) Further, that Council
note the Local Planning Panel considered and endorsed the Planning Proposal
at its meeting on 16 November 2021 and recommended that Council approve the
planning proposal.
DIVISION A
division was called, the result being:-
AYES: Councillors Bradley, Darley, Davis, Esber, Garrard,
Green, Humphries, Maclean, Noack, Pandey, Prociv, Siviero, Valjak, Wang and
Wearne
NOES: Nil
|
13.8
|
SUBJECT Submissions
to DPIE and IPART on the Development Contributions Reform
REFERENCE F2021/00521
- D08386016
REPORT OF Group Manager Infrastructure Planning & Design
|
|
MOTION (Pandey/Noack)
That Council endorse the submissions to the Independent
Regulatory and Regulatory Tribunal (IPART) and the
Department of Planning Industry and Environment (DPIE) at Attachments 2 and 3
respectively, noting the following key points:
i. The
combined reforms may reduce development contributions in the City of
Parramatta by up to $626M, significantly impacting the ability of Council to
fund necessary infrastructure to support NSW Government and Council agreed
growth targets;
ii. Council’s
request for the State Government to approve
the draft Section 7.12 Parramatta CBD Contributions Plan, with the Parramatta
CBD Planning Proposal, as co-dependent documents, to ensure that the
contributions in that Plan can be collected and that Council is no worse-off
under the reforms;
iii. Council’s
position that Community facilities should not be excluded from the Essential
Works List; and
iv. Council’s
view that infrastructure benchmarks in the IPART report significantly
underestimate actual market costs, and the report lacks comprehensive
analysis of infrastructure upgrade costs in established urban areas with
increasing density.
|
|
AMENDMENT (Bradley/Wearne)
(a) That Council endorse the submissions to the Independent Regulatory and Regulatory Tribunal (IPART) and the Department of Planning Industry and Environment
(DPIE) at Attachments 2 and 3 respectively, noting the following key points:
i. The
combined reforms may reduce development contributions in the City of
Parramatta by up to $626M, significantly impacting the ability of Council to
fund necessary infrastructure to support NSW Government and Council agreed
growth targets;
ii. Council’s
request for the State Government to approve
the draft Section 7.12 Parramatta CBD Contributions Plan, with the Parramatta
CBD Planning Proposal, as co-dependent documents, to ensure that the
contributions in that Plan can be collected and that Council is no worse-off
under the reforms;
iii. Council’s
position that Community facilities should not be excluded from the Essential
Works List; and
iv. Council’s
view that infrastructure benchmarks in the IPART report significantly underestimate
actual market costs, and the report lacks comprehensive
analysis of infrastructure upgrade costs in established urban areas with
increasing density.
(b) That
Council undertake the following advocacy activities:
i. Write
to the Minister for Planning requesting a meeting to discuss Council’s
submission
ii. Continue
meetings between Executives of Council and the Department of Planning and
Environment
iii. Lord
Mayor and Chief Executive Officer continue advocacy for the City of
Parramatta and with other councils and LGNSW
iv. Continue
media campaign
(c) Further,
that Council be advised of the NSW Government’s response to
submissions made on the reforms.
Councillor Pandey, as mover of
the original motion, accepted the amendment as part of the motion.
MOTION (Pandey/Noack)
(a) That Council endorse the submissions to the Independent Regulatory and Regulatory Tribunal (IPART) and the Department of Planning Industry and Environment
(DPIE) at Attachments 2 and 3 respectively, noting the following key points:
i. The
combined reforms may reduce development contributions in the City of
Parramatta by up to $626M, significantly impacting the ability of Council to
fund necessary infrastructure to support NSW Government and Council agreed growth
targets;
ii. Council’s
request for the State Government to approve
the draft Section 7.12 Parramatta CBD Contributions Plan, with the Parramatta
CBD Planning Proposal, as co-dependent documents, to ensure that the
contributions in that Plan can be collected and that Council is no worse-off
under the reforms;
iii. Council’s
position that Community facilities should not be excluded from the Essential
Works List; and
iv. Council’s
view that infrastructure benchmarks in the IPART report significantly underestimate
actual market costs, and the report lacks comprehensive
analysis of infrastructure upgrade costs in established urban areas with
increasing density.
(b) That
Council undertake the following advocacy activities:
i. Write
to the Minister for Planning requesting a meeting to discuss Council’s
submission
ii. Continue
meetings between Executives of Council and the Department of Planning and
Environment
iii. Lord
Mayor and Chief Executive Officer continue advocacy for the City of
Parramatta and with other councils and LGNSW
iv. Continue
media campaign
(c) Further,
that Council be advised of the NSW Government’s response to
submissions made on the reforms.
|
3652
|
RESOLVED (Pandey/Noack)
(a) That Council endorse the submissions to the Independent
Regulatory and Regulatory Tribunal (IPART) and the Department of Planning
Industry and Environment (DPIE) at Attachments 2 and 3 respectively, noting
the following key points:
i. The
combined reforms may reduce development contributions in the City of
Parramatta by up to $626M, significantly impacting the ability of Council to
fund necessary infrastructure to support NSW Government and Council agreed
growth targets;
ii. Council’s
request for the State Government to approve
the draft Section 7.12 Parramatta CBD Contributions Plan, with the Parramatta
CBD Planning Proposal, as co-dependent documents, to ensure that the
contributions in that Plan can be collected and that Council is no worse-off
under the reforms;
iii. Council’s
position that Community facilities should not be excluded from the Essential
Works List; and
iv. Council’s
view that infrastructure benchmarks in the IPART report significantly
underestimate actual market costs, and the report lacks comprehensive analysis of infrastructure upgrade costs in
established urban areas with increasing density.
(b) That Council undertake the following advocacy activities:
i. Write to the
Minister for Planning requesting a meeting to discuss Council’s
submission
ii. Continue meetings
between Executives of Council and the Department of Planning and Environment
iii. Lord Mayor and Chief Executive
Officer continue advocacy for the City of Parramatta and with other councils
and LGNSW
iv. Continue media campaign
(c) Further, that Council be advised of the NSW Government’s
response to submissions made on the reforms.
|
|
Note:
1.
Councillor Esber left the Chamber at
9:23pm and returned at 9:25pm during the consideration of Item 13.8.
2.
Councillor Esber left the Chamber at
9:25pm and returned at 9:27pm during the consideration of Item 13.8.
3.
Councillor Prociv left the Chamber at
9:38pm and returned at 9:43pm during the consideration of Item 13.8.
|
14. Notices of Motion
14.1
|
SUBJECT CBD
Lighting Project
REFERENCE F2022/00105
- D08396765
FROM Councillor Michelle Garrard
|
|
MOTION (Garrard/Siviero)
That Council endorse the ongoing lights in the CBD
throughout February and March 2022.
|
|
AMENDMENT (Pandey/Esber)
(a)
That Council
defer consideration of
the CBD Lighting Project until the outcome of the grant application is known.
(b)
That a report providing an update on the CBD
Revitalisation Program Grant be presented to the next Council Meeting.
(c)
Further, that Council
continue to keep the lights on for the next two (2) weeks, within the Council
budget.
The amendment moved by Councillor Pandey and seconded by Councillor
Esber on being put was declared CARRIED.
The amendment then became the motion.
The motion moved by Councillor Pandey and seconded by
Councillor Esber on being put was declared CARRIED.
|
3653
|
RESOLVED (Pandey/Esber)
(a)
That Council defer consideration
of the CBD Lighting Project until the outcome of the grant application is
known.
(b)
That a
report providing an update on
the CBD Revitalisation Program Grant be presented to the next Council Meeting.
(c)
Further, that Council continue to keep the lights on for the
next two (2) weeks, within the Council budget.
|
|
Note:
1.
Councillor Darley left the Chamber at
9:45pm and returned at 9:47pm during the consideration of Item 14.1.
2.
Councillor Noack left the Chamber at
10.09pm and returned at 10:11pm during the consideration of Item 14.1.
|
14.2
|
SUBJECT Events
Budget
REFERENCE F2022/00105
- D08396770
FROM Councillor Michelle Garrard
|
|
MOTION (Garrard/Siviero)
(a)
That Council
endorse the Events Budget be reallocated to the same event the following year
or be reallocated to another event with the endorsement of the Chamber.
(b)
Further, that Council
endorse any events that are postponed or cancelled due to inclement weather.
|
|
AMENDMENT (Pandey/Humphries)
That Council
defer consideration of this matter to a Councillor Workshop.
The amendment moved by Councillor Pandey
and seconded by Councillor Humphries on being put was declared CARRIED.
The amendment then became the motion.
The motion moved by Councillor Pandey and
seconded by Councillor Humphries on being put was declared CARRIED.
|
3654
|
RESOLVED (Pandey/Humphries)
That Council defer consideration of this matter to
a Councillor Workshop.
|
|
Note:
1.
Councillor Maclean left the Chamber at
10:14pm and returned at 10:17pm during the consideration of Item 14.2.
2.
Councillor Esber left the Chamber at
10.26pm and returned at 10:30pm during the consideration of Item 14.2.
|
14.3
|
SUBJECT Traffic
Lights at Bennelong Parkway - Hill Road Intersection
REFERENCE F2022/00105
- D08395818
FROM Councillor Paul Noack
|
3655
|
RESOLVED (Noack/Siviero)
(a)
That Council recognise the importance of the
urgent construction of traffic lights at the intersection of Bennelong
Parkway and Hill Road at Wentworth Point. The growing traffic congestion and
traffic accidents of extreme concern to the resident of Wentworth Point.
(b)
That Council calls for the urgent construction of
the planned roundabout and street crossing at the corner of Hill Road and
Burroway Road
(c)
Further, that a full report on the construction of these
lights, and roundabout be presented to the 14 March Council Meeting, including
costing and where the funds are coming from.
|
14.4
|
SUBJECT Acknowledgement
of all Faith
REFERENCE F2022/00105
- D08396775
FROM Deputy Lord Mayor
|
3656
|
RESOLVED (Pandey/Esber)
(a)
That Council defer consideration
of this matter for a period of eight (8) weeks until 11 April 2022.
(b)
Further, that a Councillor Workshop be held to discuss this
matter.
|
|
Note: Councillor Green left the Chamber at
10.41pm during the consideration of Item 14.4.
|
15. Questions with Notice
Nil
16. Innovative
Nil
Note: Prior to moving into Closed Session, the Lord Mayor
invited members of the public gallery to make representations as to why any
item had been included in Closed Session. No member of the gallery wished to
make representations.
17. CLOSED
SESSION
3657
|
RESOLVED (Esber/Pandey)
That
members of the press and public be excluded from the meeting of the Closed
Session and access to the correspondence and reports relating to the items
considered during the course of the Closed Session be withheld. This action
is taken in accordance with Section 10A(s) of the Local Government Act, 1993
as the items listed come within the following provisions:-
17.1 Tender
23/2021 Hygiene Services. (D08385838) - This report is confidential in accordance
with section 10A (2) (c) of the Local Government Act 1993 as the report
contains information that would, if disclosed, confer a commercial advantage
on a person with whom the Council is conducting (or proposes to conduct)
business.
17.2 Horwood
Place Compulsory Acquisition by Sydney Metro West. (D08385811) - This
report is confidential in accordance with section 10A (2) (g) of the Local
Government Act 1993 as the report contains advice concerning litigation, or
advice that would otherwise be privileged from production in legal
proceedings on the ground of legal professional privilege.
|
17.1
|
SUBJECT Tender
23/2021 Hygiene Services
REFERENCE F2021/00521
- D08385838
REPORT OF Business Support Officer
|
3658
|
RESOLVED (Humphries/Pandey)
(a) That
Council approve the appointment of Rentokil Initial Trading As Initial
Hygiene for the costs as outlined in paragraph 12 of this report.
(b) That all
unsuccessful tenderers be advised of Council’s decision in this matter.
(c)
That Council delegate authority to the Chief
Executive Officer to finalise and execute all necessary documents.
(d)
Further, that a review be undertaken to ensure that
Council's tender processes are being rated against Council's sustainability
criteria and that a report come back to Council in three months.
|
Note: Councillor Green returned to the Chamber at 10:51pm
after the consideration of Item 17.1.
17.2
|
SUBJECT Horwood
Place Compulsory Acquisition by Sydney Metro West
REFERENCE F2021/00521
- D08385811
REPORT OF Group Manager Property Development
|
3659
|
RESOLVED (Garrard/Pandey)
(a) That
Council approve the commencement of Class 3 proceedings in the Land and
Environment Court objecting to the amount of compensation for the Horwood
Place, determined by the Valuer General.
(b) That
Council approve the budget and allocation of up to $1,630,000, from the
Property Reserve, for the professional fees and expenses to run the Class 3
proceedings.
(c) Further, that
Council delegate to the Chief Executive Officer to negotiate and agree, in
consultation with the Lord Mayor, the amount of compensation for the Horwood
Place, within the parameters outlined in paragraph 14 of this report.
|
|
Procedural Motion
|
3660
|
RESOLVED (Esber/Bradley)
That the meeting resume into Open Session.
|
18. REPORTS OF RESOLUTIONS PASSED IN
CLOSED SESSION
The Chief Executive Officer read out the resolutions for
Items 17.1 to 17.2.
19. CONCLUSION OF MEETING
The meeting terminated at 10:55pm.
THIS PAGE AND THE PRECEDING 22 PAGES
ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 7
FEBRUARY 2022 AND CONFIRMED ON MONDAY, 21 FEBRUARY 2022.
Chairperson