MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 8 November 2021 AT 6.30pm

PRESENT

The Lord Mayor, Councillor Steven Issa and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Michelle Garrard (Deputy Lord Mayor), Bob Dwyer, Andrew Jefferies (6:36pm), Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne (6:32pm) and Martin Zaiter.

1.      OPENING MEETING

The Lord Mayor, Councillor Steven Issa, opened the meeting at 6.31pm.

2.      ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

3.      WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4.      OTHER RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5.      CONFIRMATION OF MINUTES

	SUBJECT:         Minutes of the Council Meeting held on 25 October 2021
3546	RESOLVED      (Garrard/Tyrrell) That the minutes be taken as read and be accepted as a true record of the Meeting with the following amendments: -        Item 18.7 – Notice of Motion: Applying Acoustic Controls on Railway Line at Sydney Olympic Park to read:           3533          RESOLVED                (Prociv/Wilson)                          That the Lord Mayor write to the Minister for Transport and Roads, the Hon. Rob Stokes MP requesting Transport for NSW investigate and mitigate: (a) noise levels being emitted from trains in Sydney Olympic Park; including prolonged use of train horns from early morning until midnight, empty eight (8) carriage trains running frequently and excessive noise caused by train wheels and rails and continuous braking; and (b) noise levels generated by heavy vehicles on the M4 Westconnex Motorway at Newington.
	Note: Councillor Wearne arrived at 6:32pm during Confirmation of Minutes.

6.      APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

3547	RESOLVED      (Tyrrell/Wearne) That the request to attend the Ordinary Council Meeting dated 8 November 2021 via remote means submitted by the following Councillors due to personal reasons, be accepted: - Councillor Barrak - Councillor Bradley - Councillor Dwyer - Councillor Zaiter.
3548	RESOLVED      (Tyrrell/Wearne) That the apologies received from Councillor Pierre Esber due to personal reasons be accepted and leave of absence granted.

7.      DECLARATIONS OF INTEREST

Councillor Issa declared a non-pecuniary but significant interest in the Matter of Urgency regarding the NSW Liberal Party, being that he is a member of the Liberal Party State Executive. He retired from the meeting during debate and did not take part in voting on the matter.

Councillor Zaiter declared a non-pecuniary but significant interest in the Matter of Urgency regarding the NSW Liberal Party, being that he is a member of the Liberal Party State Executive. He retired from the meeting during debate and did not take part in voting on the matter.

8.      Minutes of the Lord Mayor

8.1	SUBJECT          NSW Domestic and Family Violence Prevention Investment REFERENCE   F2019/03630 - D08300276 REPORT OF Lord Mayor, Councillor Steven Issa
3549	RESOLVED      (Issa/Garrard) (a)     That Council note the NSW Government’s recent announcement of new social housing and domestic violence funding worth $484.3 million to support the most vulnerable members of NSW communities. (b)     That Council write to the Attorney General and Minister for Prevention of Domestic and Sexual Violence, The Hon Mark Speakman MP; Minister for Women, The Hon Bronnie Taylor MLC; and NSW Communities & Justice regarding the rollout of this funding and opportunities for Council and local service providers to implement initiatives in the City of Parramatta. (c)     That Council officers liaise with local service providers, providing an update on the outcome of these enquiries. (d)     Further, that a report be provided to the Chamber in the first quarter of 2022 providing a summary of any opportunities in Council’s property portfolio and any additional steps that could be taken to assist the Parramatta Women’s Shelter find a permanent home.
	Note: Councillor Jefferies arrived at the meeting at 6:36pm during consideration of Item 8.1.

8.2

SUBJECT          Parramatta's Smart City Evolution REFERENCE   F2019/03630 - D08301192 REPORT OF Lord Mayor, Councillor Steven Issa

3550

RESOLVED      (Issa/Tyrrell) (a)     That Council engage a consultant to deliver: a.      A research paper on global Smart City best practices and how they may be applied in Parramatta; and b.      The development of a new Parramatta Smart City Strategy. (b)     That Council note the matters outlined in paragraph 5 will be considered in the development of the research paper and Smart City Strategy. (c)     That Council note the Smart City Advisory Committee will be consulted on the scope of the research paper and the development of the new Strategy. (d)     That up to $150,000 be allocated from General Reserve to fund the research paper and the new Strategy and that the Council Budget be adjusted accordingly. (e)     Further, that the new Smart City Strategy be presented to Council in the first quarter of the 2022/23 financial year for adoption.

9.      Public Forum

There were no public forums.

10.    Petitions

10.1	SUBJECT          Development Application on Public Notification: 44-46 Wattle Street Rydalmere, NSW 2116 REFERENCE   DA/860/2021 FROM                 Councillor Garrard
	Two (2) petitions signed by the public were tabled at the Council Meeting and reads: 1.      “You may now be aware that a developer has proposed the construction of a three-story, 46 room boarding house at 44-46 Wattle Street with 24 parking spaces (DA/860/2021), and four-story residential flat building comprising 35 residential units including 12 affordable housing units at 63-67 Pine Street.           Thank you to those who submitted their signed letter to the council recently. Beside sending the letter to the council, we also contacted the Deputy Lord Mayor Michelle Garrard and she's fully supportive towards our action. As a result, she's going to request an extension of the exhibition time frame and she suggests that all local residents sign a petition against the development.           Myself and other residents in the area are extremely concerned about the significant increase in traffic, and the risk to the safety of both residents, many of whom are young families, as well as the children who attend Scribbles & Giggles Day Care Centre and St Mary's Catholic School.” 2.      “I am writing to oppose the Development Application (DA/860/2021) on 44-46 Wattle Street, Rydalmere, 2116. After carefully reading and considering all the facts and findings on the attached Letter from Peter Chirgwin and the Cover Letter. I do agree with the issues and risks listed.           Having lived here for numerous years. I hope the council can object to this application proposal for the health and safety of all residents in the area.”
3551	RESOLVED      (Garrard/Wilson) That the petition be received and copy of the petition be circulated to all Councillors.

10.2	SUBJECT          Reject the Draft Dunlop Street East Pedestrian and Cyclist Paths - Public Exhibition 7 Oct 2021 - 4 Nov 2021 REFERENCE   F2017/01529 FROM                 Councillor Tyrrell
	A petition signed by the public was tabled at the Council Meeting and reads: “We the residents of Epping are against the Draft Dunlop East  Pedestrian and Cyclist Path which is currently on Public Exhibition. The reasons for this opposition are hereby listed below:          1.       We are home proud residents, and we have great pride for the area in which we live. We maintain our verges and footpaths to the highest standard and have built quality homes for our families.          2.       We believe that the proposal will dramatically alter the existing street scape in which we feel will not be for the better.          3.       Each of our driveway gradients and crossovers are different. Therefore, this will cause an uneven and dangerous terrain for cyclists and mobility scooters.          4.       We do not object entirely with the install of a bike path facility, however we are against the one that is currently proposed. We suggest the alternatives below with the following reasoning.                    a.      Alternative 1:                             i.        Utilise the existing infrastructure in Willoughby Street with a Bus stop and other services. This can create an interlink with the existing bike route installed in Willoughby Street. Further to this the Hermington Street Bus Stops, Local park and Basketball Courts make the Cycle way more accessible to the community.                             ii.       It will be more practical to have the bike path installed in Willoughby Street as it has a more direct connection to Keeler Street and Tomah Street which have already received partial Cycle-way upgrades.                    b.      Alternative 2:                             i.        Dunlop Street is already a very wide road and therefore you can install a (marked-up) bike lane on the road without disturbing the existing nature strip. There has already been an addition of new footpath along the nature strip. Introducing another Concrete Carriage way on the grass verge is excessive; taking from the Street Appeal.
3552	RESOLVED      (Tyrrell/Wearne) (a) That the petition be received and copy of the petition be circulated to all Councillors. (b) Further, that all Petitioners be notified of the outcome of the matter.

11.    Rescission Motions

11.1	SUBJECT          NOTICE OF MOTION OF RESCISSION: Item 18.1 - Notice of Motion: Support for Strong Climate Action REFERENCE   F2021/00521 - D08288325 REPORT OF Councillor Bradley
3553	RESOLVED      (Bradley/Zaiter) That the resolution of the Council held on 25 October 2021 in relation to Item 18.1 – Notice of Motion: Support for Strong Climate Action, namely: (a)     That Council note that: 1.      The warning from the United Nations’ Intergovernmental Panel on Climate Change (IPCC) in its recent AR6 report that there is a narrowing window of opportunity to prevent catastrophic climate change. 2.      This report provides unequivocal scientific evidence that since the pre-industrial era, “Human influence has warmed the climate at a rate that is unprecedented in at least the last 2,000 years.” 3.      Council needs to reduce its emissions more for its community and its own operations in light of the latest IPCC science on keeping increased temperature below a dangerous 2°C and preferably below 1.5°C as agreed at the Paris climate conference. 4.      In the United Nations’ Sustainable Development Goals 2020 report, Australia ranked last of the 165 OECD nations in regard to its climate policies and action. 5.      Based on the IPCC’s carbon budgets, Australia’s Climate Council is urging Australia to achieve net zero emissions by 2035 and 75% emissions reduction by 2030 based on 2005 level. 6.      One of the world’s leading conservative climate change economists Sir Nicholas Stern estimated the annual cost of action on climate change to be around 1-2% of GDP by 2050, compared to inaction which was projected to cost 5-20% of GDP by 2050.  (Stern Review – www.hm-treasury.gov.uk) 7.      Australia has an abundance of low-cost renewable energy resources and can prosper from this competitive advantage to meet growing global demand for zero-emissions products. (b)     Further, that: 1.      Council acknowledge the leadership of the Treasurer Matt Kean in substantially increasing renewable energy generation, ongoing jobs and grid stability, as well as announcing a 50% emissions reduction by 2030 target (Kean says his Net Zero Plan will “turn NSW into an energy and economic superpower”). 2.      A report be provided to the new term of Council on the cost to achieve a 40% emissions reduction target by 2030 for Council’s operations, based on our 2015 levels. 3.      Council request the federal Member for Parramatta to support the Community Protection Pledge to keep residents safe from worsening extreme weather. be and is hereby rescinded.
3554	RESOLVED      (Bradley/Zaiter) (a)     That Council note that: 1.      The warning from the United Nations’ Intergovernmental Panel on Climate Change (IPCC) in its recent AR6 report that there is a narrowing window of opportunity to prevent catastrophic climate change. 2.      This report provides unequivocal scientific evidence that since the pre-industrial era, “Human influence has warmed the climate at a rate that is unprecedented in at least the last 2,000 years.” 3.      Council needs to reduce its emissions more for its community and its own operations in light of the latest IPCC science on keeping increased temperature below a dangerous 2°C and preferably below 1.5°C as agreed at the Paris climate conference. 4.      In the United Nations’ Sustainable Development Goals 2020 report, Australia ranked last of the 165 OECD nations in regard to its climate policies and action. 5.      Based on the IPCC’s carbon budgets, Australia’s Climate Council is urging Australia to achieve net zero emissions by 2035 and 75% emissions reduction by 2030 based on 2005 level. 6.      One of the world’s leading conservative climate change economists Sir Nicholas Stern estimated the annual cost of action on climate change to be around 1-2% of GDP by 2050, compared to inaction which was projected to cost 5-20% of GDP by 2050.  (Stern Review – www.hm-treasury.gov.uk) 7.      Australia has an abundance of low-cost renewable energy resources and can prosper from this competitive advantage to meet growing global demand for zero-emissions products. (b)     Further, that: 1.      Council acknowledge the leadership of the Treasurer Matt Kean in substantially increasing renewable energy generation, ongoing jobs and grid stability, as well as announcing a 50% emissions reduction by 2030 target (Kean says his Net Zero Plan will “turn NSW into an energy and economic superpower”). 2.      A report be provided to the new term of Council on the costs and benefits to achieve a 40% emissions reduction target by 2030 for Council’s operations, based on our 2015 levels. 3.      Council request the federal Member for Parramatta to support the Community Protection Pledge to keep residents safe from worsening extreme weather.

Note: Councillor Jefferies left the Chamber at 6:49pm and returned at 6:51pm during the consideration of the Rescission Motion.

	Procedural Motion
3555	RESOLVED      (Garrard/Tyrrell) That items 12.1 to 13.5 be resolved en bloc.

12.    Fair

12.1	SUBJECT          FOR NOTATION: Investment Report for September 2021 REFERENCE   F2021/00521 - D08260461 REPORT OF Tax and Treasury Accountant
3556	RESOLVED      (Garrard/Tyrrell) That Council receive the Investment Report for September 2021.

12.2	SUBJECT          FOR NOTATION: Minutes of the Aboriginal and Torres Strait Islander Advisory Committee REFERENCE   F2017/00358 - D08263565 REPORT OF Community Capacity Building Officer
3557	RESOLVED      (Garrard/Tyrrell) That Council note the minutes of the Aboriginal and Torres Strait Islander Advisory Committee Meetings held on 22 June, 27 July and 24 August 2021.

12.3

SUBJECT          LATE REPORT FOR NOTATION: COVID-19 Vaccination Policy REFERENCE   F2021/00521 - D08282322 REPORT OF Workplace Relations Manager

3558

RESOLVED      (Garrard/Tyrrell) (a)     That Council note the Draft COVID-19 Vaccination Policy (Attachment 1) that applies to all City of Parramatta Council workers, including the amendments set out in paragraph 13 of this report. (b)     That Council note the application of any relevant Public Health Orders to Council facilities that are accessible to the public and, in the absence of any applicable public orders, endorse public access without proof of vaccination. (c)     That Council note the undertaking of risk assessments in relation to any high‑risk Council facilities and implementation of COVID-19 safe measures, such as requiring evidence of vaccination, where appropriate. (d)     Further, that Council note that the Chief Executive Officer will undertake risk assessments in relation to high-risk Council facilities and implement COVID-19 safe measures where appropriate for those facilities. Note: A Notice of Motion of Rescission signed by Councillors Wearne, Wilson and Davis was lodged prior to the close of the meeting in relation to this matter and was considered by Council prior to the conclusion of the Council Meeting.

13.    Accessible

13.1	SUBJECT          FOR NOTATION: Access Advisory Committee Meeting Minutes held on 8 June, 2021 and 17 August, 2021 REFERENCE   F2021/00521 - D08257248 REPORT OF Community Capacity Building Officer, Community Capacity Building
3559	RESOLVED      (Garrard/Tyrrell) That Council note the minutes of the Access Advisory Committee meeting held on 8 June 2021 (Attachment 1) and 17 August 2021 (Attachment 2).

13.2	SUBJECT          FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 REFERENCE   F2021/00521 - D08174562 REPORT OF     Group Manager - Development and Traffic Services
3560	RESOLVED      (Garrard/Tyrrell) That the report be received and noted.

13.3	SUBJECT          FOR NOTATION: Minutes of the Cycleways Advisory Committee held between November 2020 and September 2021 REFERENCE   F2021/00521 - D08253772 REPORT OF Project Officer Transport
3561	RESOLVED      (Garrard/Tyrrell) That Council note the minutes of the Parramatta Cycleways Advisory Committee meetings held 3 November 2020; and 19 January, 23 March, 25 May, 20 July and 21 September in 2021.

13.4

SUBJECT          FOR APPROVAL: Minutes of the Parramatta Traffic Committee meeting held on 22 September 2021 REFERENCE   F2021/00082 - D07842554 REPORT OF Traffic and Transport Manager

3562

RESOLVED      (Garrard/Tyrrell) (a)     That Council note the minutes of the Parramatta Traffic Committee meeting held on 22 September 2021, as provided at Attachment 1. (b)     That Council approve the recommendations of the Parramatta Traffic Committee meeting held on 22 September 2021 provided at Attachment 1 and in this report, noting the following financial implications for each item. i.    ITEM 2109 A1            VILLIERS STREET AT ROSS STREET AND GROSE STREET, PARRAMATTA – RAISE EXISTING PEDESTRIAN CROSSINGS The estimated cost to raise two pedestrian crossings in Villiers Street, Parramatta is $480,000. These projects received 100% funding from the Federal Government Stimulus Commitments on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets. ii.   ITEM 2109 A2             BRABYN STREET SOUTH OF ALBERT STREET EAST, NORTH PARRAMATTA – RAISED PEDESTRIAN CROSSING The estimated cost for upgrading the existing marked school crossing located in Brabyn Street south of Albert Street East, North Parramatta to a raised pedestrian crossing is $220,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets. iii.  ITEM 2109 A3             KARINGAL AVENUE NORTH OF FELTON ROAD, CARLINGFORD – PROPOSED RAISED PEDESTRIAN CROSSING The estimated cost for the installation of a raised pedestrian crossing in Karingal Avenue north of Felton Road, Carlingford is $220,000. Council has received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works. Accordingly, there will not be any direct impact on Council’s budgets. iv.  ITEM 2109 A4             FELTON ROAD EAST OF BAKER STREET, CARLINGFORD – RAISE EXISTING PEDESTRIAN CROSSING The estimated cost for the installation of a raised pedestrian crossing in Felton Road east of Baker Street, Carlingford is $240,000. Council has received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works.  Accordingly, there will not be any direct impact on Council’s budgets. v.   ITEM 2109 A5             WARATAH STREET (NEAR THE GATE OF MELROSE PARK PUBLIC SCHOOL), MELROSE PARK – RAISED PEDESTRIAN CROSSING The estimated cost for the installation of a raised pedestrian crossing located in Waratah Street (near the gate of Melrose Park Public School), Melrose Park is $240,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets. vi.  ITEM 2109 A6             HOPE STREET WEST OF WARATAH STREET, MELROSE PARK – RAISED PEDESTRIAN CROSSING The estimated cost for upgrading the existing pedestrian refuge island located in Hope Street west of Waratah Street (near the gate of Melrose Park Public School), Melrose Park to a raised pedestrian crossing is $280,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure).  Accordingly, there will not be any direct impact on Council’s budgets. vii. ITEM 2109 A7             MURRAY FARM ROAD EAST OF TRACEY AVENUE, CARLINGFORD – RAISED PEDESTRIAN CROSSING The estimated cost for upgrading the existing marked pedestrian crossing located in Murray Farm Road east of Tracey Avenue, Carlingford to a raised pedestrian crossing is $220,000. This project is 100% funded by Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure).  Accordingly, there will not be any direct impact on Council’s budgets. viii.       ITEM 2109 A8      UNNAMED LANE NORTH OF CALDER ROAD AND STATION STREET, DUNDAS – PROPOSED PEDESTRIAN REFUGE ISLAND, LINE MARKING AND SIGNAGE The estimated cost for the installation of installation of a new pedestrian refuge island, line marking and signage at the corner of Calder Road and Station Street, Dundas is $150,000. This project is 100% funded by Council’s Better Neighbourhood Program. ix.  ITEM 2109 A9             BALLANDELLA ROAD, TOONGABBIE OUTSIDE TOONGABBIE WEST PUBLIC SCHOOL - UPGRADE THE EXISTING RAISED PEDESTRIAN CROSSING TO CURRENT STANDARD The estimated cost for the reconstruction of the existing raised pedestrian crossing in Ballandella Road, Toongabbie to current standard is $150,000. This project is 100% funded by Federal Government’s Stimulus Commitment on Road Safety Program (School Zone Infrastructure). Accordingly, there will not be any direct impact on Council’s budgets. x.   ITEM 2109 A10           FITZWILLIAM ROAD AT BINALONG ROAD AND REYNOLDS STREET, OLD TOONGABBIE – PROPOSED CHANNELISED RIGHT TURN TREATMENT AND MODIFICATIONS TO TRAFFIC SIGNALS AND MEDIAN ISLANDS The estimated cost for the construction of the channelised right-turn treatment in Fitzwilliam Road at Reynolds Street, Old Toongabbie and the modifications to the traffic signals and median islands at the intersection of Fitzwilliam Road and Binalong Road, Old Toongabbie is approximately $1.1 million.  Council will received 100% funding from the Federal Government Stimulus Commitment on Road Safety Program (School Zone Infrastructure) to undertake these works.  Accordingly, there will not be any direct impact on Council’s budgets. xi.  ITEM 2109 A11            ALFRED STREET FROM ELEANOR STREET, ROSEHILL TO GEORGE STREET, PARRAMATTA – PROPOSED PEDESTRIAN AND CYCLIST FACILITIES TfNSW will fully fund the project (based on an estimated cost of $6.25M) subject to suitable designs being prepared, community consultation and project approval.  Accordingly this proposal has no direct financial impact on Council. xii. ITEM 2109 A12     FERNDALE CLOSE AND HARRIS ROAD, CONSTITUTION HILL – PEDESTRIAN AND CYCLIST FACILITIES TO REALIGN T-WAY CYCLEWAY TfNSW will fully fund the project (based on an estimated cost of $4.2M) subject to suitable designs being prepared, community consultation and project approval.  Accordingly this proposal has no direct financial impact on Council.

13.5

SUBJECT          FOR APPROVAL: Minutes of the Traffic Engineering Advisory Group meeting held on 22 September 2021 REFERENCE   F2021/00077 - D07842561 REPORT OF Traffic and Transport Manager

3563

RESOLVED      (Garrard/Tyrrell) (a)     That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 22 September 2021, provided at Attachment 1. (b)     Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held on 22 September 2021 provided at Attachment 1 and in this report, noting the following financial implications for each item. i.    ITEM 2109 B1   ADDITIONAL SIGNAGE INSTALLED TO SUPPORT THE SAFETY OF PEDESTRIANS AND FOOD DELIVERY BIKE RIDERS The cost to replace the missing signage was approximately $500 and funded from existing budgets.  The PLR Contractor installed and paid for the ‘Walk Your Bike’ advisory signs. The cost of the reflective bands was approximately $500 and funded from Council’s Road Safety Promotions budget. ii.   ITEM 2109 B2 PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED, AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING There is no financial implication to Council as a result of this recommendation. iii.  ITEM 2109 B3 OUTSTANDING WORKS INSTRUCTIONS Transport for NSW Block Grant funds for 2020/21 and 2021/22 have been used for these works. iv.  ITEM 2109 B4 Kissing Point Road at Quarry Road, Dundas Valley – Review of Traffic Conditions (Ref. TEAG 1911 B1) There is no financial implication to Council as a result of this recommendation.

14.    Green

Nil

15.    Welcoming

Nil

16.    Thriving

16.1	SUBJECT          FOR APPROVAL: Naming Proposal for Unnamed Epping Pedestrian Way REFERENCE   F2021/00521 - D08237453 REPORT OF Senior Project Officer Place Services
3564	RESOLVED      (Davis/Wearne) That Council defer consideration of this matter to the first quarter of 2022.

	Matter of Urgency
3565	RESOLVED      (Pandey/Wearne) That a procedural motion be granted to allow consideration of a matter of urgency in relation to Outdoor Dining in Church Street. The Lord Mayor ruled the matter urgent.
3566	RESOLVED      (Pandey/Wearne That a report be provided to the next Council Meeting on: 1.      Outdoor dining for Church Street, its progress and timeframes on works yet to be completed. 2.      The cost to Council to complete any work on Church Street in relation to Outdoor Dinning. 3.      The impact of the proposed Metro construction on existing businesses on Church Street.

	Matter of Urgency
3567	RESOLVED      (Wilson/Prociv) That a procedural motion be granted to allow consideration of a matter of urgency in relation to Parramatta Council condemning NSW Liberal Party. The Lord Mayor ruled the matter urgent.
	Note: 1. The Lord Mayor Councillor Issa declared a non-pecuniary but significant interest in relation to the matter of urgency. He vacated the Chair at 7:06pm. He was not present in the Chamber for the consideration nor vote thereon. The Deputy Lord Mayor assumed the Chair. 2. Councillor Zaiter declared a non-pecuniary but significant interest in relation to the matter of urgency and left the Chamber at 7:06pm prior to consideration of the matter of urgency. He was not present in the Chamber for the consideration nor vote thereon.
	MOTION             (Wilson/Davis) It is hereby moved that Parramatta Council condemn the NSW Liberal Party for: (a) breaking its democratic traditions in denying the democratic selection of Liberal candidates for Parramatta Council; (b) its late preselection process that denied any other conservative or pro free enterprise group, such as the Small Business Party, the incentive to form a comprehensive city wide ticket; (c) notes the Liberal Party’s many savage attacks on the ALP for “faceless men” curtailing the democratic rights of the ALP membership; (d) by threatening the members who do run for Council with expulsion it leaves the affected Councils in a position where the ALP will have an electoral advantage going forward. The motion moved by Councillor Wilson and seconded by Councillor Davis on being put was declared LOST.
	Note: 1. Councillor Barrak requested his name be recorded as having voted against the decision taken in this item. 2. Councillor Dwyer requested his name be recorded as having voted against the decision taken in this item. 3. Councillor Jefferies requested his name be recorded as having voted against the decision taken in this item. 4. Councillor Tyrrell requested his name be recorded as having voted against the decision taken in this item.

Note: Lord Mayor Councillor Issa and Councillor Zaiter returned to the Chamber at 7:29pm after the consideration of matter of urgency.

The Lord Mayor resumed the Chair at 7:29pm.

17.    Innovative

17.1	SUBJECT          FOR NOTATION: Minutes of the Heritage Advisory Committee Meetings held on 19 August 2021 and 7 September 2021 REFERENCE   F2013/00235 - D08252791 REPORT OF Project Officer Land Use
3568	RESOLVED      (Tyrrell/Pandey) That Council receive and note the minutes of the Heritage Advisory Committee meetings of 19 August 2021 and 7 September 2021.

17.2	SUBJECT          FOR APPROVAL: Retail Frontage Improvement Program - Two Applications REFERENCE   F2021/00521 - D08204869 REPORT OF Project Officer - Local Business Liaison
3569	RESOLVED      (Garrard/Tyrrell) (a)     That Council approve a new funding agreement for 247 Church Street, Parramatta as outlined at paragraph 10. (b)     That Council approve a funding agreement for 49 Adderton Road, Telopea as outlined at paragraph 14. (c)     Further, that the Chief Executive Officer be delegated authority to execute any documents in relation to this matter.

18.    Notices of Motion

Nil

19.    Questions with Notice

Nil

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

20.     CLOSED SESSION

3570

RESOLVED      (Tyrrell/Wearne) That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:- 20.1  FOR NOTATION: Legal Status Report as at 30 September 2021. (D08210113) - This report is confidential in accordance with section 10A (2) (g) of the Local Government Act 1993 as the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. 20.2  FOR NOTATION: Minor Property Dealings Q1 2021/22. (D08209610) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 20.3  FOR NOTATION: Response to Notice of Motion - Moving Art in the Parramatta Local Government Area. (D08240342) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. 20.4  FOR APPROVAL: 26x Stanley Road, Epping - Epping Creative Centre - Request For New Agreement. (D08187338) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

20.1	SUBJECT          FOR NOTATION: Legal Status Report as at 30 September 2021 REFERENCE   F2021/00521 - D08210113 REPORT OF Group Manager Legal Services
	MOTION             (Tyrrell/Davis) That Council note the Legal Status Report as at 30 September 2021.
3571	RESOLVED      (Zaiter/Tyrrell) That the motion be put.
	The motion moved by Councillor Tyrrell and seconded by Councillor Davis on being put was declared CARRIED.
3572	RESOLVED      (Tyrrell/Davis) That Council note the Legal Status Report as at 30 September 2021.

20.2	SUBJECT          FOR NOTATION: Minor Property Dealings Q1 2021/22 REFERENCE   F2021/00521 - D08209610 REPORT OF Property Services and Space Management Manager
3573	RESOLVED      (Tyrrell/Garrard) That the report be received.

20.3	SUBJECT          FOR NOTATION: Response to Notice of Motion - Moving Art in the Parramatta Local Government Area REFERENCE   F2021/00521 - D08240342 REPORT OF Senior Officer - Cultural Projects & Public Art
3574	RESOLVED      (Prociv/Zaiter) That Councillors note the procurement and contractual framework Council has created for the Commissioning and Deaccessioning of Public Artworks, as of 2021.

20.4	SUBJECT          FOR APPROVAL: 26x Stanley Road, Epping - Epping Creative Centre - Request For New Agreement REFERENCE   F2021/00521 - D08187338 REPORT OF Space Management Officer
3575	RESOLVED      (Davis/Wearne) (a)     That Council offer a Lease to the Epping Creative Centre Incorporated as per the terms and conditions outlined in Paragraph 8 of this Report. (b)     Further, that the Chief Executive Officer be delegated authority to execute any agreement(s) associated with the matter.

	Procedural Motion
3576	RESOLVED      (Tyrrell/Zaiter) That the meeting resume into Open Session.

21.    REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items  20.1 to 20.4.

11.1	SUBJECT          NOTICE OF MOTION OF RESCISSION: Item 18.1 - Notice of Motion: Support for Strong Climate Action REFERENCE   F2021/00521 - D08288325 REPORT OF Councillor Bradley

	SUBJECT          NOTICE OF MOTION OF RESCISSION: Item 12.3 Late Report for Notation: COVID-19 Vaccination Policy REFERENCE   F2021/00521 REPORT OF     Councillor Garrard
3577	RESOLVED      (Garrard/Tyrrell) That the resolution of the Council held on 8 November 2021 in relation to Item 12.3 – Late Report for Notation: COVID-19 Vaccination Policy, namely: (a)     That Council note the Draft COVID-19 Vaccination Policy (Attachment 1) that applies to all City of Parramatta Council workers, including the amendments set out in paragraph 13 of this report. (b)     That Council note the application of any relevant Public Health Orders to Council facilities that are accessible to the public and, in the absence of any applicable public orders, endorse public access without proof of vaccination. (c)     That Council note the undertaking of risk assessments in relation to any high‑risk Council facilities and implementation of COVID-19 safe measures, such as requiring evidence of vaccination, where appropriate. (d)     Further, that Council note that the Chief Executive Officer will undertake risk assessments in relation to high-risk Council facilities and implement COVID-19 safe measures where appropriate for those facilities. be and is hereby rescinded.
3578	RESOLVED      (Garrard/Wilson) That Council take no further action in relation to this matter, as it is an operational policy.

22.    CONCLUSION OF MEETING

The meeting terminated at 7:44pm.

THIS PAGE AND THE PRECEDING 18 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 8 NOVEMBER 2021 AND CONFIRMED ON MONDAY, 22 NOVEMBER 2021.

Chairperson