Agenda of Council - Monday, 10 May 2021

MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 26 April 2021 AT 6.30pm

These are draft minutes and are subject to confirmation by Council at its next

meeting. The confirmed minutes will replace this draft version on the website once

confirmed.

PRESENT

The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley (6:37pm), Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa, Andrew Jefferies (6:37pm), Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson (6:37pm), Lorraine Wearne (6:31pm) and Martin Zaiter.

1. OPENING MEETING

The Lord Mayor, Councillor Bob Dwyer, opened the meeting at 6.30pm.

2. ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

3. WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

The Lord Mayor further advised that all care will be taken to maintain privacy, however as a visitor in the public gallery, the public should be aware that their presence may be recorded.

4. OTHER RECORDING OF MEETING ANOUNCEMENT

As per Council’s Code of Meeting Practice, the recording of the Council Meeting by the public using any device, audio or video, is only permitted with Council permission. Recording a Council Meeting without permission may result in the individual being expelled from the Meeting.

5. CONFIRMATION OF MINUTES

SUBJECT: Minutes of the Council Meeting held on 12 April 2021

3179

RESOLVED (Esber/Tyrrell)

That the minutes be taken as read and be accepted as a true record of the Meeting.

6. APOLOGIES / REQUESTS FOR LEAVE OF ABSENCE / REMOTE ATTENDANCE

3180	RESOLVED (Wearne/Tyrrell) That the request to attend the Council Meeting dated 26 April 2021 via remote means submitted by Clr. Wilson due to personal reasons, be accepted.

Note: Councillor Wearne arrived at 6:31pm during consideration of apologies.

7. DECLARATIONS OF INTEREST

Councillor Issa declared a non-pecuniary and less than significant interest in Item 20.4 – Acquisition of Properties in Prince and Alberts Streets, Granville being that 13 years ago he was an employee of a supplier that provided financial services to the applicant and / or associates. He remained in the Chamber during debate and voting on the matter.

8. Minutes of the Lord Mayor

8.1

SUBJECT Parramatta River Masterplan wins National Stormwater Award

REFERENCE F2019/03630 - D08019053

REPORT OF Lord Mayor, Councillor Bob Dwyer

3181

RESOLVED (Dwyer/Barrak)

(a) That Council note the Parramatta River Masterplan has been awarded the 2021 Stormwater National Award for Excellence in Strategic or Master Planning.

(b) Further, that Council congratulate the Parramatta River Catchment Group (PRCG), its members and partners, on this win and for their continued efforts to make the Parramatta River swimmable again.

8.2

SUBJECT Wentworth Point Community Centre and Library recognised in Australian Library Design Awards

REFERENCE F2019/03630 - D08020068

REPORT OF Lord Mayor, Councillor Bob Dwyer

3182

RESOLVED (Dwyer/Issa)

(a) That Council note the Wentworth Point Community Centre and Library received a Commendation in the Public Libraries category at the 2021 Australian Library Design Awards.

(b) Further, that Council congratulate our Wentworth Point Community Centre and Library project partners, contractors and staff, on this Commendation and for their commitment to delivering a dynamic community facility.

9. Public Forum

There were no public forums for this meeting.

10. Petitions

There were no petitions tabled at this meeting.

11. Rescission Motions

There were no rescission motions for this meeting.

Procedural Motion

3183

RESOLVED (Tyrrell/Esber)

That Items 12.1, 12.2, 13.2, 13.3 and 14.1 be resolved en bloc.

12. Fair

12.1

SUBJECT FOR NOTATION: Delivery Program & Operational Plan Progress Report - Quarter 2 - 2020/21

REFERENCE F2021/00521 - D07786208

REPORT OF Corporate Planner

3184

RESOLVED (Tyrrell/Esber)

That Council note the December 2020 Quarterly Progress Report of the Delivery Program 2018-2021, inclusive of the Operational Plan for 2020/21.

12.2

SUBJECT FOR NOTATION: Investment Report for March 2021

REFERENCE F2021/00521 - D07991747

REPORT OF Tax and Treasury Accountant

3185

RESOLVED (Tyrrell/Esber)

That Council receive the Investment Report for March 2021.

12.3

SUBJECT FOR APPROVAL: Public Exhibition - Delivery Program Year Four; Draft Operational Plan and Budget 2021/22

REFERENCE F2021/00521 - D07809567

REPORT OF Commercial Manager; Acting Group Manager City Strategy

3186

RESOLVED (Davis/Zaiter)

(a) That Council endorse the Delivery Program 2018-2022 and the draft Year Four Operational Plan and Budget 2021/22 (DPOP) for the purpose of placing on public exhibition for a period of 28 days from 27 April to 24 May 2021.

(b) That Council note the feedback from the DPOP exhibition period will be presented at a Councillor Workshop prior to returning to Council for adoption on 28 June 2021.

(c) That Council endorse the commencement of the preparation of the new Community Strategic Plan (CSP), and Delivery Program (DP) for the three years from FY 2022/23 to FY 2024/25 including:

i. a review of the Key Focus Areas, Services and Key Service Measures in the current DPOP;

ii. a strategic financial goal of seeking to achieve a net unrestricted cash surplus over the medium term (i.e. 2 – 3 years).

(d) That Council note the new CSP and DP are scheduled to be approved by the Council in Q4 of 2021/22.

(e) Further, that Council delegate authority to the Chief Executive Officer to make minor administrative amendments to the documents prior to public exhibition, as required.

Note:

1. Councillor Bradley arrived at 6:37pm during consideration of Item 12.3.

2. Councillor Jefferies arrived at 6:37pm during consideration of Item 12.3.

3. Councillor Wilson joined remotely at 6:37pm during consideration of Item 12.3.

13. Accessible

13.1

SUBJECT FOR APPROVAL: Minutes of the Parramatta Traffic Committee Meeting held on 24 March 2021

REFERENCE F2021/00082 - D07842517

REPORT OF Traffic and Transport Manager

3187

RESOLVED (Esber/Prociv)

(a) That Council note the minutes of the Parramatta Traffic Committee meeting held on 24 March 2021, as provided at Attachment 1.

(b) That Council approve the following recommendations of the Parramatta Traffic Committee meeting held on 24 March 2021 provided at Attachment 1 and in this report, noting the following financial implications for each item.

i. ITEM 2103 A1 ALFRED STREET AT ALICE STREET, HARRIS PARK – INSTALL A RAISED PEDESTRIAN CROSSING

The estimated cost of the installation of the proposed raised pedestrian crossing is $440,000. This work will be 100% funded by Council from the 2020/21 and 2021/22 Active Transport Program Funds.

ii. ITEM 2103 A3 CLUB LANE, ERMINGTON – REVIEW OF TRAFFIC AND PEDESTRIAN CONDITIONS

There is no financial implication to Council as a result of this recommendation.

(c) Further, that Council defer consideration of Item 2103 A2 - Newington Retail Precinct – Proposed Speed Cushions as part of the installation of a ‘40km/H High Pedestrian Activity Area (HPAA)’ Restriction for further consultation.

13.2

SUBJECT FOR APPROVAL: Minutes of the Traffic Engineering Advisory Group Meeting held on 24 March 2021

REFERENCE F2021/00077 - D07842528

REPORT OF Traffic and Transport Manager

3188

RESOLVED (Tyrrell/Esber)

(a) That Council note the minutes of the Traffic Engineering Advisory Group meeting held on 24 March 2021, provided at Attachment 1.

(b) Further, that Council approve the recommendations of the Traffic Engineering Advisory Group meeting held on 24 March 2021 provided at Attachment 1 and in this report, noting the following financial implications for each item.

i. ITEM 2103 B1 REMBRANDT STREET SOUTH OF MELTON STREET, CARLINGFORD – REVIEW OF PEDESTRIAN CONDITIONS

This report identifies that a raised pedestrian crossing in Rembrandt Street south of Milton Street, Carlingford as the preferred pedestrian treatment to improve pedestrian safety at this location.

It is to be noted this location has been included in the “Draft City of Parramatta (Outside CBD) Development Contributions Plan 2021” (Draft Plan) for consideration of funding within 5 years.

ii. ITEM 2103 B2 REQUEST FOR Nine CAR SHARE SPACES IN PARRAMATTA, NORTH PARRAMATTA, EPPING AND WESTMEAD

According to 2020/21 Fees and Charges schedule, an initial application fee of $397 and annual renewal application fee of $159 will apply for the installation of each dedicated car share parking spaces in the Parramatta LGA. These fees include the costs of installing and removing car share spaces.

It is to be noted that a report was considered by Council on 24 August 2020 regarding car share fees and charges and it was resolved to make no changes to the existing car share fees as detailed in Council’s Fees and Charges Schedule.

iii. ITEM 2103 B3 PARRAMATTA CBD - REVIEW OF ACCESSIBLE PARKING

This report recommends further investigations to increase height clearance and accessible car parking spaces at Eat Street Car Park. This report also recommends working with Parramatta Westfield to create an information pack for people with disabilities. These recommendations will only involve staff time to implement with an approximate value of $1500 from within existing employee budgets.

iv. ITEM 2103 B4 PROJECTS RECENTLY COMPLETED, PROJECTS CURRENTLY FUNDED, AND PROJECTS LISTS FOR CONSIDERATION OF FUTURE FUNDING

There is no financial implication to Council as a result of this recommendation

v. ITEM 2103 B5 OUTSTANDING WORKS INSTRUCTIONS

Transport for NSW Block Grant funds for 2020/21 have been used for these works.

vi. ITEM 2103 B6 Intersection oF kissing point road and quarry road, dundas valley – REQUEST FOR UPDATE ON PROPOSED TRANSPORT FOR NSW INVESTIGATION

There is no financial implication to Council as a result of this recommendation.

13.3

SUBJECT FOR APPROVAL: Endorsement of a Draft CBD Integrated Transport Plan for Exhibition

REFERENCE F2021/00521 - D07844996

REPORT OF Senior Project Officer Transport Planning

3189

RESOLVED (Tyrrell/Esber)

(a) That Council approve the attached draft CBD Integrated Transport Plan (“ITP”) at Attachment 1 for the purposes of exhibition.

(b) That the draft ITP be placed on exhibition for a minimum period of 28 days.

(c) That the outcomes of public exhibition of the ITP and the consideration of submissions are reported back to Council.

(d) Further, that the Chief Executive Officer be authorised to make any necessary minor amendments of a non-policy nature that are consistent with the intent of the draft ITP.

13.4

SUBJECT FOR APPROVAL: Response to NOM - Safety of Pedestrians and Food Delivery Bike Riders

REFERENCE F2021/00077 - D07982548

REPORT OF Road Safety Officer

3190

RESOLVED (Pandey/Barrak)

That Council:

1. Note that the preliminary draft guidelines for the ‘Food Delivery Rider Safety’ report have been released from the NSW Taskforce led by SafeWork NSW and Transport for NSW.

2. Note that staff will review the NSW Taskforce ‘Food Delivery Rider Safety’ final report due in April 2021 and Centre for Work Health and Safety’s ‘Work Health and Safety of Food Delivery Workers in the Gig Economy’ final report due in October 2021 and report back to Council on potential actions that Council could take to respond to the reports via the Traffic Engineering Advisory Group.

3. Note the Council programs outlined within this report that have been implemented and trialled by Council to date.

4. Promote any future programs focussing on the safety for adult cyclists to Food Delivery Riders too.

5. Invite a Food Delivery Riders representative on to the Cycleways Advisory Committee.

6. Liaise with the Parramatta Light Rail contractor to install further ‘Walk Your Bike’ signs in Church Street.

7. Install ‘Walk Your Bike – fines apply’ signs in Centenary Square to encourage cyclists to disembark and improve pedestrian safety.

8. Trial an engagement program with Parramatta Police Area Command which will provide Police with reflective arm/leg bands (or other items) for Police to distribute to cyclists during Police bike patrols.

9. Note that staff will continue to identify and address issues raised related to cyclist and pedestrian safety through public consultation to be undertaken in the first quarter in the 2022 calendar year.

Procedural Motion

3191

RESOLVED (Dwyer/Garrard)

That the meeting be adjourned for fifteen (15) minutes.

Note: The meeting was adjourned at 7:04pm for a short recess.

Procedural Motion

3192

RESOLVED (Dwyer/Tyrrell)

That the meeting resume.

The meeting resumed at 7:23pm with the following Councillors in attendance: The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Lorraine Wearne and Martin Zaiter.

14. Green

14.1

SUBJECT FOR NOTATION: Floodplain Risk Management Committee Minutes 3 March 2019 and 17 November 2020

REFERENCE F2021/00521 - D07968448

REPORT OF Senior Project Officer Waterways

3193

RESOLVED (Tyrrell/Esber)

That Council receive and note the confirmed Minutes of the 5 March 2019, and the draft Minutes of the 17 November 2020 Parramatta Floodplain Risk Management Committee meetings.

14.2

SUBJECT FOR APPROVAL: Naming of Lake Parramatta Sorry Day Garden as the Marcia Donovan Memorial Garden

REFERENCE F2021/00521 - D07938173

REPORT OF Manager Open Space and Natural Resources; Community Capacity Building Manager; Supervisor Open Space and Natural Resources

3194

RESOLVED (Pandey/Davis)

(a) That Council approve the renaming of the ‘Sorry Day Garden’ in Lake Parramatta to the ‘Marcia Donovan Sorry Day Garden’, subject to the endorsement from the Aboriginal and Torres Strait Islander Advisory Committee (Committee).

(b) Further, that in the event that the Committee does not endorse the name, that the matter be brought back to Council for further consideration.

15. Welcoming

Nil

16. Thriving

Nil

17. Innovative

17.1

SUBJECT FOR APPROVAL: Post Exhibition - Planning Proposal, Development Control Plan and Planning Agreement - 197 and 207 Church Street and 89 Marsden Street, Parramatta

REFERENCE RZ/4/2015 - D07996359

APPLICANT/S Think Planners Pty Ltd

OWNERS Holdmark Properties Pty Ltd

REPORT OF Project Officer Land Use

3195

RESOLVED (Esber/Tyrrell)

(a) That Council receives and notes the submissions made during the public exhibition of the Planning Proposal, draft Development Control Plan (DCP) and draft Planning Agreement at 197 and 207 Church Street and 89 Marsden Street, Parramatta (a summary of submissions is provided at Attachment 1).

(b) That (subject to the clarification outlined in this report relating to removing any references to existing PLEP 2011 Clause 7.14) Council endorse for finalisation the Planning Proposal for land at 197 and 207 Church Street and 89 Marsden Street, Parramatta (provided at Attachment 2) which seeks to amend Parramatta Local Environmental Plan 2011 as follows:

· Apply an FSR of 10:1;

· Apply a height of part 105m part 12m;

· Include provisions that require a minimum 1:1 commercial floor space be provided in any redevelopment and allow for unlimited commercial floor space to be provided;

· Apply the full range of car parking rates specified in the current draft Parramatta CBD Planning Proposal.

(c) That Council submit the Planning Proposal to the Department of Planning, Industry and Environment (DPIE) for finalisation once the Planning Agreement has been executed by the Applicant and Council.

(d1) That Council finalise the DCP (Attachment 3) with the following amendments:

(i) removal of controls relating to vehicular access (refer to part (e) of this resolution below for further detail);(ii) ensuring servicing, loading and set down/pick up activities take place on site;

(ii) strengthening archaeology controls;

(iii) resolving inconsistencies in the exhibited DCP relating to basement retail use and parking due to flood considerations by removing any references to habitable floor space below the flood planning level not being permitted

(iv) protection of awning on Murray Bros building.

(d2) That prior to Council considering the Draft CBD DCP for approval that Council seek advice from the following stakeholders on whether a prohibition of habitable floor space in basements is appropriate in the Parramatta CBD context:

• Office of Environment and Heritage

• State Emergency Service (SES)

• Council Flood Plain Management Committee

• Consultants who prepared Council Flood Study that supports the CBD LEP.

(e) That, with regards to d1(i) above, Council’s current policy position on this matter is to support vehicle access arrangements whereby vehicles enter from Macquarie St and exit onto Marsden St, noting the following:

(i) This position should form the basis of assessment of this matter for any Design Competition or Development Application at this site.

(ii) The matter of vehicle access at this site will be re-exhibited as part of the draft Parramatta CBD DCP, or a Development Application at this site, whichever comes first.

(f) That Council delegate authority to the Chief Executive Officer to finalise the draft Planning Agreement at Attachment 4, and to sign the Planning Agreement on Council’s behalf.

(g) That Council officers write to DPIE to advise them of Council’s resolution on this matter and to request that DPIE considers commencing finalisation processes (such as legal drafting and map-making) prior to the formal submission of the Planning Proposal referred to in (c) above. (Note: The reason for making this request is to expedite plan-making processes.)

(h) That Council note the Local Planning Panel’s advice (refer to Attachment 5) is consistent with the Council Officer’s recommendation in the report.

(i) Further, that Council delegate authority to the Chief Executive Officer to make any minor amendments and corrections of a non-policy and administrative nature that may arise during the plan finalisation process, relating to the Planning Proposal, site-specific Development Control Plan and Planning Agreement.

DIVISION The result being:-

AYES: Councillors Barrak, Dwyer, Esber, Garrard, Issa, Jefferies, Pandey, Tyrrell and Zaiter

NOES: Councillors Bradley, Davis, Prociv, Wearne and Wilson

Note: Councillor Wilson rejoined the meeting at 7:39pm during consideration of Item 17.1.

18. Notices of Motion

18.1

SUBJECT NOTICE OF MOTION: World Falun Dafa Day

REFERENCE F2021/00521 - D07997138

FROM Councillor Wilson

3196

RESOLVED (Wilson/Pandey)

That Council extend its best wishes to the local Falun Dafa community for World Falun Dafa Day on 13 May 2021.

Note: Lord Mayor, Councillor Dwyer requested his name to be recorded as having voted against the decision taken in this matter.

18.2

SUBJECT NOTICE OF MOTION: Constitutional Referendum: Popularly Elected Lord Mayor

REFERENCE F2021/00521 - D07999834

FROM Councillor Dwyer

3197

RESOLVED (Dwyer/Esber)

(a) That Council defer the decision to hold a constitutional referendum at the 4 September 2021 Local Government Elections to canvass voters on introducing a popularly elected Lord Mayor from September 2024.

(b) That a Councillor Workshop to be convened and models brought to the Workshop about what could be implemented for the City of Parramatta.

(d) That Councillors be furnished with all models of popularly elected Mayors in the Sydney Metro, Newcastle and Wollongong areas.

(e) Further, that the Workshop be convened and a report be brought to Council to consider this matter on Monday, 10 May 2021 and if resolved, Council’s decision to be submitted to the NSW Electoral Commission on Monday, 14 May 2021.

Note:

1. Councillor Issa left the Chamber at 8:04pm and returned at 8:06pm during consideration of Item 18.2.

2. Councillor Esber left the Chamber at 8:05pm and returned at 8:06pm during consideration of Item 18.2.

18.3	SUBJECT NOTICE OF MOTION: Methods of Financing the Infrastructure Capital Works Program REFERENCE F2021/00521 - D08002336 FROM Councillor Davis
	MOTION (Davis/Esber) That a funding report be prepared and provided to the Finance Committee as part of the Long Term Financial Plan and a final report be returned to Council within six (6) months on: (1) alternative medium and long term methods of financing the Council’s infrastructure capital works program (and not limited to external debt, “borrowing” section 7.11 contributions funds (in accordance with the Ministerial Direction)); (2) risks and benefits of each proposed option.
3198	RESOLVED (Esber/Barrak) That the motion be put.
3199	RESOLVED (Davis/Esber) That a funding report be prepared and provided to the Finance Committee as part of the Long Term Financial Plan and a final report be returned to Council within six (6) months on: (1) alternative medium and long term methods of financing the Council’s infrastructure capital works program (and not limited to external debt, “borrowing” section 7.11 contributions funds (in accordance with the Ministerial Direction)); (2) risks and benefits of each proposed option.
	Note: Councillor Wilson requested his name to be recorded as having voted against the decision taken in this matter.

	Note: 1. Councillor Tyrrell left the Chamber at 8:10pm and returned at 8:12pm during consideration of Item 18.3. 2. Councillor Wilson retired from the meeting at 8:10pm during consideration of Item 18.3. 3. Councillor Garrard retired from the meeting at 8:20pm during consideration of Item 18.3. 4. Councillor Barrak left the Chamber at 8:24pm and returned at 8:24pm during consideration of Item 18.3.

19. Questions with Notice

Nil

Procedural Motion

MOTION (Wearne/Zaiter)

That Item 20.2 - FOR APPROVAL: Enacting the DPIE Ministerial Direction dated 18 May 2020 to enable Delivery of Infrastructure be moved out of Closed Session.

The motion moved by Councillor Wearne and seconded by Clr Zaiter on being put was declared LOST.

DIVISION The result being:-

AYES: Councillors Davis, Issa and Wearne

NOES: Councillors Barrak, Bradley, Dwyer, Esber, Jefferies, Pandey, Prociv, Tyrrell and Zaiter

Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.

20. CLOSED SESSION

3200

RESOLVED (Esber/Tyrrell)

That members of the press and public be excluded from the meeting of

the Closed Session and access to the correspondence and reports

relating to the items considered during the course of the Closed

Session be withheld. This action is taken in accordance with

Section10A(s) of the Local Government Act, 1993 as the items listed

come within the following provisions:-

1 FOR APPROVAL: Tender 07/2020 Provision of Security Services - Panels 3 & 5. (D07996985) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

2 FOR APPROVAL: Enacting the DPIE Ministerial Direction dated 18 May 2020 to enable Delivery of Infrastructure. (D07957764) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret (The financial estimates and funding allocation provided in this report could impact upcoming competitive tender processes for these projects).

3 FOR APPROVAL: 31-35 Pitt Street, Parramatta - Holroyd City Brass Band Occupation of Premises & Shop 6/4-14 Hunter Street - City of Parramatta Arts Society Occupation of Premises. (D07678895) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

4 FOR APPROVAL: Acquisition of Properties in Prince and Alberts Streets, Granville. (D07996939) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

20.1

SUBJECT FOR APPROVAL: Tender 07/2020 Provision of Security Services - Panels 3 & 5

REFERENCE F2021/00521 - D07996985

REPORT OF Community Crime Prevention Officer

This item was WITHDRAWN.

20.2

SUBJECT FOR APPROVAL: Enacting the DPIE Ministerial Direction dated 18 May 2020 to enable Delivery of Infrastructure

REFERENCE F2021/00521 - D07957764

REPORT OF Place Manager; Place Manager; Place Manager

MOTION (Issa/Esber)

(a) That Council approve the use of the Environmental Planning and Assessment (Local Infrastructure Contributions - Pooling of Contributions) Ministerial Direction May 2020 (the Ministerial Direction) to supplement existing project funding and facilitate the provision of public amenity in high growth areas.

(b) That Council approve the following principles when enacting the Ministerial Direction:

i. The Ministerial Direction is applicable to Capital works projects identified within Council’s Delivery Program and Operational Plan (DPOP) with existing funding:

a. where that existing funding is insufficient to deliver the project scope, and/or

b. there are significant economies of scale or public benefits in enhancing project scope, and/or

c. there is significant public benefit in delivering the projects ahead of the current DPOP schedule.

ii. The Ministerial Direction is applicable to capital works projects in High Growth Areas only, as defined by Council’s Community Infrastructure Strategy. High Growth Areas will collect section 7.11 funds at a faster rate and will ensure funds borrowed from identified reserves are replenished in a timely manner.

iii. Reserves identified in sections 7.11/7.12 to facilitate public amenity provision are not required in the anticipated payback period.

iv. That funds ‘borrowed’ using section 7.11/7.12 reserves be repaid in full.

v. Clear documentation and reporting is provided, including collection and repayment of section 7.11/7.12 development contributions and their repayment into identified reserves through Council’s quarterly review process so that correct amounts are repaid and the information is made public.

(c) That by enacting the Ministerial Direction, Council endorses the re-allocation of funds from identified section 7.11/7.12 reserves to supplement existing capital works projects identified in the table below.

Table 1: Summary of project funding requirements and risks associated with enacting the Ministerial Direction.

Project

Funding Summary

Risks to Council if additional funding is declined

Risks to Council if additional funding is approved

DPOP2018-21 Epping Pool project

Additional funding required: $2.852m

Additional funding will be used for the provision of water play equipment and a shallow splash pool

Reserve identified:

Community Facilities Reserve (Hornsby Section 7.11 Plan)

Current reserve balance:

$3m

Based on current estimates in the City of Parramatta (Outside CBD) Development Contributions Plan 2021, the Epping Pool contribution plan will collect $0.6M per year, replenishing the Community Facilities Reserve (Hornsby section 7.11 Plan) fund within 5 years.

The Epping shallow splash pool will not commence construction until 2026/27 when the City of Parramatta (Outside CBD) Development Contributions Plan 2021 funding becomes available.

If the repayment is not completed in the timeframe (i.e. within 5 years), or no other section 7.11/7.12 funds are available to borrow from in the future, Council may either delay delivery or fund up to $2.852m from unrestricted funds to deliver the Epping Community Hub project.

DPOP2018-21 Rydalmere Field 1 &2 (Rydalmere Park Masterplan)

Additional funding required: $3.66m

Additional funding will be used to implement Stage 2 Rydalmere Park Masterplan

Reserve identified:

Auburn Development Contributions Plan 2007 - Part C Homebush Bay West $3.00m (open space)

Carlingford Precinct section 7.11 Plan $0.66m (open space)

Current reserve balance:

Section 7.11 Auburn Development Contributions Plan 2007 - Part C Homebush Bay West open space - $10.20m

Carlingford Precinct Section 7.11 Plan open space - $4.60m

Based on current estimates in the City of Parramatta (Outside CBD) Development Contributions Plan 2021, the Rydalmere Park section 7.11 contribution plan will collect $0.72M per year, replenishing Carlingford Precinct Contribution Plan and Auburn Development Contributions Plan 2007 - Part C Homebush Bay West in 5 years.

Sports fields 1 and 2 will not commence construction until 2026/27 when the City of Parramatta (Outside CBD) Development Contributions Plan 2021 funding becomes available.

If the repayment is not completed in the timeframe (i.e.within 5 years), or no other section 7.11/7.12 funds are available to borrow from in the future, Council may either delay delivery or fund up to $3.66m from unrestricted funds to deliver open space embellishments in Carlingford.

However, the only park the Auburn Development Contributions Plan 2007 - Part C Homebush Bay West can be applied to upgrade is Newington Reserve. The Newington Reserve upgrade is already a fully funded ($7.2m) DPOP project utilising the same funds. There is no further anticipated use of the remaining $3.00m in this reserve.

DPOP2018-21 PRUAIP F.S. Garside Park and Alfred Street (North Granville Community Facilities Masterplan)

Additional funding required: $8.44m

Additional funding will be used to supplement existing PRUAIP funding and implement Stage 1 of the North Granville Masterplan including construction and remediation of F.S. Garside Park and construction of the Alfred Street cycle way (part 2) in Granville

Reserve identified:

Civic Improvement Plan (Community Facilities) section 7.12

Current reserve balance:

$8.7m

Based on current estimates in the City of Parramatta (Outside CBD) Development Contributions Plan 2021, the F.S. Garside Park line item will collect $1.7m per year, replenishing the section 7.12 Civic Improvement Plan (Community Facilities) in 5 years.

F.S. Garside Park was closed in August 2019 due to significant soil contamination.

The Park will remain closed, except for the small playground to the north, until 2026/27 when the City of Parramatta (Outside CBD) Development Contributions Plan 2021 funding becomes available.

If the repayment is not completed in the timeframe (i.e. within 5 years), or no other section 7.11/7.12 funds are available to borrow from in the future, Council may either delay delivery or fund up to $8.44m from unrestricted funds to deliver the extension to Jubilee Daycare Centre and future CBD community facilities.

(d) Further, that any ‘borrowed’ funds be redirected back to their original plan described in (b) above or the new relevant plan put in place if the current plan is replaced with a new section 7.11/7.12 plan currently being pursued by Council.

AMENDMENT (Prociv/Pandey)

That Council defer consideration of this matter to the next Council Meeting to enable the report to be presented as two separate reports for the Epping Ward and Rosehill Ward projects.

FORESHADOWED MOTION (Zaiter/)