MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 30 November 2020 AT 6:30pm
PRESENT
The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.
1. OPENING MEETING
The Lord Mayor, Councillor Bob Dwyer, opened the meeting at 6:30pm.
2. ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS
The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.
3. WEBCASTING ANNOUNCEMENT
The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.
4. OTHER RECORDING OF MEETING ANOUNCEMENT
No other announcements were made.
5. CONFIRMATION OF MINUTES
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SUBJECT: Minutes of the Council Meeting held on 9 November 2020
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That the minutes be taken as read and be accepted as a true record of the Meeting. |
6. APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE
There were no apologies/requests for leave of absence made at this meeting.
7. DECLARATIONS OF INTEREST
There were no Declarations of Interest made at this meeting.
8. Minutes of the Lord Mayor
There were no Minutes of the Lord Mayor at this meeting.
9. Public Forum
10. Petitions
There were no petitions tabled at this meeting.
11. Rescission Motions
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(a) That Council approve the establishment of the 5 & 7 Parramatta Square Advisory Group as an advisory group of Council as outlined in this report.
(b) That Council appoint the Lord Mayor of the day and Councillors Davis, Garrard, Issa and Wilson (with Councillors Pandey and Zaiter as Alternates), along with the Director, Property & Place and Executive Director, Community Services to the 5 & 7 Parramatta Square Advisory Group for the period of the current Council term.
(c) Further, that the Terms of Reference for the 5 & 7 Parramatta Square Advisory Group be adopted by Council as per Attachment 1 of this report. |
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That Items 12.1, 12.2, 12.3, 12.4, 12.6, 12.7, 12.8 and 13.1 be resolved en bloc. |
12. Fair
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12.2 |
SUBJECT FOR NOTATION: Investment Report for October 2020
REFERENCE F2009/00971 - D07734858
REPORT OF Tax and Treasury Accountant
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That Council receive the Investment Report for October 2020. |
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12.5 |
SUBJECT FOR APPROVAL: Webcasting and Affixing the Council Seal Policies
REFERENCE F2020/03224 - D07715322
REPORT OF Governance Manager
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MOTION (Bradley/Pandey)
(a) That Council approve the Webcasting Policy at Attachment 1 with an amendment to make webcasts available to the public on Council’s website for a minimum of 24 months or the term of the Council (whichever is the greater).
(b) Further, that Council approve the Affixing the Council Seal Policy at Attachment 2.
AMENDMENT (Garrard/Barrak)
(a) That Council approve the Webcasting Policy at Attachment 1 with an amendment to make webcasts available to the public on Council’s website indefinitely.
(b) Further, that Council approve the Affixing the Council Seal Policy at Attachment 2.
FORESHADOWED MOTION (Issa/)
That Council defer consideration of this matter for one week for further information regarding financial / technical implications of making Council meeting webcasts available to the public.
The amendment moved by Councillor Garrard and seconded by Councillor Barrak on being put was declared LOST.
The motion moved by Councillor Bradley and seconded by Councillor Pandey on being put was declared LOST.
The foreshadowed motion then became the motion, and was seconded by Councillor Tyrrell.
MOTION (Issa/Tyrrell)
That Council defer consideration of this matter for further information including: (a) financial and technical implications of making Council meeting webcasts available on the website to the public; (b) advice on how members of the public can receive webcasts that are not available on the website; and (c) the number of views that Council meeting webcasts have received over the last 24 months.
The motion moved by Councillor Issa and seconded by Councillor Tyrrell on being put was declared CARRIED.
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That Council defer consideration of this matter for further information including: (a) financial and technical implications of making Council meeting webcasts available on the website to the public; (b) advice on how members of the public can receive webcasts that are not available on the website; and (c) the number of views that Council meeting webcasts have received over the last 24 months. |
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That a procedural motion be granted to allow consideration of a matter of urgency in relation the recognition of Council’s recent humanitarian work.
The Lord Mayor ruled the matter not urgent. |
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12.6 |
SUBJECT FOR APPROVAL: 2021 Community Grants - Annual Round
REFERENCE F2020/00097 - D07617163
REPORT OF Community Grants Officer
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(a) That the annual application round of the 2021 Community Grants proceed with the categories as defined in Attachment 2, and the proposed timeframes identified in this report, which includes the application closing date being at 4pm, Monday 22 February 2021.
(b) That the 2021 Community Grants round is administered according to the Grants and Donations Policy, including outcomes of the assessment process being presented to the Councillor Grants Committee in March 2020 and recommendations being presented to Council in April 2020.
(c) That a more detailed review of the Representative Sports Grant and Sport and Recreation Grant categories be carried out in consultation with the Councillor Grants Committee and stakeholders.
(d) Further, that Council notes that, while that review takes place and until changes are resolved by Council, the Representative Sports Grant category will accept applications at any time, and that the closing dates for the Quarterly Grants categories (Small Grants and Sport and Recreation Grants) will be 4pm on the following dates: i. 3 February 2021 ii. 5 May 2021 iii. 4 August 2021 iv. 3 November 2021. |
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12.7 |
SUBJECT FOR APPROVAL: Formal Closure of Public Roads Within Public Reserves
REFERENCE F2020/02965 - D07667520
REPORT OF Property Officer
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(a) That Council resolve to permanently close the unused and unformed road shown hatched black on Attachment 1, being part of George Kendall Reserve, in accordance with Part 4 Division 3 of the Roads Act 1993 and following formal closure, the land as shown by thick edging on Attachment 1 be consolidated into one parcel.
(b) That Council resolve to permanently close the unused and unformed road shown hatched black on Attachment 2, being part of WR Musto Reserve, in accordance with Part 4 Division 3 of the Roads Act 1993 and following formal closure, the land as shown by thick edging on Attachment 2 be consolidated into one parcel.
(c) That Council resolve to permanently close the unused and unformed road shown hatched black on Attachment 3, being part of Anna Maria King Park, in accordance with Part 4 Division 3 of the Roads Act 1993 and following formal closure, the land as shown by thick edging on Attachment 3 be consolidated into one parcel.
(d) That Council, upon formal closure, resolve to classify the land as shown hatched black on Attachment 1, 2 & 3 as Community land upon formal gazettal of the road closure.
(f) Further, that Council delegate authority to the Chief Executive Officer to sign all documents in connection with the road closures, classification and consolidation with adjoining Council owned land. |
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12.8 |
SUBJECT FOR NOTATION: Minutes of Audit Risk and Improvement Committee Meeting Held on 24 September 2020
REFERENCE F2020/02054 - D07739946
REPORT OF Coordinator Internal Audit
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That Council note the minutes of the Audit Risk and Improvement Committee Meeting held on 24 September 2020 as provided at Attachment 1. |
13. Accessible
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13.1 |
SUBJECT FOR APPROVAL: Minutes of the Access Advisory Committee Meeting held on 20 October 2020
REFERENCE F2005/01944 - D07715047
REPORT OF Community Capacity Building Officer, Community Capacity Building
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(a) That Council note the minutes of the Access Advisory Committee meeting held on 20 October 2020 (Attachment 1).
(b) Further, that a report be prepared for the consideration of Council that discusses options and recommendations to address issues with open-air parking availability in the Parramatta CBD experienced by people with disabilities, namely wheelchair user drivers, in response to the recommendation made by the Committee. |
14. Green
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14.1 |
SUBJECT FOR APPROVAL: Single Use Plastics (Deferred Item)
REFERENCE F2008/04610 - D07720225
REPORT OF Manager Sustainability & Waste
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(a) That Council note the summary of key initiatives undertaken to date to reduce single use plastics including their estimated costs and benefits, as now set out in paragraph 22 and Appendix A of this report.
(b) That Council endorse the Actions listed in paragraph 22 of this report, to continue the reduction of single use plastics in Council operations and activities, based on viable alternatives being available.
(c) That a report be presented to Council on ways Council can better support local volunteers and community groups in their endeavors to clean up our river, foreshore and other open space in the Local Government Area, which may include provision of appropriate safety equipment and identify additional appropriate costs.
(d) Further, that Council advocate to the State Government to do more to cleanse the river foreshore. |
15. Welcoming
Nil
16. Thriving
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16.1 |
SUBJECT FOR APPROVAL: Response to Notice of Motion: Phillip Street Smart Street
REFERENCE F2017/02984 - D07635191
REPORT OF Place Manager
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MOTION (Zaiter/Issa)
(a) That Council allocate $325,000 from the C.I.S.R. to fund to detailed design of the Phillip Street ‘Smart Street’ Stage 2 project between Smith and Charles Streets, southern side.
(b) That Council allocate a further $4,321,508 from the CBD Infrastructure Special Rate (or the equivalent in rates collection in the 2021/22 and 2022/23 financial years in the event that Council adopts changes to enable harmonisation of Council rates) to ensure capital funding for the future construction of this project, subject to Council endorsing the report in item (c).
(c) Further, that a report outlining detailed scope, funding opportunities and project delivery plan for the next stages of this project is submitted to Council for consideration of an approval to proceed with project delivery, including but not limited to learnings from Stage 1 implementation and delivery.
AMENDMENT (Pandey/Barrak)
That Council defer consideration of this matter under Stage 1 is complete.
FORESHADOWED MOTION (Bradley/)
(a) That Council allocate $325,000 from the C.I.S.R. to fund to detailed design of the Phillip Street ‘Smart Street’ Stage 2 project between Smith and Charles Streets, southern side.
(b) Further, that a report outlining detailed scope, funding opportunities and project delivery plan for the next stages of this project is submitted to Council for consideration of an approval to proceed with project delivery.
The amendment moved by Councillor Pandey and seconded by Councillor Barrak on being put was declared LOST.
The motion moved by Councillor Zaiter and seconded by Councillor Issa on being put was declared CARRIED on the Lord Mayor’s Casting Vote.
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(a) That Council allocate $325,000 from the C.I.S.R. to fund to detailed design of the Phillip Street ‘Smart Street’ Stage 2 project between Smith and Charles Streets, southern side.
(b) That Council allocate a further $4,321,508 from the CBD Infrastructure Special Rate (or the equivalent in rates collection in the 2021/22 and 2022/23 financial years in the event that Council adopts changes to enable harmonisation of Council rates) to ensure capital funding for the future construction of this project, subject to Council endorsing the report in item (c).
(c) Further, that a report outlining detailed scope, funding opportunities and project delivery plan for the next stages of this project is submitted to Council for consideration of an approval to proceed with project delivery, including but not limited to learnings from Stage 1 implementation and delivery.
Note: Councillor Wilson requested that his name be recorded as having voted against the decision taken on this matter. |
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16.2 |
SUBJECT FOR APPROVAL: COVID-19 Update
REFERENCE F2020/01447 - D07679359
REPORT OF Senior Project Officer
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(a) That Council note the progress of actions in Council’s COVID-19 Community Resilience and Economic Relief Package adopted 7 April, 9 June 2020,13 July 2020 and 12 October 2020 (Attachment A).
(b) That Council endorse revisions to the application of 4 of the actions previously endorsed in Council’s COVID-19 Community Resilience and Economic Relief Packages, to more appropriately respond to the changing impacts of COVID-19 on community and businesses, and allow for clarity and ease of implementation (see table in paragraph 28). Specifically, this recommendation endorses revisions to the following: I. To continue to waiver the fees for all existing and future Outdoor Dining Approvals outside of the Parramatta Light Rail Corridor (with the exception of Parramatta Square) until 30 April 2021, to further support business owners during the COVID-19 recovery phase. II. To introduce a staged re-introduction of payment processing periods for local small and medium suppliers of goods. Commencing from December 2020 to January 2021, processing periods would increase from 7 days to 14 days, returning to a normal 30-day processing period in February 2021. III. To continue to waiver the interest on late payments for Council rates, where ratepayers satisfy the hardship criteria (as set out in the Rates Hardship Policy). IV. To continue to put in place payment plans for late payments of Council rates, where ratepayers are suffering financial hardship and satisfy the hardship criteria (as set out in the Rates Hardship Policy).
(c) That Council note the list of successful recipients of the COVID-19 Response Grants (Business Grants) (Attachment B).
(d) That Council provide in principle support for City of Parramatta’s participation in the NSW State Government’s ‘Outdoor Dining Trial’ Program that provides support for local businesses affected by COVID-19, and for Council Officers to further progress ways to implement the trial in City of Parramatta.
(e) That the Lord Mayor, on behalf of Council, makes representations to NSW State Government Ministers Dominello, Stokes and Perrottet seeking operational and financial support for the development of a ‘CBD activation plan’ for the City of Parramatta, to enable the delivery of NSW State Government led changes to outdoor dining.
(f) That should appropriate financial support be provided from the NSW State Government to facilitate an “opt-in” by City of Parramatta to the ‘Outdoor Dining Trial’ Program, the CEO be delegated authority to formalise any funding related agreements with the NSW State Government and attend to any related administrative and implementation matters, that do not materially alter the position of Council.
(g) Further, that a report be brought to Council to consider any policy related changes that would be required to support the implementation of the ‘Outdoor Dining Trial’ Program in City of Parramatta. |
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16.3 |
SUBJECT FOR APPROVAL: Night Time Economy Activation Grants 2020/2021
REFERENCE F2018/02117 - D07350129
REPORT OF Project Officer
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(a) That Council endorse the scope and guidelines for the Night Time Economy Activation Grants for 2020/2021 provided at Attachment 1.
(b) That the Chief Executive Officer be authorised to make any minor edits to the Grant Guidelines at Attachment 1 of a non-policy nature, prior to the opening of the application round of the Night Time Economy Activation Grants for 2020/2021.
(c) That the Chief Executive Officer be delegated authority to consider and endorse to determine the recommendations of the assessment panel.
(d) Further, that a report detailing the outcomes of the Night Time Economy Activation Grants Scheme be reported to Council at the close of the rebate period in September 2021. |
17. Innovative
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17.1 |
SUBJECT FOR NOTATION: Minutes of the Smart City Advisory Committee Meeting held 20 October 2020
REFERENCE F2017/00685 - D07709886
REPORT OF Project Officer
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That Council note the minutes of the Smart City Advisory Committee held on 20 October 2020 (provided at Attachment 1). |
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17.2 |
SUBJECT FOR APPROVAL: Minutes of the Heritage Advisory Committee Meetings held on 1 and 22 October 2020
REFERENCE F2013/00235 - D07653412
REPORT OF Project Officer Land Use
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(a) That Council note the minutes of the Heritage Advisory Committee meetings held on 1 and 22 October 2020.
(b) That Council extend an invitation to Cheryl Bates, President, Parramatta Branch of The National Trust NSW to attend future meetings of the Heritage Advisory Committee as an ex-officio member.
(c) Further, that Council approve the Heritage Grants recommendations, as included in Item 12 of Attachment 2, as follows: 1. Make a grant of $1,402.50 for 1 Gladstone Street, North Parramatta from Council’s Local Heritage Fund; 2. Make a grant of $1,842.50 for 70 Eastwood Avenue, Eastwood from Council’s Local Heritage Fund; and 3. Make a grant of $3,300 for 12 Oaks Street, Parramatta from Council’s Local Heritage Fund. |
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17.3 |
SUBJECT FOR APPROVAL: Public exhibition - Draft City of Parramatta (Outside CBD) Development Contributions Plan 2021
REFERENCE F2019/00796 - D07285376
REPORT OF Acting Team Leader - Land Use Planning
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(a) That Council approve the “Draft City of Parramatta (Outside CBD) Development Contributions Plan 2021” (Draft Plan) at Attachment 1 for the purposes of public exhibition for a minimum period of 28 days.
(b) That a report on the outcomes of the public exhibition be provided to Council prior to finalisation of the Draft Plan.
(c) That Council authorise the Chief Executive Officer to make minor non-policy and/or administrative changes to the Draft Plan, if needed, prior to it being placed on public exhibition.
(d) That the Lord Mayor write to the NSW Premier and the Minister for Planning and Public Spaces with a copy to SOPA advocating for the transfer of the planning functions for the Sydney Olympic Park Precinct, currently being administered by the Sydney Olympic Park Authority, to the City of Parramatta Council. This will enable a holistic and coordinated planning framework to be developed, rather than separating the Precinct from the rest of the LGA and operating in isolation, including planning for local infrastructure funding and provision given the significant population growth in this area.
(e) Further, that the following paragraph be added to the Draft Plan at the end of ‘Section 1.4 Local infrastructure to be provided under this Plan’ (above Table 2, located on page 8) prior to public exhibition:
“Local infrastructure included in this plan has been guided by a number of Council endorsed strategies and policies, including the Community Infrastructure Strategy, Parramatta Bike Plan and the Parramatta Ways Walking Strategy. It is anticipated that where appropriate, infrastructure identified in this plan will incorporate elements as outlined in the Smart City Masterplan as part of the detailed design process.”
DIVISION A division was called, the result being:
AYES: Councillors Bradley, Davis, Dwyer, Esber, Garrard, Issa, Jefferies, Pandey, Prociv, Tyrrell, Wearne and Zaiter
NOES: Councillors Barrak and Wilson |
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That the meeting be adjourned for ten (10) minutes. |
Note: The meeting was adjourned at 8:33pm for a short recess.
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That the meeting resume. |
The meeting resumed at 8:46pm with the following Councillors in attendance: The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak, Phil Bradley, Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa, Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.
18. Notices of Motion
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18.1 |
SUBJECT NOTICE OF MOTION: Palliative Care at Westmead Hospital
REFERENCE F2019/04433 - D07753831
FROM Councillor Pandey
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(a) That Council note: i. The dedicated Westmead Hospital Supportive & Palliative Care ward established in the mid 1980's no longer exists, since 2009. ii. An online petition in support of establishing a dedicated Palliative Care Unit has gathered 917 signatures. iii. The presence of a Palliative Care wards in Liverpool, Concord and Mt. Druitt.
(b) Further, that Council write to the Minister for Health, Brad Hazzard and our local State Representatives, advocating in support of our Local Member, the Hon Dr Geoffrey Lee, for the setup and dedicated palliative care beds and reopen a dedicated palliative care ward at Westmead Hospital. |
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18.2 |
SUBJECT NOTICE OF MOTION: Tree Canopy in the Parramatta CBD
REFERENCE F2019/04433 - D07753876
FROM Councillor Pandey
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MOTION (Pandey/Wilson)
That Council, in relation to the CBD only: (a) Prepare a report, including a target and timeframe, to prioritise tree canopy increase in Parramatta CBD which currently has a very low proportion of tree canopy of between 10 to 12% compared to our target of 40% across the LGA. (b) Report on feasibility of a significant tree register for both private and public tree. (c) Provide a report on development controls to monitor tree replacement and maintenance of newly planted trees that were planted in newer development as a result of removing existing trees, including recommendations for improvement. (d) Provide a report on what we can do through our DCP to incorporate and encourage private tree planting within the CBD. (e) Provide a report, based on recent investigation and research work, on types/species of trees that are suitable to reduce urban heat. (f) Report on feasibility of a program where residents can request one tree at any time during the year.
Note: The Lord Mayor vacated the Chair at 8:57pm during consideration of Item 18.2.
The Deputy Lord Mayor, Councillor Garrard, assumed the Chair at 8.57pm.
AMENDMENT (Dwyer/Tyrrell)
That no further action be taken.
The amendment moved by Councillor Dwyer and seconded by Councillor Tyrrell on being put was declared LOST.
The motion moved by Councillor Pandey and seconded by Councillor Wilson on being put was declared CARRIED.
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That Council, in relation to the CBD only: (a) Prepare a report, including a target and timeframe, to prioritise tree canopy increase in Parramatta CBD which currently has a very low proportion of tree canopy of between 10 to 12% compared to our target of 40% across the LGA. (b) Report on feasibility of a significant tree register for both private and public tree. (c) Provide a report on development controls to monitor tree replacement and maintenance of newly planted trees that were planted in newer development as a result of removing existing trees, including recommendations for improvement. (d) Provide a report on what we can do through our DCP to incorporate and encourage private tree planting within the CBD. (e) Provide a report, based on recent investigation and research work, on types/species of trees that are suitable to reduce urban heat. (f) Report on feasibility of a program where residents can request one tree at any time during the year.
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Note: The Lord Mayor resumed the Chair at 9:23pm after consideration of Item 18.2. |
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18.3 |
SUBJECT NOTICE OF MOTION: Upgrade of Solar Powered CCTV Cameras
REFERENCE F2019/04433 - D07756234
FROM Councillor Pandey
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MOTION (Pandey/Esber)
(a) That Council note: i. That less than one third of the Council’s Solar CCTV Camera Pool is currently operable and deployed. ii. That the remaining are not functional and require upgrade or refurbishment.
(b) Further, that Council receive a report to: i. Urgently allocate funding to complete the refurbishment of all its solar powered CCTV cameras and provide a timeline for upgrade at its next meeting. ii. Deploy adequate solar powered CCTV at Sue Savage Reserve at Toongabbie to deter ongoing graffiti and bad behavior in the area.
AMENDMENT (Garrard/Tyrrell)
That no further action be taken.
The amendment moved by Councillor Garrard and seconded by Councillor Tyrrell on being put was declared CARRIED on the Lord Mayor’s Casting Vote.
The amendment then became the motion.
The motion moved by Councillor Garrard and seconded by Councillor Tyrrell on being put was declared CARRIED.
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That no further action be taken. |
19. Questions with Notice
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19.1 |
SUBJECT QUESTION WITH NOTICE: Trees
REFERENCE F2019/04433 - D07753253
FROM Councillor Prociv
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Can the Chief Executive Officer please advise: 1. How many applications for tree removal has the City of Parramatta received in the past 12 months? 2. How many trees did these applications involve? 3. How many trees were approved for removal by Council in the past 12 months? 4. How many trees were required to be planted as part of development approvals in the past 12 months?
ANSWER
1. The Group Manager of Development and Traffic Services clarified with Councillor Prociv that collection of the requested data over the last 12 months is a manual exercise. Where data is readily available we can provide this within the requested timeframe. However, from 1 July 2020, Development and Traffic Services implemented changes in Pathways to systematically capture this data. It was agreed in the discussion with Councillor Prociv that data from 1 July 2020 would be sufficient to address the questions posed.
2. Accordingly, the following information is provided: 1) For the period of 18 November 2019 to 18 November 2020 - 629 tree permit applications have been determined; 2) From 1 July 2020 - 264 tree applications have been lodged involving 412 trees; 3) From 1 July 2020 - 412 trees were assessed of which 269 were approved for removal totalling 65%. Each approval for removal included a condition for replanting of at least one (1) tree within the subject property; 4) From 1 July 2020 - 75 development applications have been reviewed with a total of 370 trees proposed to be planted. |
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19.2 |
SUBJECT QUESTION WITH NOTICE: E-Waste Recycling
REFERENCE F2019/04433 - D07754716
FROM Councillor Bradley
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By all reports, the recent e-waste recycling day was a great success, with efficient helpful processing being done, but as there were reports of long queues of vehicles waiting to access the ROC collection point, would it be possible to have an additional day programmed to meet the obvious high community demand?
ANSWER
1. Council schedules two e-waste drop off days per year in May and November. In 2020, the May event was cancelled due to the COVID Pandemic. As a result, the recent November event was extremely popular with over 1,700 vehicles participating compared to the usual 500-1,000 vehicles from previous years events.
2. Two events will be held again in 2021 (May/November) funded from existing budgets. It should also be noted that Council offers free pre-booked e-waste collections for residents under its mobile Problem Waste Collection Program. This is a joint program with Cumberland and Blacktown Councils and in 2019/20 approximately 31 tonne of e-waste was collected from City of Parramatta residents.
3. Staff will ensure that advertising and promotion of the two 2021 drop-off events and the Problem Waste Collection Program are increased in order to maximise patronage and resource recovery. |
Note: Prior to moving into Closed Session, the Lord Mayor invited members of the public gallery to make representations as to why any item had been included in Closed Session. No member of the gallery wished to make representations.
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That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:- 1 FOR NOTATION: Legal Status Report as at 30 October 2020. (D07723686) - This report is confidential in accordance with section 10A (2) (g) of the Local Government Act 1993 as the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. 2 LATE REPORT FOR APPROVAL: Parramatta Square - Retail 6 - Powerhouse Parramatta Community Information Centre. (D07764036) - This report is confidential in accordance with section 10A (2) (c) (d) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. |
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20.1 |
SUBJECT FOR NOTATION: Legal Status Report as at 30 October 2020
REFERENCE F2019/04434 - D07723686
REPORT OF Group Manager Legal Services
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That Council defer consideration of this report to the next Council Meeting to receive a high resolution copy of the confidential attachment. |
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20.2 |
SUBJECT LATE REPORT FOR APPROVAL: Parramatta Square - Retail 6 - Powerhouse Parramatta Community Information Centre
REFERENCE F2015/02736 - D07764036
REPORT OF Development Manager
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MOTION (Garrard/Wearne)
(a) That Council supports the proposal from the Museum of Applied Arts and Sciences for a Community Information Centre to temporarily activate Council’s Parramatta Square Retail 6 tenancy and adjoining public domain.
(b) That Council approves the use of the Parramatta Square Retail 6 tenancy and adjoining public domain under a license agreement for a period of up to six months.
(c) That Council license the retail space for market rent.
(c) Further, that Council delegate authority to the Chief Executive Officer to sign all documents in connection with this matter.
AMENDMENT (Tyrrell/Barrak)
(a) That Council supports the proposal from the Museum of Applied Arts and Sciences for a Community Information Centre to temporarily activate Council’s Parramatta Square Retail 6 tenancy and adjoining public domain.
(b) That Council provides in kind support for the proposal through the use of the Parramatta Square Retail 6 tenancy and adjoining public domain under a license agreement for a period of up to six months.
(c) That Council delegate authority to the Chief Executive Officer to sign all documents in connection with this matter.
(d) Further, that the fitout works are, at the option of Council, to be converted to Council ownership at the conclusion of the license agreement.
The amendment moved by Councillor Tyrrell and seconded by Councillor Barrak on being put was declared CARRIED on the Lord Mayor’s Casting Vote.
The amendment then became the motion.
The motion moved by Councillor Tyrrell and seconded by Councillor Barrak on being put was declared CARRIED on the Lord Mayor’s Casting Vote.
DIVISION A division was called, the result being:
AYES: Councillors Barrak, Dwyer, Issa, Jefferies, Tyrrell, Wilson and Zaiter
NOES: Councillors Bradley, Davis, Esber, Garrard, Pandey, Prociv and Wearne
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(a) That Council supports the proposal from the Museum of Applied Arts and Sciences for a Community Information Centre to temporarily activate Council’s Parramatta Square Retail 6 tenancy and adjoining public domain.
(b) That Council provides in kind support for the proposal through the use of the Parramatta Square Retail 6 tenancy and adjoining public domain under a license agreement for a period of up to six months.
(c) That Council delegate authority to the Chief Executive Officer to sign all documents in connection with this matter.
(d) Further, that the fitout works are, at the option of Council, to be converted to Council ownership at the conclusion of the license agreement. |
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That the meeting resume into Open Session. |
21. REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION
The Chief Executive Officer read out the resolutions for Items 20.1 to 20.2
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That the report and resolution for Item 20.2, being LATE REPORT FOR APPROVAL: Parramatta Square – Retail 6 – Powerhouse Parramatta Community Information Centre be made publicly available.
The motion moved by Councillor Wearne and seconded by Councillor Garrard on being put was declared LOST on the Lord Mayor’s Casting Vote. |
22. CONCLUSION OF MEETING
The meeting terminated at 10:42pm.
THIS PAGE AND THE PRECEDING 22 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 30 NOVEMBER 2020 AND CONFIRMED ON MONDAY, 7 DECEMBER 2020.
Chairperson