MINUTES OF THE Meeting of City of Parramatta Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday, 12 October 2020 AT 6:30pm

PRESENT

The Lord Mayor, Councillor Bob Dwyer and Councillors Benjamin Barrak (6:36PM), Phil Bradley (6:36PM), Donna Davis, Pierre Esber, Michelle Garrard (Deputy Lord Mayor), Steven Issa (6:37PM), Andrew Jefferies, Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne and Martin Zaiter.

1.     OPENING MEETING

The Lord Mayor, Councillor Bob Dwyer, opened the meeting at 6:35pm.

2.     ACKNOWLEDGEMENT OF THE TRADITIONAL LAND OWNERS

The Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the traditional custodians of this land, and paid respect to their ancient culture and their elders past and present.

3.     WEBCASTING ANNOUNCEMENT

The Lord Mayor, advised that this public meeting is being recorded and streamed live on the internet. The recording will also be archived and made available on Council’s website.

4.     OTHER RECORDING OF MEETING ANOUNCEMENT

No other announcements were made.

5.     CONFIRMATION OF MINUTES

	SUBJECT:        Minutes of the Council Meeting held on 28 September 2020
2924	RESOLVED      (Tyrrell/Garrard) That the minutes be taken as read and be accepted as a true record of the Meeting, except for Item 12.5 - Continuation of Councillor Appointment to Internal and External Memberships be amended to include Councillor Wearne as a member of the Councillor Grants Committee.

6.     APOLOGIES/REQUESTS FOR LEAVE OF ABSENCE

There were no apologies or requests for leave of absence made at this meeting.

7.     DECLARATIONS OF INTEREST

Councillor Wilson declared a non-pecuniary and less than significant interest in Item 20.3 being NOTICE OF MOTION: Independent Review into Planning Proposal at 33-43 Marion Street Parramatta, as he has legal proceedings pending on another matter. He retired from the meeting prior to debate and voting on the matter.

Note: Councillor Issa arrived at 6:37pm prior to consideration of the Lord Mayoral Minute.

8.     Minutes of the Lord Mayor

8.1	SUBJECT         25th Anniversary of Cr Lorraine Wearne's Election REFERENCE   F2019/03630 - D07690227 REPORT OF    Lord Mayor, Councillor Bob Dwyer
2925	RESOLVED      (Dwyer/Tyrrell) (a)    That Council congratulate Councillor Lorraine Wearne on the 25^th Anniversary of her election to Council and thank her for her exemplary service. (b)    Further, that Council organise a token of appreciation and a small reception for Councillor Wearne to recognise her years of service and dedication to the community.

9.     Public Forum

Nil

10.   Petitions

10.1	SUBJECT         Petition to Install Traffic Lights at the Intersection of Illarangi Street and Marsden Road, Carlingford REFERENCE   F2020/00052 FROM              Councillor Davis
	A petition signed by the public was tabled at the Council Meeting and reads: “Petition to install traffic lights at the intersection of Illarangi Street and Marsden Road, Carlingford”.
2926	RESOLVED      (Davis/Jefferies) That the petition be received and a copy of the petition be circulated to all Councillors.

11.   Rescission Motions

Nil

	Procedural Motion
2927	RESOLVED      (Tyrrell/Esber) That Items 12.2, 12.3 and 13.1 be moved en bloc.

12.   Fair

12.1	SUBJECT         FOR NOTATION: Annual Returns of Designated Persons REFERENCE   F2019/04433 - D07577720 REPORT OF Governance Manager
	MOTION          (Barrak/ Bradley) That Council defer consideration of this item to the next Council Meeting with all returns attached to the Council report with the relevant sections redacted. AMENDMENT   (Tyrrell/ Garrard) (a)    That Council receive and note the Disclosures of Interest and Other Matters in Written Returns which have been tabled at the meeting in accordance with the requirements of Council’s Code of Conduct. (b)    Further, that Council notes the Disclosures of Interest and Other Matters in Written Returns will be included in the Register of Returns Disclosing Interests in accordance with Section 440AAB of the Local Government Act 1993. The amendment moved by Councillor Tyrrell and seconded by Councillor Garrard on being put was declared CARRIED. The amendment then became the motion. The motion moved by Councillor Tyrrell and seconded by Councillor Garrard on being put was declared CARRIED.
2928	RESOLVED      (Tyrrell/Garrard) (a)    That Council receive and note the Disclosures of Interest and Other Matters in Written Returns which have been tabled at the meeting in accordance with the requirements of Council’s Code of Conduct. (b)    Further, that Council notes the Disclosures of Interest and Other Matters in Written Returns will be included in the Register of Returns Disclosing Interests in accordance with Section 440AAB of the Local Government Act 1993.
	Note: Councillor Barrak requested that his name be recorded as having voted against the decision taken in this matter.

12.2	SUBJECT         FOR NOTATION: Quarter Four Progress Report - Delivery Program and Operational Plan 2019/20 REFERENCE   F2019/04404 - D07165705 REPORT OF    Corporate Strategy Manager
2929	RESOLVED      (Tyrrell/Esber) That Council receive and note the Quarter Four Progress Report on the Delivery Program 2018-21 (Operational Plan 2019/20).

12.3

SUBJECT         FOR APPROVAL: Response to Notice of Motion - Use of Sporting Fields in the Local Government Area (Deferred Item) REFERENCE   F2004/07337 - D07413434 REPORT OF    Recreation Facilities & Programs Manager

2930

RESOLVED      (Tyrrell/Esber) (a)    That Council put in place a regular communication program with authorised, organised users of Council managed sportsgrounds in the Local Government Area (LGA), to encourage the reporting of unauthorised, organised use of Council parks. (b)    That Council officers increase engagement activities focused on addressing unauthorised, organised use and increasing compliance, through onsite outreach, increased online information and collaboration with sport associations and peak bodies. (c)    That Council: i.      undertake regular proactive patrols at Council managed sportsgrounds that are subject to unauthorised, organised use for an initial six month period of time, and ii.      report back to Council, at the completion of the initial period, on the level and type of unauthorised uses. (d)    Further, that Council undertake a review of signage in Council’s parks to ensure any regulatory action is enforceable under the requirements of Section 632 of the Local Government Act 1993.

13.   Accessible

13.1	SUBJECT         FOR NOTATION: Variations to Standards under Clause 4.6 of Parramatta LEP 2011, Auburn LEP 2010, Holroyd LEP 2013, The Hills LEP 2012, Hornsby LEP 2013 and SEPP 1 REFERENCE   F2009/00431 - D07250476 REPORT OF    Group Manager - Development and Traffic Services
2931	RESOLVED      (Tyrrell/Esber) That the report be received and noted.

14.   Green

Nil

15.   Welcoming

Nil

16.   Thriving

16.1	SUBJECT         REVISED REPORT FOR APPROVAL: COVID-19 Update REFERENCE   F2020/01447 - D07560967 REPORT OF Senior Project Officer
	MOTION          (Tyrrell/ Zaiter) (a)    That Council note the progress of actions in Council’s COVID-19 Community Resilience and Economic Relief Package adopted 7 April 2020, 9 June 2020 and 13 July 2020 (Attachment A). (b)    That Council endorse revisions to the application of 4 of the 32 actions previously endorsed in Council’s COVID-19 Community Resilience and Economic Relief Packages, to more appropriately respond to the changing impacts of COVID-19 on community and businesses and allow for clarity and ease of implementation (see table in paragraph 7). Specifically, this recommendation endorses changes to the following: i.      To split the action F5(a) into three actions to support ease of implementation of fee waivers – F5(a) (modified), F5(c) (new) and F5(d) new. ii.      To introduce a staged reintroduction of license and hire fees for F5(a) – Waiver of License and Hire Fees – Outdoor dining, food stalls, temporary premises and non-commercial advertising, returning to normal charges on 1 April 2021. iii.     To continue a staged reintroduction of hire fees F5(b) – Waiver of License and Hire Fees – Community halls, parks and community venues, returning to normal charges for hirers on 1 January 2020 and for seasonal hire of sports fields upon the commencement of the Winter season; and to update the description of this action. iv.     To introduce a staged reintroduction of license and approval fees for F5(c) – Waiver of Outdoor Dining Fees – License and Approvals (Outside Parramatta Light Rail (PLR) Corridor), returning to normal charges on 1 April 2021. v.     To continue a waiver of license and approval fees for F5(d) Waiver of Outdoor Dining Fees – License and Approvals (inside of Parramatta Light Rail (PLR) Corridor) up until 31 January 2021. vi.     To introduce a staged reintroduction of rents for F7(a) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. vii.    To introduce a staged reintroduction of rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings for F7(b) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. (c)    That Council delegate authority to the Chief Executive Officer to endorse placing a draft site-specific Development Control Plan and/or a draft Planning Agreement on public exhibition for any site within the Parramatta CBD planning proposal boundary where the following criteria have been met: i.      Any draft site-specific DCP is consistent with the objectives of the Parramatta CBD Planning Proposal and the supporting documents considered by Council when it endorsed the Parramatta CBD Planning Proposal for the purposes of consultation (at its meeting on 25 November 2019); ii.      Any draft Planning Agreement is consistent with policy framework for Community Infrastructure in the Parramatta CBD and consistent with the objectives of Council’s Planning Agreements Policy; iii.     The applicant has confirmed they have no objections to the content of the draft site-specific DCP and/or draft Planning Agreement to be exhibited; and iv.     Councillors have been provided a copy of the draft site-specific DCP and/or draft Planning Agreement and given 7 days to allow consideration of the draft document(s) and opportunity to request they be reported to Council prior to it/them being exhibited. (d)    That Council implement a live music pilot program to support delivery of the City’s summer season of events between 1 November 2020 to 31 March 2021, and makes the following amendments to Council’s current Outdoor Dining Policy to enable this to occur: i.      To strike out the words ‘loudspeaker equipment’ from Section 3.2.3 of the policy; ii.      To alter Section 7.4.8 of Individual Standard User Agreements to remove restrictions on ‘musical instruments’ and ‘other equipment’ being used in an Outdoor Dining Area; iii.     That the changes to the Outdoor Dining Policy in Section 3.2.3 and Section 7.4.8 of Individual Standard Use Agreements apply on a temporary basis from 1 November 2020 to 31 March 2021, after which time the policy reverts back to current conditions. (e)    That, a report be provided to Council at the conclusion of the live music pilot program for consideration. (f)     That Council note the updated information regarding popup cycleways proposals on Thomas St and Wigram St provided at Attachment 1 and endorse the proposal for delivery by Transport for New South Wales. (g)    Further, that a report to Council be provided within 12 months from completion of installation for direction on removal or replacement, evaluating the performance of the popups and a summary of community feedback to date. AMENDMENT   (Davis/ Esber) (a)    That Council note the progress of actions in Council’s COVID-19 Community Resilience and Economic Relief Package adopted 7 April 2020, 9 June 2020 and 13 July 2020 (Attachment A). (b)    That Council endorse revisions to the application of 4 of the 32 actions previously endorsed in Council’s COVID-19 Community Resilience and Economic Relief Packages, to more appropriately respond to the changing impacts of COVID-19 on community and businesses and allow for clarity and ease of implementation (see table in paragraph 7). Specifically, this recommendation endorses changes to the following: i.      To split the action F5(a) into three actions to support ease of implementation of fee waivers – F5(a) (modified), F5(c) (new) and F5(d) new. ii.      To introduce a staged reintroduction of license and hire fees for F5(a) – Waiver of License and Hire Fees – Outdoor dining, food stalls, temporary premises and non-commercial advertising, returning to normal charges on 1 April 2021. iii.     To continue a staged reintroduction of hire fees F5(b) – Waiver of License and Hire Fees – Community halls, parks and community venues, returning to normal charges for hirers on 1 January 2020 and for seasonal hire of sports fields upon the commencement of the Winter season; and to update the description of this action. iv.     To introduce a staged reintroduction of license and approval fees for F5(c) – Waiver of Outdoor Dining Fees – License and Approvals (Outside Parramatta Light Rail (PLR) Corridor), returning to normal charges on 1 April 2021. v.     To continue a waiver of license and approval fees for F5(d) Waiver of Outdoor Dining Fees – License and Approvals (inside of Parramatta Light Rail (PLR) Corridor) up until 31 January 2021. vi.     To introduce a staged reintroduction of rents for F7(a) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. vii.    To introduce a staged reintroduction of rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings for F7(b) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. (c)    That Council implement a live music pilot program to support delivery of the City’s summer season of events between 1 November 2020 to 31 March 2021, and makes the following amendments to Council’s current Outdoor Dining Policy to enable this to occur: i.      To strike out the words ‘loudspeaker equipment’ from Section 3.2.3 of the policy; ii.      To alter Section 7.4.8 of Individual Standard User Agreements to remove restrictions on ‘musical instruments’ and ‘other equipment’ being used in an Outdoor Dining Area; iii.     That the changes to the Outdoor Dining Policy in Section 3.2.3 and Section 7.4.8 of Individual Standard Use Agreements apply on a temporary basis from 1 November 2020 to 31 March 2021, after which time the policy reverts back to current conditions. (d)    That, a report be provided to Council at the conclusion of the live music pilot program for consideration. (e)    That Council note the updated information regarding popup cycleways proposals on Thomas St and Wigram St provided at Attachment 1 and endorse the proposal for delivery by Transport for New South Wales. (f)     Further, that a report to Council be provided within 12 months from completion of installation for direction on removal or replacement, evaluating the performance of the popups and a summary of community feedback to date. The amendment moved by Councillor Davis and seconded by Councillor Esber on being put was declared CARRIED. The amendment then became the motion. The motion moved by Councillor Davis and seconded by Councillor Esber on being put was declared CARRIED.
2932	RESOLVED      (Davis/Esber) (a)    That Council note the progress of actions in Council’s COVID-19 Community Resilience and Economic Relief Package adopted 7 April 2020, 9 June 2020 and 13 July 2020 (Attachment A). (b)    That Council endorse revisions to the application of 4 of the 32 actions previously endorsed in Council’s COVID-19 Community Resilience and Economic Relief Packages, to more appropriately respond to the changing impacts of COVID-19 on community and businesses and allow for clarity and ease of implementation (see table in paragraph 7). Specifically, this recommendation endorses changes to the following: i.      To split the action F5(a) into three actions to support ease of implementation of fee waivers – F5(a) (modified), F5(c) (new) and F5(d) new. ii.      To introduce a staged reintroduction of license and hire fees for F5(a) – Waiver of License and Hire Fees – Outdoor dining, food stalls, temporary premises and non-commercial advertising, returning to normal charges on 1 April 2021. iii.     To continue a staged reintroduction of hire fees F5(b) – Waiver of License and Hire Fees – Community halls, parks and community venues, returning to normal charges for hirers on 1 January 2020 and for seasonal hire of sports fields upon the commencement of the Winter season; and to update the description of this action. iv.     To introduce a staged reintroduction of license and approval fees for F5(c) – Waiver of Outdoor Dining Fees – License and Approvals (Outside Parramatta Light Rail (PLR) Corridor), returning to normal charges on 1 April 2021. v.     To continue a waiver of license and approval fees for F5(d) Waiver of Outdoor Dining Fees – License and Approvals (inside of Parramatta Light Rail (PLR) Corridor) up until 31 January 2021. vi.     To introduce a staged reintroduction of rents for F7(a) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. vii.    To introduce a staged reintroduction of rent relief for tenants of City of Parramatta Council’s Affordable Housing Dwellings for F7(b) Waiver of Rents – Rent relief to all valid community groups, essential services and not for profit organisations, to update the description of this action, and return to normal charges on 1 April 2021. (c)    That Council implement a live music pilot program to support delivery of the City’s summer season of events between 1 November 2020 to 31 March 2021, and makes the following amendments to Council’s current Outdoor Dining Policy to enable this to occur: i.      To strike out the words ‘loudspeaker equipment’ from Section 3.2.3 of the policy; ii.      To alter Section 7.4.8 of Individual Standard User Agreements to remove restrictions on ‘musical instruments’ and ‘other equipment’ being used in an Outdoor Dining Area; iii.     That the changes to the Outdoor Dining Policy in Section 3.2.3 and Section 7.4.8 of Individual Standard Use Agreements apply on a temporary basis from 1 November 2020 to 31 March 2021, after which time the policy reverts back to current conditions. (d)    That, a report be provided to Council at the conclusion of the live music pilot program for consideration. (e)    That Council note the updated information regarding popup cycleways proposals on Thomas St and Wigram St provided at Attachment 1 and endorse the proposal for delivery by Transport for New South Wales. (f)     Further, that a report to Council be provided within 12 months from completion of installation for direction on removal or replacement, evaluating the performance of the popups and a summary of community feedback to date.
	Note: The Lord Mayor, Councillor Dwyer requested that his name be recorded as having voted against the decision taken in this matter.

17.   Innovative

17.1	SUBJECT         FOR APPROVAL: Post-exhibition Outcomes for Draft Civic Link Development Control Plan REFERENCE   F2018/02414 - D07460413 REPORT OF    Snr Project Officer
2933	RESOLVED      (Prociv/Esber) (a)    That Council receive and note the feedback and submissions made during the public exhibition of the draft Civic Link Development Control Plan (DCP) provided at Attachment 1. (b)    That Council approve the revised Civic Link DCP, including detaileds control for Block 1 with minor amendments in response to feedback and submissions, as the ‘City Centre DCP 2017, Section 09 Special Areas, Civic Link’ provided at Attachment 2. (c)    Further, that detailed controls for Blocks 2, 3 and 4 be reported to Council as a future DCP amendment. A division was called, the result being:- AYES:              Councillors Barrak, Bradley, Davis, Esber, Garrard, Pandey, Prociv, Wearne, Wilson and Zaiter NOES:              Councillors Dwyer, Jefferies, Tyrrell and Issa
	Note: 1. Councillor Issa left the Chamber at 7:49PM and returned at 7:49PM during consideration of this matter. 2. Councillor Barrak left the Chamber at 7:49PM and returned at 7:50PM during consideration of this matter. 3. Councillor Issa did not vote on this matter and in accordance with clause 11.9 of the Code of Meeting Practice was recorded as having voted against the decision taken.

17.2

SUBJECT         FOR APPROVAL: Submission on the 2020 Revised Draft Master Plan for the Carter Street Precinct REFERENCE   F2016/03578 - D07629095 REPORT OF    Project Officer Land Use

2934

RESOLVED      (Issa/Garrard) (a)      That Council approve the submission at Attachment 1 to the 2020 revised draft master plan for the Carter Street Precinct, noting it makes the following key points: i.      That Council does not support the additional dwelling capacity within the Precinct without provision for additional community infrastructure ii.      Seeking clarification relating to the rationale used to justify the additional 700 new dwellings based on the Sydney Metro station iii.     Seeking clarification relating to the implementation of the proposed planning controls and additional local provisions and their potential impact on current development applications in the Precinct iv.     Raising concerns that there is a lack of affordable rental housing proposed in the Precinct v.     Seeking clarification on the mechanism to protect and deliver land around a potential stop for Parramatta Light Rail – Stage 2 vi.     Reiterating Council’s position from its 2018 Carter Street Master Plan submission that the State Government fully funds and delivers the road widening of Hill Road required as a consequence of the potential westbound off-ramp from the M4 vii.    Raising concerns that there is a proposed reduction in the overall open space provision compared to the 2018 exhibited draft revised Carter Street Master Plan despite the need for more open space to service a high density precinct viii.   The need to include greater sustainability controls for the Precinct ix.     Seeking clarification relating to the transfer mechanisms for the public open space to guarantee its delivery to Council as part of the State planning agreement (b)      Further, that Council grant delegation to the Chief Executive Officer to make a submission to the Department of Planning, Industry and Environment on behalf of Council in relation to the State Planning Agreement at 1-5, 7 and 9 Carter Street and 23 Uhrig Road, Lidcombe that is consistent with the approach taken in the report.

18.   Notices of Motion

18.1	SUBJECT         NOTICE OF MOTION: Civic Link (Deferred Item) REFERENCE   F2018/02414 - D07535991 FROM              Councillor Prociv
2935	RESOLVED      (Prociv/Davis) (a)    That Council request an urgent meeting with the Minister for Planning and Public Spaces or their delegate to lobby for the inclusion of Council’s vision for Civic Link, an open green corridor that provides a visual and active pedestrian access along, and within a direct South to North alignment from Parramatta Square to the Parramatta River. (b)    That the Minister for Planning and Public Spaces be provided with a comprehensive briefing on the history and intention of Council’s planning vision for Civic Link - of retaining and enhancing heritage while maximising active passageway to and from the river - in all or any Parramatta Powerhouse and Riverbank Architectural plans and designs. (c)    That Council request that the Council Strategic documents Riverbank Development Blueprint and Civic Link Framework Plan - a vibrant green heart for Australia’s next great city, endorsed in-principle by the Administrator on 10 July 2017 and available on Council’s website - be consulted and considered as being the optimum delivery strategies for the inclusion of Civic Link. (d)    That Council delegate authority to the Chief Executive Officer to engage in all the necessary consultation. (e)    Further, that a progress report on this matter be brought back to Council at the first meeting in December 2020.
	Note: The Lord Mayor, Councillor Dwyer requested that his name be recorded as having voted against the decision taken in this matter.

18.2	SUBJECT         NOTICE OF MOTION: Supplementary Reports REFERENCE   F2019/04433 - D07664445 FROM              Councillor Wilson
2936	RESOLVED      (Wilson/Zaiter) That it is hereby moved that Council return to the practice of producing completed supplementary reports for consideration at least one week (Monday) before a Council meeting, except for urgent items that have been approved by the Chief Executive Officer and Lord Mayor.
	Note: Councillor Davis left the Chamber at 7:59pm and returned at 8:00pm during consideration of this matter.

18.3	SUBJECT         NOTICE OF MOTION: Question Time REFERENCE   F2019/04433 - D07664453 FROM              Councillor Wilson
2937	RESOLVED      (Wilson/Pandey) That it is hereby moved that Council revert to allowing Councillors to raise questions at the end of the Council meetings, provided the meeting finishes before 10:30pm.

18.4

SUBJECT         NOTICE OF MOTION: Dence Park Pool

REFERENCE   F2017/03692 - D07669848

FROM              Councillor Tyrrell

2938

RESOLVED      (Tyrrell/Davis)

(a)    That Council notes it resolved on 14 April 2020 (‘Dence Park Master Plan Implementation Plan’) to allocate $12M to ‘Package 1’ - Epping Pool Facilities, and $6.5M to ‘Package 2’ - Epping Pool Buildings, and that a further report was to be brought to Council in the event that the building elements were anticipated to require a budget in excess of $6.5M.

(b)    That Council notes the $12M ‘Package 1’ Epping Pool Facilities estimate was based on a 50m outdoor pool, 20m indoor pool, and water play area.

(c)    That Council notes a community and Epping Ward Councillor preference for a 25m indoor pool which adds $2.58M in additional cost to the Epping Pool Facilities package.

(d)    That Council notes Point 19 of the 14 April 2020 Council report stated “Package 2 will undergo a quantity survey”, and that ‘Package 2’ has now undergone a quantity survey which identified an additional $2.92M in Epping Pool Buildings cost to make the existing buildings accessible and future-proof, and to add additional new building facilities to support expanded Learn-to-Swim and other programming.

(e)    That, to address this $5.5M in additional project cost, the Chief Executive Officer (CEO) is to:

i.      Defer construction of the approx. $1M water play element, but still include the necessary pipework/plumbing within the project scope

ii.      Allocate additional funding to the Epping Pool project to bring the total approved project budget to $22.8M as follows:

Description	Amount	Commentary
Included in DPOP over 3 Years
SCF Grant Funding	$ 13,300,000
Section 7.11 Former Hornsby Plan (Open Space & Recreation)	$   5,200,000
Total Approved Budget Spend	$ 18,500,000
Additional Allocated Funds to Project
SCF Grant Funding	$   1,000,000	Funds allocated to Epping Library Improvement works to be funded by Section 7.11 Former Hornsby Plan (Community Facilities)
Section 7.11 Former Hornsby Plan (Open Space & Recreation)	$   3,300,000	Projected contributions received from 2020/21 financial year through 2022/23 financial year.
Total Additional Allocated Funds	$   4,300,000
Total Amended Project Budget	$ 22,800,000

(f)     That the CEO, as a matter of priority, proceed to public consultation, detailed design, and costings to enable the Epping Pool project to proceed to tender with the following key elements:

1.     A 25 metre Indoor Pool

2.     An 8 lane 50m Outdoor Pool

3.     Refurbishment of the existing pool amenities building

4.     Pipework/plumbing to support future water play elements.

(g)    That Council notes that the estimated total budget for this project scope $23,019,780 (a budget shortfall of $219,780).

(h)    That during detailed design, the CEO endeavour to minimise use of the project design contingency budget of $1.75M to address the budget shortfall of $219,780 whilst delivering the project to Councillor and community expectations.

(i)     That the CEO seek additional capital funding sources for the water play area.

(j)     That the CEO consult with the Epping Ward Councillors and other interested Councillors on facility programming to ensure that the facility is used to its full potential.

(k)    Further, that information on the anticipated total cost of construction, and the pool’s future operating model, be brought to Councillor Workshop prior to the public Tender going out to market.

Note: Councillor Garrard left the Chamber at 8:06pm and returned at 8:08pm during consideration of this matter.

18.5	SUBJECT         NOTICE OF MOTION: 360 Degree Virtual Tour of Willow Grove REFERENCE   F2018/02115 - D07670089 FROM              Councillor Pandey
	MOTION           (Pandey/Esber) (a) That Council arrange to digitise Willow Grove and St George’s Terrace by creating a 3D scanning of inside and outside of Willow Grove and St George’s Terrace as part of its current project to digitise Key heritage assets of the City. This will allow the community to get access to a 360-degree virtual tour of the external as well as Internal of the building. (b) That Council seek consent from the relevant Minister to digitise Willow Grove and St George’s Terrace. (c) That Council receive an update at the next Council Meeting regarding access and digitisation of Willow Grove and St George’s Terrace. (d) That interested Councillors be given the opportunity to tour Willow Grove and St George’s Terrace in November 2020. (e) Further, that the additional funding be sought as a top priority. AMENDMENT  (Wilson/Barrak) (a) That Council arrange to digitise Willow Grove and St George’s Terrace by creating a 3D scanning of inside and outside of Willow Grove and St George’s Terrace as part of its current project to digitise Key heritage assets of the City. This will allow the community to get access to a 360-degree virtual tour of the external as well as Internal of the building. (b) That Council seek consent from the relevant Minister to digitise Willow Grove and St George’s Terrace. (c) That Council receive an update at the next Council Meeting regarding access and digitisation of Willow Grove and St George’s Terrace. (d) That interested Councillors be given the opportunity to tour Willow Grove in November 2020. (e) Further, that Council receive a report examining the possible relocation of Willow Grove and St George’s Terrace in light of recent State Government announcements. The amendment moved by Councillor Wilson and seconded by Councillor Barrak on being put was declared CARRIED on the Lord Mayor’s casting vote. The amendment then became the motion. The motion moved by Councillor Wilson and seconded by Councillor Barrak on being put was declared CARRIED.
2939	RESOLVED      (Wilson/Barrak) (a) That Council arrange to digitise Willow Grove and St George’s Terrace by creating a 3D scanning of inside and outside of Willow Grove and St George’s Terrace as part of its current project to digitise Key heritage assets of the City. This will allow the community to get access to a 360-degree virtual tour of the external as well as Internal of the building. (b) That Council seek consent from the relevant Minister to digitise Willow Grove and St George’s Terrace. (c) That Council receive an update at the next Council Meeting regarding access and digitisation of Willow Grove and St George’s Terrace. (d) That interested Councillors be given the opportunity to tour Willow Grove in November 2020. (e) Further, that Council receive a report examining the possible relocation of Willow Grove and St George’s Terrace in light of recent State Government announcements.
	Note: 1. Councillor Bradley requested that his name be recorded as having voted against the decision taken in this matter. 2. Councillor Tyrrell left the Chamber at 8:15pm and returned at 8:16pm during consideration of this matter. 3. Councillor Esber left the Chamber at 8:25pm and returned at 8:28pm during consideration of this matter. 4. Councillor Garrard left the Chamber at 8:28pm and returned at 8:30pm during consideration of this matter. 5. Councillor Wilson left the Chamber at 8:40pm and returned at 8:43pm during consideration of this matter. 6. Councillor Issa left the Chamber at 8:43pm and returned at 8:46pm during consideration of this matter.

18.6	SUBJECT         NOTICE OF MOTION: Council Sponsorship Policy REFERENCE   F2006/00882 - D07671015 FROM              Councillor Dwyer
2940	RESOLVED      (Dwyer/Tyrrell) That Council carry out a review of the current Sponsorship Policy and bring forward the outcome to a Council Meeting within a reasonable period of time. This report should include how Council’s Policy relates to sponsorship of Council’s Parramatta Riverside Theatre and its events.

19.   Questions with Notice

19.1	SUBJECT         QUESTION WITH NOTICE: St George's Terrace REFERENCE   F2019/04433 - D07669101 FROM              Councillor Prociv
	QUESTION What rights and/or obligations does the City of Parramatta have to Create NSW in relation to being the licence holder of St. George’s Terrace? DIRECTOR PROPERTY & PLACE RESPONSE 1.     On 3 April 2019, Council (as licensee) entered into a licence agreement with the Planning Ministerial Corporation (the owner of the land). The licence is currently on foot under a monthly holdover. 2.     Under the Licence, Council was granted the right to use and occupy the “brown” highlighted and the “blue” hatched areas shown in the below plan (which are Car Parks) (together “the Licenced Area”). This Licensed Area includes Willow Grove and St George’s Terrace. 3.     The Licence gives Council the rights to: · Access and occupy the Licenced Area, including operating the Riverbank Car Park, Dirrabarri Lane Car Park and George Khattar Lane Car Park; · Retain all Car Park revenue. 4.     Council’s obligations under the Licence include: · To keep all improvements and structures on the Licenced Area (including St George’s Terrace and Willow Gove) vacant (except for the Car Parks); · To not make any alterations or additions or demolish any improvements or structures on the Licensed Area (without the owner’s approval); · To maintain and keep safe all structures and improvements on the Licensed Area; · To take reasonable measures to secure the improvements and structures on the Licensed Area from intrusion and trespassers.
	Note: Councillors Wilson, Tyrrell and Zaiter left the Chamber at 9:06pm and returned at 9:08pm during consideration of this matter.

19.2	SUBJECT         QUESTION WITH NOTICE: St George's Terrace Cleanup REFERENCE   F2019/04433 - D07669107 FROM              Councillor Prociv
	QUESTION Did Create NSW specify a day/date that the gallery and yarn art pieces displayed by the community on the exterior and surrounds of St George’s Terrace were required to be removed? EXECUTIVE DIRECTOR CITY ASSETS AND OPERATIONS RESPONSE 1. Create NSW requested that cleaning was completed by 23 September 2020.

19.3

SUBJECT         QUESTION WITH NOTICE: Willow Grove REFERENCE   F2018/02115 - D07670832 FROM              Councillor Davis

QUESTION Did Create NSW, the Minister or the Minister’s representative write to the CEO or Lord mayor requesting the removal of the restriction on the title of the property known as Willow Grove prior to the sale and did the contents of this letter suggest that if the City of Parramatta did not remove the restrictions/conditions from the title that the Powerhouse Museum may not be relocated to Parramatta? May all Councillors be furnished with a copy of this letter? DIRECTOR, PROPERTY & PLACE RESPONSE 1.     Neither Create NSW, the Minister or the MinterEllison’s representative wrote to Council requesting the removal of the restrictions on title. 2.     The removal of the restrictions on the title was put forward by the State Government in the Call Option Deed which the parties signed in December 2017.

20.    CLOSED SESSION

2941

RESOLVED      (Tyrrell/Zaiter) That members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:- 1      FOR APPROVAL: EOI 10/2020 Construction of a Pedestrian and Cyclist Bridge across Parramatta River at Alfred Street, Parramatta. (D07585715) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. 2      FOR APPROVAL: Tender 14/2020 Bettington Road at York Street, Oatlands - Construction of Roundabout and associated works. (D07525739) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret. 3      NOTICE OF MOTION: Independent Review into Planning Proposal at 33-43 Marion Street Parramatta. (D07670809) - This report is confidential in accordance with section 10A (2) (a) (i) of the Local Government Act 1993 as the report contains personnel matters concerning particular individuals; AND the report contains alleged contraventions of any code of conduct requirements applicable under section 440.

	Procedural Motion
2942	RESOLVED      (Tyrrell/Zaiter) That Items 20.1 and 20.2 be moved en bloc.

20.1	SUBJECT         FOR APPROVAL: EOI 10/2020 Construction of a Pedestrian and Cyclist Bridge across Parramatta River at Alfred Street, Parramatta REFERENCE   F2020/00616 - D07585715 REPORT OF    Manager Capital Projects
2943	RESOLVED      (Tyrrell/Zaiter) (a)    That the four (4) highest ranked companies listed in the table in paragraph 20, be invited to submit a formal tender under a separate Select Tender process in accordance with Clause 168 of the Local Government (General) Regulation 2005. (b)    Further, that all unsuccessful contractors be advised of Council’s decision in this matter.

20.2

SUBJECT         FOR APPROVAL: Tender 14/2020 Bettington Road at York Street, Oatlands - Construction of Roundabout and associated works REFERENCE   F2019/04434 - D07525739 REPORT OF    Manager Capital Projects

2944

RESOLVED      (Tyrrell/Zaiter) (a)    That Council approve the appointment of the preferred proponent for the Construction of Roundabout at Bettington Road and York Street intersection in Oatlands for the contract sum as outlined in paragraph 13 of the report. (b)    That all unsuccessful tenderers be advised of Council’s decision in this matter. (c)     Further, that Council delegate authority to the Chief Executive Officer to finalise and execute all necessary documents.

20.3	SUBJECT         NOTICE OF MOTION: Independent Review into Planning Proposal at 33-43 Marion Street Parramatta REFERENCE   F2019/04434 - D07670809 FROM              Councillor Barrak
	MOTION           (Barrak/Bradley) 1. That the motion at item 21.3 in the Closed Session be moved into Open Session at the next Council meeting as the motion does not fit into any of the sub-categories of section 10A(2) of the Local Government Act 1993 which defines what must be in closed session and which is reproduced below for convenience. 2. That any references in the staff report of the "Chief Executive Officer Response" (which is attached to the motion in Supplementary Agenda A) remove any references to any documents or persons not referred to in the motion, including removal of all references to the SMH article and persons named therein, such that the motion is dealt with in open session and in accordance with the Code of Conduct.
	The motion moved by Councillor Barrak and seconded by Councillor Bradley on being put was declared LOST.
	Note: 1. Councillor Issa retired from the Meeting at 9:20pm prior to the consideration of this matter. 2. Councillors Garrard, Davis and Prociv left the Chamber at 9:20PM and returned at 9:21PM during consideration of this matter. 3. Councillor Wilson left the Chamber at 9:20PM and returned at 9:31PM during consideration of this matter.

21.   REPORTS OF RESOLUTIONS PASSED IN CLOSED SESSION

The Chief Executive Officer read out the resolutions for Items 20.1 to 20.3.

22.   CONCLUSION OF MEETING

The meeting terminated at 9:32pm.

THIS PAGE AND THE PRECEDING 20 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON Monday, 12 October 2020 AND CONFIRMED ON Monday, 26 October 2020.

Chairperson