MINUTES
OF THE Meeting of City of Parramatta
Council HELD IN THE CLOISTER FUNCTION ROOMS, ST PATRICK’S
CATHEDRAL 1 MARIST PLACE, PARRAMATTA ON Monday,
27 July 2020 AT 6:30pm
PRESENT
The Lord Mayor, Councillor Bob Dwyer and Councillors
Benjamin Barrak (6:39pm), Phil Bradley (6:57pm), Donna Davis, Pierre Esber,
Michelle Garrard (Deputy Lord Mayor), Steven Issa (6:48pm), Andrew Jefferies,
Sameer Pandey, Dr Patricia Prociv, Bill Tyrrell, Andrew Wilson, Lorraine Wearne
and Martin Zaiter.
1. OPENING
MEETING
The Lord Mayor, Councillor Bob Dwyer, opened the meeting at 6:30pm.
2. ACKNOWLEDGEMENT
OF THE TRADITIONAL LAND OWNERS
The
Lord Mayor, acknowledged the Burramattagal people of The Darug Nation as the
traditional custodians of this land, and paid respect to their ancient culture
and their elders past and present.
3. WEBCASTING
ANNOUNCEMENT
The Lord Mayor, advised that this public meeting is being
recorded and streamed live on the internet. The recording will also be archived
and made available on Council’s website.
4. OTHER
RECORDING OF MEETING ANOUNCEMENT
As per Council’s Code of Meeting Practice, the
recording of the Council Meeting by the public using any device, audio or
video, is only permitted with Council permission. Recording a Council Meeting
without permission may result in the individual being expelled from the
Meeting.
5. CONFIRMATION
OF MINUTES
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SUBJECT: Minutes
of the Council Meeting held on 13 July 2020
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2831
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RESOLVED (Pandey/Esber)
That the minutes be taken as read and be accepted
as a true record of the Meeting with an amendment at Item 19.5 – Notice
of Motion: Parramatta Light Rail – Support for Local Residents and
Community in the Vicinity of Parramatta Light Rail Route to include paragraph
3. at resolution paragraph (c), which was missed from draft minutes published
on Council’s web and included in the business paper. Paragraph (c) 3
reads:
3. Seeking
to provide rental assistance and other support programs to small businesses negatively
impacted by Parramatta Light Rail construction.
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6. APOLOGIES/REQUESTS
FOR LEAVE OF ABSENCE
There were no apologies or requests for leave of absence
made at this meeting.
7. DECLARATIONS
OF INTEREST
Councillor Barrak declared a non-pecuniary and less than
significant interest in Item 13.3 being Adoption of the Councillor’s
Expenses and Facilities Policy, as he has a current litigation for defamation
against another Councillor. He left the Chamber prior to debate and voting
thereon.
Councillor Wilson declared a pecuniary interest in Item 13.3
being Adoption of the Councillor’s Expenses and Facilities Policy, as he
has a current defence for defamation against another Councillor. He left
the Chamber prior to debate and voting thereon.
8. MATTERS
OF URGENCY (if any)
There were no matters of urgency raised at this meeting.
9. MINUTES OF THE LORD
MAYOR
9.1
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SUBJECT Local
Government Exclusion from National Cabinet
REFERENCE F2019/03630
- D07556994
REPORT OF Lord Mayor, Councillor Bob Dwyer
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2832
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RESOLVED (Dwyer/Wilson)
(a) That Council sends a letter to the Premier, and to all local
Federal and State Members of Parliament and members of the opposition, which
highlights the critical necessity for Local Government representation on the
newly formed National Cabinet and seeks their assistance in requesting that
First Ministers review the decision to exclude Local Government.
(b) That Council seeks a meeting with our local Federal and State Members
to discuss in more detail the importance of having local government
representation on National Cabinet and the value of partnerships with
Councils in achieving the objectives of the National Cabinet and the national
reform agenda.
(c) Further, that Council notes that the Australian Local Government Association,
Local Government NSW and other state/territory Local Government associations
will continue to advocate for Local Government representation on the National
Cabinet and for Local Government’s interests in all relevant forums.
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9.2
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SUBJECT Parramatta
Park and the new Greater Sydney Parklands Agency
REFERENCE F2019/03630
- D07557232
REPORT OF Lord Mayor, Councillor Bob Dwyer
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2833
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RESOLVED (Dwyer/Davis)
(a) That Council write to The Hon Rob Stokes MP, Minister for
Planning and Public Spaces, to seek a better understanding of the reasons for
the need to dissolve the Parramatta Park Trust, and an explanation of the
purpose, roles and responsibilities of the new centralised Greater Sydney
Parklands agency.
(b) Further, that this letter seek to confirm what opportunities will be available
to the City of Parramatta Council to be able to communicate with and
contribute to the new agency to discuss local open space needs and matters in
Parramatta Park, and how Parramatta Park inter-relates to the overall
development and strategic direction of Parramatta as Sydney’s Central
River City.
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Note:
Councillor Barrak arrived at the meeting at 6:39pm during consideration of
Item 9.2.
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10. Public Forum
10.1
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SUBJECT PUBLIC FORUM 1: Item 18.2 Gateway Request: Planning Proposal for
land at 1 Windsor Road, North Rocks
REFERENCE RZ/9/2019
FROM ANGUS WHITE
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Thank
you for the opportunity to address the meeting this evening.
Over the past 9 months since we lodged
the Planning Proposal, we have appreciated the opportunity to engage with
Council planning staff to ensure the proposal meets Council strategic
objectives and delivers positive outcomes for local residents. We are pleased
that Council staff have recommended the proposal for approval to proceed to
the Gateway, as tabled this evening.
The Planning Proposal seeks only an
“additional permitted use” on the site to allow for a full-line
supermarket, reusing the vacant Bunnings building. If approved, our plans
will renew the existing site and inject $20 million of investment into the
local economy. The plans will provide significant benefits for the local
community.
The proposal would directly create 200
ongoing local retail jobs, including a number of youth employment
opportunities, plus more than 100 jobs during construction. With the
multiplier effect of this direct investment, our economic report estimates a
further 1,000 indirect employment opportunities created for the LGA.
Importantly, the plans address some of
the undersupply of supermarket floor space within the area, and provide
community benefit with improved access to food and grocery shopping in an
area of population growth.
There is a current undersupply of more
than 7,000m2 of supermarket floor space in the trading area. Even with the
delivery of our supermarket proposal, there would still be an undersupply of
more than 3,500m2. This need will increase in the future if no additional
supermarkets are provided.
The population of the area, at over
44,000, could support five full-line supermarkets with reference to industry
benchmarks. One is currently provided, which is the Entrada Coles on Victoria
Road in North Parramatta. In addition, the IGA at Northmead is small at around
1,040m2. Full-line supermarkets which serve the weekly shopping needs of
local residents are typically 3,200m2 or more.
It is noted that the Local Planning Panel
considered that the proposed development should be in or attached to a town
or village centre.
Additional economic assessment has been
undertaken which identifies there are no sites available that could
reasonably accommodate the proposal. In addition, the supermarket’s
benefits and lack of adverse impacts at this location should enable it to be
delivered at this location.
The proposal will not adversely impact
the viability of any nearby centres or supermarkets. The economic impact
assessment submitted with the proposal identifies that expected impacts are
within the competitive range of 10% or less.
Population growth has been realised and
is continuing in the immediate area of the proposed development with the
recently completed Darling Mills residential development, the Parramatta
North Urban Renewal Area and a number of other private and public
developments under construction, recently completed or planned.
Council’s Local Strategic Planning
Statement identifies that the population is expected to grow from 235,000 to
433,000 over the 20 year period. With this level of growth, the existing
undersupply of supermarket floor space will become even more significant. In
addition, the Central City District Plan identifies that more than 1.76
million square metres of additional retail floor space is needed over the
next 20 years. Existing centres will not be capable of delivering this amount
of floor space. Importantly, given the growth of population in areas away
from those centres, new retail uses need to follow this growth to meet local
needs.
We trust that Council recognises the
proposal provides significant benefits, particularly in terms of addressing
the undersupply of supermarket floor space, providing community benefit in
terms of convenient services, and importantly creating significant employment
opportunities.
Thank you for your time and the
opportunity to address Council this evening.
STAFF
RESPONSE
No staff response was provided.
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Note: Councillor Davis left the
Chamber at 6:43pm and returned at 6:44pm during consideration of Item 10.1.
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11. Petitions
There were no petitions tabled at this meeting.
12. Rescission Motions
Nil
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Procedural Motion
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2834
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RESOLVED (Esber/Tyrrell)
That Items 13.1, 13.2, 13.4 and 13.5 be resolved en
bloc.
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13. Fair
13.1
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SUBJECT FOR
NOTATION: Investment Report for June 2020
REFERENCE F2009/00971
- D07531072
REPORT OF Tax and Treasury Accountant
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2835
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RESOLVED (Esber/Tyrrell)
That
Council note the Investment Report for June 2020.
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13.2
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SUBJECT FOR
APPROVAL: Local Government Remuneration Tribunal Determination - Councillor
Fees
REFERENCE F2004/06514
- D07377944
REPORT OF Senior Policy Advisor
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2836
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RESOLVED (Esber/Tyrrell)
That Council confirm the setting of Lord Mayor and Councillor
annual fees for the period 1 July 2020 to 30 June 2021 at the maximum
permissible levels, being $110,310 and $34,140 respectively.
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Note:
1. Councillor
Barrak declared a non-pecuniary and less than significant interest in Item 13.3
and left the Chamber at 6:48pm prior to consideration of the matter.
2. Councillor
Wilson declared a pecuniary interest in Item 13.3 and left the Chamber at 6:48pm
prior to consideration of the matter.
13.3
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SUBJECT FOR
APPROVAL: Adoption of the Councillors' Expenses and Facilities Policy
REFERENCE F2018/01312
- D07530359
REPORT OF Executive Officer
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2837
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RESOLVED (Esber/Tyrrell)
(a) That Council
adopt the Councillors’ Expenses and Facilities Policy as at Attachment
1, which includes the amendments summarised in Attachment 2.
(b) That in adopting the Councillors’
Expenses and Facilities Policy, it is noted that Council has taken into
consideration the previous resolution of Council, legal advice, advice from
the Office of Local Government, and the submission received during the public
exhibition period that is provided at Attachment 3.
(c) Further, that Council
note a Councillor briefing session with Council’s Insurers was
scheduled for Monday 20 July 2020, to brief Councillors’ on
Council’s insurance coverage and its relationship with the
Councillors’ Expenses and Facilities Policy, including (and not limited
to) legal expenses.
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Note:
1. Councillor
Issa arrived at the meeting at 6:38pm during consideration of Item 13.3.
2. Councillor
Barrak returned to the Chamber at 6:49 pm after consideration of Item 13.3.
3. Councillor
Wilson returned to the Chamber at 6:50 pm after consideration of Item 13.3.
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13.4
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SUBJECT FOR
APPROVAL: Adoption of Delivery Program Year Three: Operational Plan and
Budget 2020/21
REFERENCE F2019/04433
- D07171772
REPORT OF Corporate Strategy Manager; Commercial Manager
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2838
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RESOLVED (Esber/Tyrrell)
(a) That
Council adopts the Delivery Program (2018-2021) and Operational Plan and
Budget 2020/21 inclusive of the:
(i) Annual
Budget
(ii) Schedule
of Fees and Charges
as outlined in this report and included as
Attachments 1 and 2.
(b) That in
adopting the Delivery Program, Operational Plan and Budget 2020/21, it is
noted that Council has taken into consideration submissions received via the
public exhibition of the documents.
(c) Further, that
Council adopts expenditure totalling $493,594 million in the Operational Plan
and Budget 2020/21 (incorporating the draft Operational and Capital budgets)
and the funds to cover such expenditure be voted.
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13.5
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SUBJECT FOR
APPROVAL: 2021 Making of the Rates and Annual Charges
REFERENCE F2014/02600
- D07457723
REPORT OF Rates & Receivables Manager
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2839
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RESOLVED (Esber/Tyrrell)
(a) That
Council makes the Rates and Charges for the 2020/21 Rating year as outlined
in this report using the Land Values with a base date of valuation 1 July
2019.
(b) That
Council is proposing to increase rates by 2.6% being the max amount
allowable by IPART.
(c) Further,
that Council adopts the overdue Rates & Charges maximum interest rate
of 7% in accordance with Section 566(3) of the Local Government Act 1993.
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13.6
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SUBJECT FOR
APPROVAL: COVID-19 Relief - Temporary Outdoor Dining Expansion
REFERENCE F2020/01913
- D07507054
REPORT OF Place Manager
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2840
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RESOLVED (Esber/Tyrrell)
(a) That Council approves the
‘Guidelines’, ‘Terms & Conditions’, and
‘Application Form’ for businesses to apply for ‘COVID-19
Relief - Temporary Expansion of Outdoor Dining’.
(b) That ‘COVID-19 Relief - Temporary
Expansion of Outdoor Dining’ will conclude at the end of the 2020/21
financial year.
(c) That approvals for temporary expansion of
outdoor dining areas will be valid for only 30 days to allow for review
against current COVID-19 restrictions.
(d) Further that application fees are waived as
part of Council’s COVID-19 relief package.
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13.7
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SUBJECT FOR
APPROVAL: Delegation to Chief Executive Officer for Transfer of Land at 2
Morton Street, Parramatta
REFERENCE F2020/02043
- D07529961
REPORT OF Legal Administration Assistant
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2841
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RESOLVED (Tyrrell/Esber)
That the
report be noted.
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14. Accessible
14.1
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SUBJECT FOR
APPROVAL: Proposed changes to the Community Engagement Strategy for the
notification of development applications (Deferred Item)
REFERENCE F2016/03461
- D07413443
REPORT OF Group Manager - Development and Traffic Services
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2842
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RESOLVED (Pandey/Esber)
(a) That
Council publicly exhibit for 28 days the draft consolidated
notification requirements, as an appendix to Council’s Community
Engagement Strategy, which in summary proposes
the following:
(i) Changes to notification timeframes to
apply across the Parramatta Local Government Area and as set out in
Attachment 1.
(ii) On-site signage to be provided as set out
in the Parramatta Development Control Plan, to
apply across the Parramatta Local Government Area.
(iii) Letter notification
requirements, less the inclusion of attachments, as set out in the Parramatta
Development Control Plan, to apply across the Parramatta Local Government
Area.
(b) That a
report on the outcomes of the exhibition be brought
back to Council for its consideration.
(c) That Council
utilise legislation changes as they relate to Development Applications that
do not require exhibition to:
(i) No longer
advertise development application in printed newspapers;
(ii) Notify the ten (10) closest surrounding
properties of each DA lodged;
(iii) Notify the owners corporation, owners and
tenants of each lot;
(iv) Provide electronic
access to Development Application documents at Council offices and libraries.
(d) That
Council delegate authority to the Chief Executive Officer to correct any
minor inconsistencies or anomalies of an administrative nature that may arise
during this process.
(e) That Council
investigate technological options to receive submissions to proposals and
plans placed on public exhibition from people with disability by way of audio
recording or transcription recording.
(f) Further, that
all Councillors be furnished with a report on development applications lodged
in the Local Government Area, divided into wards on a monthly basis.
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Note:
1. Councillor Bradley arrived at the
meeting at 6:57pm during consideration of Item 14.1.
2. Councillor Esber left the Chamber
at 7:06pm and returned at 7:07pm during consideration of Item 14.1.
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15. Green
Nil
16. Welcoming
Nil
17. Thriving
Nil
18. Innovative
18.1
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SUBJECT FOR
APPROVAL: Minutes of the Heritage Advisory Committee Meetings held 3 and 18
June 2020
REFERENCE F2013/00235
- D07516416
REPORT OF Project Officer Land Use
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2843
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RESOLVED (Wearne/Issa)
(a) That Council
receive and note the minutes of the Heritage Advisory Committee’s
meetings of 3 and 18 June 2020.
(b) That Council note,
that in response to the recommendation of the Heritage Advisory Committee,
that Council officers are pursuing the following actions:-
i. Approaching Western
Sydney University (WSU) to see if it is interested in the Subiaco House
Columns being relocated on the WSU site including its position on whether the
University would be willing to cover the costs of relocation etc.
ii. If WSU is interested, request the following advice from the heritage consultants Council
engaged to assist with the Subiaco House Columns relocation project:
· The appropriateness of locating the Columns on WSU’s
Parramatta South Campus (located at the corner of Victoria Road and James
Ruse Drive) instead of Collett Park, Parramatta.
· Whether the consultant considers it appropriate for the Columns to
be passed onto a private entity.
· Any conditions or management arrangements that WSU would need to
be aware of when making any decision to accept the Columns.
iii. To advise the Heritage Advisory
Committee and Council (via the minutes of the Heritage Advisory Committee)
once the above responses are available.
(c) Further, that Council
endorse the payment of the following grants to the owners of the listed
properties from Council’s Local Heritage Fund:
1. $841.25
for 1 Gladstone Street, North Parramatta;
2. $3,300
for 144 Good Street, Harris Park; and
3. $3,300
for 46 Grose Street, North Parramatta.
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Note: Councillor Wilson left the
Chamber at 7:40pm and returned at 7:42pm during consideration of Item 18.1.
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18.2
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SUBJECT FOR
APPROVAL: Gateway Request: Planning Proposal for land at 1 Windsor Road,
North Rocks
REFERENCE RZ/9/2019
- D07484958
REPORT OF Project Officer Land Use
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2844
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RESOLVED (Esber/Tyrrell)
(a) That
Council endorse the Planning Proposal (at Attachment 1) for the
purposes of seeking a Gateway Determination from
the Department of Planning, Industry and Environment (DPIE) for land at 1 Windsor Road, North Rocks which seeks to amend
Schedule 1 of the Parramatta (former The Hills) Local Environmental Plan 2012
by adding retail premises as an additional permitted use (limited to a
maximum of 3,800 m2) to facilitate a
Woolworths supermarket and a liquor store.
(b) That the Planning Proposal be forwarded to the DPIE for a
Gateway Determination.
(c) That Council advises
the DPIE that the Chief Executive
Officer (CEO) will be exercising the
plan-making delegations for this Planning Proposal as authorised by Council.
(d) That Council authorise the CEO to negotiate a
Planning Agreement on behalf of Council, with the outcome of negotiations to
be reported back to Council prior to its concurrent public exhibition with
the Planning Proposal, relating to the following:
1. delivery of a roundabout on North Rocks Road, and
2. augmentation of the existing bridge over Darling Mills
Creek to facilitate increased capacity for pedestrians and cyclists.
(e) That a
delivery mechanism be agreed to by the State Government and the proponent to
facilitate the delivery of the land required to accommodate future upgrades
to the James Ruse Drive/Windsor Rd intersection prior to public exhibition of
the Planning Proposal.
(f) That Council
authorise the CEO to correct any minor anomalies of a non-policy and
administrative nature that may arise during the plan-making process.
(g) Further, that Council
note the advice of the Local Planning Panel dated 16 June 2020 in relation to
this matter is not consistent with the above recommendation.
DIVISION A
division was called, the result being:-
AYES: Councillors
Barrak, Davis, Dwyer, Esber, Garrard, Issa, Jefferies, Pandey, Prociv, Tyrrell,
Wearne, Wilson and Zaiter
NOES: Councillor
Bradley
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19. Notices of Motion
19.1
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SUBJECT NOTICE
OF MOTION: Parramatta Touch Football Association
REFERENCE F2019/04433
- D07538929
FROM Councillor Garrard
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2845
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RESOLVED (Garrard/Issa)
(a) That
Council endorse Parramatta Touch Football Association the use of a golf cart
at Doyle Park, and:
1. Council
work with the Club to set ground rules around the use of the cart, i.e., to
be used to setting up and packing up the fields, medical emergencies, not to
be used in wet weather; and
2. Ensure
the Club have relevant public liabilities in the term and condition of the
park hire.
(b) Further, that a report comes back to Council
in 12 months’ time on the operations and effect of the golf cart by Parramatta
Touch Football Association.
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20. QUESTIONS ON NOTICE
Nil
21. CLOSED
SESSION
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2846
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RESOLVED (Esber/Tyrrell)
That members of the press and public be excluded
from the meeting of the Closed Session and access to the correspondence and
reports relating to the items considered during the course of the Closed
Session be withheld. This action is taken in accordance with Section 10A(s)
of the Local Government Act, 1993 as the items listed come within the
following provisions:-
1 FOR
APPROVAL: Tender 25/2019 Mobile Services. (D07245746) - This report is
confidential in accordance with section 10A (2) (c) of the Local Government
Act 1993 as the report contains information that would, if disclosed, confer
a commercial advantage on a person with whom the Council is conducting (or
proposes to conduct) business (Tender recommendation).
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21.1
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SUBJECT FOR
APPROVAL: Tender 25/2019 Mobile Services
REFERENCE F2019/04434
- D07245746
REPORT OF IT Service Delivery Manager
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2847
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RESOLVED (Esber/Tyrrell)
(a) That Council accepts
the preferred tenderer (specified in paragraph 12 of the report) for the
Tender ITT 25/2019 ICT Mobile Services for the tender sum as outlined in paragraph
17 of the report.
(b) That
all unsuccessful tenderers be advised of Council’s decision in this
matter.
(c) Further,
that Council delegate authority to the Chief Executive Officer to execute
all necessary documents in relation to this matter.
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Note: Councillor Garrard left the
Chamber at 7:46pm and returned at 7:49pm, and was not present for the vote
taken at Item 21.1.
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Procedural Motion
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2848
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RESOLVED (Esber/Wilson)
That the meeting resume into Open Session.
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22. REPORTS OF RESOLUTIONS PASSED IN
CLOSED SESSION
The Chief Executive Officer read out the resolution for Item
21.1.
23. CONCLUSION
OF THE MEETING
The meeting terminated at 7:50pm.
THIS PAGE AND
THE PRECEDING 11 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY,
27 JULY 2020 AND CONFIRMED ON MONDAY, 10 AUGUST 2020.
Chairperson