MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chamber, CIVIC PLACE, PARRAMATTA ON Monday, 23 April 2012 AT 6:46 pm
The Lord Mayor, Councillor L E Wearne in the Chair and Councillors P B Barber (retired 8.42 pm), J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM MP (retired 9.34 pm), M A Lack (arrived 7.45 pm), C X Lim, S D Lloyd, P K Maitra, M D McDermott (retired 9.36 pm) and A A Wilson (Deputy Lord Mayor) (retired 9.35 pm).
ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS
The Lord Mayor, Councillor L E Wearne acknowledged the Burramattagal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.
FOUNDATION ACKNOWLEDGEMENT
The Lord Mayor also acknowledged the colonial heritage of Parramatta and recognised the contribution of the early settlers in laying the foundations of this great and historic city.
MIGRANT ACKNOWLEDGEMENT
The Lord Mayor also acknowledged the many migrants that have come to Parramatta and now call it home. All these elements holistically make Parramatta what it is today.
MINUTES
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SUBJECT Minutes of the Council (Development) Meeting held on 10 April 2012 |
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RESOLVED (Esber/Lim)
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13062 |
That the minutes be taken as read and be accepted as a true record of the Meeting. |
APOLOGIES
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RESOLVED (Barber/Esber)
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It be noted that Councillor A Bide is on previously granted leave of absence and it be noted that Councillor M A Lack will be arriving later in the meeting.
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DECLARATIONS OF INTEREST
1 Councillor J D Finn declared an interest in relation to Item 8.1 of Economy and Development regarding 58 O’Connell Street, Parramatta as Councillor Finn is an employee of Housing NSW.
2 Councillor G J Elmore declared an interest in relation to Item 1 of Minutes of the Lord Mayor regarding Tree Pruning as Councillor Elmore is an employee of one of the energy providers.
3 Councillor G J Elmore also declared an interest in relation to Item 13.4 of Closed Session regarding Potential Acquisition of Land in Guildford for Local Open Space as Councillor Elmore knows one of the owners of the properties.
MINUTES OF THE LORD MAYOR
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1 |
REFERENCE F2011/02274 FROM The Lord Mayor, Councillor Lorraine Wearne |
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(a) That Council write to Greater Western Sydney Councils to seek their support to lobby NSW energy providers to change their Vegetation Management Plans. (b) That Council write to the Premier and Minister for Western Sydney, Minister for the Environment and Minister for Heritage and Minister for Resources and Energy asking them to change Vegetation Management Plans administered by NSW energy providers. (c) That Council write to local Federal and State Members of Parliament to seek their support to lobby NSW energy providers to change their Vegetation Management Plan. (d) That Council write to Arboriculture Australia and Energy Network Australia to seek their support in lobbying NSW energy providers to change their Vegetation Management Plans. (e) That Council prepare a motion to be submitted to the 2012 National General Assembly (NGA) for Local Government. (f) That Council seek legal advice as to whether councils can charge energy providers for any damage inflicted by such providers or their contractors on trees. (g) Further, that Council issue a media release about our actions to stop energy providers and their tree pruning contractors from vandalising trees in Greater Sydney.
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NOTE: 1 Councillor G J Elmore declared an interest in relation to this matter as he is an employee of one of the energy providers mentioned in the Lord Mayoral Minute and temporarily left the meeting during consideration and voting on this issue.
2 A further Lord Mayoral Minute has been distributed for consideration regarding the CEO’s Performance Review and this Minute has been listed as Item 13.5 in Closed Session. |
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PUBLIC FORUM
Economy and Development
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8.3 |
SUBJECT 78 - 80 Adderton Road, CARLINGFORD DESCRIPTION Section 82A review of a
Section 96(2) application which sought approval to modify Development Consent
No. DA/908/2005 for a town house development containing 9 dwellings. The
modifications include: REFERENCE DA/908/2005/A - 22 February 2012 APPLICANT/S Mr. J Symin OWNERS Mr. J Symin REPORT OF Manager Development Services REASON FOR REFERRAL TO COUNCIL The application relates to a Section 82(A) review. |
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RESOLVED (Esber/Chedid)
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(a) That Council as the consent authority, change its previous determination of Development Application No.DA/908/2005/A and approve the proposed modifications to DA/908/2005 in the following manner: 1 Changes to the basement car park including the deletion of the deep soil planting from internal courtyards; 2 Changes to the internal layout; 3 Changes to the external facade; and 4 Changes to the roof. (b) Further, that persons who made a submission be advised of Council’s decision.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and Councillors P B Barber, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM, MP, C X Lim, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.
NOES None.
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8.4 |
SUBJECT 1 Grose Street , Parramatta NSW 2150 DESCRIPTION Section 96(2) modification to an approved 54 place child care centre. Modification includes construction of basement storage beneath the approved child care centre . REFERENCE DA/412/2011/A - 24 January 2012 APPLICANT/S Zhinar Architects OWNERS Parramatta Leagues Club Limited REPORT OF Manager Development Services REASON FOR REFERRAL TO COUNCIL The Section 96(2) application relates to a Child Care Centre and a heritage listed site. |
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RESOLVED (Chedid/Lim)
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(a) That Council as the consent authority modify Development Consent No. 412/2011 in the following manner:
1. Modify condition No. 1 as follows:
Note: In the event of any inconsistency between the architectural plan(s) and the landscape plan(s) and/or stormwater disposal plan(s) (if applicable), the architectural plan(s) shall prevail to the extent of the inconsistency. Reason: To ensure the work is carried out in accordance with the approved plans.
2. Add the following conditions to the consent:
88. Prior to the commencement of any excavation works on site, the applicant must submit for approval by the Principal Certifying Authority (with a copy forwarded to Council) a full dilapidation report on the visible and structural condition of all neighbouring structures within the ‘zone of influence’ of the required excavation face to twice the excavation depth.
The report should include a photographic survey of adjoining properties detailing their physical condition, both internally and externally, including such items as walls, ceilings, roof, structural members and other similar items. The report must be completed by a consulting structural/geotechnical engineer as determined necessary by that qualified professional based on the excavations for the proposal and the recommendations of the geotechnical report. Where the consulting geotechnical engineer is of the opinion that no dilapidation reports for adjoining structures are required, certification to this effect shall be provided for by the Principal Certifying Authority prior to any excavation. A copy of the dilapidation report shall be submitted to Council.
In the event that access for undertaking the dilapidation survey is denied by an adjoining owner, the applicant must demonstrate in writing to the satisfaction of the Principal Certifying Authority that all reasonable steps have been taken to obtain access and advise the affected property owner of the reason for the survey and that these steps have failed. Note: This documentation is for record keeping purposes only, and may be used by an applicant or affected property owner to assist in any action required to resolve any dispute over damage to adjoining properties arising from works. It is in the applicant’s and adjoining owner’s interest for it to be as detailed as possible. Reason: Management of records.
89. Prior to the issue of an amended construction certificate or an occupation certificate which ever is earlier, an additional amount of $ 600.00 pursuant to Section 94A of the Environmental Planning and Assessment Act 1979 and the Parramatta Section 94 A development Contributions Plan is payable to Parramatta City Council. This is due to the increase in the estimated building cost. At the time of payment, the contribution levy will be indexed quarterly in accordance with movements in the Consumer Price Index (All Groups Index) for Sydney issued by the Australian Statistician. Reason: To comply with legislative requirements.
90. The applicant shall engage a suitably qualified person to prepare a post construction dilapidation report at the completion of the construction works. This report is to ascertain whether the construction works created any structural damage to adjoining buildings, infrastructure and roads. The report is to be submitted to the PCA. In ascertaining whether adverse structural damage has occurred to adjoining buildings, infrastructure and roads, the PCA must:
· compare the post-construction dilapidation report with the pre-construction dilapidation report, and · have written confirmation from the relevant authority that there is no adverse structural damage to their infrastructure and roads. A copy of this report is to be forwarded to Council. Reason: To establish the condition of adjoining properties prior building work and any damage as a result of the building works.
91. The stormwater system for the basement shall be constructed in accordance with the basement stormwater plan i.e. “Stormwater and Onsite Detention Layout Drawing and Notes”, Drawing No. 1117-CD A01, Issue “D”, prepared by HKMA Engineers (sheet 1 of 1) dated 20/02/2012. In order to make satisfactory arrangements for the operation of the stormwater pump‑out system, the system shall be designed and constructed to ensure the following are provided:
(a) A holding tank capable of storing the sub-soil drainage infiltrating from around basement for at least 2 hour duration storm event allowing for pump failure or 3m3 as proposed and shown on the approved stormwater plan, whichever is higher in capacity. (b) Two pump system (on alternate basis) capable of emptying the holding tank at a rate equal to the lower of: i. The permissible site discharge (PSD) rate; or ii. The rate of inflow for the one hour, 5 year ARI storm event.
(c) An alarm system comprising of basement pump-out failure warning sign together with a flashing strobe light and siren installed at a clearly visible location at the entrance to the basement facing towards the entrance, in case of pump failure. (d) A 100 mm freeboard to all parking spaces. (e) Submission of full hydraulic details and pump manufacturers specifications. (f) Pump out system to be connected to a stilling pit and gravity line before discharge to the street gutter.
Plans and design calculations along with certification from the designer indicating that the design complies with the above requirements are to be submitted to the satisfaction of the Principal Certifying Authority prior to issue of the Construction Certificate. Reason: To ensure satisfactory storm water disposal.
92. The basement shall be used only for ancillary storage associated with the child care centre. Reason: to ensure compliance with approved conditions.
(b) That all other conditions of DA/412/2011 remain unmodified. (c) Further, that persons who made a submission be advised of Council’s decision.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and Councillors P B Barber, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM, MP, C X Lim, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.
NOES None.
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8.5 |
SUBJECT 65
& 68 McArthur Street, Guildford DESCRIPTION Use of a portion of an existing industrial building fronting Marian Street at 65 McArthur Street as a place of worship. Approval is also sought to use No. 68 McArthur Street as a carpark for the place of worship at 65 McArthur Street. REFERENCE DA/394/2011 - Submitted 14 June 2011 APPLICANT/S W Hawshar OWNERS WD & HD Pty Limited REPORT OF Manager Development Services. Also Team Leader – Development Advice Memorandum dated 23 April 2012. REASON FOR REFERRAL TO COUNCIL This application is referred to Council for determination as the proposal is for a place of public worship. |
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MOTION (Issa OAM, MP/McDermott)
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(a) That Development Application No. DA/394/2011 for use of a portion of an existing industrial building fronting Marian Street as a place of worship and to use No. 68 McArthur Street as a car park for the place of worship at 65 McArthur Street Guildford be approved subject to conditions of consent as outlined in Attachment 1 of the Council report and with additional conditions as set out below:
Insert Condition 77 to read as follows:
77. That prior to issue of an Occupation Certificate, all previous consents for 65 McArthur Street Guildford and 68 McArthur Street Guildford are to be surrendered by the applicant in accordance with the Environmental planning and Assessment Act 1979 and the Environmental Planning Assessment Regulations 2000.
78. The use of any amplified sound equipment for the “call to pray” outside of the prayer hall is prohibited at any time. (b) That the existing use of the remainder of the industrial building at 65 McArthur Street be investigated, in line with what can be done as exempt development under State Environmental Planning Policy (Exempt & Complying Development) 2009. (c) That the matter be referred to Council’s Compliance Team to order the premises to cease operation until such time as an Occupation Certificate is issued and explore legal action or issue of PIN for continued use of premises without consent.
(d) Further, that the objectors be advised of Council’s determination of the application.
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FORESHADOWED MOTION (Garrard)
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(a) That the application be refused for the following reasons:- 1. The proposal is contrary to Council’s DCP 2010 for “Places of Public Worship” as it fails to assess the impact upon surrounding streets. 2. That from previous observations of the existing traffic generated by the existing use, the application fails to identify a realistic number of parking spaces required on the site. 3. That based on previous observations, the application fails to adequately identify the realistic attendance numbers associated with such events and the measures to mitigate and manage their impact associated with traffic movements. 4. The application fails to consider future parking needs that may result from anticipated growth of the congregation. 5. The proposed detached parking area is not supported given the increased conflict between pedestrians and vehicles on McArthur Street and the impact that it will have on the residential amenity. 6. The traffic report provided by the applicant fails to address existing traffic volumes on the section of McArthur, Marian and Woodstock Streets. 7. The proposed parking area in McArthur Street will create pedestrian and vehicular safety issues to and from the prayer hall site and that Council believes therefore that the majority of worshippers would still park on street. 8. Because the surrounding park and recreational area has limited off street parking, the parking associated with the proposal would create insufficient on street parking in the vicinity of Guildford Park for its existing needs. 9. That the proposed use is not in the public interest. 10. That Council does not agree to the removal of 11 trees. (b) Further, that Council acknowledges the existing unauthorised use of the premises and that the matter be referred to Council’s Compliance Team to order the premises to cease operation and that immediate action be taken to either explore legal action or issue a PIN for continued use of the premises without consent.
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The motion was put and carried.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and Councillors P B Barber, G J Elmore, P Esber, J D Finn, A Issa, OAM, MP, M A Lack, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.
NOES Councillors J Chedid, P J Garrard and C X Lim.
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NOTE: The foreshadowed motion was a direct negative of the motion and could not be considered as an amendment.
As the motion was ultimately successful, the foreshadowed motion was not required to be put to the Chamber.
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FURTHER NOTE: Councillor M A Lack arrived at the meeting at 7.45 pm during consideration of this matter.
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8.6 |
SUBJECT 1 Grand Avenue, CAMELLIA NSW 2142 DESCRIPTION Transitional Part 3A of Environmental Planning and Assessment Act 1979 - MP 10_0028 - Remondis Alternative Waste Treatment Facility, Camellia REFERENCE NCA/2/2011 - 29 April 2010 APPLICANT/S Remondis Pty Ltd OWNERS Billbergia Group Pty Ltd REPORT OF Manager Development Services. Also Development Assessment Officer Memorandum dated 23 April 2012. REASON FOR REFERRAL TO COUNCIL To seek Council’s endorsement of a submission to the Director General of the Department of Planning on the project application for approval for the Remondis Alternate Waste Treatment Facility
The application is made under Schedule 3 of State Environmental Planning Policy (Major Development) 2005. Under Part 3A of the Environmental Planning and Assessment Act 1979, the proposal is declared as a Major Project and the Minister for Planning is the Consent Authority for the above project
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RESOLVED (Wilson/Chedid)
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(a) That Council lodge an objection to this development on grounds of Council’s future plans for the Camellia precinct, due to the high levels of contamination on the site and the general unsuitability of the proposed usage of the site. (b) That in any submission the main potential benefits as outlined in the report in paragraph 4 of Social Outcomes Comments be removed. (c) That Council’s submission further request that access to the site be from north Grand Avenue across the railway line and should this access be allowed, the road pavement is to be upgraded appropriately. (d) Further, that an investigation be undertaken of the extent of capping on the site.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and Councillors P B Barber, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM, MP, C X Lim, M A Lack, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.
NOES None.
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NOTE: 1 Councillor P J Garrard left the meeting at 8.06 pm and returned at 8.10 pm during consideration of this matter.
2 Councillor P Esber left the meeting at 8.10 pm and returned at 8.16 pm during consideration of this matter.
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8.7 |
SUBJECT Former
Channel 7 Studios, 61 Mobbs Lane, Epping DESCRIPTION Pursuant to Section 75W (1)(a) of the Environmental Planning and Assessment Act 1979, a modification of approval is sought to vary the relevant conditions pertaining to the timing of installing Traffic Lights at the corner of Marsden Road and Mobbs Lane in connection with the development at 61 Mobbs Lane, Epping. REFERENCE NCA/5/2011 - Submitted 26 March 2012 APPLICANT/S Meriton Apartments Pty Limited OWNERS Karimbla Properties (No 9) Pty Limited REPORT OF Manager Development Services REASON FOR REFERRAL TO COUNCIL To seek Council’s endorsement of a submission to the Director General of the Department of Planning on the project application to modify conditions on approved major project applications: Major Project 05_0086, Major Project 08_0258, Major Project 10_0107 and Major Project 10_0158. |
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RESOLVED (Esber/Elmore)
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(a) That Council endorse the submission made by Council staff provided in Attachment 1 to the report which opposes further delay to install the traffic signals at the intersection of Mobbs Lane and Marsden Road. (b) Further, that Council write to the private certifier advising of the requirement to provide signals at the intersection of Marsden Road and Mobbs Lane.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and Councillors P B Barber, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM, MP, C X Lim, M A Lack, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.
NOES None.
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8.8 |
SUBJECT Planning Proposal - 2-12 River Road West, Parramatta REFERENCE RZ/6/2010 - D02319508 REPORT OF Group Manager Outcomes and Development |
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RESOLVED (Esber/Chedid)
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(a) That Council endorse a revised planning proposal for 2-12 River Road West, Parramatta to: · rezone the land to part B4 Mixed Use and part RE1 Public Recreation; · permit a maximum building height of 37 metres (11 storeys) at Nos. 2-8 River Road West and 40 metres (12 storeys) at Nos. 10-12 River Road West; · permit a maximum floor space ratio of 3.4:1 at Nos. 2-8 River Road West and 3.3:1 at Nos.10-12 River Road West; · require a foreshore building line of 15 metres measured to the mean high water mark; in accordance with maps provided at Attachment 3 of report. (b) That a revised planning proposal be referred to the Department of Planning & Infrastructure for Gateway determination. (c) That subject to Gateway determination, the planning proposal be placed on public exhibition and referred to relevant public authorities in accordance with the conditions set by the Gateway determination. (d) That a report be put to Council on the draft Development Control Plan (DCP) and draft Voluntary Planning Agreement (VPA) for the site for endorsement to publicly exhibit concurrently with the planning proposal. (e) Further, that Council write to the local State MPs and request the necessary representations on behalf of Council to ensure that the Minister treats this planning proposal with an appropriate level of expediency.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and Councillors J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM, MP, C X Lim, M A Lack, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.
NOES None.
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NOTE: Councillor P B Barber retired from the meeting at 8.42 pm during consideration of this matter. |
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8.9 |
SUBJECT Submission to the NSW Department of Planning and Infrastructure on proposed changes to the LEP making process REFERENCE F2007/02152 - D02321561 REPORT OF A/Manager Land Use Planning |
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RESOLVED (Esber/Chedid)
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(a) That Council adopt the submission at Attachment 2 to the draft Policy Statement on the proposed changes to the LEP making process and forward the submission to the NSW Department of Planning and Infrastructure for its consideration. (b) Further, that Council approach WSROC and seek support for Council’s decision.
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ADJOURNMENT OF MEETING
In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.47 pm for a period of 16 minutes.
RESUMPTION OF MEETING
The meeting resumed in the Council Chamber at 9.03 pm, there being in attendance The Lord Mayor, Councillor L E Wearne and Councillors J Chedid G J Elmore, P Esber, J D Finn, P J Garrard, M A Lack, C X Lim, S D Lloyd, M D McDermott, P K Maitra and A A Wilson.
Environment and Infrastructure
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9.1 |
SUBJECT Parramatta City Council Climate Extremes Risk Assessment and Adaptation Plan REFERENCE F2010/00355 - D02319885 REPORT OF Senior Project Officer – Environmental Outcomes |
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RESOLVED (Elmore/Finn)
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(a) That Council adopt the Parramatta City Council Climate Extremes Risk Assessment and Adaptation Plan and; (b) Further, that copies of the adopted Plan be issued to Parramatta Central Library and placed on Council’s website under publications.
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NOTE: Councillor A Issa, OAM, MP returned to the meeting at 9.04 pm during consideration of this matter. |
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9.2 |
SUBJECT Minutes of the Parramatta Traffic Committee meeting held on 29 March 2012 REFERENCE F2012/00041 - D02322245 REPORT OF Service Manager Traffic and Transport; Traffic & Transport Support Officer. |
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RESOLVED (Esber/Issa OAM, MP)
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That the minutes of the Parramatta Traffic Committee meeting held on 29 March 2012 be adopted.
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9.3 |
SUBJECT Minutes of the Traffic Engineering Advisory Group meeting held on 29 March 2012 REFERENCE F2012/00040 - D02322263 REPORT OF Service Manager Traffic and Transport; Traffic and Transport Support Officer |
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RESOLVED (Esber/Elmore)
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That the minutes of the Traffic Engineering Advisory Group Meeting held on 29 March 2012 be adopted.
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9.4 |
SUBJECT Council Submission on the Discussion Paper on the NSW Long Term Transport Master Plan REFERENCE F2010/00746 - D02322697 REPORT OF Senior Project Officer - Transport Planning |
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RESOLVED (Esber/Lim)
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(a) That Council adopt the submission to the Discussion Paper on the NSW Long Term Transport Master Plan. (b) Further, that Council continue to promote, investigate and deliver key transport projects to support the planned growth of Parramatta and Western Sydney.
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Community and Neighbourhood
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10.1 |
SUBJECT Review of Council's Advisory Committees REFERENCE F2004/07575 - D02313667 REPORT OF Community Capacity Building Officer |
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RESOLVED (Lim/Maitra)
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(a) That Council note the report of the effectiveness of its Advisory Committees including their membership, achievements and any challenges they are experiencing and ways of addressing these challenges. (b) That the Aboriginal and Torres Strait Islander, Access, Cycleways and Heritage Advisory Committees continue to be resourced and supported to provide Council with information and advice from community members. (c) That bi-annual Youth Issues fora and other community consultation strategies outlined in this report including social media and face-to-face fora continue to be utilised to engage with young people, families, artists, and other communities members. (d) That the Granville Youth and Community Centre Management Advisory Committee be formalised as an Advisory Committee of Council and that current Management Committee Members provide input into the development of its Terms of Reference (e) Further, that Council seeks expressions of interest for Members of all the Advisory Committees in August 2012 to enable the new Council to re-establish the Committees following the local government elections.
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10.2 |
SUBJECT Aboriginal and Torres Strait Islander Advisory Committee Meeting 27 March 2012 REFERENCE F2005/01941 - D02316919 REPORT OF Community Capacity Building Officer |
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RESOLVED (Lim/Maitra)
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(a) That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee of 27 March 2012 be received and noted. (b) That Council accept the membership applications of Christina Nobilia, Gai Sheree, Kerrie Kenton and Gordon Workman for Council’s Aboriginal and Torres Strait Islander Advisory Committee received during the last week of March 2012. (c) Further, that Council note there is no request for additional expenditure.
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Governance and Corporate
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11.1 |
SUBJECT CBD & Town Centre Design and Development Conference - 23 -24 May 2012 - Sydney REFERENCE F2005/00638 - D02236247 REPORT OF Executive Support Manager |
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RESOLVED (Esber/Lloyd)
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That any Councillors interested in attending the CBD & Town Centre Design and Development Conference in Sydney from 23 – 24 May 2012 advise the Office of the Lord Mayor.
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11.2 |
SUBJECT National General Assembly of Local Government Conference - 17 - 20 June 2012 - Canberra REFERENCE F2012/00069 - D02304846 REPORT OF Executive Support Manager |
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RESOLVED (Esber/Lloyd)
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That any Councillors interested in attending the National General Assembly of Local Government Conference being held in Canberra from 17 – 20 June 2012 advise the Office of the Lord Mayor.
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11.3 |
SUBJECT Investments Report for February 2012 REFERENCE F2009/00971 - D02309240 REPORT OF Manager Finance |
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RESOLVED (Esber/Lim)
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That Council receive and note the investments report for February 2012.
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Notices of Motion
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SUBJECT Review of Depot Operations REFERENCE F2010/01222 - D02326013 REPORT OF Councillor P J Garrard |
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MOTION (Garrard)
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(a) That in order to monitor and recognise the need for improvements which have been introduced into the operation of the Council Depot, that the Chamber resolves to engage LSI Pty Ltd to undertake a further review of the progress made in the Depot’s operation, since the previous review undertaken in June 2010, and to highlight any operational area for specific Council attention/follow up. (b) Further, that the Office of the Lord Mayor oversee the review, together with a committee of 4 Councillors, which will report back to the Chamber at the first available opportunity.
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The Lord Mayor, having received appropriate legal advice, ruled the notice of motion out of order.
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FURTHER MOTION (Wilson/Chedid)
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That Councillors be advised on the progress of the review of the Council Depot together with information on the selection process for the contractor to undertake the review.
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The further motion was put and lost.
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NOTE: 1 Councillors J Chedid and P Esber left the meeting at 9.07 pm and returned at 9.08 pm during consideration of this matter.
2 The Lord Mayor advised that a Suspension of Standing Orders to further discuss this matter would be acceptable if moved during Closed Session.
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RESOLVED (Esber/Elmore)
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Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:- |
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1 Tender 6/2012 North East Corner of Church and Palmer Streets, Parramatta – Construction of New Footpath with Exposed Aggregate Concrete Pavers, New Kerb Ramps and Associated Works. (D02304687) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.
2 Tender 5/2012 Rawson Street to Boronia Park, Epping – Access Pathway Upgrade – Construction of New Widened Pathway, Kerb Construction and Associated Works. (D02310429) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.
3 2012 PCC Annual Grants Program. (D02301913) - This report is confidential in accordance with section 10A (2) (a) of the Local Government Act 1993 as the report contains personnel matters concerning particular individuals.
4 Potential acquisition of land in Guildford for local open space. (D02321628) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
5 CEO Performance Review (F2011/03465) - This report is confidential in accordance with section 10A (2) (a) of the Local Government Act 1993 as the report contains personnel matters concerning particular individuals.
NOTE: Councillor A A Wilson left the meeting at 9.09 pm during consideration of this matter and returned during Item 13.1 of Closed Session.
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13.1 |
SUBJECT Tender 6/2012 North East Corner of Church and Palmer Streets, Parramatta – Construction of New Footpath with Exposed Aggregate Concrete Pavers, New Kerb Ramps and Associated Works. REFERENCE F2012/00441 - D02304687 REPORT OF Supervisor - Project Management |
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RESOLVED (Esber/Issa OAM, MP)
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(a) That the tender submitted by The Glascott Group Pty Ltd for the construction of new footpath with exposed aggregate concrete pavers, new kerb ramps and associated works at the north east corner of Church and Palmer Streets, Parramatta for the sum of $130,683.00 (excluding GST) be accepted. (b) That all unsuccessful tenderers be advised of Council’s decision in this matter. (c) Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.
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13.2 |
SUBJECT Tender 5/2012 Rawson Street to Boronia Park, Epping – Access Pathway Upgrade – Construction of New Widened Pathway, Kerb Construction and Associated Works. REFERENCE F2012/00439 - D02310429 REPORT OF Supervisor - Project Management |
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RESOLVED (Esber/Wilson)
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(a) That the tender submitted by The Glascott Group Pty Ltd for the construction of an access pathway from Rawson Street to Boronia Park, Epping for the sum of $201,891.24 (excluding GST) be accepted. (b) That all unsuccessful tenderers be advised of Council’s decision in this matter. (c) Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.
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13.3 |
SUBJECT 2012 PCC Annual Grants Program REFERENCE F2011/01895 - D02301913 REPORT OF Community Project Officer |
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RESOLVED (Elmore/Lack)
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That Council adopts the recommended expenditure of the 2011 – 2012 Community Grants Program as summarised in Attachment 1.
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13.4 |
SUBJECT Potential acquisition of land in Guildford for local open space REFERENCE F2011/00894 - D02321628 REPORT OF Project Officer-Land Use |
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RESOLVED (Esber/Lack)
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(a) That Council approach the owners as described in the report to determine if they are receptive to the sale of their land to Council for the purpose of local open space. (b) That, subject to consultation with the property owners, Council identify 8 contiguous parcels within the 10 parcels referred to in (a) above as the preferred site and proceed to enter into negotiations with those owners, subject to budget constraints and the gradual accumulation of funds referred to in (c) below. (c) Further, that the results of the consultation with the property owners and any early negotiations be the subject of a further report to Council.
NOTE: Councillor G Elmore declared an interest in this matter as he knows one of the property owners and temporarily left the meeting during consideration and voting on this issue.
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13.5 |
SUBJECT CEO Performance Review REFERENCE F2011/03465 FROM The Lord Mayor, Councillor Lorraine Wearne |
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RESOLVED (Wearne/Chedid)
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13090 |
(a) That Council approve the engagement of the specialist external consultancy identified in the report to undertake an annual review of the CEO’s performance, in accordance with the approach described in the report. (b) Further, that Council appoint the Lord Mayor, Councillor L E Wearne and Councillors J D Finn, S Lloyd, P K Maitra and A Wilson to form the CEO Performance Review Committee.
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SUBJECT Review of Council Depot Operations REFERENCE F2010/01222 FROM Councillor Andrew Wilson |
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RESOLVED (Wilson/Lloyd)
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(a) That staff be congratulated on the works undertaken to date to improve operations at Council’s Depot. (b) Further, that all Councillors continue to be updated on a quarterly basis on the review process to be undertaken at the Depot.
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NOTE: Councillor A Issa, OAM, MP retired from the meeting at 9.24 pm during consideration of this matter. |
QUESTION TIME
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1 |
SUBJECT Forum for Culturally Diverse Persons REFERENCE F2004/075 FROM Councillor Mark Lack |
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Councillor Lack sought advice as to when the “Advisory Committee” would meet as a forum or appropriate group of persons to discuss matters affecting people from culturally diverse backgrounds in the Parramatta area.
The meeting should include representatives from these communities together with agencies that provide significant community service support to diverse communities in the area.
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NOTE: Councillor A Wilson retired from the meeting at 9.35 pm during consideration of this matter. |
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2 |
SUBJECT Congratulations to CEO and Social Media Staff REFERENCE F2008/04592 FROM Councillor Scott Lloyd |
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Councillor Lloyd expressed his appreciation to staff for the use of social media such as twitter to rapidly address community concerns relating to recent park closures. |
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3 |
SUBJECT Australian Continuous Improvement Group REFERENCE F2011/03465 FROM Councillor Paul Garrard |
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Councillor Garrard sought advice as to whether the Australian Continuous Improvement Group is on the NSW Procurement List.
The Lord Mayor advised that the matter would be investigated and a response provided to Councillor Garrard.
The Chief Executive Officer noted that there was no requirement for the Group to be appear on the list.
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NOTE: Councillor M McDermott retired from the meeting at 9.36 pm during consideration of this matter.
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4 |
SUBJECT Best Wishes to Council's Manager Development Services - Ms Louise Kerr REFERENCE F2008/04592 FROM Councillor John Chedid |
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That Council express its best wishes and congratulations to Council’s Manager Development Services, Ms Louise Kerr, on her recent appointment to a new position with Sydney City Council.
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The meeting terminated at 9.38 pm.
THIS PAGE AND THE PRECEDING 24 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY 23 APRIL 2012 AND CONFIRMED ON MONDAY, 14 MAY 2012.
Lord Mayor