MINUTES OF THE Meeting
of Parramatta City Council HELD IN THE Council
Chamber, CIVIC PLACE, PARRAMATTA ON Monday,
26 March 2012 AT 6:47 pm
The Lord
Mayor, Councillor L E Wearne in the Chair and Councillors P B Barber (retired
at 8.37pm), A Bide, J Chedid, G J Elmore, P Esber (retired at 11.29pm), J D
Finn (retired 9.45 pm), P J Garrard, A Issa, OAM MP (retired 8.37 pm), M A
Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson (Deputy Lord Mayor –
retired at 10.32pm).
ACKNOWLEDGEMENT TO
TRADITIONAL LAND OWNERS
The Lord Mayor, Councillor L E Wearne acknowledged
the Burramattagal Clan of The Darug, the traditional land owners of Parramatta
and paid respect to the elders both past and present.
FOUNDATION ACKNOWLEDGEMENT
The Lord Mayor also acknowledged the colonial
heritage of Parramatta and recognised the contribution of the early settlers in
laying the foundations of this great and historic city and further welcomed
recent migrants to the City.
MIGRANT ACKNOWLEDGEMENT
The Lord Mayor also acknowledged the many migrants
that have come to Parramatta and now call it home. All these elements
holistically make Parramatta what it is today.
MINUTES
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SUBJECT Minutes
of the Council (Development) Meeting held on 12 March 2012
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RESOLVED (Issa OAM MP/Elmore)
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13003
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That the
minutes be taken as read and be accepted as a true record of the Meeting.
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APOLOGIES
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RESOLVED (Lloyd/Wilson)
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13004
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(a)
That an apology be received and accepted for the absence of
Councillor P K Maitra.
(b)
Further, that leave of absence be granted to Councillor A Bide
for the Council Meetings to be held on 10 and 23 April 2012 in accordance
with Section 234 of the Local Government Act.
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DECLARATIONS OF
INTEREST
There were no declarations of
interest at this Council Meeting.
MINUTES OF THE
LORD MAYOR
1
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SUBJECT Parramatta
10,000
REFERENCE F2011/02274
FROM The Lord
Mayor, Councillor Lorraine Wearne
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RESOLVED (Wearne/Esber)
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13005
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(a) That Council endorse, in principle, the Parramatta
10,000 campaign and seek a report from Council officers about its
implementation at a future Council meeting.
(b) That Council write to the Premier, relevant
Ministers and Members of Parliament to seek their support for and commitment
to Parramatta 10,000.
(c) Further, that Council write to the
Directors-General of relevant state government departments and agencies
seeking their support and commitment to Parramatta 10,000.
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NOTE: 1 Councillor
P Esber left the meeting at 6.49 pm and returned at 6.50pm during consideration
of this matter.
2 Councillor
A Wilson left the meeting at 6.55 pm and returned at 6.57pm during
consideration of this matter.
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Economy and Development
8.1
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SUBJECT Creation
of Proposed Easement for Electricity Purposes - Urimbirra Park, South
Granville
REFERENCE F2005/00904 -
D02272289
REPORT OF Manager - Strategic
Asset and Property Management
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RESOLVED (Esber/Elmore)
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13006
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(a) That Council resolve to
create an Easement for Electricity Purposes over part of Urimbirra Park situated on the corner of Churchill and Blaxcell Streets, South Granville (Lot A
DP 36431) on the terms and conditions contained within the report.
(b) Further, that the Lord Mayor and Chief Executive
Officer be authorised to execute under seal, if required, all documents
relating to the creation of the Easement for Electricity Purposes over part
of Urimbirra Park situated on the corner of Churchill and Blaxcell Streets,
South Granville.
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8.2
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SUBJECT NAIDOC
WEEK 2012 Celebrations
REFERENCE F2011/01775 -
D02277841
REPORT OF Service Manager Major
Events
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RESOLVED (Esber/Elmore)
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13007
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(a) That the
consultant’s report “Renewal of the National Aborigines and Islanders Day
Observance Committee (NAIDOC) Celebrations and Events” be noted.
(b) That Council plan and deliver the Burramatta
Family Day event on Sunday 8th July 2012 at Prince Alfred Park.
(c) That Council consult with the ATSI Advisory Committee in
planning for the 2012 event.
(d) That incremental
changes suggested in the report “Renewal of the NAIDOC Celebrations and Events” including improved stallholder mix, a focus on food, children’s activities and guided
tours be incorporated into the 2012 event.
(e) Further, that a report be provided to Council
following a review of the impact of changes made to the 2012 ‘Burramatta
Family Day’ event.
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8.3
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SUBJECT Auto
Alley and Parramatta City
REFERENCE F2011/02749 -
D02279448
REPORT OF Senior Project
Officer - Urban Design
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MOTION (Finn/Wilson)
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(a) That council
endorses the following Vision for Auto Alley for Public Consultation.
The
vision for Auto Alley is to be a distinctive southern gateway for the
Parramatta CBD. It will become a major employment area with improved
transport connections and a high quality public domain including a linked
network of new public spaces that will mitigate potential flooding and
revitalise the area.
(b) That Council endorses Option 1B provided in this
report for purposes of consultation with land owners and stakeholders.
(c) Further, that a report be provided back to Council
following the public consultation.
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AMENDMENT (Issa MP OAM/Bide)
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(a) That council endorses the following Vision for Auto Alley
for Public Consultation.
The vision for Auto Alley is to be a distinctive
southern gateway for the Parramatta CBD. It will become a major employment
area with improved transport connections and a high quality public domain
including a linked network of new public spaces that will mitigate potential
flooding and revitalise the area.
(b) That Council endorses Option 2B provided in this
report for purposes of consultation with land owners and stakeholders.
(c) Further,
that a report be provided back to Council following the public
consultation.
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FORESHADOWED
AMENDMENT (Lim/Bide)
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(a) That Council endorses the
following Vision for Auto Alley for Public Consultation:-
The vision for Auto Alley is
to be a distinctive southern gateway for the Parramatta CBD. It will become a
major employment area with improved transport connections and a high quality
public domain including a linked network of new public spaces that will
mitigate potential flooding and revitalise the area.
(b) That Council seeks feedback and
input by way of a formal public consultation process from land owners and
stakeholders of economically feasible redevelopment projects for completion
within 3 years and/or 5 years that are in harmony with Parramatta City
Council's aspirations, and with emphasis on new commercial and retail floor
space.
(c) Further, that a report be
provided back to Council following the public consultation.
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The amendment was put and lost
on the Lord Mayor’s casting vote.
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The foreshadowed amendment
became the amendment and was put and lost.
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FURTHER
AMENDMENT (Barber/ Lack)
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That consideration of
this matter be deferred and an on site meeting be held at the corner of
Marion and High Streets on 14 April 2012 canvassing a road through Jubilee
Park to activate the open space, with the matter to then be returned to
Council at the next available Council Meeting.
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The further amendment was put
and lost on the Lord Mayor’s casting vote.
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13008
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The motion was put and carried
on the Lord Mayor’s casting vote.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and
Councillors G J Elmore, P Esber, J D Finn, M A Lack, M D McDermott and A A Wilson.
NOES Councillors P B Barber, A Bide, J Chedid, P J
Garrard, A Issa, OAM, MP, C X Lim and S D Lloyd.
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NOTE: 1 Councillor S D Lloyd left the meeting at 7.33
pm and returned at 7.42pm during consideration of this matter.
2 Councillors M D McDermott and P Esber
left the meeting at 7.57 pm and both returned at 7.59 pm during consideration
of this matter.
3 Councillor J Chedid left the meeting
at 8.02 pm and returned at 8.04 pm during consideration of this matter.
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ADJOURNMENT OF MEETING
In accordance with Council's decision of 23 October
2000 (Minute No 5712) the meeting adjourned at 8.37 pm for a period of 17
minutes.
NOTE: 1 Councillor
A Issa, OAM, MP submitted an apology for the remainder of the meeting and
retired at 8.37pm.
2 Councillor
P B Barber did not return to the meeting following the adjournment.
RESUMPTION OF MEETING
The meeting resumed in the Council Chamber
at 8.54 pm, there being in attendance The Lord Mayor, Councillor L E
Wearne and Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J
Garrard, M A Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.
8.4
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SUBJECT 1
Grose Street, Parramatta
Lot 1 DP 1117917( Arthur Phillip Ward)
DESCRIPTION Alterations and
additions to a heritage building.
REFERENCE DA/884/2011 - 9
December 2011
APPLICANT/S Zhinar Architects
OWNERS Parramatta Leagues
Club Ltd
REPORT OF Manager Development
Services
REASON FOR REFERRAL TO COUNCIL
The
application seeks approval to building works to a heritage item.
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RESOLVED (Esber/Finn)
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13009
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That Council as the consent
authority grant development consent to DA/884/2011 for alterations and
additions to a heritage listed building at 1 Grose Street, Parramatta for a
period of 5 years from the date on the Notice of Determination subject to the
conditions attached to the Section 79C report (Attachment 1).
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and
Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A
Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.
NOES None.
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8.5
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SUBJECT 4-6 Hammers Road, Northmead (LOT
8 DP 7339, LOT 9 DP 7339) (Arthur Philip Ward)
DESCRIPTION Consolidation of two
allotments and resubdivision into 3 Torrens title allotments.
REFERENCE DA/21/2012 - Lodged 11
January 2012
APPLICANT/S JS Architects Pty Ltd
OWNERS Ms G M Chong and
Ms K L Emerson and Ms J Y T Lee
REPORT OF Manager Development
Services
REASON FOR REFERRAL TO COUNCIL
The
proposal is referred to Council for consideration as 8 submissions objecting
to the application have been received.
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MOTION (Esber/Lack)
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(a) That Council as the consent authority grant
development consent to Development Application No. DA/21/2012 for
consolidation of 2 allotments and resubdivision into 3 Torrens title
allotments at 4 - 6 Hammers Road, NORTHMEAD NSW 2152 for a period of five
(5) years for physical commencement to occur from the date on the Notice of
Determination subject to the conditions contained in Attachment 1.
(b) Further,
that persons who made a submission be advised of Council’s
decision.
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The motion was put and lost on the Lord Mayor’s casting
vote.
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FURTHER
MOTION (Bide/Wilson)
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The application be
refused for the following reasons:-
1.
The application is not in the public interest.
2.
The street frontage of Lot 9 does not comply with council’s 15 metre
requirement.
3.
Lots 8 and 9 do not provide a 30% rear setback.
4.
The creation of the battle axe allotment and the front allotments
gives rise to a higher zoning than permitted.
5.
The current development consent on the site has a condition
that does not allow two storey dwellings on the rear allotment due to the
heritage items located on the front two allotments.
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13010
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The further motion was put and carried.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and
Councillors A Bide, J Chedid, J D Finn, C X Lim, M D McDermott and A A
Wilson.
NOES Councillors G J Elmore, P Esber, M A Lack, P J
Garrard and S D Lloyd.
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8.6
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SUBJECT 281
Church Street, Parramatta
(Lot 3 DP 610555)
DESCRIPTION Fitout and use of the
ground floor tenancy as a restaurant and new signage works.
REFERENCE DA/68/2012 - 6
February 2012
APPLICANT/S McCredie Group
OWNERS Dr M F Lai and Mrs
G J Lai
REPORT OF Manager Development
Services
REASON FOR REFERRAL TO COUNCIL
The
application has been referred to Council as the subject premises is a
heritage item listed under Schedule 5 of the PCC LEP 2007.
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RESOLVED (Esber/Elmore)
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13011
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That Council as the
consent authority grant development consent to DA/68/2012 for the fitout and
use of tenancy as a restaurant and new signage works at 281 Church Street,
Parramatta for a period of five (5) years from the date on the Notice of
Determination subject to the conditions attached to the Section 79C Report
(Attachment 1).
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and
Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A
Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.
NOES None.
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8.7
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SUBJECT 12
Jamieson Street GRANVILLE NSW 2142 (Lot 2 DP 778262) (Elizabeth Macarthur
Ward)
DESCRIPTION Construction of an
awning and open pergola at the rear of an existing heritage listed dwelling.
REFERENCE DA/40/2012 -
APPLICANT/S Mr V Balac
OWNERS Mr V Balac
REPORT OF Manager Development
Services
REASON FOR REFERRAL TO COUNCIL
The
matter is referred to Council as the application proposes building works
associated with a heritage item.
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RESOLVED (Esber/Bide)
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13012
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That Council as the consent
authority grant development consent to Development Application No. DA/40/2012
for Construction of Awnings to the rear of a heritage listed dwelling at 12 Jamieson Street, GRANVILLE NSW 2142 for a period of five (5) years from the date on the
Notice of Determination subject to the conditions set out in Attachment 1.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and
Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A
Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.
NOES None.
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8.8
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SUBJECT Shop
21, 162 Church Street, Parramatta
(Lot 1 DP 731780) (Arthur Phillip Ward)
DESCRIPTION Occupation of existing
premises as a cafe with external seating, fitout, awning, artwork and
signage.
REFERENCE DA/866/2011 -
Submitted 5 December 2011
APPLICANT/S Aysha Holdings Pty
Ltd
OWNERS Parramatta City
Council
REPORT OF Manager Development
Services
REASON FOR REFERRAL TO COUNCIL
The application
relates to land which Council owns and an independent planning consultant has
assessed the application.
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RESOLVED (Bide/Lim)
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13013
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(a) That Council
as the consent authority, grant development consent to Development
Application No. DA/866/2011 for occupation of Shop 21, 162 Church Street,
Parramatta as a café, associated external seating, lighting, awning, art work
and signage, subject to the recommended conditions.
(b) Further, that an additional $200 neighbour notification
fee be paid to Council prior to the issue of any consent for the development.
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DIVISION The result being:
AYES The Lord Mayor, Councillor L E Wearne and
Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A
Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.
NOES None.
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8.9
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SUBJECT Heritage
Advisory Committee of February 2012
REFERENCE F2005/01945 -
D02292875
REPORT OF Project Officer-
Land Use Planning
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RESOLVED (Lack/Elmore)
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13014
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That the minutes of the Heritage
Advisory Committee meeting of 15 February 2012 be received and noted.
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Environment and Infrastructure
9.1
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SUBJECT Trial
of Free Harris Park Bus Service
REFERENCE F2011/02489 -
D02289349
REPORT OF Business Manager
City Services Group
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MOTION (McDermott/Esber)
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(a) That Council
discontinue the trial of the Harris Park Hop service.
(b) Further, that Council
make further representation to the State Government seeking an enhancement of
the off-peak public transport services between Harris Park and Parramatta CBD.
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AMENDMENT (Chedid/Bide)
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(a) That Council
discontinue the trial of the Harris Park Hop service.
(b) That Council
make further representation to the State Government seeking an enhancement of
the off-peak public transport services between Harris Park and Parramatta CBD
and heritage sites like Elizabeth Farm, Experiment Farm and Hambledon Cottage.
(c) That
the monies allocated in this process be reinvested in the Harris Park area
for the safety and security of local businesses and residents and the
purchase of CCVT.
(d) Further, that
a report be developed to analyse the current Parramatta Shuttle and the
Harris Park Hop in the context of Perth’s CAT buses and their business
models.
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The amendment was put and lost on the Lord Mayor’s casting
vote.
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13015
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The motion was put and carried.
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NOTE: 1 During discussion on this matter, but prior
to voting, the Deputy Lord Mayor, Councillor A A Wilson assumed the Chair to
enable the Lord Mayor, Councillor L E Wearne to participate in debate on the
issue.
2 Councillor J D Finn retired at
9.45 pm following consideration of this matter.
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9.2
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SUBJECT Parramatta
Cycleway Advisory Committee and Cycle Route Maintenance Audit
REFERENCE F2011/00640 -
D02290593
REPORT OF Project Officer
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RESOLVED (Esber/Elmore)
|
13016
|
(a) That Council
receives and notes the minutes of the Parramatta Cycleway Advisory Committee
meetings held on 4 October and 4 December 2011.
(b) That Council receive and note the Parramatta Cycle
Network Audit Report and adopts the 2011 cycle network.
(c) Further, that an increase in the Cycleways
Maintenance Budget be considered in future budget reviews
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Community and Neighbourhood
10.1
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SUBJECT Review
of Council's Advisory Committees
REFERENCE F2004/07575 -
D02277047
REPORT OF Community Capacity
Building Officer
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RESOLVED (Esber/Lloyd)
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13017
|
That
consideration of this matter be deferred for one month.
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10.2
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SUBJECT Access
Advisory Committee Minutes 21 February 2012
REFERENCE F2005/01944 -
D02285629
REPORT OF Community Capacity
Building Officer. Community Capacity Building
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RESOLVED (Bide/Esber)
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13018
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That the minutes of the Access Advisory Committee meeting on 21
February 2012 (Attachment 1) be received and noted.
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10.3
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SUBJECT 25th
Anniversary of Riverside Theatres
REFERENCE F2004/06918 -
D02290819
REPORT OF Director Riverside
Theatre
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RESOLVED (Wilson/Esber)
|
13019
|
(a) That Council receive
and note the preliminary plans to celebrate the 25th Anniversary
of Riverside Theatres in late February and early March, 2013.
(b) That Council
endorses holding a special briefing and function, “Riverside Theatres - The
Next 25 Years”, in June/July 2012 and that it be hosted by the Lord Mayor,
Deputy Lord Mayor and the Chair of the Riverside Theatres Advisory Board.
(c) Further, that invitations
be sent to all persons who assisted in the opening of Riverside Theatres,
including the relevant former State and Federal Members and local
Councillors.
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Governance and Corporate
11.1
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SUBJECT Catering
Review
REFERENCE F2004/07396 -
D02228144
REPORT OF Service Manager
Governance
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RESOLVED (Lloyd/Bide)
|
13020
|
(a) That Council alter
Annexure 1 of the Catering Policy to enable the provision of a more
substantial meal during Council Workshops consisting of a hot finger food
type menu (category E of the Catering Policy).
(b) Further,
that the preferred caterers be advised of this decision and reminded of
the need to provide quality vegetarian, lactose free, Atkins options and any
other dietary requirements as requested.
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11.2
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SUBJECT Public
exhibition of Civic Office Expenses and Facilities Policy
REFERENCE F2005/02435 -
D02260369
REPORT OF Executive Support
Manager
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RESOLVED (Esber/Lloyd)
|
13021
|
(a) That Council
gives public notice of its intention to amend the Civic Office Expenses and
Facilities Policy in accordance with Section 253 of the Local Government
Act, 1993.
(b) Further, that following public exhibition, the
revised Policy, together with public submissions, be submitted to Council for
consideration and adoption.
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11.3
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SUBJECT Draft
Amended Delivery Program 2010 -14. Draft Operational Plan 2012-13. Draft Fees
and Charges 2012/13. Updated Long Term Financial Plan
REFERENCE F2011/01565 -
D02273687
REPORT OF Manager Finance
|
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MOTION (Esber/Lack)
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|
(a) That
Council adopt the –
1 Draft amended Delivery
Program 2010-2014
2 Draft Operational Plan
2012/13
3 Draft Fees and Charges
2012/13
4 Updated Long Term
Financial Plan (LTFP) and associated financial strategies.
(b) That Council
approves the placing of the Draft Amended Delivery Program 2010/11 to 2013/14
and Draft Operational Plan 2012/13 on public exhibition for a period of 28
days from 5th of April to 4th May.
(c) That Council
approves a submission for subsidised loan funding of $20M under the NSW Government’s
Local Infrastructure Renewal Scheme (LIRS) for its infrastructure backlog,
and the associated financial estimates scenario (Base plus LIRS Borrowing)
and related financial strategies as included in Council’s LTFP.
(d) That Council
notes the separate scenario within the Delivery Program/Operational Plan for
the infrastructure backlog which is subject to approval by NSW Government
(e) That for the
2012/13 year, Council approve the change in rating structure to merge its
Residential & Residential CBD Rate, remove the category of CBD
Residential Infrastructure Special Rate and merge it with the Suburban
Infrastructure Special Rate to be renamed as “Infrastructure Special Rate”.
(f) Further, that schools
be eligible to apply for exemptions from fees and charges for the use of
Halls and Community Centres.
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AMENDMENT (Chedid/Garrard)
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|
(a) That Council
adopt the –
1 Draft amended Delivery
Program 2010-2014
2 Draft Operational Plan
2012/13
3 Updated Long Term
Financial Plan (LTFP) and associated financial strategies.
(b) That Council
approves the placing of the Draft Amended Delivery Program 2010/11 to 2013/14
and Draft Operational Plan 2012/13 on public exhibition for a period of 28
days from 5th of April to 4th May.
(c) That Council
approves a submission for subsidised loan funding of $20M under the NSW
Government’s Local Infrastructure Renewal Scheme (LIRS) for its
infrastructure backlog, and the associated financial estimates scenario (Base
plus LIRS Borrowing) and related financial strategies as included in
Council’s LTFP.
(d) That Council
notes the separate scenario within the Delivery Program/Operational Plan for
the infrastructure backlog which is subject to approval by NSW Government
(e) That for the
2012/13 year, Council approve the change in rating structure to merge its
Residential & Residential CBD Rate, remove the category of CBD
Residential Infrastructure Special Rate and merge it with the Suburban
Infrastructure Special Rate to be renamed as “Infrastructure Special Rate”.
(f) Further, that schools
be eligible to apply for exemptions from fees and charges for the use of
Halls and Community Centres.
(g) Further, that consideration
of the Fees and Charges be deferred for 2 weeks.
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|
The amendment was put and lost.
|
13022
|
The motion was put and carried.
|
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NOTE: Councillors P Esber and C X Lim left the meeting at
9.54 pm during consideration of this matter and returned at 9.59pm.
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11.4
|
SUBJECT Investments
Report for January 2012
REFERENCE F2009/00971 - D02278614
REPORT OF Manager Finance
|
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RESOLVED (Esber/McDermott)
|
13023
|
That Council
receive and note the investments report for January 2012.
|
|
NOTE: Councillor M A Lack left the meeting at 10.10 pm and
returned at 10.12 pm during consideration of this matter.
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11.5
|
SUBJECT Local
Government Managers Australia (LGMA) National Congress and Business Expo -
Perth - 20-23 May 2012
REFERENCE F2012/00068 -
D02285800
REPORT OF Executive Support
Manager
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RESOLVED (Esber/Lloyd)
|
13024
|
That interested
Councillors advise the Office of the Lord Mayor of their desire to attend the
Local Government Managers Australia (LGMA) National Congress & Business
Expo being held in Perth from 20-23 May 2012.
|
|
NOTE: 1 Councillor A A Wilson notified the Chamber
of his desire to attend the conference.
2 Councillor P J Garrard left the
meeting at 10.13 pm during consideration of this matter.
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Notices of Motion
12.1
|
SUBJECT Window
Height Controls
REFERENCE F2004/07126 -
D02293494
REPORT OF Councillor G J
Elmore
|
|
RESOLVED (Elmore/Lloyd)
|
13025
|
(a) That
Council investigate, prepare a report on the design requirements, ventilation
issues, height of safety railings on balconies, review and recommend
(including financial incentives that may be available) what can be done to
encourage the owners of existing residential buildings to install safety
devices on all windows more than two metres above ground level so as to bring
existing residential buildings in line with new buildings to be constructed.
(b) Further, that Council put in a submission to the Australian Buildings Code Board discussion paper in June 2012.
|
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NOTE: 1 Councillor P J Garrard returned to the
meeting at 10.18 pm during consideration of this matter.
2 Councillor A Wilson left the meeting at 10.19 pm,
returned at 10.20 pm and left at 10.23 pm during consideration of this
matter.
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CLOSED SESSION
|
|
RESOLVED (Esber/Lack)
|
13026
|
Members of the press and public be
excluded from the meeting of the Closed Session and access to the
correspondence and reports relating to the items considered during the course
of the Closed Session be withheld. This action is taken in accordance with
Section 10A(2) of the Local Government Act, 1993 as the items listed come
within the following provisions:-
|
1 Tender No.
1/2012 Victoria and Park Roads, Rydalmere, Neighbourhood Centre – Footpath
Upgrade Around Shops - Works Include New Paving, Street Furniture, Trees and
Drainage. (D02284565) - This report is confidential in accordance with
section 10A (2) (d) of the Local Government Act 1993 as the report contains
commercial information of a confidential nature that would, if disclosed (i)
prejudice the commercial position of the person who supplied it; or (ii) confer
a commercial advantage on a competitor of the Council; or (iii) reveal a trade
secret.
2 Tender No.
2/2012 Barry Wilde Bridge, Parramatta - Design and Installation of Fountain.
(D02286696) - This report is confidential in accordance with section 10A (2)
(d) of the Local Government Act 1993 as the report contains commercial
information of a confidential nature that would, if disclosed (i) prejudice the
commercial position of the person who supplied it; or (ii) confer a commercial
advantage on a competitor of the Council; or (iii) reveal a trade secret.
3 Tender
7/2012 - Additional Members of Council's Conduct Review Committee. (D02263199)
- This report is confidential in accordance with section 10A (2) (d) of the
Local Government Act 1993 as the report contains commercial information of a
confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
4 Tender
31/2011 Waste Collection & Resource Recovery Services. (D02290566) - This
report is confidential in accordance with section 10A (2) (d) of the Local
Government Act 1993 as the report contains commercial information of a
confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
5 Lennox Bridge Carpark Site - Tender Evaluation Committee Report. (D02295529) - This
report is confidential in accordance with section 10A (2) (d) of the Local
Government Act 1993 as the report contains commercial information of a
confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
NOTE: 1.
The Meeting was extended in Closed Session as the time had reached
11.00pm.
2. A Suspension of Standing Orders was moved in Closed Session
to consider an item pertaining to the recent reappointment of the Group Manager
City Services.
3 All staff with the exception of the Chief Executive Officer
and the General Counsel vacated the Chamber during consideration of Item 13.6
in Closed Session.
4. Councillor A Wilson retired from the meeting at 10.32pm
during Closed Session.
5. Councillor P Esber retired from the meeting at 11.29 pm
during Closed Session.
RESUMPTION OF MEETING
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That the
decisions of Closed Session be noted as follows:-
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13.1
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SUBJECT Tender
No. 1/2012 Victoria and Park Roads, Rydalmere, Neighbourhood Centre –
Footpath Upgrade Around Shops - Works Include New Paving, Street Furniture,
Trees and Drainage.
REFERENCE F2012/00283 -
D02284565
REPORT OF Supervisor - Project
Management
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RESOLVED (Esber/McDermott)
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13027
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(a) That the tender
submitted by The Glascott Group Pty Ltd for the upgrade of footpath at Park
and Victoria Roads, Rydalmere Neighbourhood Centre for the sum of $154,239.62
(excluding GST) be accepted.
(b) That all unsuccessful tenderers be advised of
Council’s decision in this matter.
(c) Further,
that the Lord Mayor and Chief Executive Officer be given delegated authority
to execute and affix the Common Seal of Council to the necessary documents.
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13.2
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SUBJECT Tender
No. 2/2012 Barry Wilde Bridge, Parramatta - Design and Installation of
Fountain.
REFERENCE F2012/00382 -
D02286696
REPORT OF Supervisor - Project
Management. Also Manager City Assets and Environment dated 26 March 2012.
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|
RESOLVED (Bide/Chedid)
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13028
|
(a) That
the tender submitted by Harris Movement Engineering (HME) Pty Ltd for the
design and installation of a curtain fountain off the Barry Wilde Bridge,
Parramatta (Option 20 in Attachment 3 of this report) for the sum of
$261,848.00 (excluding GST) be accepted.
(b) That all unsuccessful tenderers
be advised of Council’s decision in this matter.
(c) That the Lord Mayor and Chief
Executive Officer be given delegated authority to execute and affix the
Common Seal of Council to the necessary documents.
(d) Further, that
the additional required funds of $180,032 required to complete the full
project including works by others be sourced from the CBD Special Rate and
the necessary adjustments made at the March 2012 Quarterly Review.
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13.3
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SUBJECT Tender
7/2012 - Additional Members of Council's Conduct Review Committee
REFERENCE F2012/00444 -
D02263199
REPORT OF Coordinator
Investigations and Probity
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RESOLVED (Bide/McDermott)
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13029
|
(a)
That Council appoint Graham Evans and Kath Roach as additional
panel members of Council’s Conduct Review Committee.
(b)
Further, that the Chief Executive Officer be authorised to
sign on behalf of Council a services agreement with each individual in the
form contained in the Tender specification, subject to any minor amendments
the Chief Executive Officer considers reasonably necessary.
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13.4
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SUBJECT Tender
31/2011 Waste Collection & Resource Recovery Services.
REFERENCE F2011/03735 -
D02290566
REPORT OF Service Manager Sustainability
and Waste
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RESOLVED (Esber/Bide)
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13030
|
(a) That
Council accept the tender rates submitted by Transpacific Cleanaway Pty Ltd
for Domestic and Commercial Waste Collection Services (garbage, recycling,
garden organics and bulky kerbside) and the Processing of Recyclables.
(b) That Council accept the tender rates submitted by
SITA Pty Ltd for the Processing of Garden Organics.
(c) That Council also accepts the tender rates
submitted by Transpacific Cleanaway Pty Ltd to provide an ongoing Resource
Recovery Officer to maximum recovery of recyclables and garden organics and
minimise waste to landfill.
(d) That all unsuccessful tenderers be advised of
Council’s decision in this matter.
(e) Further,
that the Lord Mayor and Chief Executive Officer be given delegated
authority to execute and affix the Common Seal of Council to the necessary
documents.
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13.5
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SUBJECT Lennox
Bridge Carpark Site - Tender Evaluation Committee Report
REFERENCE F2011/03680 -
D02295529
REPORT OF Property Development
Director
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RESOLVED (Chedid/Esber)
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13031
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(a) That Council note the
report.
(b) That Council
decline to accept any of the tenders received for the Lennox Bridge Carpark
Project in accordance with Regulation 178(1)(b) of the Local Government
Regulation 2005 (LG Regulation).
(c) That Council
determines to enter into negotiations with person(s) (whether or not the
person was a tenderer) selected by the CEO in consultation with the
Evaluation Committee with a view to entering into a contract in relation to
the subject matter of the tender in accordance with section 178(3)(e) of the
LG Regulation and the Chief Executive Officer is authorized to conduct those
negotiations.
(d) That
Council’s reasons for declining to invite fresh tenders under section 167,
168 or 169 of the Regulation include:
The
extensive time delay associated with inviting fresh tenders;
The cost of
inviting fresh tenders;
The high
degree of doubt about whether fresh tenders would result in a receipt of more
meritorious proposal;
The unique
nature of the subject matter of the tender;
(e) That
Council’s reasons for determining to enter into negotiations with person(s)
(whether or not the person was a tenderer) in accordance with 178(3)(e) of
the LG Regulation include:
The RFP
tender process has provided Council with market testing evidence and that
negotiation with selected person(s) is likely to provide a satisfactory
outcome, as a capable market has expressed interest in investing in the
tendering process for the site if they are part of a limited tender field.
(f)
Further, that Council will be provided with a further report
after negotiations have been undertaken.
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13.6
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SUBJECT Reappointment
of Group Manager City Services
REFERENCE F2008/00073
FROM Councillor P J
Garrard
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RESOLVED (Garrard/Chedid)
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13032
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That the reappointment of Sue Coleman as Group
Manager City Services be noted.
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The meeting terminated at 11.31 pm.
THIS PAGE AND THE PRECEDING 18 PAGES ARE THE MINUTES OF THE
ORDINARY COUNCIL MEETING HELD ON MONDAY 26, MARCH 2012 AND CONFIRMED ON TUESDAY,
10 APRIL 2012.
Lord Mayor