MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chamber, CIVIC PLACE, PARRAMATTA ON Monday, 26 March 2012 AT 6:47 pm

 

The Lord Mayor, Councillor L E Wearne in the Chair and Councillors P B Barber (retired at 8.37pm), A Bide, J Chedid, G J Elmore, P Esber (retired at 11.29pm), J D Finn (retired 9.45 pm), P J Garrard, A Issa, OAM MP (retired 8.37 pm), M A Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson (Deputy Lord Mayor – retired at 10.32pm).

 

 

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor L E Wearne acknowledged the Burramattagal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

 

 

 

FOUNDATION ACKNOWLEDGEMENT

 

The Lord Mayor also acknowledged the colonial heritage of Parramatta and recognised the contribution of the early settlers in laying the foundations of this great and historic city and further welcomed recent migrants to the City.

 

 

MIGRANT ACKNOWLEDGEMENT

 

The Lord Mayor also acknowledged the many migrants that have come to Parramatta and now call it home. All these elements holistically make Parramatta what it is today.

 

MINUTES

 

 

SUBJECT          Minutes of the Council (Development) Meeting held on 12 March 2012

 

RESOLVED      (Issa OAM MP/Elmore)

 

13003

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

 

APOLOGIES

 

 

 

RESOLVED      (Lloyd/Wilson)

 

13004

(a)         That an apology be received and accepted for the absence of Councillor P K Maitra.

(b)         Further, that leave of absence be granted to Councillor A Bide for the Council Meetings to be held on 10 and 23 April 2012 in accordance with Section 234 of the Local Government Act.

 

 

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest at this Council Meeting.

 

 

 

MINUTES OF THE LORD MAYOR

 

1

SUBJECT          Parramatta 10,000

REFERENCE    F2011/02274

FROM                 The Lord Mayor, Councillor Lorraine Wearne

 

RESOLVED      (Wearne/Esber)

 

13005

(a)       That Council endorse, in principle, the Parramatta 10,000 campaign and seek a report from Council officers about its implementation at a future Council meeting.

(b)       That Council write to the Premier, relevant Ministers and Members of Parliament to seek their support for and commitment to Parramatta 10,000.

(c)        Further, that Council write to the Directors-General of relevant state government departments and agencies seeking their support and commitment to Parramatta 10,000.

 

 

NOTE:       1       Councillor P Esber left the meeting at 6.49 pm and returned at 6.50pm during consideration of this matter.

 

                    2       Councillor A Wilson left the meeting at 6.55 pm and returned at 6.57pm during consideration of this matter.

 

 

 

Economy and Development

 

 

8.1

SUBJECT          Creation of Proposed Easement for Electricity Purposes - Urimbirra Park, South Granville

REFERENCE    F2005/00904 - D02272289

REPORT OF      Manager - Strategic Asset and Property Management

 

RESOLVED      (Esber/Elmore)

 

13006

(a)     That Council resolve to create an Easement for Electricity Purposes over part of Urimbirra Park situated on the corner of Churchill and Blaxcell Streets, South Granville (Lot A DP 36431) on the terms and conditions contained within the report.

(b)     Further, that the Lord Mayor and Chief Executive Officer be authorised to execute under seal, if required, all documents relating to the creation of the Easement for Electricity Purposes over part of Urimbirra Park situated on the corner of Churchill and Blaxcell Streets, South Granville.

 

 

 

 

8.2

SUBJECT          NAIDOC WEEK 2012 Celebrations

REFERENCE    F2011/01775 - D02277841

REPORT OF      Service Manager Major Events

 

RESOLVED      (Esber/Elmore)

 

13007

(a)      That the consultant’s report “Renewal of the National Aborigines and Islanders Day Observance Committee (NAIDOC) Celebrations and Events” be noted.

(b)      That Council plan and deliver the Burramatta Family Day event on Sunday 8th July 2012 at Prince Alfred Park.

(c)       That Council consult with the ATSI Advisory Committee in planning for the 2012 event.

(d)      That incremental changes suggested in the report “Renewal of the NAIDOC Celebrations and Events” including improved stallholder mix, a focus on food, children’s activities and guided tours be incorporated into the 2012 event.

(e)      Further, that a report be provided to Council following a review of the impact of changes made to the 2012 ‘Burramatta Family Day’ event.

 

 

 

 

8.3

SUBJECT          Auto Alley and Parramatta City

REFERENCE    F2011/02749 - D02279448

REPORT OF      Senior Project Officer - Urban Design

 

MOTION             (Finn/Wilson)

 

 

(a)     That council endorses the following Vision for Auto Alley for Public Consultation.

The vision for Auto Alley is to be a distinctive southern gateway for the Parramatta CBD. It will become a major employment area with improved transport connections and a high quality public domain including a linked network of new public spaces that will mitigate potential flooding and revitalise the area.  

(b)     That Council endorses Option 1B provided in this report for purposes of consultation with land owners and stakeholders.

(c)     Further, that a report be provided back to Council following the public consultation.

 

 

AMENDMENT   (Issa MP OAM/Bide)

 

 

(a)      That council endorses the following Vision for Auto Alley for Public Consultation.

           The vision for Auto Alley is to be a distinctive southern gateway for the Parramatta CBD. It will become a major employment area with improved transport connections and a high quality public domain including a linked network of new public spaces that will mitigate potential flooding and revitalise the area.  

(b)      That Council endorses Option 2B provided in this report for purposes of consultation with land owners and stakeholders.

(c)       Further, that a report be provided back to Council following the public consultation.

 

 

FORESHADOWED

AMENDMENT   (Lim/Bide)

 

 

(a)      That Council endorses the following Vision for Auto Alley for Public Consultation:-

           The vision for Auto Alley is to be a distinctive southern gateway for the Parramatta CBD. It will become a major employment area with improved transport connections and a high quality public domain including a linked network of new public spaces that will mitigate potential flooding and revitalise the area.

(b)      That Council seeks feedback and input by way of a formal public consultation process from land owners and stakeholders of economically feasible redevelopment projects for completion within 3 years and/or 5 years that are in harmony with Parramatta City Council's aspirations, and with emphasis on new commercial and retail floor space.

(c)       Further, that a report be provided back to Council following the public consultation.

 

 

The amendment was put and lost on the Lord Mayor’s casting vote.

 

 

The foreshadowed amendment became the amendment and was put and lost.

 

 

FURTHER

AMENDMENT   (Barber/ Lack)

 

 

That consideration of this matter be deferred and an on site meeting be held at the corner of Marion and High Streets on 14 April 2012 canvassing a road through Jubilee Park to activate the open space, with the matter to then be returned to Council at the next available Council Meeting.

 

 

The further amendment was put and lost on the Lord Mayor’s casting vote.

 

13008

The motion was put and carried on the Lord Mayor’s casting vote.

 

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor L E Wearne and Councillors G J Elmore, P Esber, J D Finn, M A Lack, M D McDermott and A A Wilson.

 

NOES             Councillors P B Barber, A Bide, J Chedid, P J Garrard, A Issa, OAM, MP, C X Lim and S D Lloyd.

 

 

NOTE:       1       Councillor S D Lloyd left the meeting at 7.33 pm and returned at 7.42pm during consideration of this matter.

 

                    2       Councillors M D McDermott and P Esber left the meeting at 7.57 pm and both returned at 7.59 pm during consideration of this matter.

 

                    3       Councillor J Chedid left the meeting at 8.02 pm and returned at 8.04 pm during consideration of this matter.

 

 

 

 

ADJOURNMENT OF MEETING

 

 

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.37 pm for a period of 17 minutes.

 

NOTE:              1          Councillor A Issa, OAM, MP submitted an apology for the remainder of the meeting and retired at 8.37pm.

                           2          Councillor P B Barber did not return to the meeting following the adjournment.

 

 

RESUMPTION OF MEETING

 

 

The meeting resumed in the Council Chamber at 8.54 pm, there being in attendance The Lord Mayor, Councillor L E Wearne and Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.

 

 

8.4

SUBJECT          1 Grose Street, Parramatta
Lot 1 DP 1117917( Arthur Phillip Ward)

DESCRIPTION  Alterations and additions to a heritage building.

REFERENCE    DA/884/2011 -  9 December 2011

APPLICANT/S   Zhinar Architects

OWNERS           Parramatta Leagues Club Ltd

REPORT OF      Manager Development Services

REASON FOR REFERRAL TO COUNCIL

                            The application seeks approval to building works to a heritage item.

 

RESOLVED      (Esber/Finn)

 

13009

That Council as the consent authority grant development consent to DA/884/2011 for alterations and additions to a heritage listed building at 1 Grose Street, Parramatta for a period of 5 years from the date on the Notice of Determination subject to the conditions attached to the Section 79C report (Attachment 1).

 

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor L E Wearne and Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.

 

NOES             None.

 

 

 

 

8.5

SUBJECT          4-6 Hammers Road, Northmead (LOT 8 DP 7339, LOT 9 DP 7339) (Arthur Philip Ward)

DESCRIPTION  Consolidation of two allotments and resubdivision into 3 Torrens title allotments.

REFERENCE    DA/21/2012 - Lodged 11 January 2012

APPLICANT/S   JS Architects Pty Ltd

OWNERS           Ms G M Chong and Ms K L Emerson and Ms J Y T Lee

REPORT OF      Manager Development Services

REASON FOR REFERRAL TO COUNCIL

                            The proposal is referred to Council for consideration as 8 submissions objecting to the application have been received.

 

MOTION             (Esber/Lack)

 

 

 (a)    That Council as the consent authority grant development consent to Development Application No. DA/21/2012 for consolidation of 2 allotments and resubdivision into 3 Torrens title allotments at 4 - 6 Hammers Road, NORTHMEAD NSW  2152 for a period of five (5) years for physical commencement to occur from the date on the Notice of Determination subject to the conditions contained in Attachment 1.

(b)   Further, that persons who made a submission be advised of Council’s decision.

 

 

The motion was put and lost on the Lord Mayor’s casting vote.

 

 

FURTHER

MOTION              (Bide/Wilson)

 

 

The application be refused for the following reasons:-

 

1.                  The application is not in the public interest.

2.                  The street frontage of Lot 9 does not comply with council’s 15 metre requirement.

3.                  Lots 8 and 9 do not provide a 30% rear setback.

4.                  The creation of the battle axe allotment and the front allotments gives rise to a higher zoning than permitted.

5.                   The current development consent on the site has a condition that does not allow two storey dwellings on the rear allotment due to the heritage items located on the front two allotments.   

 

13010

The further motion was put and carried.

 

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor L E Wearne and Councillors A Bide, J Chedid, J D Finn, C X Lim, M D McDermott and A A Wilson.

 

NOES             Councillors G J Elmore, P Esber, M A Lack, P J Garrard and S D Lloyd.

 

 

 

 

8.6

SUBJECT          281 Church Street, Parramatta
(Lot 3 DP 610555)

DESCRIPTION  Fitout and use of the ground floor tenancy as a restaurant and new signage works.

REFERENCE    DA/68/2012 - 6 February 2012

APPLICANT/S   McCredie Group

OWNERS           Dr M F Lai and Mrs G J Lai

REPORT OF      Manager Development Services

REASON FOR REFERRAL TO COUNCIL

                            The application has been referred to Council as the subject premises is a heritage item listed under Schedule 5 of the PCC LEP 2007.

 

RESOLVED      (Esber/Elmore)

 

13011

That Council as the consent authority grant development consent to DA/68/2012 for the fitout and use of tenancy as a restaurant and new signage works at 281 Church Street, Parramatta for a period of five (5) years from the date on the Notice of Determination subject to the conditions attached to the Section 79C Report (Attachment 1).

 

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor L E Wearne and Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.

 

NOES             None.

 

 

 

 

 

 

8.7

SUBJECT          12 Jamieson Street GRANVILLE NSW 2142 (Lot 2 DP 778262) (Elizabeth Macarthur Ward)

DESCRIPTION  Construction of an awning and open pergola at the rear of an existing heritage listed dwelling.

REFERENCE    DA/40/2012 - 

APPLICANT/S   Mr V Balac

OWNERS           Mr V Balac

REPORT OF      Manager Development Services

REASON FOR REFERRAL TO COUNCIL

                            The matter is referred to Council as the application proposes building works associated with a heritage item.

 

RESOLVED      (Esber/Bide)

 

13012

That Council as the consent authority grant development consent to Development Application No. DA/40/2012 for Construction of Awnings to the rear of a heritage listed dwelling at 12 Jamieson Street, GRANVILLE  NSW  2142 for a period of five (5) years from the date on the Notice of Determination subject to the conditions set out in Attachment 1.

 

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor L E Wearne and Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.

 

NOES             None.

 

 

 

 

8.8

SUBJECT          Shop 21, 162 Church Street, Parramatta
(Lot 1 DP 731780) (Arthur Phillip Ward)

DESCRIPTION  Occupation of existing premises as a cafe with external seating, fitout, awning, artwork and signage.

REFERENCE    DA/866/2011 - Submitted 5 December 2011

APPLICANT/S   Aysha Holdings Pty Ltd

OWNERS           Parramatta City Council

REPORT OF      Manager Development Services

REASON FOR REFERRAL TO COUNCIL

                            The application relates to land which Council owns and an independent planning consultant has assessed the application.

 

RESOLVED      (Bide/Lim)

 

13013

(a)      That Council as the consent authority, grant development consent to Development Application No. DA/866/2011 for occupation of Shop 21, 162 Church Street, Parramatta as a café, associated external seating, lighting, awning, art work and signage, subject to the recommended conditions.

(b)      Further, that an additional $200 neighbour notification fee be paid to Council prior to the issue of any consent for the development.

 

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor L E Wearne and Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A Lack, C X Lim, S D Lloyd, M D McDermott and A A Wilson.

 

NOES             None.  

 

 

 

 

 

8.9

SUBJECT          Heritage Advisory Committee of February 2012

REFERENCE    F2005/01945 - D02292875

REPORT OF      Project Officer- Land Use Planning

 

RESOLVED      (Lack/Elmore)

 

13014

That the minutes of the Heritage Advisory Committee meeting of 15 February 2012 be received and noted.

 

 

 

 

Environment and Infrastructure

 

 

 

 

9.1

SUBJECT          Trial of Free Harris Park Bus Service

REFERENCE    F2011/02489 - D02289349

REPORT OF      Business Manager City Services Group

 

MOTION              (McDermott/Esber)

 

 

(a)       That Council discontinue the trial of the Harris Park Hop service.

(b)       Further, that Council make further representation to the State Government seeking an enhancement of the off-peak public transport services between Harris Park and Parramatta CBD.

 

 

AMENDMENT   (Chedid/Bide)

 

 

(a)       That Council discontinue the trial of the Harris Park Hop service.

(b)       That Council make further representation to the State Government seeking an enhancement of the off-peak public transport services between Harris Park and Parramatta CBD and heritage sites like Elizabeth Farm, Experiment Farm and Hambledon Cottage.

(c)       That the monies allocated in this process be reinvested in the Harris Park area for the safety and security of local businesses and residents and the purchase of CCVT.

(d)      Further, that a report be developed to analyse the current Parramatta Shuttle and the Harris Park Hop in the context of Perth’s CAT buses and their business models.

 

 

The amendment was put and lost on the Lord Mayor’s casting vote.

 

13015

The motion was put and carried.

 

 

NOTE:       1       During discussion on this matter, but prior to voting, the Deputy Lord Mayor, Councillor A A Wilson assumed the Chair to enable the Lord Mayor, Councillor L E Wearne to participate in debate on the issue.

 

                    2       Councillor J D Finn retired at 9.45 pm following consideration of this matter.

 

 

 

 

9.2

SUBJECT          Parramatta Cycleway Advisory Committee and Cycle Route Maintenance Audit

REFERENCE    F2011/00640 - D02290593

REPORT OF      Project Officer

 

RESOLVED      (Esber/Elmore)

 

13016

 (a)    That Council receives and notes the minutes of the Parramatta Cycleway Advisory Committee meetings held on 4 October and 4 December 2011.

(b)     That Council receive and note the Parramatta Cycle Network Audit Report and adopts the 2011 cycle network.

(c)     Further, that an increase in the Cycleways Maintenance Budget  be considered in future budget reviews

 

 

 

 

Community and Neighbourhood

 

 

 

10.1

SUBJECT          Review of Council's Advisory Committees

REFERENCE    F2004/07575 - D02277047

REPORT OF      Community Capacity Building Officer

 

RESOLVED      (Esber/Lloyd)

 

13017

That consideration of this matter be deferred for one month.

 

 

 

 

10.2

SUBJECT          Access Advisory Committee Minutes 21 February 2012

REFERENCE    F2005/01944 - D02285629

REPORT OF      Community Capacity Building Officer. Community Capacity Building

 

RESOLVED      (Bide/Esber)

 

13018

 

That the minutes of the Access Advisory Committee meeting on 21 February 2012 (Attachment 1) be received and noted.

 

 

 

 

10.3

SUBJECT          25th Anniversary of Riverside Theatres

REFERENCE    F2004/06918 - D02290819

REPORT OF      Director Riverside Theatre

 

RESOLVED      (Wilson/Esber)

 

13019

(a)       That Council receive and note the preliminary plans to celebrate the 25th Anniversary of Riverside Theatres in late February and early March, 2013.  

(b)       That Council endorses holding a special briefing and function, “Riverside Theatres - The Next 25 Years”, in June/July 2012 and that it be hosted by the Lord Mayor, Deputy Lord Mayor and the Chair of the Riverside Theatres Advisory Board.

(c)        Further, that invitations be sent to all persons who assisted in the opening of Riverside Theatres, including the relevant former State and Federal Members and local Councillors. 

 

 

 

 

Governance and Corporate

 

 

 

11.1

SUBJECT          Catering Review

REFERENCE    F2004/07396 - D02228144

REPORT OF      Service Manager Governance

 

RESOLVED      (Lloyd/Bide)

 

13020

(a)       That Council alter Annexure 1 of the Catering Policy to enable the provision of a more substantial meal during Council Workshops consisting of a hot finger food type menu (category E of the Catering Policy).

(b)       Further, that the preferred caterers be advised of this decision and reminded of the need to provide quality vegetarian, lactose free, Atkins options and any other dietary requirements as requested.

 

 

 

 

11.2

SUBJECT          Public exhibition of Civic Office Expenses and Facilities Policy

REFERENCE    F2005/02435 - D02260369

REPORT OF      Executive Support Manager

 

RESOLVED      (Esber/Lloyd)

 

13021

 (a)     That Council gives public notice of its intention to amend the Civic Office Expenses and Facilities Policy in accordance with Section 253 of the Local Government Act, 1993.

(b)      Further, that  following public exhibition, the revised Policy, together with public submissions, be submitted to Council for consideration and adoption.

 

 

 

 

11.3

SUBJECT          Draft Amended Delivery Program 2010 -14. Draft Operational Plan 2012-13. Draft Fees and Charges 2012/13. Updated Long Term Financial Plan

REFERENCE    F2011/01565 - D02273687

REPORT OF      Manager Finance

 

MOTION             (Esber/Lack)

 

 

 (a)      That Council adopt the –

1     Draft amended Delivery Program 2010-2014

2     Draft Operational Plan 2012/13

3     Draft Fees and Charges 2012/13

4     Updated Long Term Financial Plan (LTFP) and associated financial strategies.

(b)      That Council approves the placing of the Draft Amended Delivery Program 2010/11 to 2013/14 and Draft Operational Plan 2012/13 on public exhibition for a period of 28 days from 5th of April to 4th May.

(c)       That  Council approves a submission for subsidised loan funding of $20M under the NSW Government’s Local Infrastructure Renewal Scheme (LIRS) for its infrastructure backlog, and the associated financial estimates scenario (Base plus LIRS Borrowing) and related financial strategies as included in Council’s LTFP.

(d)      That Council notes the separate scenario within the Delivery Program/Operational Plan for the infrastructure backlog which is subject to approval by NSW Government

(e)      That for the 2012/13 year, Council approve the change in rating structure to merge its Residential & Residential CBD Rate, remove the category of CBD Residential Infrastructure Special Rate and merge it with the Suburban Infrastructure Special Rate to be renamed as “Infrastructure Special Rate”.

(f)        Further, that schools be eligible to apply for exemptions from fees and charges for the use of Halls and Community Centres.

 

 

AMENDMENT   (Chedid/Garrard)

 

 

(a)       That Council adopt the –

1     Draft amended Delivery Program 2010-2014

2     Draft Operational Plan 2012/13

3     Updated Long Term Financial Plan (LTFP) and associated financial strategies.

(b)      That Council approves the placing of the Draft Amended Delivery Program 2010/11 to 2013/14 and Draft Operational Plan 2012/13 on public exhibition for a period of 28 days from 5th of April to 4th May.

(c)       That  Council approves a submission for subsidised loan funding of $20M under the NSW Government’s Local Infrastructure Renewal Scheme (LIRS) for its infrastructure backlog, and the associated financial estimates scenario (Base plus LIRS Borrowing) and related financial strategies as included in Council’s LTFP.

(d)      That Council notes the separate scenario within the Delivery Program/Operational Plan for the infrastructure backlog which is subject to approval by NSW Government

(e)      That for the 2012/13 year, Council approve the change in rating structure to merge its Residential & Residential CBD Rate, remove the category of CBD Residential Infrastructure Special Rate and merge it with the Suburban Infrastructure Special Rate to be renamed as “Infrastructure Special Rate”.

(f)        Further, that schools be eligible to apply for exemptions from fees and charges for the use of Halls and Community Centres.

 (g)     Further, that consideration of the Fees and Charges be deferred for 2 weeks.

 

 

The amendment was put and lost.

 

13022

The motion was put and carried.

 

 

NOTE:       Councillors P Esber and C X Lim left the meeting at 9.54 pm during consideration of this matter and returned at 9.59pm.

 

 

 

 

 

11.4

SUBJECT          Investments Report for January 2012

REFERENCE    F2009/00971 - D02278614

REPORT OF      Manager Finance

 

RESOLVED      (Esber/McDermott)

 

13023

That Council receive and note the investments report for January 2012.

 

 

NOTE:       Councillor M A Lack left the meeting at 10.10 pm and returned at 10.12 pm during consideration of this matter.

 

 

 

11.5

SUBJECT          Local Government Managers Australia (LGMA) National Congress and Business Expo - Perth - 20-23 May 2012

REFERENCE    F2012/00068 - D02285800

REPORT OF      Executive Support Manager

 

RESOLVED      (Esber/Lloyd)

 

13024

That interested Councillors advise the Office of the Lord Mayor of their desire to attend the Local Government Managers Australia (LGMA) National Congress & Business Expo being held in Perth from 20-23 May 2012.

 

 

NOTE:      1         Councillor A A Wilson notified the Chamber of his desire to attend the conference.

 

           2        Councillor P J Garrard left the meeting at 10.13 pm during consideration of this matter.

 

 

 

Notices of Motion

 

 

12.1

SUBJECT          Window Height Controls

REFERENCE    F2004/07126 - D02293494

REPORT OF      Councillor G J Elmore

 

RESOLVED      (Elmore/Lloyd)

 

13025

 (a)       That Council investigate, prepare a report on the design requirements, ventilation issues, height of safety railings on balconies, review and recommend (including financial incentives that may be available) what can be done to encourage the owners of existing residential buildings to install safety devices on all windows more than two metres above ground level so as to bring existing residential buildings in line with new buildings to be constructed.

 (b)       Further, that Council put in a submission to the Australian Buildings Code Board discussion paper in June 2012.

 

 

 

NOTE:      1         Councillor P J Garrard returned to the meeting at 10.18 pm during consideration of this matter.

 

2       Councillor A Wilson left the meeting at 10.19 pm, returned at 10.20 pm and left at 10.23 pm during consideration of this matter.

 

 

 

 

 

 

CLOSED SESSION

 

 

RESOLVED      (Esber/Lack)

 

13026

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-

 

1       Tender No. 1/2012 Victoria and Park Roads, Rydalmere, Neighbourhood Centre – Footpath Upgrade Around Shops - Works Include New Paving, Street Furniture, Trees and Drainage. (D02284565) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2       Tender No. 2/2012 Barry Wilde Bridge, Parramatta - Design and Installation of Fountain. (D02286696) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3       Tender 7/2012 - Additional Members of Council's Conduct Review Committee. (D02263199) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4       Tender 31/2011 Waste Collection & Resource Recovery Services. (D02290566) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

5       Lennox Bridge Carpark  Site - Tender Evaluation Committee Report. (D02295529) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

NOTE:        1.      The Meeting was extended in Closed Session as the time had reached 11.00pm.

 

2.      A Suspension of Standing Orders was moved in Closed Session to consider an item pertaining to the recent reappointment of the Group Manager City Services.

 

3       All staff with the exception of the Chief Executive Officer and the General Counsel vacated the Chamber during consideration of Item 13.6 in Closed Session.

 

4.      Councillor A Wilson retired from the meeting at 10.32pm during Closed Session.

 

5.      Councillor P Esber retired from the meeting at 11.29 pm during Closed Session.

 

 

RESUMPTION OF MEETING

 

 

That the decisions of Closed Session be noted as follows:-

 

 

13.1

SUBJECT          Tender No. 1/2012 Victoria and Park Roads, Rydalmere, Neighbourhood Centre – Footpath Upgrade Around Shops - Works Include New Paving, Street Furniture, Trees and Drainage.

REFERENCE    F2012/00283 - D02284565

REPORT OF      Supervisor - Project Management

 

RESOLVED       (Esber/McDermott)

 

13027

(a)       That the tender submitted by The Glascott Group Pty Ltd for the upgrade of footpath at Park and Victoria Roads, Rydalmere Neighbourhood Centre for the sum of $154,239.62 (excluding GST) be accepted.

(b)       That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c)        Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

 

 

 

 

13.2

SUBJECT          Tender No. 2/2012 Barry Wilde Bridge, Parramatta - Design and Installation of Fountain.

REFERENCE    F2012/00382 - D02286696

REPORT OF      Supervisor - Project Management. Also Manager City Assets and Environment dated 26 March 2012.

 

RESOLVED      (Bide/Chedid)

 

13028

 (a)     That the tender submitted by Harris Movement Engineering (HME) Pty Ltd for the design and installation of a curtain fountain off the Barry Wilde Bridge, Parramatta (Option 20 in Attachment 3 of this report) for the sum of $261,848.00 (excluding GST) be accepted.

(b)      That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c)       That the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

(d)       Further, that the additional required funds of $180,032 required to complete the full project including works by others be sourced from the CBD Special Rate and the necessary adjustments made at the March 2012 Quarterly Review.

 

 

 

 

13.3

SUBJECT          Tender 7/2012 - Additional Members of Council's Conduct Review Committee

REFERENCE    F2012/00444 - D02263199

REPORT OF      Coordinator Investigations and Probity

 

RESOLVED      (Bide/McDermott)

 

13029

(a)           That Council appoint Graham Evans and Kath Roach as additional panel members of Council’s Conduct Review Committee.

(b)           Further, that the Chief Executive Officer be authorised to sign on behalf of Council a services agreement with each individual in the form contained in the Tender specification, subject to any minor amendments the Chief Executive Officer considers reasonably necessary.

 

 

 

 

13.4

SUBJECT          Tender 31/2011 Waste Collection & Resource Recovery Services.

REFERENCE    F2011/03735 - D02290566

REPORT OF      Service Manager Sustainability and Waste

 

RESOLVED      (Esber/Bide)

 

13030

 (a)      That Council accept the tender rates submitted by Transpacific Cleanaway Pty Ltd for Domestic and Commercial Waste Collection Services (garbage, recycling, garden organics and bulky kerbside) and the Processing of Recyclables.

(b)       That Council accept the tender rates submitted by SITA Pty Ltd for the Processing of Garden Organics.

(c)        That Council also accepts the tender rates submitted by Transpacific Cleanaway Pty Ltd to provide an ongoing Resource Recovery Officer to maximum recovery of recyclables and garden organics and minimise waste to landfill.

(d)       That all unsuccessful tenderers be advised of Council’s decision in this matter.

(e)       Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

 

 

 

13.5

SUBJECT          Lennox Bridge Carpark  Site - Tender Evaluation Committee Report

REFERENCE    F2011/03680 - D02295529

REPORT OF      Property Development Director

 

RESOLVED      (Chedid/Esber)

 

13031

(a)       That Council note the report.

(b)       That Council decline to accept any of the tenders received for the Lennox Bridge Carpark Project in accordance with Regulation 178(1)(b) of the Local Government Regulation 2005 (LG Regulation).

(c)        That Council determines to enter into negotiations with person(s) (whether or not the person was a tenderer) selected by the CEO in consultation with the Evaluation Committee with a view to entering into a contract in relation to the subject matter of the tender in accordance with section 178(3)(e) of the LG Regulation and the Chief Executive Officer is authorized to conduct those negotiations.

(d)       That Council’s reasons for declining to invite fresh tenders under section 167, 168 or 169 of the Regulation include:

          The extensive time delay associated with inviting fresh tenders;

          The cost of inviting fresh tenders;

          The high degree of doubt about whether fresh tenders would result in a receipt of more meritorious proposal;

          The unique nature of the subject matter of the tender;

(e)       That Council’s reasons for determining to enter into negotiations with person(s) (whether or not the person was a tenderer) in accordance with 178(3)(e) of the LG Regulation include:

           The RFP tender process has provided Council with market testing evidence and that negotiation with selected person(s) is likely to provide a satisfactory outcome, as a capable market has expressed interest in investing in the tendering process for the site if they are part of a limited tender field.

(f)                 Further, that Council will be provided with a further report after negotiations have been undertaken.

 

 

 

 

 

13.6

SUBJECT          Reappointment of Group Manager City Services

REFERENCE    F2008/00073

FROM                 Councillor P J Garrard

 

RESOLVED      (Garrard/Chedid)

 

13032

That the reappointment of Sue Coleman as Group Manager City Services be noted.

 

 

 

 

The meeting terminated at 11.31 pm.

 

THIS PAGE AND THE PRECEDING 18 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY 26, MARCH 2012 AND CONFIRMED ON TUESDAY, 10 APRIL 2012.

 

 

 

 

 

Lord Mayor