MINUTES OF THE Special
Meeting of Parramatta City Council HELD IN THE Council Chamber, CIVIC PLACE, PARRAMATTA ON Monday, 17 October 2011 AT 6:45 pm
PRESENT
The
Lord Mayor, Councillor L E Wearne in the Chair and Councillors P B Barber, A
Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM MP
(arrived 7.03 pm), S D Lloyd, P K Maitra, M D McDermott and A A Wilson (Deputy
Lord Mayor - retired 7.49 pm).
APOLOGIES
12728 RESOLVED (Chedid/Esber)
That an apology be
received and accepted for the absence of Councillors M A Lack and C X Lim and
it be noted that Councillor A Issa OAM, MP would be arriving late at this
meeting.
DECLARATIONS OF
INTEREST
1 Councillor J D Finn, as a member of the Joint Regional
Planning Panel, declared an interest in relation to an item considered during a
Suspension of Standing Orders regarding 171 Parramatta Road, Granville (Minute
No 12736 refers).
2 Councillor M McDermott declared an interest in relation to
an item considered during a Suspension of Standing Orders regarding 171
Parramatta Road, Granville (Minute No 12736 refers) as Councillor McDermott is
familiar with one of the objectors to this development.
Governance and Corporate
4.1
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SUBJECT 2010/11
Financial Report
REFERENCE F2009/01832
- D02106997
REPORT OF Manager
Finance. Also Group Manager Corporate Services Memorandum dated 17 October
2011.
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RESOLVED (Esber/McDermott)
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12729
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(a) That
Council adopt the Financial Report for the year ended 30 June 2011 as per
document attached to memorandum dated 17 October 2011 from Group Manager
Corporate
Services on the 2010/11 Financial Report.
(b) That
Council authorise the Lord Mayor, Deputy Lord Mayor, Chief Executive Officer
and Manager Finance (Responsible Accounting Officer) to sign the following:
¨
General Purpose Financial Report
¨
Special Purpose Financial Report.
(c) That
Council receive the Auditor’s Report on the 2010/11 Financial Report.
(d) That Council
present the 2010/11 audited Financial Report and Auditor’s Report to the
public at the Council Meeting of the 28 November 2011.
(e) Further, that the Chief
Executive Officer and Council staff be congratulated on achieving
the fine results.
NOTE: Mr Denis Banicevic from PriceWaterhouseCoopers was in
attendance at the meeting to address the Council and answer questions raised
by Councillors in relation to this issue.
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SUSPENSION OF STANDING ORDERS
12730 RESOLVED (Finn/Esber)
That Standing Orders
be suspended to enable consideration to be given to an urgent motion
regarding the Spring Into Shape Series Fun Run which will be held prior to
Council’s next meeting date.
The Lord Mayor ruled that
the matter was one of urgency.
1
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SUBJECT Spring
Into Shape Series Fun Run to be held on 5 November 2011
REFERENCE F2004/07245
FROM Councillor Julia
Finn
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RESOLVED (Finn/Esber)
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12731
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(a) That Council enter a team in the Spring Into Shape
Series to be held on 5 November 2011 to support the Heart Foundation.
(b) Further, that the Chamber also enter a team in the
Fun Run with Councillor J D Finn to act as the team captain and Councillor J
Chedid to act as Vice Captain Interested participants advise the Office of
the Lord Mayor of their desire to participate.
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RESUMPTION OF
STANDING ORDERS
12732 RESOLVED (Esber/Maitra)
That Standing
Orders be resumed.
CLOSED SESSION
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RESOLVED (Esber/Elmore)
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12733
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Members of the press and public be
excluded from the meeting of the Closed Session and access to the
correspondence and reports relating to the item considered during the course
of the Closed Session be withheld. This action is taken in accordance with
Section 10A(2) of the Local Government Act, 1993 as the item listed comes
within the following provisions:-
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1 Capital
Expenditure Review for New Operations Centre Rydalmere. (D02039775) - This
report is confidential in accordance with section 10A (2) (d) of the Local
Government Act 1993 as the report contains commercial information of a
confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
NOTE: Councillor A Issa OAM, MP arrived at the meeting at 7.03 pm
during Closed Session.
RESUMPTION OF MEETING
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That the decisions of Closed Session be noted as follows:-
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5.1
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SUBJECT Capital
Expenditure Review for New Operations Centre Rydalmere
REFERENCE F2011/01249
- D02039775
REPORT OF Property
Development Manager
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RESOLVED (Chedid/Bide)
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12734
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(a) That
Council approve the Business Case outlined in this report and in the
attached Capital Expenditure Report for the construction of a new operations
centre at Rydalmere, subject to approval of the Department of Local
Government.
(b) That
Council make a submission for this purpose to the Department of Local Government
in accordance with the Division of Local Government Director General
Guidelines of December 2010 and pursuant to Section 23A of the Local
Government Act 1993.
(c) That Council approve the
preparation and submission of a DA for the development of the new Operations
Centre at Rydalmere.
(d) That Council approve the
preparation for disposal of 1A Morton Street Parramatta and 42 Bridge Road Rydalmere (Mary Parade) as included in the Delivery Plan with a further
report to be presented to Council prior to the disposal of these assets.
(e) That Council approve the
commencement of a tender process for the construction of the new Operations
Centre, noting that the Property Development Group will present an additional
report to Council with the results of the tender process prior to committing
to a Design and Construct contract.
(f) That the project probity
plan be sent to the Audit Committee for approval and endorsement.
(g) Further, that the Minister
for Local Government and Minister for Planning be notified of this project.
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NOTE: Councillor
J D Finn requested that her objection to the previous rezoning of the Morton Street site be noted.
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SUSPENSION OF STANDING ORDERS
12735 RESOLVED (Garrard/Bide)
That Standing Orders
be suspended to enable consideration to be given to an urgent motion
regarding the development application submitted in respect of 171 Parramatta Road, Granville as this application will be considered by the Joint Regional
Planning Panel on 28 October 2011.
The Lord Mayor
ruled the matter as one of urgency.
1
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SUBJECT Development
Application - 171 Parramatta Road, Granville
REFERENCE DA/76/2010
FROM Councillor P J
Garrard
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RESOLVED (Garrard/Bide)
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12736
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That Council advise the
Joint Regional Planning Panel that it supports the approval of DA/76/2010 at
171 Parramatta Road, Granville for the following reasons:-
1 Council has adopted a policy to review the planning policies
for Parramatta Road, Granville so that they align with the objectives of the
Urban Renewal SEPP and allow for a mixed development including residential
(as demonstrated by the Council decision in DA/627/2010).
2 The design of the development is consistent with the
objectives of the 2001 LEP which is the relevant planning instrument for the
site.
3 The Council agrees with the comments of the Design Review
Panel that :-
3.1 The scale of the development is appropriate for this
location and it could provide an example of how higher density development
might be achieved along Parramatta Road.
3.2 The proposal is based on a discussion with Council
officers of an envelope for the development and this is appropriate.
3.3 Overlooking will be prevented by the provision of
horizontal louvres on balconies on all levels.
3.4 The 25% requirement for deep soil on this site is
excessive given the highly urban nature of the site.
4 The application was lodged before the DLEP was placed on
public exhibition and some 10 months before the DLEP was adopted by Council
and it appears that the application is prejudiced by the delay due to the
requirements of RailCorp.
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NOTE: 1 The Deputy Lord Mayor, Councillor A A Wilson
retired from the meeting at 7.49 pm during consideration of this matter.
2 Councillor J D Finn, as a member of the Joint
Regional Planning Panel, declared an interest in relation to this matter and
temporarily retired from the meeting during consideration and voting on this
issue.
3 Councillor M McDermott declared an interest in relation to
this matter as Councillor McDermott is familiar with one of the objectors to
this development and temporarily retired from the meeting during
consideration and voting on this issue.
4 It was requested during discussion of this matter that
the application’s applicant/owner, Beraci Pty Ltd, be noted in the minutes.
5 Councillors P B Barber and P K Maitra requested that
their names be recorded as having voted against this decision.
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RESUMPTION OF STANDING ORDERS
12737 RESOLVED (Esber/Elmore)
That
Standing Orders be resumed.
The meeting terminated at 8.17 pm.
THIS
PAGE AND THE PRECEDING 4 PAGES ARE THE MINUTES OF THE SPECIAL COUNCIL MEETING
HELD ON MONDAY, 17 OCTOBER 2011 AND CONFIRMED ON 7 NOVEMBER 2011.
Lord Mayor