MINUTES OF THE Special Meeting of Parramatta City Council HELD IN THE Council Chamber, CIVIC PLACE, PARRAMATTA ON Monday, 17 October 2011 AT 6:45 pm

 

PRESENT

 

The Lord Mayor, Councillor L E Wearne in the Chair and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM MP (arrived 7.03 pm), S D Lloyd, P K Maitra, M D McDermott and A A Wilson (Deputy Lord Mayor - retired 7.49 pm).

 

 

APOLOGIES

 

12728        RESOLVED      (Chedid/Esber)

 

That an apology be received and accepted for the absence of Councillors M A Lack and C X Lim and it be noted that Councillor A Issa OAM, MP would be arriving late at this meeting.

 

 

DECLARATIONS OF INTEREST

 

1          Councillor J D Finn, as a member of the Joint Regional Planning Panel, declared an interest in relation to an item considered during a Suspension of Standing Orders regarding 171 Parramatta Road, Granville (Minute No 12736 refers).

 

2          Councillor M McDermott declared an interest in relation to an item considered during a Suspension of Standing Orders regarding 171 Parramatta Road, Granville (Minute No 12736 refers) as Councillor McDermott is familiar with one of the objectors to this development.

 

 

 

Governance and Corporate

 

 

4.1

SUBJECT          2010/11 Financial Report

REFERENCE   F2009/01832 - D02106997

REPORT OF     Manager Finance. Also Group Manager Corporate Services Memorandum dated 17 October 2011.

 

RESOLVED      (Esber/McDermott)

 

12729

(a)     That Council adopt the Financial Report for the year ended 30 June 2011 as per document attached to memorandum dated 17 October 2011 from Group Manager Corporate
Services on the 2010/11 Financial Report.

(b)     That Council authorise the Lord Mayor, Deputy Lord Mayor, Chief Executive Officer and Manager Finance (Responsible Accounting Officer) to sign the following:

¨      General Purpose Financial Report

¨      Special Purpose Financial Report.

(c)     That Council receive the Auditor’s Report on the 2010/11 Financial Report.

(d)         That Council present the 2010/11 audited Financial Report and   Auditor’s Report to the public at the Council Meeting of the 28   November 2011.

(e)     Further, that the Chief Executive Officer and Council staff be           congratulated on achieving the fine results.

 

NOTE:       Mr Denis Banicevic from PriceWaterhouseCoopers was in attendance at the meeting to address the Council and answer questions raised by Councillors in relation to this issue.

 

 

 

SUSPENSION OF STANDING ORDERS

 

 

12730          RESOLVED    (Finn/Esber)

 

That Standing Orders be suspended to enable consideration to be given to an urgent motion regarding the Spring Into Shape Series Fun Run which will be held prior to Council’s next meeting date.

 

The Lord Mayor ruled that the matter was one of urgency.

 

 

 

1

SUBJECT          Spring Into Shape Series Fun Run to be held on 5 November 2011

REFERENCE   F2004/07245

FROM                 Councillor Julia Finn

 

RESOLVED      (Finn/Esber)

 

12731

(a)       That Council enter a team in the Spring Into Shape Series to be held on 5 November 2011 to support the Heart Foundation.

(b)       Further, that the Chamber also enter a team in the Fun Run with Councillor J D Finn to act as the team captain and Councillor J Chedid to act as Vice Captain Interested participants advise the Office of the Lord Mayor of their desire to participate.

 

 

 

RESUMPTION OF STANDING ORDERS

 

 

12732        RESOLVED      (Esber/Maitra)

 

That Standing Orders be resumed.

 

 

 

 

 

 

 

CLOSED SESSION

 

 

RESOLVED      (Esber/Elmore)

12733

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the item considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the item listed comes within the following provisions:-

 

 

1       Capital Expenditure Review for New Operations Centre Rydalmere. (D02039775) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

NOTE:     Councillor A Issa OAM, MP arrived at the meeting at 7.03 pm during Closed Session.

 

 

 

RESUMPTION OF MEETING

 

 

 

That the decisions of Closed Session be noted as follows:-

 

 

 

5.1

SUBJECT          Capital Expenditure Review for New Operations Centre Rydalmere

REFERENCE   F2011/01249 - D02039775

REPORT OF     Property Development Manager

 

RESOLVED      (Chedid/Bide)

 

12734

(a)       That Council approve the Business Case outlined in this report and in the attached Capital Expenditure Report for the construction of a new operations centre at Rydalmere, subject to approval of the Department of Local Government.

(b)       That Council make a submission for this purpose to the Department of Local Government in accordance with the Division of Local Government Director General Guidelines of December 2010 and pursuant to Section 23A of the Local Government Act 1993.

(c)       That Council approve the preparation and submission of a DA for the development of the new Operations Centre at Rydalmere.

(d)       That Council approve the preparation for disposal of 1A Morton Street Parramatta and 42 Bridge Road Rydalmere (Mary Parade) as included in the Delivery Plan with a further report to be presented to Council prior to the disposal of these assets.

(e)    That Council approve the commencement of a tender process for the construction of the new Operations Centre, noting that the Property Development Group will present an additional report to Council with the results of the tender process prior to committing to a Design and Construct contract.

(f)     That the project probity plan be         sent to the Audit Committee for approval and endorsement.

(g)    Further, that the Minister for Local Government and Minister for Planning be notified of this project.

 

 

NOTE:                Councillor J D Finn requested that her objection to the previous rezoning of the Morton Street site be noted.

 

 

 

SUSPENSION OF STANDING ORDERS

 

 

12735          RESOLVED    (Garrard/Bide)

 

That Standing Orders be suspended to enable consideration to be given to an urgent motion regarding the development application submitted in respect of 171 Parramatta Road, Granville as this application will be considered by the Joint Regional Planning Panel on 28 October 2011.

 

The Lord Mayor ruled the matter as one of urgency.

 

 

 

1

SUBJECT          Development Application - 171 Parramatta Road, Granville

REFERENCE   DA/76/2010

FROM                 Councillor P J Garrard

 

RESOLVED      (Garrard/Bide)

 

12736

That Council advise the Joint Regional Planning Panel that it supports the approval of DA/76/2010 at 171 Parramatta Road, Granville for the following reasons:-

1       Council has adopted a policy to review the planning policies for Parramatta Road, Granville so that they align with the objectives of the Urban Renewal SEPP and allow for a mixed development including residential (as demonstrated by the Council decision in DA/627/2010).

2       The design of the development is consistent with the objectives of the 2001 LEP which is the relevant planning instrument for the site.

3       The Council agrees with the comments of the Design Review Panel that :-

3.1       The scale of the development is appropriate for this location and it could provide an example of how higher density development might be achieved along Parramatta Road.

3.2       The proposal is based on a discussion with Council officers of an envelope for the development and this is appropriate.

3.3       Overlooking will be prevented by the provision of horizontal louvres on balconies on all levels.

3.4       The 25% requirement for deep soil on this site is excessive given the highly urban nature of the site.

4       The application was lodged before the DLEP was placed on public exhibition and some 10 months before the DLEP was adopted by Council and it appears that the application is prejudiced by the delay due to the requirements of RailCorp.

 

 

NOTE:       1        The Deputy Lord Mayor, Councillor A A Wilson retired from the meeting at 7.49 pm during consideration of this matter.

 

2       Councillor J D Finn, as a member of the Joint Regional Planning Panel, declared an interest in relation to this matter and temporarily retired from the meeting during consideration and voting on this issue.

 

3       Councillor M McDermott declared an interest in relation to this matter as Councillor McDermott is familiar with one of the objectors to this development and temporarily retired from the meeting during consideration and voting on this issue.

 

4        It was requested during discussion of this matter that the application’s applicant/owner, Beraci Pty Ltd, be noted in the minutes. 

 

5       Councillors P B Barber and P K Maitra requested that their names be recorded as having voted against this decision.

 

 

RESUMPTION OF STANDING ORDERS

 

 

12737        RESOLVED      (Esber/Elmore)

 

That Standing Orders be resumed.

 

 

 

The meeting terminated at 8.17 pm.

 

THIS PAGE AND THE PRECEDING 4 PAGES ARE THE MINUTES OF THE SPECIAL COUNCIL MEETING HELD ON MONDAY, 17 OCTOBER 2011 AND CONFIRMED ON 7 NOVEMBER 2011.

 

 

 

 

Lord Mayor