Agenda of Council - 25 July 2011

COUNCIL CHAMBERS

The Lord Mayor Clr John Chedid – Elizabeth Macarthur Ward

Dr. Robert Lang, Chief Executive Officer - Parramatta City Council

Sue Coleman – Group Manager City Services			Assistant Minutes Clerk – Joy Bramham
Greg Smith – Group Manager Corporate			Minutes Clerk – Grant Davies
Sue Weatherley–Group Manager Outcomes & Development

Clr Paul Barber – Caroline Chisholm Ward			Clr Lorraine Wearne - Lachlan Macquarie Ward
Clr Mark Lack – Elizabeth Macarthur Ward			Clr Paul Garrard - Woodville Ward
Clr Glenn Elmore – Woodville Ward			Clr Scott Lloyd – Caroline Chisholm Ward
Clr Pierre Esber– Lachlan Macquarie Ward			Clr Andrew Wilson – Lachlan Macquarie Ward
Clr Prabir Maitra – Arthur Phillip Ward			Clr Andrew Bide – Caroline Chisholm Ward
Clr Julia Finn – Arthur Phillip Ward	Clr Michael McDermott, Deputy Lord Mayor - Elizabeth Macarthur Ward	Clr Antoine (Tony) Issa, OAM – Woodville Ward	Clr Chiang Lim– Arthur Phillip Ward

Staff

GALLERY

Council 25 July 2011

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 CONFIRMATION OF MINUTES - Council (Development) - 11 July 2011

2 APOLOGIES

3 DECLARATIONS OF INTEREST

4 Minutes of Lord Mayor

5 Public Forum

6 PETITIONS

7 Rescission Motions

7.1 Urban Renewal Study for Granville

8 Economy and Development

8.1 492 Woodville Road, Guildford (Lot B DP 321246) (Woodville Ward)

8.2 13A Quarry Road, Dundas Valley
(Lot 131 DP 1155836) (Lachlan Macquarie Ward)

8.3 321 Church Street PARRAMATTA
(Lot 10 DP 541902)
(Arthur Phillip Ward)

8.4 333 Woodville Road, Guildford
(Lot 1 DP 128801) (Woodville Ward)

8.5 20-22 Belmore Street, North Parramatta
Lot 11 DP 7587788 and Lot 4 DP 35237

8.6 17 Prince Street, Granville
(Lot B DP 356434) (Elizabeth Macarthur Ward)

8.7 20 Abeckett Street, Granville
(Lots 1 & 2 DP 128368) ( Elizabeth Macarthur Ward)

8.8 37 Midson Road (former Eastwood Brickworks) Eastwood.

8.9 Joint Epping Town Centre Study

8.10 Wentworthville Urban Renewal Project

8.11 Heritage Advisory Committee for June 2011

8.12 Naming Lanes in the City Centre

9 Environment and Infrastructure

9.1 Electric Vehicles

10 Community and Neighbourhood

10.1 Minutes of the Sydney West Area Health Service and Parramatta City Council Steering Group Meeting - 30 March 2011

10.2 Housing NSW Strategic Partnership Minutes

10.3 Aboriginal and Torres Strait Islander Advisory Committee Meeting 28 June 2011

10.4 Access Advisory Committee Minutes 21 June 2011

11 Governance and Corporate

11.1 GST Certificate

11.2 Investments Report for May 2011

11.3 Local Government Association of NSW Annual Conference 2011 - 23 October - 26 October 2011 - Shoalhaven

11.4 Schedule of Council Meetings for 2011 - Change to Proposed Meeting Date of 24 October 2011

11.5 Government Sustainability Conference - 31 August - 1 September 2011 - Melbourne

12 Notices of Motion

12.1 Section 94 Plans

12.2 Illegal Dumping

13 Closed Session

13.1 Leasehold Acquisitions

This report is confidential in accordance with section 10A (2) (c) of the Local Government act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

13.2 Tender No. 5/2011 - Disposal of Waste and Recyclable Material - Schedule of Rates Contract

This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

13.3 Extension of Existing Contract (Tender 12/2008) Operation of Free Bus Service in the Parramatta City Centre.

14 DECISIONS FROM CLOSED SESSION

15 QUESTION TIME

Council 25 July 2011 Item 8.1

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.1

SUBJECT 492 Woodville Road, Guildford (Lot B DP 321246) (Woodville Ward)

DESCRIPTION Demoltion, tree removal and construction of a boarding house under the Affordable Rental Housing SEPP

REFERENCE DA/547/2010 - 12 July 2010

APPLICANT/S GEC Consulting Group

OWNERS Mr Y B Lin

REPORT OF Manager Development Services

DATE OF REPORT

29 June 2011

REASON FOR REFERRAL TO COUNCIL

The application is referred to Council as it proposes the construction of a building to be used as a Boarding House

EXECUTIVE SUMMARY

The application seeks approval for demolition, tree removal and construction of a 3 storey Boarding House containing 18 self contained accommodation suites providing accommodation for 26 persons and a managers unit.

The proposed development is permissible with consent under LEP 2001 and the Affordable Rental Housing SEPP 2009. The proposed development will remain permissible under DLEP 2010 that proposes to zone the site R2.

Five individual submissions were received during notification of the proposal. Issues raised in the submissions include lack of parking, loss of privacy, overshadowing, noise and air quality. Issues raised in the submissions form part of the recommended grounds of refusal. The issues have been discussed in detail within the Section 79C assessment report contained at Attachment 1.

The applicant was requested to submit an acoustic report and an air quality report to address the impacts of Woodville Road on the development. The applicant has elected not to provide these reports. Given this, the impacts of Woodville Road on future occupants are unable to be appropriately assessed.

The bulk and scale of the building is inconsistent with that of the single storey dwellings that existing in the immediate vicinity of the site and the side setbacks provided are insufficient.

The applicant has not submitted a Social Impact Assessment in accordance with Council’s resolution in May 2011.

Accordingly, the application is recommended for refusal.

RECOMMENDATION

(a) That Council as the consent authority refuse Development Application No. 547/2010 for the construction of a boarding house on land at 492 Woodville Road, Guildford subject to the following reasons:

1. The applicant has not demonstrated that appropriate measures have been incorporated into the development to ensure that dba levels in the building will not exceed the maximum levels specified in clause 102(3) of State Environmental Planning Policy (Infrastructure) 2007.

2. The applicant has not demonstrated that the development is appropriately designed and/ or incorporates appropriate measures to ameliorate impacts from vehicle emissions to satisfy clause 101 of State Environmental Planning Policy (Infrastructure) 2007.

3. The development is inconsistent with objective (a) of the 10 Mixed Use zone. The development will have an unacceptable impact on adjoining residential development in terms of visual impact, loss of privacy, loss of solar access, and inadequate landscaping.

4. The development is inconsistent with objective (d) of the 10 Mixed Use zone because inadequate deep soil areas have been provided to achieve consistency with the desired future character of the area as dictated by part 5.2 ‘Mixed Use Zone 10‘ of Parramatta DCP 2005.

5. The development is inconsistent with the requirements of part 5.2 ‘Woodville Road Mixed Use Zone 10’ of Parramatta DCP 2005. The development does not comply with the design standards for allotment frontage, side setback, rear setback, front setback and deep soil zones.

6. The development is inconsistent with the requirements of part 4.3.4 ‘Solar Access & Cross Ventilation’ of Parramatta DCP 2005. The shadow cast by the development is significantly larger than the shadow cast by a development that complies with the building envelope controls that apply to development in the 10 Mixed use zone. The development would unduly compromise the amenity and future development potential of the adjoining allotment to the south.

7. The development provides insufficient bicycle and motorbike parking as four bicycle and motorbike parking spaces can be required to be provided in accordance with clause 30 of the ARHSEPP 2009 and only three bicycle and motorbike parking spaces are provided

8. Insufficient carparking is provided for future occupants of the site. The amended ARHSEPP indicates that a consent authority may refuse this application if five spaces are not provided. Only three carparking spaces are provided.

9. Appropriate vehicle manoeuvring is not provided within the development as manoeuvring areas, driveways and parking spaces are inconsistent with the requirements of the relevant Australian Standard being AS 2890.

10. The application will result in the loss of a Jacaranda mimosifolia (Jacaranda) tree located in the rear of 494 Woodville Road, Guildford that will be adversely affected by the proposed development.

11. The proposed development is contrary to the public interest as it is inconsistent with the current planning controls and the likely future character of the area.

12. The applicant has not demonstrated that that the development will not have an unacceptable social impact on the surrounding area.

(b) Further that the persons who lodged an individual submission be advised of Council’s determination of the application.

Brad Delapierre

Team Leader Development Assessment

Attachments:

1 View	Section 79C Assessment Report	29 Pages
2 View	Localilty Plan	1 Page
3 View	Plans	8 Pages
4	Confidential resdiential floor plans	3 Pages

Council 25 July 2011 Item 8.2

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.2

SUBJECT 13A Quarry Road, Dundas Valley
(Lot 131 DP 1155836) (Lachlan Macquarie Ward)

DESCRIPTION Construction of a two storey dwelling and tree removal

REFERENCE DA/265/2011 - Submitted 29 April 2011

APPLICANT/S Eden Brae Projects

OWNERS V S Parikh

REPORT OF Manager Development Services

DATE OF REPORT 29 June 2011

REASON FOR REFERRAL TO COUNCIL

The application has been referred to Council as the proposal seeks a SEPP 1 variation of greater than 10% to Clause 38 – Minimum Allotment Sizes, of Parramatta Local Environmental Plan 2001.

EXECUTIVE SUMMARY

The application seeks approval for the construction of a two storey dwelling and associated tree removal.

The dwelling house in this application will be located on an allotment of land that has an area of 370.5m² and a street frontage of 11.75m.

The SEPP 1 objection is considered worthy of support, given that approval was granted by Council to subdivide the site into 2 lots under DA/794/2003, approved on 4 November 2003. The intention of the subdivision was to allow residential development on the lot and strict compliance with the standard would render the site undevelopable.

The proposed works are consistent with the objectives of Parramatta Local Environmental Plan 2001 and Parramatta Development Control Plan 2005. The dwelling is considered to be appropriately sited and the lot can accommodate a dwelling which will not result in undue privacy, shading or bulk and scale impacts on surrounding sites.

The application was notified in accordance with Council’s Notification Policy and no submissions were received.

Accordingly, the application is recommended for approval subject to conditions.

RECOMMENDATION

(a) That Council support the variation to Clause 38 of the PLEP 2001 under the provisions of SEPP 1.

(b) Further, that Council as the consent authority grant development consent to Development Application No. DA/265/2011 for the construction of a two storey dwelling and tree removal at 13A Quarry Road, DUNDAS VALLEY NSW 2117 for a period of five (5) years from the date on the Notice of Determination subject to the conditions of consent in Attachment 1 of this report.

Emily Dickson

Development Assessment Officer

Attachments:

1 View	Section 79C report	29 Pages
2 View	Locality Map	1 Page
3 View	Plans and shadow diagrams	7 Pages
4	Confidential Floor Plans	4 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 8.3

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.3

SUBJECT 321 Church Street PARRAMATTA
(Lot 10 DP 541902)
(Arthur Phillip Ward)

DESCRIPTION Occupation and fitout of a heritage listed shop as a restaurant including signage.

REFERENCE DA/282/2011 - 6 May 2011

APPLICANT/S Bowdens Group Australia

OWNERS Mr. G Makdissi, Mr I Makdissi, Mr A Makdissi

REPORT OF Manager Development Services

DATE OF REPORT 29 June 2011

REASON FOR REFERRAL TO COUNCIL

The application is being referred to Council as the proposal involves works to a heritage item.

EXECUTIVE SUMMARY

The application seeks approval for occupation and fit out of a ground floor premises as a restaurant including signage. The hours of operation are 12 noon to 12am (midnight) Tuesday to Sunday. The capacity of the restaurant will be 62 seats internally with outdoor seating of 28 seats for 6 tables.

The site is listed as a heritage item of local significance under schedule 5 of Parramatta City Centre LEP 2007. The application has been considered by Councils’ Heritage Advisor who has reviewed all documentation submitted with the development application and supports both the proposed fit out as a restaurant and signage.

The application was notified in accordance with Councils’ DCP and no submissions were received. The likely impacts of the proposed restaurant fit out and signage have been assessed and the use will be compatible with the existing food outlets along this section of Church Street . The restaurant use will encourage diners to frequent this section of Church Street adding to the already vibrant character of the area which includes The Riverside Theatres and The Parramatta River surrounds. The hours of operation from 12 noon to 12am (midnight)Tuesday to Sunday are in keeping with the hours of operation of similar adjoining establishments.

Accordingly, the application is recommended for approval subject to conditions.

RECOMMENDATION

That Council grant development consent to Development Application No 282/2011 for the occupation and fit out of premises as a restaurant including signage on land at 321 Church Street, Parramatta subject to conditions contained within Attachment 1.

Michael Carter

Senior Development Assessment Officer

Attachments:

1 View	Section 79C Report	16 Pages
2 View	Locality Map	1 Page
3 View	Plan	1 Page
4 View	SOEE	16 Pages
5 View	Heritage Inventory	2 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 8.4

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.4

SUBJECT 333 Woodville Road, Guildford
(Lot 1 DP 128801) (Woodville Ward)

DESCRIPTION Change of use from a dwelling to a mixed use development for the purposes of a dwelling and motor showroom, including construction of a garage, carport and vehicular display area.

REFERENCE DA/185/2011 - Submitted 4 April 2011

APPLICANT/S Mr J Tannous

OWNERS R & L Naboulsi

REPORT OF Manager Development Services

DATE OF REPORT 30 June 2011

REASON FOR REFERRAL TO COUNCIL

The proposal is referred to Council as ‘vehicle sales or hire premises’ and ‘mixed use developments’ are prohibited land uses under the proposed R2 Low Density Residential Zoning of DRAFT LEP 2010.

EXECUTIVE SUMMARY

The proposal involves the change of use from a dwelling to a mixed use development for the purposes of a dwelling and motor showroom, including construction of a garage, carport and vehicular display area.

The proposed use as a dwelling and motor showroom satisfies the definition of a mixed use development and both uses are permissible in the current Mixed Use 10 zoning applying to the land under LEP2001.

The subject site is proposed to be zoned R2 Low Density under draft Parramatta LEP 2010. The proposed mixed use development is defined as ‘vehicle sales or hire premises’ and ‘dwelling house’ under draft Parramatta LEP 2010. ‘Vehicle sales or hire premises’ and ‘mixed use developments’ are prohibited in the draft zone. Furthermore, the proposed use as a combined ‘vehicle sales or hire premises’ and ‘dwelling house’ is out of context with the existing surrounding development, given the majority of surrounding land uses are residential in nature.

Despite additional details submitted by the applicant in response to Council’s concerns, the proposed development does not comply with a number of the design requirements of Parramatta DCP 2005 for mixed use developments. These include:

· rear setbacks,

· side setbacks,

· minimum site frontage,

· minimum deep soil zone,

· minimum floor to ceiling height for non residential uses, and

· residential and non-residential car parking separation

The proposal was advertised for a period of twenty one (21) days. No submissions were received.

The application was referred to Councils Development Engineer, Traffic Engineer and Landscape Officer. Council’s Landscape Officer could support the application subject to conditions, the proposed stormwater onsite detention system is not supported by Council’s Development Engineer as it fails to satisfy the requirements of the Upper Parramatta River Catchment On-site Stormwater Detention Handbook.

The proposal is also not supported by Council’s Traffic Engineer as the mixed use development fails to provide satisfactory vehicular access to and from the site and adequate vehicular manoeuvering within the site in accordance with AS2890.1.

Accordingly the application is recommended for refusal.

RECOMMENDATION

(a) That Council as the consent authority REFUSE Development Application No. 185/2011 for a change of use from a dwelling to mixed use development for the purposes of a motor showroom and dwelling, including construction of a garage, carport and display area on land at 333 Woodville Road, Guildford for the following reasons:

1. The development fails to satisfy the following objective of the R2 Low Density Residential Zone as stated in Draft Local Environmental Plan 2010, namely ‘to ensure that non-residential land uses are located in a context and setting that minimises impacts on the amenity of a low density residential environment’ Furthermore, the proposed use as a combined ‘vehicle sales or hire premises’ and ‘dwelling house’ is out of context with the existing surrounding development, given the majority of surrounding land uses are residential in nature.

2. The proposed stormwater onsite detention system is not supported by Council’s Development Engineer as it fails to satisfy the requirements of the Upper Parramatta River Catchment On-site Stormwater Detention Handbook.

3. The proposal fails to provide satisfactory vehicular access to and from the site and adequate vehicular manoeuvring within the site in accordance with AS2890.1.

4. The proposal fails to comply with the objectives and design principles of Section 5.2 - Woodville Road Mixed Use 10 zone outlined in Parramatta Development Control Plan 2005 relating to rear setbacks, side setbacks, minimum site frontage, minimum deep soil zone, minimum floor to ceiling height for non residential uses, and residential and non-residential car parking separation.

5. That granting consent to the proposal would not be in the public interest as the site is not suitable for the development.

Nicholas Clarke

Development and Certification Officer

Attachments:

1 View	S79C Assessment Report	17 Pages
2 View	Locality Map	1 Page
3 View	Stormwater Plan	1 Page
4 View	Land Use Map	1 Page
5	Confidential Plans	4 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 8.5

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.5

SUBJECT 20-22 Belmore Street, North Parramatta
Lot 11 DP 7587788 and Lot 4 DP 35237

DESCRIPTION Demolition and construction of 2 townhouses and 2 villas with Strata Subdivision.

REFERENCE DA/203/2011 - 7 April 2011

APPLICANT/S JS Architects Pty Ltd

OWNERS Mr L Hijazin and M Hijazin

REPORT OF Manager Development Services

DATE OF REPORT

1 July 2011

REASON FOR REFERRAL TO COUNCIL

This application is referred to Council for determination due to the future down zoning of the site to R2 Residential Zone under the Draft LEP 2010.

EXECUTIVE SUMMARY

Approval is sought for the demolition and construction of a multi-unit housing development comprising of 2 townhouses and 2 villas with strata subdivision.

The proposed development is defined as “multi unit housing” under Parramatta LEP 2001 and is permitted with development consent under the current 2B Residential zoning applying to the land.

Belmore Street is predominantly characterised by a mix of single and double storey dwelling houses, dual occupancies, multi-unit developments and residential flat buildings. The subject site is within proximity to several multi-unit developments located at 17-21 Belmore Street (13 units), 23-27 Belmore Street (15 units), 32-36 Belmore Street (16 units) and 45-47 Brickfield Street (16 units).

The subject site is proposed to be zoned R2 Low Density Residential under draft Parramatta LEP 2010. The proposed development is defined as Multi Dwelling Housing under draft Parramatta LEP 2010 and is not a permitted land use in the draft zone. Despite the variety of housing types within the area, the application can not be supported to insufficient information being received from the applicant to address drainage and flooding concerns.

In accordance with Council’s Notification DCP, owners and occupiers of surrounding properties were given notice of the application for a 30 day period between 21 April 2011 and 21 May 2011. In response, two written submissions were received. The issues raised within the submissions included building for profit, the production of excessive waste and energy consumption, tree removal, increase in hard surfaces, overburdening utilities, increase in anti-social activity, the provision of private open space, increased residential acoustics, privacy and location of the air conditioning unit.

The application is recommended for refusal as insufficient information has been received to address flooding and drainage and the applicant has stated that they will not provide this information.

RECOMMENDATION

(a) That Council as the consent authority REFUSE Development Application No. 203/2011 for demolition and construction of a multi-unit housing development comprising of 2 townhouses and 2 villas with strata subdivision on land at 20-22 Belmore Street, North Parramatta for the following reasons:

· The proposed development is contrary to the aims and objectives of the PLEP 2001 and Draft LEP 2010 as insufficient information has been submitted to assess the potential hydraulics and flood mitigation impacts of the proposal.

· The proposed development is inconsistent with the requirements of Parramatta DCP 2005. The development does not comply with the design standards for stormwater management and flood mitigation.

· The proposal is not in the public interest.

(b) That the objectors be advised of Council’s decision.

Denise Fernandez

Development Assessment Officer

Development Assessment Team

Attachments:

1 View	Section 79C Report	36 Pages
2 View	Location Plan	1 Page
3 View	Plans and Elevations	11 Pages
4	Confidential Plans	2 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 8.6

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.6

SUBJECT 17 Prince Street, Granville
(Lot B DP 356434) (Elizabeth Macarthur Ward)

DESCRIPTION Stage 1.Torrens title subdivison of the existing lot into 2 lots.Demolition of existing shed, retention of a heritage listed dwelling and construction of a new carport on proposed lot 1, tree removal, driveway/stormwater works and construction of fencing adjacent to driveway areas.

Stage 2: Construction of a single storey attached dual occupancy development on the rear lot (proposed lot 2), landscaping, driveway/stormwater works, fencing, and Torrens title subdivision of the dual occupancy into 2 lots.

REFERENCE DA/253/2011 - 27 April 2011

APPLICANT/S Mr A Bechara

OWNERS Mr P Issa and Mr J Issa and Ms D Issa

REPORT OF Manager Development Services

DATE OF REPORT

30 June 2011

REASON FOR REFERRAL TO COUNCIL

The application has been independently assessed and is brought to Council as the site is owned by a relative of a Councillor.

EXECUTIVE SUMMARY

Approval is sought for the following specific development:

Stage 1

· Demolition of existing dilapidated shed in rear garden.

· Construction of a new carport to the west of the existing heritage dwelling, adjacent to the western side boundary. The carport is open sided, with dimensions of 2.8m by 5.6m and constructed of timber posts with a pitched tiled roof and colourbond gutters.

· Construction of a new 1.8m high fence with a gate to the rear of the carport.

· Proposed Torrens title subdivision of the existing lot into two (2) lots:

· Proposed Lot 1 containing the existing heritage dwelling ‘Thelma’ is to have a site area of 550.1m² and a frontage of 16.915m.

· Proposed Lot 2 is to have an area of 734.7m² (exclusive of the driveway) and an access handle 3.2m wide.

· Construction of a new concrete driveway adjacent the eastern boundary to service proposed Lot 2.

· Construction of new fences including a 1.8m high colourbond fence along the eastern, western and rear boundaries and 1m high timber picket fences extending from the front building line along the side boundaries to the street frontage and along the inside of the new battle axe driveway.

· On-site detention and stormwater works.

Stage 2

1. Construction of an attached dual occupancy on Lot 2:

· Two single storey (plus attic) dwellings attached with a common wall. The proposed dwellings have a mirror image floor plan containing a single enclosed garage with single tandem car space to the front, 3 bedrooms, 1 bathroom, kitchen, laundry, dining and living rooms at ground floor level and an attic style master bedroom with en-suite bathroom and walk-in-robe within the roof space. Each dwelling has a north facing patio a courtyard area to the rear of internal living areas.

· New side gates to secure the rear courtyard areas from the front driveway.

· New driveway and turning area at the front of the development.

· Two new 1500L rainwater tanks adjacent to both the eastern and western side boundaries.

· Landscaping.

2. Proposed Torrens title subdivision of Lot 2 and the completed dual occupancy into two (2) lots:

· Lot A (containing the western dual occupancy dwelling) measuring 447.2m² in area.

· Lot B (containing the eastern dual occupancy dwelling) measuring 383.4 m² in area.

As the proposed works are to occur in stages, it is recommended that the consent issued for the development takes the form of a staged consent.

The dwelling on the site ‘Thelma’ is listed as an item of environmental heritage due to its design and construction by a local builder and painting tradesman, Arthur Bourne. The dwelling is thought to have been constructed in 1904. The house is of local aesthetic significance as an intact early twentieth century timber house. Council’s Heritage Advisor supports the proposal.

The site is not located within either of the Granville Heritage Conservation Areas however a number of heritage items exist within the vicinity. These are 12, 20-24 Albert Street and 5-11 Prince Street.

The proposed development, defined as ‘subdivision’ and ‘dual occupancy’ is permissible with consent within the Residential 2A zone and the draft R3 Medium Density Zone.

In accordance with Council’s Notification DCP, owners and occupiers of surrounding properties, and members of Council’s Heritage Committee were notified of the application for a 14 day period between 12 May 2011 and 25 May 2011. No submissions have been received in response.

Amended plans were received on 26 May at Council’s request. The amendments involved technical clarification as to matters such as carport design, provision of an Arborist’s report, summary of the cost of works, shadow diagrams, digital requirements and a small modification to vehicle maneuvering. Re-notification of the amended plans was not considered necessary as the amendments did not involve additional amenity impacts or changes to the proposed bulk and scale.

The proposal is consistent with the objectives contained within the current Parramatta Local Environmental Plan 200, Parramatta Local Environmental Plan 1996 (Heritage and Conservation) and Parramatta Development Control Plan 2005 and the Parramatta Heritage Development Control Plan 2001.

The proposed buildings are satisfactory in design, scale and bulk and will not adversely impact upon the existing heritage item on the site or the amenity of surrounding properties.

Sufficient car parking, landscaping and open space are provided to support the proposed dual occupancy dwellings and the proposed landscaping will improve amenity and privacy between properties.

The application is recommended for approval subject to a staged consent and recommended conditions as outlined in Attachment 1.

RECOMMENDATION

a) THAT Council as the consent authority grant development consent to Development Application No. DA/253/2011 for (Stage 1) Torrens title subdivision of the existing lot into 2 and demolition of an existing shed, retention of a heritage listed dwelling, construction of a new carport and driveway, fencing, infrastructure works and tree removal on proposed Lot 1 and (Stage 2) the construction of a single storey attached dual occupancy on the rear lot (proposed Lot 2), landscaping and Torrens title subdivision of the dual occupancy into 2 lots on land at 17 Prince Street, Granville, subject to the conditions contained within Attachment 1.

Natalie Richter

Natalie Richter Planning P/L

Attachments:

1 View	Section 79C Report	72 Pages
2 View	Locality Plan	1 Page
3 View	Plans and Elevations	7 Pages
4	Confidential Plans	1 Page

REFERENCE MATERIAL

Council 25 July 2011 Item 8.7

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.7

SUBJECT 20 Abeckett Street, Granville
(Lots 1 & 2 DP 128368) ( Elizabeth Macarthur Ward)

DESCRIPTION Alterations and additions to an existing single storey heritage listed dwelling.

REFERENCE DA/232/2011 - Submitted - 18 April 2011

APPLICANT/S Mr D H Alameen

OWNERS Mr D H Alameen

REPORT OF Manager Development Services

DATE OF REPORT 1 July 2011

REASON FOR REFERRAL TO COUNCIL

The application is being referred to Council for determination as the proposal involves work to a listed heritage item.

EXECUTIVE SUMMARY

The development application seeks consent for alterations and additions to an existing single storey heritage listed dwelling. Proposed works include the construction of a 43m² rear addition for use as a living room, internal alterations to provide an additional bedroom, new ensuite in the main bedroom and the construction of a 24.5m² single garage located within the rear setback

The property is a listed heritage item listed in Schedule 2 of PLEP 1996 (Heritage and Conservation). The application was referred to Council’s Heritage Advisor who raised no objections to the proposal.

The application was notified in accordance with Council’s Notification Policy and no submissions were received.

The proposed works are consistent with the objectives of Parramatta Local Environmental Plan 2001, Parramatta LEP 1996 (Heritage & Conservation), Parramatta Development Control Plan 2005 and Parramatta Heritage DCP 2001, and are considered satisfactory with respect to design, bulk and scale, privacy and overshadowing. There is sufficient landscaping and open space areas provided as part of the proposal.

Accordingly, the application is recommended for approval subject to conditions.

RECOMMENDATION

That Council grant development consent to Development Application No. 232/2011 for alterations and additions to an existing single storey heritage listed dwelling on land at 20 Abeckett Street, Granville subject to conditions contained within Attachment 1.

Nicholas Clarke

Development & Certification Officer

Attachments:

1 View	S79C Assessment report	28 Pages
2 View	Locality Map	1 Page
3 View	Plans	5 Pages
4 View	Heritage Inventory	3 Pages
5	Confidential Plans	2 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 8.8

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.8

SUBJECT 37 Midson Road (former Eastwood Brickworks) Eastwood.

DESCRIPTION Construction of 11 dwellings fronting Avondale Way on lots 2-12.

REFERENCE DA/362/2011 - Lodged 30 May 2011

APPLICANT/S AVJBOS Eastwood Developments Pty Ltd

OWNERS AVJBOS Eastwood Developments Pty Ltd

REPORT OF Manager Development Services

DATE OF REPORT 8 July 2011

REASON FOR REFERRAL TO COUNCIL

The application has been referred to Council as the application seeks variations of greater than 10% to the allotment size/frontage control of clause 38(1)(b), the height control of clause 39(1)(a) and the floor space ratio control of clause 40(1) contained within Parramatta Local Environmental Plan 2001 and the application is accompanied by an objection under SEPP 1.

EXECUTIVE SUMMARY

The application seeks approval for the construction of 11 dwellings in an approved subdivision of Lot 14 DP 270605 (DA/53/2011) on lots 2-12. The site forms part of the former Eastwood Brickworks housing estate.

The site is subject to the provisions of the Eastwood Brickworks Master Plan which was approved by Council in June 2003. A Master Plan is required under Clause 30 of Parramatta LEP 2001 for sites over 5000m2 to guide future development.

The dwellings have been designed taking into consideration the design principles of the Master Plan and achieve consistency in streetscape and are compatible with dwellings previously approved for the site.

The application was notified to adjoining properties and no submissions were received.

Despite the non compliances with the floor space ratio, height, and allotment size requirements of the Parramatta Local Environmental Plan the proposal is consistent with the 2A Residential zone objectives and the Eastwood Brickworks Master Plan.

Accordingly the proposal is recommended for approval.

RECOMMENDATION

(a) That Council support the variation to Clause 38, Clause 39 and Clause 40 of the PLEP 2001 under the provisions of SEPP 1.

(b) That Council as the consent authority grant development consent to Development Application No. DA/362/2011 for the construction of 11 dwellings fronting Avondale Way on lots 2-12 at 37 Midson Road (former Eastwood Brickworks) EASTWOOD for a period of five (5) years from the date on the Notice of Determination subject the conditions in attachment 1.

Ashleigh Matta

Development Assessment Officer

Attachments:

1 View	Section 79C Report	28 Pages
2 View	Locality Map	1 Page
3 View	Plans	5 Pages
4	Plans confidential	2 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 8.9

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.9

SUBJECT Joint Epping Town Centre Study

REFERENCE F2008/00404 - D02024172

REPORT OF Project Officer, Land Use Planning

PURPOSE:

The purpose of this report is to present to Council the Joint Epping Town Centre Study and recommend that Council endorse the study for the purpose of public exhibition.

RECOMMENDATION

(a) That Council endorse exhibition of the Joint Epping Town Centre Study, in partnership with Hornsby Shire Council, for a period of 8 weeks and that the outcomes of the exhibition be reported back to Council.

(b) That Council review the recommendations of the study particularly in relation to traffic, car parking, travel demand patterns, urban design, economic feasibility, and the redevelopment of the Rawson Street Car Park site, and that the outcomes of this review be used to inform Council’s planning controls.

(c) Further, that Council (with Hornsby Shire Council and the Department of Planning and Infrastructure) arrange high level discussions with relevant infrastructure authorities (such as RTA) regarding the delivery of required infrastructure to enable growth in the Epping Town Centre.

BACKGROUND

1. In February 2010 a Memorandum of Understanding (MOU) was entered into between Parramatta City Council (PCC), Hornsby Shire Council (HSC) and the Department of Planning and Infrastructure (DoPI) to complete a joint planning study for the Epping Town Centre. Following a tender process, JBA Planning Consultants (and sub consultants) were engaged to undertake the study.

2. The study brief required the holistic investigation of the Epping Town Centre comprising land generally within 800m -1000m radius (10 minute walk) of the railway station and including land within both the Parramatta and Hornsby Local Government Areas (see Attachment 2) . The key aim of the study was to explore the potential of the Epping Town Centre to accommodate increased residential and employment growth.

3. The draft study was completed in April 2011 and presented at a Councillor Workshop in May 2011. Final amendments to the study were made in June and July 2011.

4. Endorsement of the study for public exhibition enables the general public to provide feedback to Council on the study recommendations. By allowing the exhibition, Council is not necessarily endorsing the study recommendations, and any changes to Council’s planning controls would need to be separately adopted by Council.

KEY RECOMMENDATIONS

5. The key recommendations of the study include the redevelopment of Epping incorporating a compact mixed use town centre enabling a mix of retail, commercial and residential development. The study envisages the role of Epping Town Centre as a residential precinct as opposed to an employment destination and will be unlikely to compete with centres such as Parramatta for employment growth. A copy of the study has been provided to Councillors under separate cover.

6. The built form recommended for the Epping Town Centre would incorporate development up to 22 storeys in height, comprising slim line towers over 2-3 level podiums centralised around the railway station (Beecroft Road/Rawson Street/ Bridge Street for Parramatta LGA). The study suggests that within the Parramatta LGA, the total number of additional dwellings would range from 700 – 1,115 within the study area.

7. Existing residential flat development surrounding the core area (on the Parramatta LGA side) would remain unchanged due to existing constraints of strata subdivision, and the surrounding low density areas would also be retained with existing/proposed heritage items and conservation areas recommended for retention /inclusion.

8. Further discussion is provided in the detailed report (see Attachment 1) in relation to traffic and transport, infrastructure funding, economic feasibility, built form and urban design, heritage and redevelopment of the Rawson Street Car Park.

STATUS OF THE STUDY

9. The intention of the study was to inform a Planning Proposal to amend the comprehensive Parramatta LEP including zoning, height and floor space ratios and heritage. A Planning Proposal would need to be separately endorsed by Council and be the subject of its own public exhibition, before any changes are made to the Parramatta LEP and/or DCP. The study itself has no legal weight and is a comprehensive analysis of the Epping Town Centre, which provides a platform for seeking public comment.

PUBLIC EXHIBITION OF JOINT PLANNING STUDY

10. This report recommends that Council authorise the public exhibition of the Joint Epping Planning Study in partnership with HSC for a period of 8 weeks, commencing in late August 2011. Hornsby Council will be resolving public exhibition of the study at their meeting in August 2011.

FINANCIAL IMPLICATIONS

11. The study was funded (in part) by the Department of Planning & Infrastructure’s Planning Reform Fund, with Hornsby Shire Council funding the remainder. The exhibition of the study will be funded through Council’s operation budget.

FUTURE STEPS

12. Should Council endorse public exhibition of the study, this would be undertaken between August and October 2011. Following the exhibition, a further report will be put to Council detailing any submissions received and considering a draft Planning Proposal to amend Council’s LEP controls, and potential draft changes to Council’s DCP controls.

Diane Galea

Project Officer - Land Use Planning

Attachments:

1 View	Detailed Report Epping Town Centre Study	23 Pages
2 View	Study Area Map	1 Page

REFERENCE MATERIAL

Note: The Epping Town Centre Study had been provided under separate cover.

Council 25 July 2011 Item 8.10

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.10

SUBJECT Wentworthville Urban Renewal Project

REFERENCE F2011/00880 - D02024678

REPORT OF Project Officer - Land Use Planning

PURPOSE:

The purpose of this report is to update Councillors on the Wentworthville Urban Renewal Project being undertaken by Housing New South Wales (HNSW) and seek endorsement of the suggested heads of consideration and principles for future discussions with HNSW.

RECOMMENDATION

(a) That Council express its willingness to HNSW to be actively involved in the formulation and development of the renewal options for the site given that is a key stakeholder/landowner.

(b) That Council endorse the heads of consideration and principles included in attachment 2 and these be conveyed formally to HNSW.

(c) Further, that Council include any additional specific matters for consideration it would like to raise with HNSW in regard to the Wentworthville Urban Renewal Project.

BACKGROUND

1. Earlier this year HNSW advised that they would be undertaking a master- planning exercise of the housing estates located at Wentworthville. The site is located near the junction of Old Windsor Road and the Cumberland Highway and is divided by the Cumberland Highway. A map of the site and locality is included at attachment 1 and also identifies the existing housing form and type on the site(s).

2. The sites making up the estates total approximately 8.05ha and contain 194 dwellings which were constructed in the 1970’s. The majority of these are in the form of attached two storey town house style dwellings laid out in a pattern based on the Radburn planning principles. The site is currently occupied entirely by social housing tenants. Council owns areas of public open space within the site totalling approximately 2.61ha.

3. HNSW have engaged consultants to carry out the master-planning exercise with the overall stated strategic objectives being to develop a strategic master plan that addresses the re-development of the estates and identifies opportunities to improve the quality and variety of housing, change the social mix and improve the amenity of the area through physical interventions to improve accessibility and areas of open space.

4. On 9 May 2011 a briefing session was held for stakeholders including Council representatives at Karabi Cottage, Lurgan Street Wentworthville. The slides of this presentation were circulated to Councillors on 16 May 2011.

5. As yet there have not been any detailed preferred options or schemes for the project identified to Council so it is unknown to what extent, nature and intensity the estates might be redeveloped. It is however, understood that HNSW will in the future be formally approaching Council as the Relevant Planning Authority to consider a Planning Proposal to facilitate development of the site.

ISSUES/OPTIONS

6. In light of this and in the interests of improving a site that has considerable undesirable and intractable design related and social issues, Council staff have formulated some key heads of consideration and principles that it is recommended be considered during the planning phase of this project.

7. It has been indicated that Council will be the Relevant Planning Authority for consideration of any Planning Proposal to amend the planning controls relating to this land under the comprehensive Parramatta LEP. Given Council is the owner of significant parcels of community classified open space within the site, Council is also a key stakeholder/land owner and should be involved in formulating the renewal options for the site. This will also be an opportune time to further encourage HNSW to apply its de-concentration philosophy of ‘social housing’ (i.e. a private and social housing mix) over the entire site.

8. It is understood that HNSW has not yet received funding for any physical development works on the site and it is understood the exercise at this point is a master-planning process to devise a preferred plan for the site that responds to the relevant constraints and opportunities.

CONSULTATION & TIMING

9. It has been indicated that HNSW should be in a position to express a preference for a master plan concept by August 2011.

10. At an appropriate juncture it is anticipated that a Councillor Workshop be scheduled.

Neal McCarry

Project Officer – Land Use Planning

Attachments:

1 View	Site plan	1 Page
2 View	Heads of Consideration and Principles	2 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 8.11

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.11

SUBJECT Heritage Advisory Committee for June 2011

REFERENCE F2005/01945 - D02024757

REPORT OF Project Officer- Land Use Planning

PURPOSE:

To inform Council of the key discussion points of the meeting of the Heritage Advisory Committee on 15 June 2011 and to seek an interim increase to heritage grants provided to individual properties.

RECOMMENDATION

(a) That the minutes of the Heritage Advisory Committee meeting of 15 June 2011 be received and noted.

(b) That regarding options to interpret the Governor Phillip campsite, Council:

(i) Facilitate further discussion with land owners (Department of Health) and the grant recipients (Parramatta Park Trust and Sydney Catchment Management Authority) regarding options for interpretation as a second stage to the walking trail project.

(ii) Following discussion and approval, (in association with land owners and partners) explore options for interpretation considering the various qualities of the site and in accordance with the Guidelines for Interpreting Heritage Places and Items (NSW Department of Planning Heritage Branch, 2005).

(iii) Advise the Aboriginal and Torres Strait Islander Advisory Committee of the project and, in accordance with the Guidelines, seek their feedback and guidance in relation to consultation and options for interpretation.

(iv) Report on the outcome of the above matters at a future meeting of the Heritage Advisory Committee.

(c) Further, that there be an interim increase in heritage grants for the next three years to individual properties; with grants being generally limited to $1,300 for applications up to $5,000 in value; $2,650 for applications between $5,000 and $20,000 in value; and $3,300 for applications over $20,000 in value.

BACKGROUND

1. Council’s Heritage Advisory Committee meets every two months and comprises 11 members.

2. Council’s Heritage Advisory Committee met on 15 June 2011. This report provides a summary of the key discussion points of that meeting for Council’s information and consideration. The minutes of the meeting are contained in Attachment 1.

ISSUES

3. The main issues considered at the meeting are outlined below.

(a) Council resolved on 23 May 2011, regarding the interpretation of the Governor Phillip Camp Site at the confluence of Parramatta River and Toongabbie and Darling Mills creeks, that:

“a report be prepared on how interpretive signage could be provided to aid people in understanding the significance of the site (Governor Phillip Camp Site) mentioned in from an Aboriginal and Europe viewpoint and to better promote the area. The report should address the possibility of discussions being held with other landholders and other levels of government to ensure the site is more accessible and to ascertain possible funding assistance available.”

Council’s Parramatta Stories Project Officer presented a report (Item 32/11) to the Committee in response to this resolution, which covered the following matters:

(i) It was noted that a grant has been provided to Parramatta Park Trust in partnership with Sydney Catchment Management Authority and Parramatta City Council to create a ‘nature walking trail’ from Parramatta Park through the Department of Health lands along the river foreshore to the head of the Parramatta River. The creation of the trail is considered to be the first stage of the project for the next 10 months.

(ii) There are many layers, storylines and a range of qualities that relate to this site including; the natural environment, bush landscape, and various cultural associations and uses through time such as Aboriginal occupation and cultural heritage, Governor Phillip exploring and camping along the foreshore, history of nearby colonial market gardens, the adjacent colonial and contemporary hospital sites, and the link to Toongabbie Creek and the Toongabbie European settlement. Therefore, it is important that a proper research and consultation process is undertaken to determine and develop appropriate interpretation. This would involve the engagement of qualified historians and relevant representatives, community members, professionals, the Aboriginal and Torres Strait Islander Committee, Heritage Advisory Committee and the NSW Office of Environment and Heritage.

(iii) Following the consultation process the interpretation would form the second stage where a funding application will have to be prepared to design and then deliver the interpretation. Funding applications may be submitted to Sharing Sydney Harbour Foreshore grant and the NSW Department of Planning Heritage Branch (for the implementation of Interpretation Plans).

(b) Following discussion the Committee recommended that:

(i) Council facilitate further discussion with land owners (Department of Health) and the grant recipients (Parramatta Park Trust and Sydney Catchment Management Authority) regarding options for interpretation as a Stage 2 project (note: Stage 1 is the creation of the walking trail).

(ii) Following discussion and approval, Council (in association with land owners and partners) explore options for interpretation considering the various qualities of the site and in accordance with the Guidelines for Interpretation (NSW Department of Planning Heritage Branch, 2005).

(iii) Council advise the Aboriginal and Torres Strait Islander Advisory Committee of the project and the opportunity to begin dialogue in relation to the consultation process.

(iv) Council report on the outcome of points 1, 2 and 3 at the next meeting of the Heritage Advisory Committee.

It is considered that the Committee's recommendations should generally be adopted by Council.

(c) The Committee was provided with an update (Item 30/11) on the comprehensive heritage review, which will be presented to Councillors at a workshop scheduled for 18 July 2011.

(d) The Committee was advised (Item 33/11) that the NSW Office of Environment and Heritage will provide a grant of up to $8,500 annually over the next three years for Council's Local Heritage Fund. This will increase the possible annual allocation for the fund from $25,000 to $33,500 (a 34% increase of money to the fund) and provide an opportunity to increase grants to individual properties. Currently, grants are generally limited to:

- $1,000 for applications up to $5,000 in value;

- $2,000 for applications between $5,000 and $20,000 in value; and

- $2,500 for applications over $20,000 in value.

4. A proposal for increased funding for the 2011/2012 budget was unsuccessful. Nonetheless, given the funding provided by the NSW Office of Environment and Heritage it is recommended that there be a modest interim increase for the next three years in heritage grants to individual properties (generally in line with the 34% increase to the fund). The proposed increase to the grants is:

- $1,300 for applications up to $5,000 in value;

- $2,650 for applications between $5,000 and $20,000 in value; and

- $3,300 for applications over $20,000 in value.

Paul Kennedy Jennifer Concato

Project Officer Acting Manager

Land Use Planning Land Use Planning

Attachments:

1 View

Heritage Advisory Committee Minutes for 15 June 2011

5 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 8.12

ECONOMY AND DEVELOPMENT

ITEM NUMBER 8.12

SUBJECT Naming Lanes in the City Centre

REFERENCE F2006/00231 - D02027061

REPORT OF Senior Project Officer- Urban Design

PURPOSE:

1. To recommend a policy and procedure for selecting names for unnamed publically owned lanes in Parramatta CBD based on Council’s Street Naming Policy and which recognises unique qualities of lanes and inspires interest and curiosity in Parramatta CBD.

2. To recommend the adoption of specific names for 3 city centre lanes that have been selected using this procedure and for these names to be advertised locally as required and advised to affected property owners.

RECOMMENDATION

(a) That the draft policy for the naming unnamed lanes within the City Centre, as outlined in the attached report, be adopted.

(b) Further, that unnamed lane 23, be named Oyster Lane, unnamed lane 19, be named Fire Horse Lane, and that unnamed lane No. 26 be named Red Cow Lane.

BACKGROUND

The Proposed Lane Naming Methodology for Parramatta City Centre Lanes

1. The Parramatta Lanes Policy (adopted by Council on 28^th February 2011) suggests naming unnamed publically owned lanes as they become upgraded and naming new lanes when they are built. Based on the Parramatta City Centre Lanes Strategy Framework Plan, there are currently 25 unnamed lanes in Parramatta City. Ten of these are privately owned arcades and 15 are publically owned lanes. Additionally 24 new lanes may be built in the future as lnad is redeveloped. It would be desirable to name the 15 privately owned arcades and through site links as well, but this is a more complex process requiring significant liaison with the property owners and subject to longer time frames.

2. Council’s Street Naming Policy sets out the following parameters for selecting appropriate street names:-

a) Names should not duplicate or be likely to be confused with existing street names in Parramatta

b) Preferred sources include; local history; thematic names such as flora and fauna; landmarks; and aboriginal names.

c) Names should be appropriate to the physical, historical or cultural character of the area

d) Proposed use of historic names must demonstrate consultation with the local Historical Society

e) The Geographic Names Board has a formal consultation process

f) Names should not be offensive or likely to give offence

g) Names are not to be that of a living person or current company/business

h) Proposed use of aboriginal names must demonstrate consultation with the Local Aboriginal Land Council.

3. In addition to these general requirements it is suggested for naming laneway that;

a) Selecting names which are both interesting and appropriate presents an opportunity for strengthening Parramatta’s distinctive cultural landscape and sense of place.

b) Should initial research indicate an Aboriginal name is appropriate for the lanes then this suggestion would require endorsement by Council’s ATSIC Committee.

c) An appropriate general theme for the lanes would be to reference their immediate vicinity given that they are small and/or very short streets and existing longer more strategic street names already mostly reference themes and people of city, state and national significance. Refer to Attachment 2, A Table developed by the Urban Design Unit and The Parramatta Heritage Centre showing that the longer and more major streets in Parramatta are already named after major original landholders, members of parliament and heads of state (eg. Macquarie Street).

d) By choosing slightly unusual names for lanes, we would be potentially sparking people’s curiosity, further engage the public and making very tangible, Parramatta’s interwoven history.

A method for researching the history of a very locally relevant name for lanes has been developed by Council’s Parramatta’s Stories Officer, Michelle Desailly. (This method derives from The Draft Interpretation Strategy which Ms Desaily is preparing). This method is also based on the State Guidelines for Interpreting Heritage Places and Items 2005 which has been approved by the NSW Department of Planning (Heritage Branch) and Council’s Heritage Advisory Committee and is summarised below:

- Visit the lane, consider its connection to the street and public space network, and how people use it

- Identify existing heritage reports, review city maps to determine when the lane was most likely to have been made and for what purpose, consult with specialists, researchers, community members and business owners (where relevant)

- Develop an understanding of; the historic layers of the lane and how it’s appearance developed noting significant events, people, structures, uses, important and relevant adjacent or nearby buildings

- Review against the twelve themes from Council’s Draft Interpretation Framework and whether the lane’s storylines could potentially connect with embellish and strengthen other important storey lines. The 12 themes were developed by noted historians John Kass and Carole Liston, to be the strongest themes to represent Parramatta through time. They are;

1. Where the salt water meets the fresh (natural environment and evolution

2. Aboriginal Culture and Heritage

3. Shaping Parramatta

4. Moving about

5. Surviving in Parramatta

6. Being successful in Parramatta

7. Living and Learning in Parramatta

8. Working in Parramatta

9. Making Parramatta secure

10. Expanding the boundaries of knowledge, science, technology and the arts

11. Mixing and meeting (A Meeting Place)

12. Building community identities

- Draft several possible names and identify interpretive installations, elements and devices to enhance understanding of the story and place,

- Once a suitable name(s) has been identified undertake the necessary steps for consultation from the Heritage Committee and/or ATSIC Committee as appropriate and then approval by Council.

4. The further process of advertising, consultation and notification are set out in Council’s Street Naming Procedure. The above should form the basis of a Parramatta City Centre Laneway Naming Policy.

The First 3 Proposed Lane Names

5. The 3 lanes nominated for immediate naming have been or are currently undergoing or will shortly be upgraded. Plan 6 Parramatta City Centre Lanes to Be Named Plan from the PCCLS is included as Attachment 1 and shows the lanes requiring names in the city. The 3 lanes that are the subject of this report have been highlighted. Action 4 of the PCCLS identifies Lane 23, Lane 26 and Lane 19 for immediate naming. The names were identified after an extensive research process coordinated by Michelle Desailly described above. The full process is described in Attachment 3, Naming Laneways Project. These names have all been supported by Council’s Heritage Advisory Committee.

6. Lane 23, pictured below was upgraded in 2007 and links Lennox Bridge car park with Eat Street. It is proposed to call this lane Oyster Lane (preferred) or Manning Oyster Lane. This lane is shown in the 1895 Survey of Parramatta. The location is reflective of the development of and continuous use by small business in Church Street since the early days of European Colony. The buildings on both sides of the lane have been used by various retailers. No. 315 was a tobacconist and grocery which also sold Oysters owned by Henry Hunt between 1864 and 1870. Other nearby shops sold confectionary and also included a cabinet maker and an upholsterer. It was considered that a name such as Oyster would encourage people to question, why it is call Oyster Lane and further interpretation will reveal the story of Henry Hunt who was known as a purveyor of oysters from the Manning River which is considered to be unique for that time. The story of the oyster highlights the prosperity and importance of small business in Church Street through time which is retained in this area along Church Street today.

7. Lane 19, which runs between the Wentworth Road Car Park and Fitzwilliam Street, is pictured below. It is likely to be upgraded in the near future partially by Developer as part of a VPA and partially by Council. This is a rear lane to the once Fire Station building, a significant heritage building that has been refurbished and incorporates interpretation. The lane could also have been made for the horse’s entrance which drew the fire carriages to the fires. Additionally this lane as for most rear lanes would have always been used for back of house access and to service the adjoining properties. The lane services the back of the buildings in the area and is likely to have been used by the firemen adjusting the horses which pulled the early horse drawn fire carriages in the early 20^th century. Additionally this lane as for most rear lanes would have always been used for back of house access and to service the adjoining properties.

8. The proposed names are Fire Horse Lane (preferred) or Service Lane. Whilst the name relates to a very important adjacent element, like the other 2 names it is considered to be suitable to raising people’s curiosity as the original source of the name and to then lead people to a fuller understanding of Parramatta and the interpretation inside the former fire station building on the corner. As such in addition to the lane name with a street sign, an interpretative installation in suitable location would assist reveal the stories of the horses in the fire services.

9. Lane 26, pictured below, is currently being upgraded as a revitalised pedestrian link between Erby Place car park and George Street. The reference is to the now demolished Red Cow Inn which this lane originally led to. Amongst other things this inn which was located on the previous alignment of George Street which is the oldest planned street in Australia. Many hotels (pubs) were located along George Street, including the Red Cow Inn. The story of the Red Cow Inn is included in Council’s DigiMaqc mobile virtual interpretation application for Apple iphones. The original research showed that the Red Cow Inn was considered to be a respectable hotel for families, gentry and soldiers. Research suggests that one of the early publicans, Hannah Walker, offered a welcoming service with good food, bedding and a well kept a garden. It was noted that people who stayed at the Red Cow Inn commented on the plantings and hospitality. These stories are included in DigiMacq www.itunes.com.au. The proposed name is Red Cow Lane.

Consultation

10. Consultation has occurred with City Culture, Tourism and Recreation, the Land Information Unit and the Heritage Advisory Committee, research was undertaken by respected historian, Terry Kass, the Parramatta Stories Project Officer and Local Studies Librarian and the Urban Design Unit. The further process for naming lanes will be undertaken by the Land Information Unit and involves public notification of the relevant bodies as well as advertising the names in the local paper, on Council’s website and consulting affected residents and/or property owners of the proposed name.

Issues and Consequences

11. Adoption of the Council’s Policy for naming Lanes will ensure that a consistent process is followed and that names are appropriate and acceptable.

12. The proposed policy making lane names site specific and to recognise their immediate vicinity will ensure there is a definable theme for the significant number of City Centre Laneways that are currently unnamed.

13. Choosing slightly unusual names will hopefully further engage the public and make very tangible the depth of engaging stories that underpin Parramatta.

14. Lane names will make way finding in Parramatta easier as well as access for Emergency Vehicles as they will eventually be sign posted and also exist in street directories.

15. Lane names will encourage business to address lanes and to identify their premises with lanes which will increase activities in lanes.

16. Lane names will make it easier to organise special events in lanes as they will be identifiable on maps.

17. Very few financial implications are envisaged. The expense of installing signs with the new street name and potentially some interpretation are the only necessary requirements.

Relevant Guidelines and Policies

18. Guidelines for determining appropriate names are set out in Parramatta Council’s Street Naming Policy, Refer to Attachment 4, and Street Naming Procedure and must be approved by the Geographical Names Board. For efficiency it is appropriate to undertake the naming process in groups.

Kati Westlake

Senior Project Officer, Urban Design

Attachments:

1 View	Plan of Lanes to be named	1 Page
2 View	Table Listing Parramatta City's main streets and the name sources	6 Pages
3 View	Report to Council's Heritage Advisory Committee by Michelle Desailly	8 Pages
4 View	Council's Street Naming Policy	5 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 9.1

ENVIRONMENT AND INFRASTRUCTURE

ITEM NUMBER 9.1

SUBJECT Electric Vehicles

REFERENCE F2010/02630 - D02025957

REPORT OF Senior Project Officer - Transport Planning

PURPOSE:

To provide Council with information on the procurement of electric vehicles (EVs) and recharge units, as well as an incentive program to encourage the up take of EVs.

RECOMMENDATION

(a) That Council lobbies NSW State and Federal governments to establish an EV incentive programs to encourage their uptake.

(b) That, Council applies to the NSW Office of Environment and Heritage under the 2011/12 Waste and Sustainability Improvement Payments (WaSIP) to fund a Council EV incentive program and EV recharge units.

BACKGROUND

1. This Report is in response to Council resolution of 11 April 2011 Electric Vehicles.

“That a report be prepared on incentives to encourage Parramatta based organisations or individuals to acquire electric vehicles and such report investigate possible expression of interest processes to procure electrical recharge units and possibly electric vehicles for a trial period”.

2. EVs are an emerging sector of the car industry, with Europe and North America taking the lead. Most EVs around the world are either part of a trial and are pre-production models or early models with mass production not set to start until at least 2012.

3. Currently the supply of EVs in Australia is very limited due to the very low supply rate: Mitsubishi plan to produce 30,000 EVs world wide during 2012/13 while new car sales in Australia are currently over 1 million a year.

4. The Mitsubishi i-Mev was available in Australia for $70,000 under a 3 year lease but these vehicles were allocated in 2009. The Telsa Roadster is available in Australia but priced at over $200,000 it is clearly a luxury model with limited sales. Blade Electric in Victoria sells the Blade Electron, a converted Hyundai Getz which costs $50,000 on a made to order basis.

ISSUES/OPTIONS/CONSEQUENCES

Incentives

5. Currently there are no NSW State or Federal government incentive schemes in Australia for electric vehicles. Internationally, governments offer a range of tax credits, tax rebates and incentive payments for the purchase of electric vehicles and recharge units as well as subsidise the cost of public recharging units and free parking.

6. Countries with incentives schemes include the following:

· UK $7,500 (£5,000) cash back

· USA $7,500 Federal tax credit ($7,500) and various State incentives for example California offers $5,000 tax credit.

· Japan $7,000 cash back

· China $8,800 cash back

· Ireland 50% reduction in registration tax

· Norway exempt from road, registration and sales tax

· Denmark & Greece exempt from road and registration tax

· Sweden $3,800 (€2,500) cash back

· Spain $8,100 (€6,000) cash back

· France & Italy $7,600 (€5,000) cash back

· Belgium $5,400 (€4,000) tax credit

7. The Federal Government currently offers grants of $2,000 for the purchase of LPG vehicles however the overall environmental benefit of this scheme is questionable and needs to be reviewed and expanded to include EVs. It is recommended that Council lobbies both State and Federal Governments to establish an EV incentive scheme.

8. It is recommended that Council applies to the NSW Office of Environment and Heritage under the 2011/12 Waste and Sustainability Improvement Payments (WaSIP) to fund a Council EV incentive program and EV recharge units. It is suggested that this incentive program offers five grants of $5,000 each ($25,000 in total) for Parramatta businesses and residents as payment towards the purchase of new EVs. As part of this incentive program Council should offer free on-street parking while the EV is being recharged.

Procurement of EVs

9. The first commercially available EVs are planned to launched in late 2012 and include the Mitsubishi i-mev ($50,000) as well as the Nissan Leaf and Renault Fluence which have both yet to confirm the price.

10. It is recommended that Council considers purchasing two EVs as part of its vehicle fleet in 2012/13. These vehicles should be allocated to Council services that carryout a high number of site inspections such as the Community Safety or Development Services. The capital cost of two EVs is estimated as $100,000. The fuel costs for an EV are significantly lower than petrol but the overall operating costs of EVs is not widely documented at the moment as numerous EVs trials around the world are still underway.

Procurement of recharge units

11. There are a few organisations within metropolitan Sydney that have the Mitsubishi i-Mev including Energy Australia (Sydney), NRMA (North Strathfield), City of Sydney and Department of Environment & Heritage (Sydney, Hurstville and Parramatta). Council has had informal discussions with the Department of Environment & Heritage who indicated that they would consider using an on-street EV recharge unit in Parramatta if provided.

12. The typical cost of EV recharge units ranges from $4,000 for home units, $6,000 for on-street units and $12,000 for fast recharge units. It is suggested that Council provides on-street EV recharge units during 2011/12 making use of use the Waste and Sustainability Improvement Payments (WASIP).

13. Council’s parking meters are scheduled to be replaced in the coming years and it is suggested that Council considers a combined EV recharge/parking meter unit. This would allow Council to demonstrate innovation and claim an Australian first. It is recommended that a budget of $15,000 is required to purchase and install two on-street EV recharge units.

14. It is recommended that Council considers a budget bid of $50,000 for 2012/13 for the purchase and installation of recharge units (2 home, 2 on-street and 1 fast) subject to Council acquiring two EVs as part of the vehicle fleet. It may be possible to negotiate a discount with a supplier as part of a new product demonstration/trial.

CONSULTATION & TIMING

15. The financial implications for 2011/12 are $40,000 to be sought from the NSW Office of Environment and Heritage under the WASIP grants for an incentive program and two EV recharge units. The cost of two EVs in 2012/13 could be funded through the normal fleet procurement budget at an estimated cost $100,000.

David Gray

Manager, Transport Planning

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council report 27 September 2010 “Proposal to consider an MOU with Better Place Australia”

Council report 28 March 2011 “Electric Vehicles”

Council 25 July 2011 Item 10.1

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 10.1

SUBJECT Minutes of the Sydney West Area Health Service and Parramatta City Council Steering Group Meeting - 30 March 2011

REFERENCE F2004/10350 - D01989980

REPORT OF Manager - Social Outcomes

PURPOSE:

The Sydney West Area Health Service (SWAHS) and Parramatta City Council Strategic Partnership met on 30 March 2011. This report provides a précis of the key discussion points of that meeting for Council’s consideration.

RECOMMENDATION

(a) That the minutes of the SWAHS and Parramatta City Council Strategic Partnership meeting on 30 March 2011 (Attachment 1) are received and noted.

(b) Further, that Council note there is no request for additional expenditure in this report.

BACKGROUND

1. The aim of the Strategic Partnership is to improve the health of the population, create healthy environments, enable individuals and communities to make healthy choices and reduce differences in the health status that exists between groups. The MOU establishes effective ways for both organisations to work together.

The partners aim to share knowledge of the environmental, behavioural, and social factors that have an effect on the community’s health, address health issues by joint planning and to coordinate services to achieve better health outcomes.

The three Councillors representing Council are:

· Lord Mayor John Chedid

· Councillor Chiang Lim

· Councillor Andrew Bide.

MAIN DISCUSSION POINTS

2. Dr Robert Lang, CEO provided a strategic update of Council business, including a brief overview of Civic Place developments, E-Parramatta and Parra Connect and the River Foreshore Project.

3. Sue Weatherley, Group Manager Outcomes and Development, updated the partnership on the draft LEP and DCP, and other projects including neighbourhood centre upgrades and the recent economic development forum, particularly noting that Chris Brown has been appointed a roving Ambassador for Parramatta, lobbying all levels of government regarding the importance of Parramatta’s CBD, which is now accepted as Sydney’s second CBD.

4. Megan Dephoff, Manager Social Outcomes, informed the Steering Committee on the progress of the Homelessness Policy and Implementation Plan, the Chronically Homeless Men’s Project and the Healthy Communities Grant Submission.

5. Dr Stephen Corbett, Associate Director Population Health, advised that the previous SWAHS is now divided into two Local Health Networks (LHNs): Nepean Blue Mountains and Western Sydney (WS), with Parramatta falling into the latter. Chairs of the LHN Governing Councils have been appointed, with Professor Stephen Leeder the Chair of the WS LHN Governing Council. The LHN are clinical service entities only and do not include population health services.

6. Dr Stephen Corbett reported that Clinical Service Divisions (CSD) are the new structure that has been developed by NSW Health to incorporate non clinical services such as population health. There are three CSD’s in NSW and the previous SWAHS population health services are now included in the Western CSD.

7. Dr Stephen Corbett confirmed increased funding for prevention as part of the Commonwealth health reforms, with the majority of funding focussed on scaling up well evidenced programs, particularly in relation to tobacco control, obesity and alcohol. Main initiatives for NSW include:

· Supported Playgroup Service

· Live Life Well at School

· Healthy Sporting Organisations

· Go4Fun

· Social Marketing

· Healthy Workers Initiative.

8. Christine Newman, Manager Health Promotion outlined the membership of the Western Sydney LHN and reported that NSW Health and the Local Government and Shires Association have developed a document detailing ways of working with LHNs.

MOU PROJECT UPDATES

9. Megan Dephoff, Social Outcomes Manager advised on the Smoke Free Public Places Policy Project. On the 22^nd November 2010 Council resolved to undertake broader consultation to ascertain what level of support there is for a ban of smoking in alfresco dining areas on Council owned land and Council staff are currently enacting this resolution. NSW Health’s role on the initial partnership project is now complete, with Council to continue its work and report progress as general business where relevant.

10. Megan Dephoff also updated on the Bus Shelter Access Project, with the Bus Stop Prioritisation process now completed, which included consultation with Council’s Access Committee. An initial 14 sites have been identified for upgrade, with quotations currently being obtained. For the purposes of the partnership this project is now complete.

11. Kay Tennant, Manager Healthier Environments Program reported on the Health Survey Data Provision project, advising that there have been delays with the project. SWAHS will be conducting an information session with Council on the Social and Health Profiles of residents shortly and making the information publicly available via the internet.

12. Christine Newman, Manager Health Promotion provided an update on the Increased Healthier Food Choices Project. The project’s ethics application was successfully approved in February and communication / engagement strategies are currently underway. Community consultations are anticipated to be conducted in April, with business consultation to follow.

NEW PROJECTS

13. Megan Dephoff advised the Steering Committee that a number of partnership projects have been finalised or are coming to an end, which presents the opportunity to consider project priorities for the next financial year. The following projects from the original partnership plan were discussed and agreed for progress in the new financial year:

· Update of Cycling map

· Development of a Social Impact Assessment process to assist Councils planning decisions relation to fast food / take away development applications.

· Commence work on Healthy Communities Grant (if successful)

· Continue work on Healthy Menu Labelling and Health Data projects.

GENERAL BUSINESS

NIL

FINANCIAL IMPLICATION FOR COUNCIL

There are no financial implications for Council.

Victoria Edghill

Project Officer

Social Outcomes

Attachments:

1 View

Minutes 30 March 2011 SWAHS and PCC Strategic Partnership Meeting

5 Pages

REFERENCE MATERIAL

None.

Council 25 July 2011 Item 10.2

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 10.2

SUBJECT Housing NSW Strategic Partnership Minutes

REFERENCE F2004/05977 - D01999668

REPORT OF Manager - Social Outcomes

PURPOSE:

The Housing NSW and Parramatta City Council Strategic Alliance met on 6 April 2011. This report provides a précis of the key discussion points of that meeting for Council’s consideration.

RECOMMENDATION

(a) That the minutes of the Housing NSW and Parramatta City Council Strategic Alliance meeting on 6 April 2011 (Attachment 1) are received and noted.

(b) Further, that Council note there is no request for additional expenditure in this report.

BACKGROUND

1. The aim of the Housing NSW and Parramatta City Council Strategic Partnership is to facilitate collaborative information sharing to better support improved housing and community wellbeing for housing needs groups and for neighbourhoods within the Parramatta LGA. The Partnership Steering Group continues to meet on a bi-annual basis in accordance with the Memorandum of Understanding (MOU) for the partnership.

MAIN DISCUSSION POINTS

2. Housing NSW (HNSW) General Manager, Ken Bone advised that HNSW are still awaiting information as to what the recent change of government will mean for the future of HNSW.

3. Ken Bone also reported all government stimulus works have now been delivered with the last expected to be completed by December 2011. 4500 dwellings have been built to date.

4. Dr Robert Lang, CEO Parramatta City Council, updated the partnership with the change in local members of parliament. He provided a strategic update of Council business, including a brief overview of Civic Place developments, E-Parramatta, Parra Connect, River Foreshore Project, a Cycleway Update, the NSW Bike Plan projects, the Economic Development Forum and the Healthy Communities Grant.

5. Sue Stewart, Parramatta City Council, Senior Land Use Planner updated the partnership on the Draft LEP and DCP advising that Council adopted the draft LEP following Council reports in October - December 2010. The plan is currently under deliberation by the State Government and it is anticipated by mid year to be gazetted.

6. Ray Brincat, Area Director Mid Western Sydney (HNSW) reported on the Nation Building Economic Stimulus Program, 24 developments completed in total in the Parramatta LGA, comprising of 358 dwellings.

7. Nick Graham, Project Developer Housing NSW updated the steering committee on the current status of the Housing Affordability Fund (HAF) Wentworthville Project. Funded by FASCIA, under the Commonwealth’s Housing Affordability Fund (HAF a Wentworthville Masterplan will be developed. PCG to oversee the project including Housing NSW, Parramatta City Council and JBA Planning. Community and Agency consultation sessions to commence in May.

8. Nigel Sharpe, Project Development Housing NSW reported on the Telopea Re-development. Stage 1 construction of 152 units over 3 buildings commenced November 2010 with completion expected early 2012. Engagement with Community Housing Providers for management of new social housing and delivery of approximately 100 units as stage 2. Applications closed December 2010. Stage 2 to be delivered by 2014/15.

9. Alison Shearer, Director Service Improvement, Housing NSW updated the partnership on the Greater Western Sydney Regional Homelessness Committee. The Committee will operate from 2010 to 2014. She reported on the funded projects led by Housing NSW and gave an update on other Housing NSW Homelessness Initiatives.

10. Megan Dephoff, Manager Social Outcomes reported on the draft PCC Homelessness Policy and Implementation Plan. It is anticipated to be presented to Council shortly. PCC conducted its second Homeless Street count in February which shared a small decrease in rough sleepers and a slight increase in emergency and crisis accommodation.

11. Megan Dephoff also advised that PCC’s Affordable Housing Policy implementation is focusing on 3 areas – Secondary dwellings, the use of Council’s own assets, where appropriate and the development of an Affordable Housing Bank. It was reported that a number of D/A’s are coming through under the Affordable Housing SEPP.

12. Councillor McDermott raised concerns about Telopea, especially in regard to tenant mix and allocation strategy.

13. HNSW identified that there were a number of properties now occupied with the Save our Suburbs signs that have not been taken down. Council staff to follow up with Councillors on this matter.

FINANCIAL IMPLICATIONS FOR COUNCIL

There are no financial implications for Council

Megan Dephoff

Manager Social Outcomes

Attachments:

1 View

Minutes of the Strategic Partnership Meeting with Housing NSW and Parramatta City Council

11 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 10.3

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 10.3

SUBJECT Aboriginal and Torres Strait Islander Advisory Committee Meeting 28 June 2011

REFERENCE F2005/01941 - D02016982

REPORT OF Community Capacity Building Officer

PURPOSE:

The Aboriginal and Torres Strait Islander Advisory Committee met on 28 June 2011. This report provides a précis of the decisions made at this meeting.

RECOMMENDATION

(a) That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee of 28 June 2011 be received and noted.

(b) Further, that Council note that there is no request for additional expenditure.

BACKGROUND

1. Council’s Aboriginal and Torres Strait Islander Advisory Committee meets monthly and comprises 15 members.

2. Council’s Aboriginal and Torres Strait Islander Advisory Committee met on 24 May 2011. This report provides a summary of the decisions of the Committee.

MAIN AGENDA ITEMS

3. The Committee discussed the use of the Foundation Acknowledgment and resolved to thank the Lord Mayor for separating in his speeches the Acknowledgement of the Traditional Owners from the Foundation Acknowledgement. Council Officers will seek confirmation from the Lord Mayor’s Office on how the Acknowledgements will be used.

4. The Committee discussed that tickets to the Western Sydney NAIDOC Dinner Dance 2011 would be made available to members and their partners.

5. The Committee was advised of an organisation that had received a 2010 Community Grant to undertake research on Duck River and did not consult with the Committee as required as a condition of the grant. The Committee were advised that the organisation had consulted with other Aboriginal people including members of the Darug Tribal Corporation.

6. The Committee was provided with information on the redevelopment of the Parramatta Heritage Centre and invited to advise the consultant on ways of engaging and consulting with Aboriginal people. Members determined to discuss this matter in more detail at a future meeting after they had read the document supplied by the consultant and considered the matter.

7. The Committee stated their willingness to consider requests to attend events held by organisations and deliver Welcome to Country/ Acknowledgement of Country and/or speak about Aboriginal matters.

8. One member expressed disappointment that the Aboriginal Flag flown in proximity to the Parramatta Town Hall had been removed, possibly in association with the Winterlight event.

Officer’s Comment

New Australian, Aboriginal and Torres Strait Islander Flags have since been raised at the Town Hall.

FINANCIAL IMPLICATION FOR COUNCIL

9. There are no financial implications to Council.

Maggie Kyle

Community Capacity Building Officer

Attachments:

1 View

Aboriginal and Torres Strait Islander Minutes 28 June 2011

4 Pages

Council 25 July 2011 Item 10.4

COMMUNITY AND NEIGHBOURHOOD

ITEM NUMBER 10.4

SUBJECT Access Advisory Committee Minutes 21 June 2011

REFERENCE F2005/01944 - D02020945

REPORT OF Community Capacity Building Officer.Community Capacity Building

PURPOSE:

The Access Committee met on 21 June 2011. This report provides a précis of the key discussion points of that meeting for Council’s consideration.

RECOMMENDATION

That the minutes of the Access Advisory Committee meeting on 21 June 2011 (Attachment 1) are received and noted.

BACKGROUND

1. Parramatta City Council’s Access Advisory Committee continues to meet bi-monthly in accordance with the Council Resolution of 28 September 2009.

MAIN DISCUSSION POINTS

2. RailCorp representatives Dimitri Hondros, Regional Customer Service Manager, and Greg Gull, Station Manager-Parramatta, presented on changes to the Boarding Assistance procedures at Stations.

3. The Committee was informed of the letter from the Lord Mayor to RailCorp requesting information on station upgrades in the LGA.

4. The Committee discussed the importance of accessibility as a focus within the ParraConnect Project, citing the font size on project’s website as an example. To support the adoption and implementation of new technology for the project which is fully accessible, the Committee expressed its willingness to liaise with the ParraConnect Project to provide advice on accessibility issues.

5. Members of the Committee raised issues with the new Parramatta Library return bins, requiring books to be scanned before depositing in the bins. Accessibility issues were identified regarding signage for the new process and the height of the return slots. Council Officer Tanya Owen undertook to communicate with the Library regarding this, and to seek solutions for improving accessibility.

FINANCIAL IMPLICATION FOR COUNCIL

6. There are no financial implications for Council.

Name Tanya Owen

Community Capacity Building Officer

Attachments:

1 View

Access Advisory Committee Meeting Minutes 21 June 2011

3 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 11.1

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.1

SUBJECT GST Certificate

REFERENCE F2005/01810 - D02002794

REPORT OF Manager Finance

PURPOSE:

To advise Council of the requirements for GST compliance and to seek authorisation for the signing of the Goods and Services Tax Certificate for the payment of GST for the period 1 May 2010 to 30 April 2011.

This matter is placed before Council in accordance with Department of Local Government Circular which stipulates that the GST Certificate must be signed by the Lord Mayor, or other Councillor, the CEO and the responsible accounting officer.

RECOMMENDATION

That Council grant approval for the Lord Mayor, Chief Executive Officer and Manager Finance to sign off the Goods and Services Tax Certificate for the payment of GST for the period 1 May 2010 to 30 April 2011.

BACKGROUND

1. The Department of Local Government requires Council to provide a written confirmation of the Council’s GST compliance on an annual basis.

2. It is not mandatory for council to have their auditors undertake a review of existing GST systems.

3. GST collected for the period 1 May 2010 to 30 April 2011 was $3,640,931. Input Tax credits claimable by council were the $8,562,865 the net refund received by council from the Australian Tax Office for the period May 10 to April 2011 was $4,921,934.

4. Parramatta City Council is considered a large remitter for GST purposes and is required to submit a Business Activity Statement by the 21st of each month. All BAS returns remitted between May 2010 and April 2011 were completed within this time frame.

5. Local government bodies are requested, to provide the commonwealth with advice on voluntary GST payments by 1 June each year.

ISSUES/OPTIONS/CONSEQUENCES

6. Manager Finance can now advise that in accordance with Section 114 of the Commonwealth Constitution:

(a) Voluntary GST has been paid by Parramatta City Council for the period 1 May 2010 to 30 April 2011.

(b) Adequate management arrangements and internal controls were in place to enable the Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

7. In accordance with the above advice, a Goods and Service Tax Certificate has been prepared and is required to be signed by the Lord Mayor, Chief Executive Officer and the Manager Finance. A copy of the Certificate is appended to this report as Attachment 1.

8. This matter is placed before Council to grant approval for signing of the Goods and Services Tax Certificate.

9. It had been considered that this matter would be referred to the Audit Committee, but as a result of DLG deadlines, it is proposed that the GST Certificate be referred, in this instance, to the next meeting of the Audit Committee for its information after signing.

Alistair Cochrane

Manager Finance

Attachments:

1 View

GST Certificate

1 Page

REFERENCE MATERIAL

Council 25 July 2011 Item 11.2

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.2

SUBJECT Investments Report for May 2011

REFERENCE F2009/00971 - D02004701

REPORT OF Manager Finance

PURPOSE:

To inform Council of the investment portfolio performance for the month of May 2011.

RECOMMENDATION

That Council receives and notes the investments report for May 2011.

BACKGROUND

1. In accordance with clause 212 of the Local Government (General) Regulation 2005, a report setting out details of all money invested must be presented to Council on a monthly basis.

2. The report must include a certificate as to whether or not the investments have been made in accordance with the Act, the Regulations and the investment policy of Council.

ISSUES/OPTIONS/CONSEQUENCES

3. The closing balance of Council’s investment portfolio as at the 31st May 2011 was $82.4M (Previous Month $82.3M).The weighted average Funds held throughout the period was approximately $82.3M.

4. Council holds a diversified range of investment products which include:

· Managed Funds

· Term Deposits (Including Investment – Loan offsets)

· Floating Rate Notes

· Cash at call

Council engages CPG Research and Advisory for assistance in all investment matters relating to advice, risk and portfolio weighting.

5. The weighted average interest rate on Council’s investments for the month of May 2011 versus the UBSA Bank Bill Index is as follows:

Monthly Annualised

Total Portfolio 0.498% 5.97%

Funds Managers 0.353% 4.24%

UBSA Bank Bill Index 0.418% 5.02%

Councils Financial Year to Date return is 6.57% versus the UBSA bank bill index of 4.98%

NB: Annualised rates for Managed Funds are calculated on a compounding basis assuming that the interest returns are added to the initial investment amount and reinvested.

6. Council’s overall portfolio exceeded the UBSA Bank Bill Index by approximately 0.95%. Although this is still a favourable result, the overall performance was somewhat affected by the lower than average returns from Councils managed funds (4.24%). The lower returns can be attributed to the lack of confidence in European markets particularly Greece where debt restructure or default is a strong possibility. It is important to note that Managed Fund performance should always be measured over periods of at least 12 months. The YTD performance of the Managed Fund portfolio is 7.52% and exceeds benchmark by 2.54%.

7. Term deposits make up approximately 65.5% of total holdings and have interest rates ranging from 6.10% to 7.40%.

8. Council redeemed the $3.7m being held in the LGFS Out Performance fund upon a recommendation received from CPG. Although this fund paid a guaranteed 50 basis points above the UBSA Bank bill index, CPG advised that higher returns were available within the market. These funds have now been reinvested in floating rate notes which pay between 105 & 113 basis points above benchmark.

9. The following details are provided on the attachments for information:

Graph – Comparison of average funds invested with loans balance

Graph – Average interest rate comparison to Bank Bill Index

Graphs – Investments and loans interest compared to budget

Summary of investment portfolio

10. The Certificate of Investments for May 2011 is provided below:

Certificate of Investments

I hereby certify that the investments for the month of May 11 have been made in accordance with the Act, the Regulations and Council’s Investment Policy.

11 There is no standard report attachment - detailed submission - attached to this report.

Alistair Cochrane

Manager Finance

Attachments:

1 View	Investments & Loans - Performance	1 Page
2 View	Summary of Investments	2 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 11.3

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.3

SUBJECT Local Government Association of NSW Annual Conference 2011 - 23 October - 26 October 2011 - Shoalhaven

REFERENCE F2010/03190 - D02022228

REPORT OF Executive Support Manager

PURPOSE:

This report is being placed before Council to seek the appointment of up to five (5) Councillors to attend the Local Government Association of NSW Annual Conference 2011 being held in Shoalhaven from 23 – 26 October 2011.

RECOMMENDATION

That Council nominate up to five (5) Councillors ie the Lord Mayor (or nominee) plus any other nominated Councillors to attend the Local Government Association of NSW Annual Conference 2011 being held in Shoalhaven from 23 – 26 October 2011.

BACKGROUND

1. The Local Government Association is an association of councils representing metropolitan and large regional councils to provide leadership and advocacy for the benefit of the community. Over 600 delegates from member councils as well as representatives of County Councils meet to discuss and set policy for the coming year.

2. The conference brings councils together to discuss policies for the coming year. It allows Councillors to identify, discuss and make recommendations for future challenges and opportunities.

3. The program will allow Councillors to choose from a range of Professional Development Workshops: Election 2012 – Engaging Your Community, Counselling Skills for Councillors and Community Leadership – the Latest Trends.

4. As in previous years, the conference will also hear from a range of highly specialist key note speakers and provide an opportune time to meet, network and engage with fellow councils. Councillors will also hear from ALGA on the progress so far towards Constitutional Recognition of Local Government and what will need to be done to contribute towards this in the coming years.

5. At the conference Councillors will also be brought up to date on the movement towards One Association, acknowledging the need for one voice to be representing Local Government in NSW.

FINANCIAL IMPLICATION FOR COUNCIL

4. Delegate registration, travel, accommodation and out-of-pocket expenses will total approximately $2500 per delegate.

Scott Forsdike

Manager Executive Support

Attachments:

1 View

Local Government Association of NSW Conference Brochure 2011

10 Pages

REFERENCE MATERIAL

Council 25 July 2011 Item 11.4

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.4

SUBJECT Schedule of Council Meetings for 2011 - Change to Proposed Meeting Date of 24 October 2011

REFERENCE F2004/08629 - D02003061

REPORT OF Team Leader Council Support

PURPOSE:

This report is placed before Council to seek alteration of the proposed Council Meeting date of 24 October 2011.

RECOMMENDATION

That the Council Meeting previously scheduled for 24 October 2011 now be held on Monday 31 October 2011 and be advertised appropriately.

BACKGROUND

1. In accordance with Council’s adopted meeting cycle, the Council generally meets on the 2^nd and 4^th Monday of each month.

2. Council at its meeting held on 13 December 2010 set the meeting dates for 2011 including the following remaining meeting dates for 2011:-

Monday, 8 August 2011

Monday, 22 August 2011

Monday, 12 September 2011

Monday, 26 September 2011

Wednesday, 28 September 2011 – Special Council Meeting – Election of Lord Mayor

Monday, 10 October 2011

Monday, 24 October 2011 (Note: LGA Conference being held from 23 – 26 October)

Monday, 14 November 2011

Monday, 28 November 2011

Monday, 5 December 2011

Monday, 12 December 2011

ISSUES/OPTIONS/CONSEQUENCES

3. In relation to the Council Meeting set down for 24 October 2011, concern has been expressed over the number of Councillors who may not be able to attend this meeting due to the Local Government Conference being held from 23 – 26 October 2011.

PROPOSAL

4. Accordingly, Council may like to give consideration to changing the meeting date of 24 October 2011 to the 5^th Monday of the month, being 31 October 2011, or to another more suitable date.

Grant Davies

Team Leader – Council Support

Attachments:

There are no attachments for this report.

REFERENCE MATERIAL

Council 25 July 2011 Item 11.5

GOVERNANCE AND CORPORATE

ITEM NUMBER 11.5

SUBJECT Government Sustainability Conference - 31 August - 1 September 2011 - Melbourne

REFERENCE F2011/01728 - D02001481

REPORT OF Executive Support Manager

PURPOSE:

This report is being placed before Council to seek the appointment of one (1) Councillor ie Lord Mayor or nominee, to attend the Government Sustainability Conference 2011 in Melbourne from 31 August – 1 September 2011.

RECOMMENDATION

That in line with Council Policy for a Category ‘C’ Conference, one (1) Councillor ie Lord Mayor or nominee, should be nominated to attend the Government Sustainability Conference 2011 in Melbourne from 31 August – 1 September 2011.

BACKGROUND

1. The 2011 Government Sustainability Conference will provide local and state government professionals and representatives of government agencies with comprehensive analysis and advice about how to ingrain environmentally sustainable policies and practices within their organisations and the communities they serve.

2. This conference will provide attendees with high-quality information and case studies that will assist them to address crucial environmental issues facing all levels of government, including:
* How to embed a culture of environmental sustainability within a government organisation.
* Implementation of leading-edge climate change strategies that encourage reduced emissions and prepare a government organisation for the risks posed by climate change.
*Ensuring their organisation is prepared for the carbon tax.
*Community engagement in environmental initiatives.
* Achieving environmentally sustainable urban growth and urban design.
*Encouraging sustainability in the built environment.
*Efficient water management practices and waste minimization.
*Green purchasing and procurement.
*Policy and regulation adherence.

3. Attendees will also be able to participate in high-quality Workshops that will enhance their ability to respond to environmental issues and generate sustainable outcomes for their organisation.

4. By attending the 2011 Government Sustainability Conference, delegates will be able to:
* Benchmark their performance against industry standards and leading organisations.
*Network and discuss environmental initiatives.
* Learn how to be an agent of change.
* Digest best practice case studies.

ISSUES/OPTIONS/CONSEQUENCES

5. This is a Category ‘C’ conference. Category ‘C’ permits attendance of one (1) Councillor ie Lord Mayor or nominee.

6. A brochure for the conference was not available at the time of completing this report.

FINANCIAL IMPLICATION FOR COUNCIL

7. Delegate registration, travel, accommodation and out-of-pocket expenses will total approximately $2500 per delegate.

Scott Forsdike

Manager Executive Support

Attachments:

There are no attachments for this report.

Council 25 July 2011 Item 12.1

NOTICE OF MOTION

ITEM NUMBER 12.1

SUBJECT Section 94 Plans

REFERENCE F2005/01595 - D02025590

REPORT OF Councillor A A Wilson

To be moved by Councillor A A Wilson

That Parramatta City Council amend its section 94 plans so they allow for the purchase of open space and the construction of footpaths in every case.

Comment from Project Officer, Land Use and Transport Planning

A works plan (also known as a work programme) forms part of a development contributions plan and identifies those works that will be undertaken within a specified time period. The current section 94A works programme timing is predominantly between 2008 to 2012 (financial years) and was adopted by Council in February 2008. The s94A works programme can be amended following initial drafting, adoption by Council and public exhibition. However, such amendments should be undertaken toward the end of the works programme timing to enable sufficient time to deliver the adopted projects.

The reason that only a limited number of works/ land acquisitions have been included in the current s94A works programme was to allow Council to identify the indicative cost of those works, and therefore ensure that the indicative works value matches the likely forecast s94A income to fund those works. For example it would be impractical for Council to identify say $100 million dollars worth of projects in the s94A a works programme over a 4 year time frame if it was likely that only $20 million worth of s94A income was expected to be achieved over that same time period. Therefore, it is important to provide some limitation around the works programme to ensure that the contributions plan can actually fund what it states it will fund.

In accordance with the Environmental Planning and Assessment Act, s94A contributions can only be imposed for the provision, extension or augmentation of public amenities and public services, and can only be used for capital costs (including land acquisition) to provide services that Council reasonably has to provide.

Given these limitations, such funds could only be put towards the capital costs of new footpaths and not maintenance or repair of existing footpaths. In respect to land acquisitions, while contributions can be used for land acquisition for open space purposes, it would be necessary to identify the need for that open space and to demonstrate that Council reasonably has to provide that facility.

Prior to amending the Section 94A Plan, it may be prudent for the proposed review of the open space plan to be completed. Councillors may wish to consider holding a workshop on this matter.

Attachments:

There are no attachments for this report.