Item 11.7 - Attachment 3

Attachment 3 Minutes 28th March 2011

 

MINUTES OF THE ParraConnect Advisory COMMITTEE Workshop MEETING HELD IN MEETING Room Level 12 Boadroom, CIVIC PLACE, PARRAMATTA ON 28 March 2011, COMMENCING AT 11:30 AM.

 

PRESENT

 

Lord Mayor ( Councillor John Chedid) Councillor Chaing Lim, Alan Cadman, George Mavros, Frank Dorian, Greg Smith, Elios Alexoulis, Helen Hughes.

 

    APOLOGIES

 

John Moxon, Councillor Prabier Maitra, Councillor, Michael McDermott, Councillor Paul Garrard, Geoff Lee, Caitln Vaughn, Lisa Torrance

 

 

1. WELCOME:

 

The Lord Mayor welcomed everyone to the ParraConnect Advisory Committee, The Lord Mayor emphasised his commitment to the Committee and that an amount of $50,000.00pa has been allocated for the committees activities over the next 2 years.

The Lord Mayor requested of the committee that Councillor Chiang Lim be chairman.

The committee agreed to Councillor Chiang Lim to chair the meeting.

 

 

2. Minutes:

 

The minutes of the previous meeting of the ParraConnect Advisory committee were noted.

 

 

3. Strategic Framework, context and position of Advisory Committee:

 

·    Greg Smith explained the Framework the linkage to the internal strategies to the committee, discussion included consideration for the framework to also overlay for Advisory committee, below is the revised Strategic Framework.

·    The renaming of the Implementation/Delivery program ParraConnect was also discussed.

 

 

 

 

 

4. Purpose of Advisory Committee:

 

·    To foster, assist, network and guide the use of new technology for the economic, social and environmental betterment in the life of Parramatta and the region by:

–    Acting as a clearing house in considering ideas/opportunities

–    Identifying resources

–    Exploring business/delivery models

–    Taking a collaborative approach

–    Coordinating a Parra City CIO

 

5. Governance Structure:

 

·    Remain a Section 355 Advisory Committee of Council

–    Chairperson – A Councillor is to chair the committee

–    Membership – Lord Mayor and up to 4 Councillors and community representation by invitation of the committee

–    Council to provide admin support to the committee

–    Agenda to include the representation role of members, declaration of interest

–    Every member to sign a confidentiality agreement

–    Minutes and report to Council

–    monthly meetings

 

6. ParraConnect Operations:

 

·    Develop an Action Plan

–    Assess all  EOI and prioritised

–    Develop implementation plan for each project

–    Create a basic assessment table.

–    Project register and status

·    Communications Plan

–    Develop draft Communications Plan

–    Re-establish the ParraConnect website

–    Website as the Contact point

–    Update community on status/progress

–    Meeting commique

·    Future Proposals

–    Standard template – what is the proposal, benefits and how will it be implemented

–    Assessment/consideration criteria:

•     Parra Community benefits

•     Regional benefits

•     Potential viability

·    Council has provided $50K pa for next 2 years

 

 

7. General Business:

 

NIL

 

9. Actions:

 

Description

Responsible

Date

Due Date

Create a secure environment for the committee to share documents

Elios Alexoulis

28/03/2011

 

Create a new ParraConnect Web Site

Advisory Committee

28/03/2011

 

Create a Spread Sheet to assist in the evaluation of the EOI

Elios Alexoulis

 

 

Communication is to be send the members that were absent for the meeting requesting them to visit Council to sign the confidentiality agreement and receive the EOI’s for their review and assessment and that the due date for completion is the next meeting.

 

Elios Alexoulis

28/03/2011

 

 

 

 

NEXT MEETING

 18th April 2011 at 1:00 pm

Level 12 Boadroom, CIVIC PLACE, PARRAMATTA.