Item 11.7 - Attachment 1

Attachment 1 Minutes 16th May 2011

 

MINUTES OF THE ParraConnect Advisory COMMITTEE Workshop MEETING HELD IN MEETING Room Level 12 Boadroom, CIVIC PLACE, PARRAMATTA ON 16 May 2011, COMMENCING AT 1:05 PM.

 

 

PRESENT

 

Present: Lord Mayor Clr Chedid,Clr Lim (Chair), Clr Garrard, John Moxon, Frank Dorian, Alan Cadman, Greg Smith, Elios Alexoulis

 

†† APOLOGIES

 

Clrs McDermott, Clrs Maitra, George Mavros, Helen Hughes

 

1. WELCOME:

 

The Lord Mayor welcomed the committee.

Note:(The Lord Mayor vacated the meeting)

 

2. Minutes of Previous Meeting:

The minutes of the previous meeting on 18 April were accepted.

 

3. Actions from Minutes:

Communication Plan

The committee developed a number of key messages and confirmed the key stakeholders for the further development of the Communication Plan

 

4.†† Resignation of Geoff Lee:

The focus should be communication and/or business technology skill set. Clr Lim will approach the University.

 

 

5.†† Expressions of Interests:

a)†† Outstanding Confidentiality Agreements - Nil

b)Consideration balance of 34 submissions (from EOI 33/2010 Digital Devises and Applications)

Agreement to establish a sub committee to review and assess all submissions received with recommendations to ParraConnect Committee

 

c)†† New/prospective submissions

1) Smart City Card

The committee was advise of a successful grant application involving private sector and PCC that will use technology to create a new retail environment along with being a smart device that authenticates information/data

 

Frank Dorian to provide State Government contact details for media opportunities.

 

6.†† Report/communication to Parramatta City Council:

A covering report is to be submitted with the minutes to Council.

 

7. General Business:

a)†† Strategic Resourcing

The committee discussed the need for Council to create a strategy around the Smart City concept and possible ongoing resources

 

b) Clr Lim is to write to Microsoft on behalf of ParraConnect and other major players introducing ParraConnect.

 

c) That DA consents have a condition that ensures technology future proofing for all developments. To progress this will contact Vivid Technology regarding 4G Technology

 

d) The committee was update on the progress the software challenge project.

 

Next Meetings:

(a) Next meeting 20th June 2011

Third Monday of the month till 15 Aug 2011

 

(b) Tentatively the third Monday of the month till 19 Dec 2011

 

8. Actions:

 

Description

Responsible

Target

Status

Create a Parraconnect Web Site.

††† Domain name with PCC

††† Review design/content of website

††† Secure environment for the committee to share documents

 

Elios Alexoulis

Elios Alexoulis

Elios Alexoulis

 

 

20/06/11

20/06/11

TBD

Domain name being transferred to PCC

Create a Spread Sheet to assist in the evaluation of the EOI

Elios Alexoulis

Completed.

Completed

Communication is to be sent to the members that were absent for the meeting requesting them to visit Council to sign the confidentiality agreement and receive the EOIís for their review and assessment and that the due date for completion is the next meeting.

 

Elios Alexoulis

28/03/2011

Completed

Initiate contact with Cisco.

 

Greg Smith

20/06/11

Waiting on new contact details

Kiosk Subcommittee Progress

George Mavros

20/06/11

 

Finalised Development of the communications plan

Elios Alexoulis

 

20/06/11

Committee endorsed key messages

Clr Lim to contact Committee members on their ongoing commitment

 

Clr Lim

20/06/11

 

 

Clr Lim is to write to Microsoft on behalf of ParraConnect and other major players introducing ParraConnect.

Clr Lim

20/06/11

 

 

 

Clr Lim will contact the University of Western Sydney for suggest names of who may be a suitable committee member, for replacement of Geoff Lee

Clr Lim

20/6/11

 

Establish a sub committee to review and asses all submissions received with recommendations to the ParraConnect Committee.

Elios Alexoulis

 

20/06/11

 

State Government contact details list to be set up for media Opportunities.

Frank Dorian

20/6/11

 

DA consents have a condition that ensures technology future proofing for all developments.

Elios Alexoulis

 

20/06/11

 

 

 

NEXT MEETING

20th June 2011 at 1:00 pm

Level 12 Boadroom, CIVIC PLACE, PARRAMATTA.