MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chamber, CIVIC PLACE, PARRAMATTA ON Monday, 23 May 2011 AT 6.54 pm

PRESENT

The Lord Mayor, Councillor J Chedid in the Chair and Councillors G J Elmore, P Esber, J D Finn (retired 9.55pm), P J Garrard (retired 10.29pm), A Issa, OAM MP, M A Lack, C X Lim, S D Lloyd, P K Maitra (retired 8.33pm), M D McDermott (Deputy Lord Mayor) and L E Wearne.

MINUTES

	SUBJECT          Minutes of the Council (Development)  Meeting held on 9 May 2011
	RESOLVED      (Esber/Lim)
12361	That the minutes be taken as read and be accepted as a true record of the Meeting.

APOLOGIES

12362        RESOLVED       (Esber/Wearne)

That an apology be received and accepted for the absence of Councillor A Wilson and it be noted that Councillors P B Barber and A Bide were in attendance at the LGMA National Congress and Business Expo being held from 22 May 2011 to 25 May 2011 and leave of absence be granted to each of these Councillors.

DECLARATIONS OF INTEREST

Councillor J D Finn advised that her employment as a Registrar for Community Housing involved contact with the Department of Housing and declared an interest in relation to Item 2 of Lord Mayoral Minutes regarding changes to the State Environment Planning Policy (Affordable Rental Housing) 2009.

WELCOME

The Lord Mayor, Councillor J Chedid  acknowledged Bangladeshian State Minister for Housing and Public Works, Advocate Abdul Mannan Khan and his wife, Mrs. Hasina Sultana Mannan who were present in the Chamber and welcomed them to Parramatta.

LORD MAYORAL MINUTES

1	SUBJECT          Signing the Goodwill Agreement between Parramatta and villages identified in Qadisha and North Lebanon; and proposed visit to India and Bangladesh to discuss opportunities for Parramatta REFERENCE    F2006/00793 FROM                 The Lord Mayor, Councillor J Chedid
	RESOLVED      (Chedid/Maitra)
12362	(a)       That the Official report from the Republic of Lebanon advising of agreement to the proposed Agreement (Good Intentions) be received and noted (attached to Lord Mayoral Minute). (b)       That Council endorses the actions of the Lord Mayor in visiting Lebanon to formally sign the Agreement (Good Intentions) Parramatta and invited communities within North Lebanon. (c)        That the Lord Mayor report back to the Chamber on the actions undertaken and the progress upon the signing of the Agreement. (d)       That the Lebanese communities who have been involved in the establishment of the Agreement be notified of the Lebanese Government’s agreement and Council’s determination. (e)       That Council endorses the actions of the Lord Mayor to explore opportunities between Parramatta City with India and Bangladesh. (f)         That Council endorses the Lord Mayor in visiting India and Bangladesh to engage in dialogue with appropriate parties in relation to enhancing Parramatta’s place within the Indian and Bangladeshi communities. (g)       That Council covers any reasonable out of pocket expenses of the Lord Mayor in accordance with the Councillors Facilities Policy, including air fares. (h)        Further, that an informal Advisory Group be established by mid June 2011 in order to assist the Lord Mayor in establishing a positively beneficial itinerary to the City of Parramatta and corresponding measures of successes.

2	SUBJECT          Changes to the State Environment Planning Policy (Affordable Rental Housing) 2009 REFERENCE    F2004/06029 FROM                 The Lord Mayor, Councillor John Chedid
	RESOLVED      (Chedid/Lim)
12364	(a)      That the report be received and noted. (b)      That Council congratulate the State Government on these welcome changes. (c)       That the Group Manager Outcomes and Development submit a report on how Council will apply the conditions of the new amended SEPP. (d)      Further, that Council write to the NSW Minister for Housing and seek clarification on whether the proposed 70% private housing approved in the Part 3A Concept Plan for the Telopea Redevelopment Precinct is to be rented back to housing NSW or social housing providers and seeking a commitment from the Minister that the 70% private housing will be retained in private ownership and private tenancies to ensure that the 30% social housing commitment is honoured for Telopea. The letter is also to seek a commitment from the NSW Minister for Housing that  the practice of grouping released prisoners and drug addicts within social housing precincts in Telopea will cease immediately and will not be continued within the new social housing planned for Telopea.
	NOTE:       1       Councillor J D Finn advised that her employment as a Registrar for Community Housing involved contact with the Department of Housing and declared an interest in relation to part (d) of this resolution and temporarily retired from the meeting during consideration and voting on this issue.                     2       Councillor A Issa, OAM left the meeting at 7.52 pm during consideration of this matter.

PETITIONS

1	SUBJECT          Request for Speed Humps in The Parade, Telopea. REFERENCE    F2009/03109 FROM                 Residents of The Parade, Telopea
	RESOLVED      (McDermott/Lack)
12365	(a)      That the petition be received and referred to the appropriate Council officer for report on possible measures to keep children safe and to minimise speeding in this street. (b)      Further, that the head petitioner be advised of this decision. NOTE:     Councillor A Issa, OAM returned to the meeting at 8.02 pm during consideration of this matter.

2	SUBJECT          112 Macarthur Street, North Parramatta - Objection to Development REFERENCE    DA/230/2011 FROM                 Local Residents
	RESOLVED      (Lack/McDermott)
12366	That the petition be received and referred to the appropriate officer for consideration in accordance with the relevant development application.

Economy and Development

7.1	SUBJECT          Report on the Public Exhibition and Public Hearing of the Planning Proposal into the rezoning and reclassification of various Council owned sites REFERENCE    F2009/02710 - D01940417 REPORT OF      Property Development Manager. Also Property Development Manager Memorandum dated 13 May 2011.
	RESOLVED      (Wearne/Garrard)
12367	(a)     That Council consider this report, its attachments and all submissions in accordance with section 58 of the Environmental Planning & Assessment Act, 1979 and approve the following; 1  The rezoning and reclassifications of the sites as identified within Attachment 2 under the headings Proposed Zone and PDG Recommendations with the following changes:-         (i)   That 7 Wyralla Avenue, Epping remain as community        land in accordance with the recommendation of the        Independent Chairperson;         (ii)  That 22A Cowells Lane, Ermington remain as        Community Land.        2  The rezoning to B4 and reclassification to operational of the following RTA owned land subject to the Care Control and Management of Council; · Lot 1 and Lot 2 in DP 22104 3    The following heritage items be removed from Schedule 5 of the Draft Parramatta LEP 2011 (once gazetted) ·       40 Cowper Street Granville ·       38 Marion Street Parramatta (b)     That Council adopt the Planning Proposal as amended in this report and forward it to the Department of Planning for finalisation and gazettal (c)      Further, that all persons who made submissions be advised of the outcome.

7.2	SUBJECT          Request for Refund of Fees for Hoarding - 20 Victoria Road, Parramatta. REFERENCE    LA/307/2007 - D01946043 REPORT OF      Group Manager Outcomes and Development
	RESOLVED      (Garrard/Wearne)
12368	That Council receive and note this report and advise the proponent at 20 Victoria Road, Parramatta that no Hoarding fees will be refunded.

7.3	SUBJECT          Result of Public Exhibition of Amended Development Contribution Plans REFERENCE    F2005/01594 - D01948157 REPORT OF      Project Officer, Land Use &Transport Planning
	RESOLVED      (Lim/Elmore)
12369	(a)     That Council adopt Parramatta Civic Improvement Plan (Amendment No. 1) and Parramatta S94A Development Contributions Plan (Amendment No. 1) as detailed at Attachments 1 and 2. (b)     That a notice be placed in the local newspapers advising of the adoption of the Parramatta Civic Improvement Plan (Amendment No. 1) and Parramatta S94A Development Contributions Plan (Amendment No. 1). (c)     Further, that a copy of the adopted Development Contributions Plans be forwarded to the Minister for Planning as required by the Environmental Planning and Assessment Act.
	DIVISION       The result being: AYES             The Lord Mayor, Councillor J Chedid in the Chair and Councillors G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM MP, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott (Deputy Lord Mayor) and L E Wearne. NOES             None.

7.4	SUBJECT          Heritage Advisory Committee for April 2011 REFERENCE    F2005/01945 - D01948873 REPORT OF      Project Officer
	RESOLVED      (Finn/Lack)
12370	(a)       That the minutes of the Heritage Advisory Committee meeting of 20 April 2011 be received and noted. (b)       That the Council supports the listing of the Governor Phillip Camp Site on the Heritage Register. (c)        That Council requests that a report be prepared on how interpretative signage could be provided to aid people in understanding the significance of the site mentioned in (b) above from an Aboriginal and European viewpoint and to better promote the area. The report should address the possibility of discussions being held with other landholders and other levels of government to ensure the site is more accessible and to ascertain possible funding assistance available. (d)       That the Council reinforces the importance of the 3 original buildings of the Female Factory, being the matron quarters, the hospital and the 3^rd class penitentiary, to Parramatta’s history. (e)       Further, that Council take the appropriate action to investigate and remove the destructive vine located on the Norma Parker Correctional Centre.

7.5	SUBJECT          30 George Street, Parramatta ( Lot 1 & 2 DP 812461 & Lot 2 DP 41207) (Elizabeth Macarthur Ward) DESCRIPTION  Proposed Mobile Vending Unit (Coffee Cart) REFERENCE    DA/128/2011 -  Lodged 14 March 2011 APPLICANT/S   Mars Hill Cafe OWNERS           Parramatta City Council REPORT OF      Manager Development Services REASON FOR REFERRAL TO COUNCIL                             The application is referred to Council as the land on which the mobile vending unit will be placed is a Council owned pedestrian laneway. The application  has also been assessed by an independent planning consultant.
	RESOLVED      (Esber/Elmore)
12371	That Council as the consent authority grant development consent to Development Application No. 128/2011 for the operation of a coffee cart at No. 30 George Street, Parramatta, as shown on the approved plans, subject to the attached conditions in Attachment 1.
	DIVISION       The result being: AYES             The Lord Mayor, Councillor J Chedid in the Chair and Councillors G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM MP, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott (Deputy Lord Mayor) and L E Wearne. NOES             None.

7.6	SUBJECT          Shop 3, 197 Church Street, Parramatta (Cor Lot 1 DP 710335) (Arthur Phillip Ward) DESCRIPTION  Fitout and use of Shop 3 as a bank with associated signage. REFERENCE    DA/183/2011 - 1 April 2011 APPLICANT/S   Beirut Hellenic Bank Ltd OWNERS           Holdmark Properties Pty Ltd REPORT OF      Manager Development Services REASON FOR REFERRAL TO COUNCIL                             The application is referred to Council for determination as the subject premises is a heritage listed item.
	RESOLVED      (Esber/Lim)
12372	That Council as the consent authority grant development consent to Development Application No. 183/2011 for the fitout and use of the premises as a bank with associated signage at Shop 3, 197 Church Street, Parramatta subject to conditions of consent as shown in Attachment 1.
	DIVISION       The result being: AYES             The Lord Mayor, Councillor J Chedid in the Chair and Councillors G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM MP, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott (Deputy Lord Mayor) and L E Wearne. NOES            None.

7.7	SUBJECT          9 Hassall Street, Parramatta - draft Voluntary Planning Agreement - results of public exhibition REFERENCE    F2010/03065 - D01950941 REPORT OF      A/ Service Manager Land Use and Planning. Also Memorandum from Group Manager Outcomes and Development dated 20 May 2011.
	RESOLVED      (Esber/Lim)
12373	(a)       That this matter be considered in conjunction with item 7.8 of Economy and Development (Minute No. 12374 refers). (b)       That Council endorse the draft Voluntary Planning Agreement. (c)        Further, that the requirements of the draft Voluntary Planning Agreement be imposed as conditions of consent, as detailed in the Development Assessments Officer’s report of 23 May 2011 relating to the Section 96 application.
	DIVISION       The result being: AYES             The Lord Mayor, Councillor J Chedid in the Chair and Councillors G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM MP, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott (Deputy Lord Mayor) and L E Wearne. NOES            None.

7.8

SUBJECT          9 Hassall Street Parramatta (Lot 6 Sec 2 DP 241 & Lot 14 DP 11507)

DESCRIPTION  Section 96(2) application to an approved mixed use development.  The application seeks approval to increase the height of the building to 23 storeys, reconfigure existing units to create 7 additional units, and provision of 16 new units (within the new floors) to provide a total of 164 units. Other modifications include incorporating a Voluntary Planning Agreement into the consent, floor layout changes, and the addition of 10 car spaces.

REFERENCE    DA/848/2008/A - Lodged 7 October 2010

APPLICANT/S   H S D (Parra) Pty Ltd

OWNERS           H S D (Parra) Pty Ltd

REPORT OF      Manager Development Services

REASON FOR REFERRAL TO COUNCIL

                            The original DA was determined by Council and the applicant has been in negotiations with Parramatta City Council to enter into a voluntary planning agreement under Section 93f (2) of the Environmental Planning and Assessment Act. A separate report on this matter has been prepared by Council’s Land Use and Transport Planning Unit. The report is listed in this agenda.

RESOLVED      (Esber/Lim)

12374

(a)      That this matter be considered in conjunction with Item 7.7 - 9 Hassall Street, Parramatta - draft Voluntary Planning Agreement - results of public exhibition (Minute No 12373 refers).

(b)       That Council as the consent authority, modify development consent No. 848/2008 in the following manner:

Modify condition no. 1 as follows:

            1.    The development is to be carried out in accordance with the        following plans and documentation listed below and endorsed        with Council’s stamp, except where amended by other        conditions of this consent:

Drawing N^0	Dated
Ground Floor Plan 2906B-DA-01	August 2010
Basement 1, Basement 2 and 3, Basement 4 2906B-DA02	August 2010
Level 1 Floor Plan, Level 2 Floor Plan, Level 3 Floor Plan 2906B-DA03	August 2010
Level 4-9 Floor Plan, 10-11 Floor Plan and 12-16 Floor Plan 2906B-DA04	August 2010
Level 17 Floor Plan, Level 18-19 Floor Plan, Level 20 Floor Plan  2906B-DA05	August 2010
Level 21 Floor Plan, level 22 Floor Plan, Roof Terraces 2906B-DA06	August 2010
North west elevation 2906B-DA07	August 2010
North East Elevation 2906B-DA08	August 2010
South East Elevation 2906B-DA09	August 2010
South West Elevation 2906B-DA10	August 2010
Sections 2906B-DA11	August 2010
Coloured Elevations

Note:               In the event of any inconsistency between the architectural plan(s) and the landscape plan(s) and or storm water disposal plan(s) the architectural plan(s) shall prevail to the extent of the inconsistency.

Reason:          To ensure the work is carried out in accordance with the approved plans.

Modify condition no. 4 as follows:

 4.        Provision of 162 off-street parking spaces (including 6 parking spaces for disabled persons) to be provided, permanently marked on the pavement and used accordingly.  The dimensions for resident’s parking spaces and aisle width to be in accordance with AS 2890.1-2004 (2.4m wide x 5.4m long clear of columns plus 300mm clearance adjacent walls & 5.8m aisle width minimum).  The disabled parking space dimensions to be 3.8m wide x 5.5m long according to Council’s DCP 2005.

(c)       That the objectors be advised of Council’s decision.

(d)       Further, that as Council has accepted the Voluntary Planning Agreement, the following conditions be included on any modified development consent:

1.    Prior to the issue of the first construction certificate for work to which this consent relates, the applicant shall enter into a Voluntary Planning Agreement with Council in the terms of the offer made by the applicant in connection with the subject development application and that this Voluntary Planning Agreement replaces Condition 16 relating to the obligation to pay section 94A development contributions.

2.    Prior to the issue of the first construction certificate the developer must register the Voluntary Planning Agreement on the relevant folios Torrens Title Register held by the NSW Office of Land and Property information pertaining to the land.

DIVISION       The result being:

AYES             The Lord Mayor, Councillor J Chedid in the Chair and Councillors G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM MP, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott (Deputy Lord Mayor) and L E Wearne.

NOES            None.

7.9	SUBJECT          DA Assessment Governance Framework REFERENCE    F2008/00998 - D01951193 REPORT OF      Group Manager Outcomes and Development
	RESOLVED      (Lim/Wearne)
12375	(a)      That  Council re-affirm the decision of 9 March 2009 and amended on 28 June 2010 regarding the functions delegated to the Chief Executive Officer that relate to the determination of development applications, subject to the following changes, being: 1       Approve development applications (including Section 96 applications)  provided: i        There are not more than 9 objections to the development; or ii       The development does not involve a variation to a Development Standard of more than 10%; or iii      The development application does not relate to land in which Council holds, or has recently held, a direct pecuniary interest; or iv.     The development application is not known to have been made, or relate to a property owned by a member of staff or a Councillor; or v       The development application does not involve demolition of a heritage item; or vi      The development application does not relate to a brothel, massage parlour, sex service premises, restricted premises, tattoo parlour, place of public worship, infill housing under the Affordable Housing SEPP or boarding house; vii     The application does not seek a review of determination under Section 82A review; or viii    The application is not a Section 96(AA) application, or ix      The application is not a Section 96(2) application where the original development application was determined by the elected Council; or x       The application is not a Section 96 (1A) application where the original development application was determined by the elected Council and the modification sought relates to a condition which was added by the Council beyond the recommendation contained in the officer report. (b)       That if any 2 or more Councillors give the CEO notice in writing that a DA should be considered at a Council Meeting, that application must be referred to Council for determination. (c)       That a monthly  report be provided to Councillors listing in summary all development applications which have any of the following characteristics:-             i      still under consideration for 6 months or longer;             ii     more than $750,000 in value;             iii    have attracted any objections;             iv. have an impact or are in a heritage or conservation zone. (d)       That the site inspection, if required, occur in the week before the Council meeting, once the officers’ assessment report has been completed; (e)       That an amendment to the Notification Development Control Plan be prepared to introduce an extended notification period over the Christmas period as outlined in the attached report; (f)         That referral to NSW Police Service of DAs be for liquor licences matters associated with Hotels and Clubs unless the CEO determines otherwise; and (g)       Further, that the Code of Meeting Practice be amended to provide for the consideration of development applications at all Council meetings. NOTE: A Notice of Motion to rescind this decision was submitted at 10.32 pm following the termination of the meeting.

Community and Neighbourhood

8.1	SUBJECT          Draft Lake Parramatta Reserve Plan of Management REFERENCE    F2007/01973 - D01880225 REPORT OF      Open Space & Natural Resources Planner
	RESOLVED      (Lack/Finn)
12376	(a)      That the draft Lake Parramatta Reserve Plan of Management be placed on exhibition for 28 days in the Parramatta City (central) Library, Constitution Hill Library, Council’s Customer Service Centre and website. (b)       That the draft Lake Parramatta Reserve Plan of Management also be placed on exhibition for 28 days in the Carlingford Library (The Hills Shire), The Hills Shire and NSW Land and Property Management Authority websites. (c)       Further, that a report be submitted to Council upon completion of the public exhibition period for consideration and assessment of the public submissions received.

ADJOURNMENT OF MEETING

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.33 pm for a period of 18 minutes.

NOTE:    Councillor P K Maitra did not return to the meeting following the adjournment.

RESUMPTION OF MEETING

The meeting resumed in the Council Chamber at 8.51 pm, there being in attendance The Lord Mayor, Councillor J Chedid and G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM, M A Lack, C X Lim, S D Lloyd, M D McDermott and L E Wearne.

8.2	SUBJECT          Draft Parramatta Street Tree Plan REFERENCE    F2011/00837 - D01908051 REPORT OF      Open Space & Natural Resources Planner
	RESOLVED      (Esber/Elmore)
12377	(a)       That the draft Parramatta Street Tree Plan be placed on public exhibition for 28 days in the Parramatta City (central) Library, branch libraries, Council’s Customer Service Centre and website. (b)       That a report be submitted to Council upon completion of the public exhibition period for consideration and assessment of the public submissions received. (c)        Further, that Olive Trees be considered for inclusion in Council’s street tree list.

8.3	SUBJECT          1 Park Road Rydalmere REFERENCE    F2010/00351 - D01873937 REPORT OF      Property Program Manager
	RESOLVED      (Issa OAM/Lim)
12378	(a)     That Council in accordance with Section 186 of Local Government Act 1993 authorise acquisition of 1 Park Road Rydalmere (Lot 681 DP 15160 and Lot 1 DP 575846) excluding minerals and an easement under dealing Q102632, by compulsory process for the purpose of public open space and section of the Parramatta Valley Cycleway. (b)     Further, that Council resolve to make an application to the Minister for Local Government and the Governor of NSW to compulsorily acquire the subject property.

8.4	SUBJECT          Proposal to Rename a small part of Amos Street, Parramatta to Kfarsghab Place, Parramatta REFERENCE    F2006/00231 - D01849191 REPORT OF      Manager Information Systems
	RESOLVED      (Lim/Elmore)
12379	(a)       That Council not proceed with the proposal to rename a small part of Amos Street, Parramatta to Kfarsghab Place, Parramatta. (b)       Further, that Council advise in writing the petitioner and effected residents that the proposal will not proceed.

8.5	SUBJECT          Finalisation of the Sportsground Capacity Review REFERENCE    F2010/00504 - D01941500 REPORT OF      Service Manager Recreation Facilities and Programs
	RESOLVED      (Issa OAM/Lack)
12380	(a)      That the Sportsground Capacity Review be adopted by Council. (b)      That Council receive a further report on proposed priority projects and key actions arising from the Review. (c)       Further, that the community and stakeholder workshop participants be advised of the outcome of Council’s decision and thanked for their efforts in providing valuable input into the review.

8.6	SUBJECT          Lease Surrender - Westfield Occasional Care Centre REFERENCE    F2004/06012 - D01948342 REPORT OF      Service Manager Children's Services
	RESOLVED      (Elmore/McDermott)
12381	(a)      That Council affirm the cessation of operation of the Westfield Occasional Care Centre and bringing to an end Council’s lease of the premises. (b)      That Council authorise the affixation of the Council seal to the lease surrender documents comprising a Deed of Surrender of Lease and Lease Surrender instrument. (c)       Further, that Council authorises the Chief Executive Officer to sign all other documents relevant to the cessation of operation of the Westfield Occasional Care Centre and bringing to an end Council’s lease of the premises.

Governance and Corporate

9.1	SUBJECT          Appointment of Delegate and Alternate Delegate to the Westpool Board REFERENCE    F2004/06545 - D01933363 REPORT OF      Team Leader Council Support
	RESOLVED      (Lim/Esber)
12382	That Councillor C X Lim be appointed as a delegate to the Board of Westpool and Councillor P K Maitra be appointed as an alternate delegate.

9.2	SUBJECT          Procurement Policy Review and Update REFERENCE    F2007/01684 - D01937843 REPORT OF      Service Manager Commercial and Risk; Environmental Management System Coordinator ; Community Capacity Building Officer ; Project Officer. Economic Development
	RESOLVED      (Esber/Garrard)
12383	(a)       That the revised Procurement Policy be adopted by Council. (b)       That the following policies superseded by the revised Procurement Policy be rescinded: · Policy 211 Purchasing Australian Products Policy and Procedure. · Policy 212 Quotations for Supply and Service under $100K · Policy 214 Tender Policy and Procedures (c)        Further, that Council join the Sustainable Choice program to facilitate fulfilment of WaSIP requirements.

9.3	SUBJECT          Investments Report for March 2011 REFERENCE    F2009/00971 - D01941216 REPORT OF      Manager Finance
	RESOLVED      (Elmore/Esber)
12384	That Council receive and note the investments report for March 2011.

9.4

SUBJECT          2010/14 Delivery Program and 2011/12 Operational Plan

REFERENCE    F2010/01685 - D01945183

REPORT OF      Manager Finance. Also Chief Executive Officer Memorandum dated 18 May 2011.

MOTION              (Garrard/Wearne)

(a)   That subject to the Independent Pricing and Regulatory Tribunal approving Council’s application for a special variation to general income, Council adopt the exhibited 2011/12 Operational Plan, including the additional expenditure on the CITSR project noted in this report, Budget and the 2011/12 Schedule of Fees and Charges subject to the following changes

Fees and Charges

Child Care Centres

          Monday and Friday per day                                      $74.00

          Tuesday, Wednesday and Thursdays per day                 $78.00

Domestic Waste Management Charges

One bin removed once weekly

140 Litre Bin Service                                           $290.90

240 Litre Bin Service                                           $438.45

Extra Garbage Services

For each additional bin after the first bin per week

Provision of 240 Litre bin collected fortnightly

Recycling Service Charge (Additional)                       $84.50

Garden Waste Service (Additional)                            $84.50

Service Availability Charge                                 $50.20

Commercial Waste Management Charges

One bin removed once weekly

140 Litre Bin Service                                           $297.90

240 Litre Bin Service                                           $449.00

Parking Meters

Retain existing 15 minute free tickets where applicable and all parking meter fees be increased by 10% to the following:

DESCRIPTION	2011/12 Hourly rate
Areas outside City Centre (greater than 4P time restricted)	$1.10
Areas outside the City Centre (less than or equal to 4P time restricted)	$2.20
Areas in the City Centre	$3.30

Seniors’ Leisure and Learning Programs

All fees for the Seniors’ Leisure and Learning Programs remain the same as in the current year 2010/11 including the retention of the massage service.

Capital Projects 2011/12

· Reduce expenditure on Marketing the Old Granville Depot Town House Project from $80,000 to $20,000.

· Include Air conditioning at Ermington Community Centre - $40,000

· Defer adaption to Extremes Weather Events until 2012/13 - $50,000

· Include Street Lighting Upgrade Program - $75,000

· Road Repair & Maintenance Program to include priority bridge repairs

Operating Projects

· Include Preliminary feasibility study for community centre at Winston Hills - $50,000

· Include Sesqui-Centenary of inauguration of Municipality of Parramatta - $80,000

· Include Trial of free lunchtime shuttle bus service to Harris Park - $25,000

(b)   That subject to the Independent Pricing and Regulatory Tribunal approving Council’s application for a special variation to general income, Council approve the budgeted income, expenditure and reserves transfers shown in the exhibited 2011/12 Operational Plan subject to the changes noted above and vote the necessary funds.

(c)   That subject to the Independent Pricing and Regulatory Tribunal approving Council’s application for a special variation to general income, Council adopt the exhibited draft Delivery Program subject to the changes to the Operational Plan noted above and the consequent impact on forward revenue and expenditure estimates.

(d)   That the following proposed 2011/12 annual charges and fees for commercial waste management services be placed on public exhibition:

240 litre bin recycle service           $88.40 annual charge (GST does not apply)

240 litre bin garden waste service $88.40 annual charge (GST does not apply)

140 litre bin replacement               $60.50 per bin (including GST)

                   240 litre bin replacement               $66.00 per bin (including GST)

AMENDMENT   (Finn/Esber)

That child care fees as per page 16 of the Schedule of Fees and Charges being $70.72 Mondays and Fridays and $74.78 on Tuesdays, Wednesdays and Thursdays be adopted.

The amendment was put and lost.

12385

The motion was put and carried.

9.5	SUBJECT          Delivery Program and Operational Plan – Quarterly Review March 2011 REFERENCE    F2010/02573 - D01946254 REPORT OF      Manager Finance
	RESOLVED      (Esber/Lim)
12386	(a) That Council adopt the Chief Executive Officer’s March 2011 Quarterly Review of the 2010/14 Delivery Program and 2010/11 Operational Plan. (Attachment 1). (b)  Further, that Council adopt the Responsible Accounting Officer’s report on the financial position of the Council and the revised estimates of income and expenditure as detailed in Attachment 1

9.6	SUBJECT          2011 Asia Pacific Cities Summit - Brisbane, QLD - 6-8 July 2011 REFERENCE    F2005/00046 - D01949480 REPORT OF      Executive Support Manager
	MOTION              (Esber/Issa, OAM)
	(a)      That interested Councillors advise the Office of the Lord Mayor by Friday, 27 May 2011 of their desire to attend. (b)      Further, that the Office of the Lord Mayor forward a memorandum inviting interested Councillors to attend the upcoming Future Local Government of Australia Conference.
	AMENDMENT   (Garrard/Lim) That Councillors P J Garrard, S D Lloyd and one other councillor (such councillor to advise the Office of the Lord Mayor of their desire to attend) be appointed to attend the 2011 Asia Pacific Cities Summit being held in Brisbane (Brisbane Convention & Exhibition Centre), QLD from 6-8 July 2011.
	The amendment was put and lost.
12387	The motion was put and carried.
	NOTE:       Councillor J D Finn retired from the meeting at 9.55 pm following consideration of this matter.

Notices of Motion

10.1	SUBJECT          Dry July 2011 REFERENCE    F2004/07778 - D01954134 REPORT OF      Councillor M D McDermott
	RESOLVED      (McDermott/Lloyd)
12388	(a)      That Parramatta City Council examine how it can actively participate in Dry July 2011. (b)      That Council, as part of this examination, look at ways to encourage community leaders to participate. (c)       That staff advise on any other ways in which Dry July participation can assist in promoting responsible alcohol consumption within our communities. (d)      Further, that staff make the necessary arrangements with Dry July for a PCC Team to be formed.
	NOTE:       The Notice of Motion was passed on the Lord Mayor’s Casting Vote.

CLOSED SESSION
12389	RESOLVED      (Esber/Elmore) Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1       Tender No. 3/2011 Dundas Shops, Station Street, Dundas – Streetscape Upgrade – Including Minor Concrete and Paving Works, Landscaping, Street Furniture and Traffic Calming Facilities.. (D01933438) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2       Proposed Memorial to the Late George Khattar. (D01950821) - This report is confidential in accordance with section 10A (2) (a) of the Local Government Act 1993 as the report contains personnel matters concerning particular individuals.

RESUMPTION OF MEETING
	That decisions of Closed Session be noted as follows:-

11.1	SUBJECT          Tender No. 3/2011 Dundas Shops, Station Street, Dundas – Streetscape Upgrade – Including Minor Concrete and Paving Works, Landscaping, Street Furniture and Traffic Calming Facilities. REFERENCE    F2011/00456 - D01933438
	RESOLVED      (Lim/Wearne)
12390	(a)       That the tender submitted by The Glascott Group Pty Ltd for the upgrade of the Dundas Shops, in Station Street, Dundas including minor concrete and paving works, landscaping, street furniture and traffic calming facilities for the sum of $89,943.91 (excluding GST) be accepted. (b)       That all unsuccessful tenderers be advised of Council’s decision in this matter. (c)        Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

11.2	SUBJECT          Proposed Memorial to the Late George Khattar REFERENCE    F2004/08796 - D01950821 REPORT OF      N/A
	RESOLVED      (McDermott/Lim)
12391	That consideration of this matter be deferred to the next meeting of the Council.

11.3	SUBJECT          Proposed Land Acquisition REFERENCE    F2011/01305 REPORT OF      Property and Strategic Asset Manager. Also Lord Mayoral Memorandum dated 20 May 2011.
	RESOLVED      (Elmore/Lack)
12392	(a)      That Council acquires the property identified in the report by way of private treaty or auction for a price no greater than that recommended in the valuation report at Attachment 3 of the report. (b)      That at any auction in respect of the property identified in the report authorise the Chief Executive Officer to bid up to the maximum price recommended in the report and if successful at any auction to sign the land sale contract and any other legal documents relevant to the acquisition of the property identified in the report.  (c)       Further, that if the acquisition of the property identified in the report proceeds by way of private treaty: 1       Council authorise the Chief Executive Officer to negotiate for the acquisition of the property identified in the report for a price no greater than that recommended in the valuation report and to negotiate the terms of the land sale contract and any other legal documents relevant to the acquisition of the property identified in the report. 2       Council authorise the affixation of the seal to the land sale contract and any other legal documents relevant to the acquisition of the property.
	NOTE:      1        A Suspension of Standing Orders was successfully moved during Closed Session to enable this matter to be considered as a matter of urgency. 2       Councillor P J Garrard retired from the meeting at 10.29 pm following consideration of this matter.

The meeting terminated at 10.31 pm.

RESCISSION MOTION

A Notice of Motion, to rescind the following item was received at 10.32 pm following the termination of the meeting:-

1       Item 7.9 of Economy and Development regarding DA Assessment Governance Framework (Minute No 12375 refers) by Councillors J D Finn, P Maitra and P Esber.

THIS PAGE AND THE PRECEDING 20 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 23 MAY 2011 AND CONFIRMED ON TUESDAY, 14 JUNE 2011.

Lord Mayor