MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chamber, CIVIC PLACE, PARRAMATTA ON Monday, 28 March 2011 AT 6.49 pm

 

PRESENT

 

The Lord Mayor, Councillor J Chedid, in the Chair and Councillors A Bide, G J Elmore, P Esber, J D Finn, P J Garrard, A Issa, OAM (retired 8.27pm ), M A Lack, S D Lloyd (arrived 6.53 pm), C X Lim, P K Maitra, M D McDermott (Deputy Lord Mayor), L E Wearne and A A Wilson.

 

 

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor J Chedid acknowledged the Burramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

 

 

FOUNDATION ACKNOWLEDGEMENT

 

The Lord Mayor also acknowledged the colonial heritage of Parramatta and recognised the contribution of the early settlers in laying the foundations of this great and historic city.

 

 

MINUTES

 

 

 

SUBJECT          Minutes of the Council (Development) Meeting held on 14 March 2011

 

RESOLVED      (Bide/Wilson)

12215

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

 

 

APOLOGIES

 

 

12216        RESOLVED      (Finn/Elmore)

 

That an apology be received and accepted for the absence of Councillor P B Barber and it be noted that Councillor S D Lloyd would be arriving later in the meeting.

 

 

 

DECLARATIONS OF INTEREST

 

 

 

1          Councillor P Esber declared a pecuniary interest  in relation to Item 7.2 of Economy and Development regarding 18A Cowper Street, Parramatta as his firm had previously undertaken works at the site.

 

2          Councillor J D Finn advised that her employment as a Registrar for Community Housing involved contact with the Department of Housing. The Department of Housing was the applicant for 9 Albert Street, North Parramatta, however, Councillor Finn noted that there was no requirement to leave the Chamber during the Public Forum issues concerning this site, as the Council would not be determining the application.

 

NOTE:                       Councillor S D Lloyd arrived at the meeting at 6.53pm during consideration of this matter.

 

MINUTES OF THE LORD MAYOR

 

1

SUBJECT          Christchurch Earthquake Fundraising Concert

REFERENCE   F2010/02612

FROM                 The Lord Mayor, Councillor J Chedid

 

RESOLVED      (Chedid/Wilson)

12217

 

That Council contribute $10,000 towards the Christchurch Earthquake Fundraising Concert on 16 April 2011.

 

 

 

2

SUBJECT          New South Wales State Election Messages

REFERENCE   F2011/00734

FROM                 The Lord Mayor, Councillor J Chedid

 

RESOLVED      (Chedid/Wilson)

12218

 

(a)            That Council send a congratulatory message to the newly elected Premier, The Hon Barry O’Farrell MP on the Liberal Nationals Coalition election victory.

(b)            That Council send a message of thanks to the former Premier, The Hon Kristina Keneally MP for her services and contribution to the local community.

(c)            That Council send congratulatory messages to the newly elected local Members of Parliament wishing them well in representing the local community.

(d)      Further, that Council send messages of thanks to the former local Members of Parliament for their services and contribution in representing the local community.

 

 

NOTE:    1        The Lord Mayor acknowledged Professor Geoffrey Lee, newly elected Member of Parramatta, who was present in the public gallery and also congratulated Councillor A Issa, OAM, newly elected Member of Granville.

 

                 2        In addition, the Lord Mayor acknowledged the efforts of candidates Councillors P Esber, P J Garrard and M D McDermott together with the contribution of the outgoing State Members for Parramatta and Granville, Ms Tanya Gadiel and Mr David Borger respectively.

 

 

PUBLIC FORUM

 

1

SUBJECT          Development Application - 9 Albert Street, North Parramatta

REFERENCE   DA/527/2010

FROM                 Anna Vukojevic         

12219

My questions relate to DA/527/2010:-

 

1.        How can Council and the JRPP be seriously considering approving the DA when the Department of Housing is unable to provide clear and concise information in relation to the development which is in stark contrast to the objective of the Government Information (Public Access) Act 2009 No 53.

2         What action is the Council prepared to take in regards to the proposed development not meeting current zoning for the land?

3         What action is the Council prepared to take in relation to the DA not taking into account the North Parramatta Mixed Use Zone Master Plan adopted by the DG of DIPNR on the 22nd July 2004?”

 

 

NOTE:      

 

1.                 As Public Forum Questions 1, 2 and 3 all relate to the same matter, the response given by Ms Sue Weatherley is listed following Item 3.

2.                 Councillor J D Finn had declared an interest in the application at 9 Albert Street, North Parramatta due to her work association with the Department of Housing, the Department being the applicant for the subject development. Councillor Finn remained in the meeting during Public Forum.

 

 

2

SUBJECT          Development Application - 9 Albert Street, North Parramatta

REFERENCE   DA/527/2010

FROM                 Melissa Paris

12220

 “I am responding to DA527/2010:-

 

Under the freedom of information act, who were the signatories who signed off 9 Albert Street, North Parramatta as Crown Land to Housing NSW on 30 September 2009?

 

Where is the final draft of this (DA) application?

 

How will this development benefit individuals in the Greater Western regional area? How will this development improve their lives living in a single bedroom apartment amongst residents and the greater community landscape directly and indirectly?

 

Of what benefit will it bring the current residents?”

 

 

 

NOTE:      

 

1.                 As Public Forum Questions 1, 2 and 3 all relate to the same matter, the response given by Ms Sue Weatherley is listed following Item 3.

2.                 Councillor J D Finn had declared an interest in the application at 9 Albert Street, North Parramatta due to her work association with the Department of Housing, the Department being the applicant for the subject development. Councillor Finn remained in the meeting during Public Forum.

3.                 Councillors A Bide and P Esber left the meeting at 7.33 pm during consideration of this matter.

 

 

 

3

SUBJECT          Development Application - 9 Albert Street, North Parramatta

REFERENCE   DA/527/2010

FROM                 Sarah Byrne

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

“The State Government’s development application for DA527/2010, located at 9 Albert Street, North Parramatta, is grossly inappropriate for the area. The proposed development is a mixed social and private residency consisting of 106 unit block with very unique & unusual mix of dwellings; with the majority being (75%) being single bedroom units. This is significantly above the 33% demand for single bedroom dwellings in Parramatta.

 

The community is concerned that Council and NSW Housing have not taken the existing social problems in the area into account during their assessment including the daily impacts we feel from the Hope Hostel, the methadone clinic and the drug trafficking on Albert Street. Furthermore, the proposed development is 50 meters from a primary school – this is not an appropriate site for a block that is likely to house mostly single men with criminal backgrounds and substance abuse

problems.

 

NSW Housing has indicated they are not willing to pay their Section 94 Contribution. From my understanding, developers can only avoid the paying the contribution if the development is solely public housing – but this proposed development is a mix of public and private housing. Surely Council can not to be expected to foot the bill for the public amenities and services required as a consequence of this multi-million dollar development?

 

Currently, there is a sign on the corner of Albert and O’Connell Street that reads Council’s is opposed to this development. But the Council’s report to the Joint Regional Planning Panel, it does in fact support the development. As a representative of the North Parramatta Resident Group, I request that the Councillors express your concern to the JRPP regarding this proposed development and withdraw Council’s recommendation to the JRPP prior to the JRPP meeting on Thursday 31st March 2011.”

12221

RESPONSE

 

By Ms Sue Weatherley, Group Manager Outcomes and Development:-

 

“The determining authority for DA/527/2010 is the Sydney West Joint Regional Planning Panel (JRPP). The reason for the development application being determined by the Sydney West JRPP is due to the application being made by the Crown with a Capital Investment Value greater than $5million.

 

This application was initially considered by the Sydney West JRPP at a meeting held on 18 November 2010. The JRPP deferred consideration of this meeting to allow the applicant an opportunity to provide some additional information. This information has been received and a meeting of the Sydney West JRPP has been scheduled for 7.00pm this Thursday (31 March 2011) to further consider the application.

 

Officers of Parramatta City Council have prepared an assessment report on the development application and recommend approval of the application subject to conditions. The assessment report includes an assessment of the application against all applicable planning controls. It is noted that the North Parramatta Mixed Use Zone Masterplan (deemed DCP) that was endorsed by the NSW Government in 2004 does not apply to the land located at 9 Albert Street, North Parramatta and accordingly is not a document that is required to be considered in the assessment of the development application. 

 

The development assessment report (dated 11 October 2010) and subsequent information including memos to the JRPP can be found on the website of the Joint Regional Planning Panel www.jrpp.planning.nsw.gov.au   

 

On 1 July 2010 new right to information legislation (Government Information Public Access Act (GIPA) came into effect, replacing the former Freedom of Information (FOI) law and provisions of the Local Government Act (S12).

 

Pursuant to the GIPA Act and Council’s Access to Information Policy, you are required to submit an informal access request (attached) with Council for information pertaining to the approval as Crown Land to Housing NSW.

 

Please refer to Council’s website www.parracity.nsw.gov.au under Your Council – Access to Information for the Informal Access Application Form (right side of page) and Council's Access to Information Policy.

 

I wish to advise that copies of the questions and statements that have been made tonight in public forum have been referred to the Panel Secretariat of the Sydney West JRPP. Staff at Council have requested that these questions/statements be distributed to all members of the JRPP prior to Thursday night’s meeting.”

 

 

NOTE:

 

1.                 Councillor J D Finn had declared an interest in the application at 9 Albert Street, North Parramatta due to her work association with the Department of Housing, the Department being the applicant for the subject development. Councillor Finn remained in the meeting during Public Forum.      

 

2.                 Councillors A Bide and P Esber returned to the meeting at 7.38 pm during consideration of this matter.

 

 

 

SUSPENSION OF STANDING ORDERS

 

 

12222          RESOLVED              (Wearne/Garrard)

 

That Standing Orders be suspended to enable consideration to be given to an urgent motion regarding Development Application – 9 Albert Street, North Parramatta.

 

The Lord Mayor ruled that the matter was one of urgency.

 

NOTE:

 

                    During consideration of this matter but prior to voting, the Deputy Lord Mayor, Councillor M McDermott assumed the Chair to enable the Lord Mayor to ask questions in relation to this application.

 

 

 

 

1

SUBJECT          Development Application - 9 Albert Street, North Parramatta

REFERENCE   DA/527/2010

 

 

RESOLVED      (Chedid/Maitra)

12223

 

 (a)     That Council write an urgent letter to the Premier, Minister for Planning and Minister for Housing seeking intervention and deferral of the development application for 9 Albert Street, North Parramatta immediately.

(b)      That this Council also write to the JRPP requesting deferral of the matter as this Council wishes to lodge a submission in relation to the subject application.

(c)       That the Lord Mayor request WSROC to arrange an urgent meeting with the Minister for Planning to discuss the future of the JRPP.

(d)      Further, that all objectors be informed on Tuesday, 29 March 2011 of the proposed JRPP meeting to be held on 31 March 2011.

 

 

 

NOTE:      

 

Councillors A A Wilson (7.57 pm), M D McDermott (8.01 pm) and    J D Finn (8.06 pm) left the meeting during consideration   of this matter as members of the JRPP Panel.

 

 

RESUMPTION OF STANDING ORDERS

 

 

12224        RESOLVED                (Wearne/Elmore)

 

That Standing Orders be resumed.

 

NOTE:       Councillors J D Finn, M D McDermott and A A Wilson returned to the meeting at 8.26 pm during consideration of this matter.

 

 

 

ADJOURNMENT OF MEETING

 

 

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.27 pm for a period of 18 minutes.

 

 

RESUMPTION OF MEETING

 

 

The meeting resumed in the Council Chamber at 8.45 pm, there being in attendance The Lord Mayor, Councillor J Chedid and Councillors A Bide, G J Elmore, P Esber, J D Finn, P J Garrard, M Lack, C X Lim, S D Lloyd, M D McDermott, P K Maitra, L E Wearne and A A Wilson.

 

Note

Councillor A Issa OAM did not return to the meeting following the adjournment.

 

 

 

 

PETITIONS

 

 

 

 

1

SUBJECT          Opposition to Development Application - 1 - 5 Chestnut Avenue and 6 - 8 Burke Street, Telopea

REFERENCE   DA/116/2011

FROM                 Local Residents of Telopea

 

RESOLVED      (McDermott/Wilson)

12225

 

That the petition be received and noted.

 

 

 

 

 

 

2

SUBJECT          Request for Installation of Footpaths in Wells Street, South Granville

REFERENCE   F2008/01281

FROM                 Local Residents

 

RESOLVED      (Garrard/Lack)

12226

 

That the petition be received and noted.

 

 

 

 

 

 

3

SUBJECT          Request for Traffic Calming in Adam Street, Guildford

REFERENCE   CRM 2010/00190

FROM                 Local Residents

 

RESOLVED      (Elmore/Garrard)

12227

 

That the petition be received and noted.

 

 

 

 

 

4

SUBJECT          Request for Traffic Calming in Excelsior Street, Guildford

REFERENCE   CRM2010/00190

FROM                 Local Residents

 

RESOLVED      (Garrard/Elmore)

12228

 

That the petition be received and noted.

 

 

 

 

 

 

5

SUBJECT          Request for Traffic Calming in Garnet Street, Merrylands/Guildford

REFERENCE   CRM2010/00190

FROM                 Local Residents

 

RESOLVED      (Garrard/Elmore)

12229

 

That the petition be received and noted.

 

 

 

Economy and Development

 

 

7.1

SUBJECT          Heritage Advisory Committee for 16 February 2011

REFERENCE   F2005/01945 - D01858293

REPORT OF     Project Officer; Project Support Officer

 

RESOLVED      (Wilson/Elmore)

12230

 

(a)       That the minutes of the Heritage Advisory Committee meeting of 16 February 2011 be received and noted.

(b)       That Council provide its initial support for the proposal of the NSW Department of Planning, Heritage Branch to list land containing part of the Parramatta Sand Body and the site of the circa 1790 Military Barracks at 137, 143 and part 143A George Street, Harris Park, on the State Heritage Register.(Attachment 2 of the report shows the curtilage of the proposed listing).

(c)        That support under (b) is conditional on the preparation of site specific exemptions that will allow Council to undertake specified activities for the maintenance and management of the reserve without requiring consent from the Heritage Council.

(d)       Further, that Council's comprehensive heritage review consider inclusion of the proposed State Heritage Register listing in draft Parramatta LEP 2011.

 

 

 

 

7.2

SUBJECT          18A Cowper Street Parramatta (Jubilee Park)

REFERENCE   F2004/08063 - D01881324

REPORT OF     Property Program Manager

 

RESOLVED      (Wilson/Lim)

12231

 

(a)      That Council create an easement for drainage of sewage over the Council Jubilee Park (Lot 5 DP 219646) in favour of the property at 21-23 Cowper Street Parramatta (Lot 100 DP 1151199) on terms as stated in the report.

(b)      Further, that the Lord Mayor and Chief Executive Officer be authorised to execute under seal the linen plan, Section 88B instrument, transfer granting easement and deed of agreement if required for creation of the easement.

 

 

NOTE:     

 

Councillor P Esber declared an interest and temporarily left the meeting prior to consideration of this matter as his firm had previously undertaken works at the site. Councillor Esber did not take part in discussion or voting on this issue.

 

 

 

 

7.3

SUBJECT          Centres Review

REFERENCE   F2005/01563 - D01886130

REPORT OF     Place Manager

 

MOTION              (Wilson/Lim)

 

 

 

 

 

 

 

(a)      That the Better Neighbourhood Program Guidelines (Attachment C to report) be adopted by Council.

(b)      That  Neighbourhood Improvement Program funding be allocated in the proposed 2011/12 Operational Plan to (Attachment B of report – Table One)

           1      Epping (Beecroft Road South & Bridge Road)

           2      Harris Park (Wigram Street)

           3      Victoria & Park Roads Rydalmere

           4      Toongabbie shops

(c)       Further, that the four year Better Neighbourhood Program plan (Attachment B – Table Two) be adopted, subject to annual review by Councillors.

                                                                                                                                

 

AMENDMENT  (Garrard/Elmore)

(a)      That the Better Neighbourhood Program Guidelines (Attachment C to report) be adopted by Council.

(b)      That  Neighbourhood Improvement Program funding be allocated in the proposed 2011/12 Operational Plan to (Attachment B of report – Table One)

           1      Epping (Beecroft Road South & Bridge Road)

           2      Harris Park (Wigram Street)

           3      Victoria & Park Roads Rydalmere

           4      Toongabbie shops

(c)       That  the four year Better Neighbourhood Program plan (Attachment B – Table Two) be adopted, subject to annual review by Councillors.

(d)      Further, that the Excelsior and Constance Street, Granville work or the Delwood Shopping Centre represent the popular neighbourhood centre which would require attention in 2013 and 2014 pending a report by staff.

 

 

The amendment was put and lost.

 

12232

 

The motion was put and carried.

 

 

NOTE:     

 

Councillor P J Garrard requested his name be recorded as having voted against this decision.

 

 

 

 

7.4

SUBJECT          Draft Parramatta Development Control Plan 2011 - Consideration of submissions to the exhibition of proposed amendments

REFERENCE   F2009/01146 - D01889238

REPORT OF     Project Officer - Land Use and Transport Planning

 

RESOLVED      (Esber/Lim)

12233

 

(a)     That Council consider the submissions received to the exhibition of the proposed amendments to the draft Parramatta Development Control Plan 2011.

(b)     That the water efficiency controls for non-residential development in the draft Parramatta Development Control Plan 2011 be amended as detailed in this report.

(c)     That subject to (b), Council endorse the finalisation of the proposed amendments to the draft Parramatta Development Control Plan 2011 as identified in Attachment 1.

(d)     Further, that the CEO be authorised to make any inconsequential revisions to the draft Parramatta Development Control Plan 2011 to reflect the gazetted Parramatta Local Environmental Plan 2011.

 

 

DIVISION      The result being:

 

AYES             The Lord Mayor, Councillor J Chedid and Councillors A Bide, G J Elmore, P Esber, J D Finn, P J Garrard, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott, L E Wearne and A A Wilson.

 

NOES            None.

 

 

 

 

7.5

SUBJECT          Rydalmere Knowledge Precinct

REFERENCE   F2006/01198 - D01889712

REPORT OF     Place Manager Place Strategy

 

RESOLVED      (Bide/Wearne)

12234

 

(a)       That Council prepare a draft Masterplan and appropriate planning studies (including traffic, flooding, contamination and urban design) for a Rydalmere Knowledge Precinct bordered by Victoria Road to the North, Vineyard Creek and the Rydalmere Rail line to the East, the Parramatta River to the South and Subiaco Creek to the West.

(b)       That Council consider an allocation of $200,000 from a combination of funding sources including the Economic Development special rate, Department of Planning research grant funding and general revenue in its 2011/12 budgeting process to enable completion of this work.

(c)       That Council explore the opportunity to integrate the Knowledge Precinct Masterplan with the University of Western Sydney’s Masterplan for an expanded Parramatta campus.

(d)       That Council consult with owners of large land parcels in the Rydalmere Knowledge Precinct regarding their future intentions.

(e)       That the increased residential and employment density of a Rydalmere Technology Precinct inform detailed planning of the Parramatta Epping Rail Link and forthcoming West-Central Sub-Regional Strategy.

(f)        Further, that properties currently held by Council in the Brodie Street precinct be held in Council’s ownership until the Knowledge Precinct Masterplan and LEP and DCP framework is endorsed by Council.

 

 

 

Environment and Infrastructure

 

 

8.1

SUBJECT          Electric Vehicles

REFERENCE   F2010/02630 - D01886237

REPORT OF     Senior Project Officer - Transport Planning

 

MOTION              (Elmore/Esber)

 

 

 

 

 

 

 

 

(a)      That a report be prepared on incentives to encourage Parramatta based organisations and individuals to acquire electric vehicles.

(b)      Further, that Council undertake an Expression of Interest process to procure electric vehicle recharge units and possibly electric vehicles for a trial period, once the above is established.

 

 

AMENDMENT  (Wearne/Lloyd)

That no further action be taken in this matter.

 

 

The amendment was put and lost.

 

12235

 

The motion was put and carried.

 

 

NOTE:      1        The Lord Mayor Councillor J Chedid and Councillors A Bide, P J Garrard, S D Lloyd, L E Wearne and A A Wilson requested their names be recorded as having voted against this decision.

 

                   2        A Notice of Motion to rescind this decision was submitted prior to the conclusion of the meeting.

 

 

 

 

8.2

SUBJECT          Rail Links to Parramatta

REFERENCE   F2006/01442 - D01889354

REPORT OF     Senior Project Officer - Transport Planning

 

MOTION             (Finn/Elmore)

(a)      That Council adopt the Submission on Rail Links to Parramatta (attachment 1 to report) focusing on the Parramatta Epping Rail Link.

(b)      That Council make a submission to the incoming State Premier and Transport Minister and the Federal Transport Minster.

(c)       That Council also issue the submission to incoming State MPs and Federal MPs, local Councils, Federal Dept. of Infrastructure & Transport, NSW Transport, Dept. of Planning, Transport Construction Authority, WSROC, Parramatta Chamber of Commerce, Transport & Tourism Forum, Infrastructure Partnerships Australia, Norwest Business Park and  Ryde & Macquarie Park Chamber of Commerce.

(d)      Further, that Council establish a public campaign, similar to the Ferry Fight, building on the momentum of the Economic Development Forum calling on State and Federal Governments to deliver on the Parramatta Epping Rail Line.

 

 

AMENDMENT  (Bide/Lim)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(a)      That  Council adopt the Submission on Rail Links to Parramatta (attachment 1 to report) focusing on the Parramatta Epping Rail Link and Hills Rail Link.

(b)      That  Council make a submission to the incoming State Premier and Transport Minister and the Federal Transport Minster.

(c)       That Council also issue the submission to incoming State MPs and Federal MPs, local Councils, Federal Dept. of Infrastructure & Transport, NSW Transport, Dept. of Planning, Transport Construction Authority, WSROC, Parramatta Chamber of Commerce, Transport & Tourism Forum, Infrastructure Partnerships Australia, Norwest Business Park and  Ryde & Macquarie Park Chamber of Commerce.

(d)      Further, that Council establish a public campaign, similar to the Ferry Fight, building on the momentum of the Economic Development Forum calling on State and Federal Governments to deliver on the Parramatta Epping Rail Line and Hills Rail Link.

 

 

 

 

 

 

 

 

 

 

PROCEDURAL

MOTION             (Bide)

 

The question be put.

 

The procedural motion was put and lost and accordingly, debate continued.

12236

 

The amendment was put and carried and on being put as the motion was again carried.

 

 

 

 

8.3

SUBJECT          Draft - Parramatta Public Domain Plan Part 1

REFERENCE   F2009/00339 - D01889409

REPORT OF     Senior Project Officer- Urban Design

 

RESOLVED      (Bide/Lim)

12237

 

That Council adopt the Draft Parramatta Public Domain Guidelines Part One (PDG Part 1).

 

 

 

 

Community and Neighbourhood

 

 

 

9.1

SUBJECT          Aboriginal and Torres Strait Islander Advisory Committee Meeting 22 February 2011

REFERENCE   F2005/01941 - D01876245

REPORT OF     Community Capacity Building Officer

 

MOTION             (Esber/Elmore)

(a)       That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee of 22 February 2011 be received and noted.  

(b)       Further, that Council note there is no request for additional expenditure in this report.

 

 

AMENDMENT   (Bide/Wearne)

 

 

               (Bide/Wearne)

 

That consideration of this matter be deferred pending the holding of a meeting to be arranged by the Lord Mayor between the Committee and interested Councillors.

 

12238

 

The amendment was put and carried and on being put as the motion was again carried.

 

 

 

 

9.2

SUBJECT          Access Advisory Committee Minutes 15 February 2011

REFERENCE   F2005/01944 - D01881411

REPORT OF     Community Capacity Building Officer - Community Capacity Building

 

RESOLVED      (Esber/Lim)

12239

 

(a)       That the minutes of the Access Advisory Committee meeting on 15 February 2011 (Attachment 1 to report) be received and noted.

(b)       Further, that Council note there is no request for additional expenditure in this report.

 

 

Governance and Corporate

 

 

10.1

SUBJECT          2011 ALGWA Conference - 'S.W.I.F.T.' Strong Women Influencing Future Trends - 26-28 May 2011 - Novotel, Rooty Hill

REFERENCE   F2010/03184 - D01876041

REPORT OF     Acting Manager Executive Support

 

RESOLVED      (Esber/Lack)

12240

 

That Councillors J D Finn and L E Wearne attend the Australian Local Government Women’s Association (ALGWA) Conference ‘S.W.I.F.T – Strong Women Influencing Future Trends’ being held at the Novotel, Rooty Hill from 26 – 28 May 2011.

 

 

 

 

10.2

SUBJECT          LGMA National Congress and Business Expo - 22 - 25 May 2011 - Cairns

REFERENCE   F2010/03185 - D01876360

REPORT OF     Acting Manager Executive Support

 

RESOLVED      (Esber/Wearne)

12241

 

That the Lord Mayor or nominee and Councillors P B Barber and A Bide attend the LGMA National Congress and Business Expo in Cairns from 22 – 25 May 2011.

 

 

 

 

10.3

SUBJECT          Investments Report for January 2011

REFERENCE   F2009/00971 - D01878423

REPORT OF     Manager Finance

 

RESOLVED      (Garrard/Esber)

12242

 

That Council receive and note the investments report for January 2011.

 

  

 

 

CLOSED SESSION

 

 

12243

RESOLVED      (Bide/Lim)

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-

 

 

1       Tender No. 42/2010 Alterations and Additions to Existing Building in Barton Park, Corner Barton and Webb Streets, North Parramatta.. (D01873350) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2       Tender No.25/2010 - Minor Civil Works Schedule of Rates Contract. (D01885544) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3       Tender 39/2010 Supply of Pre-Packaged Meals to Parramatta Meals on Wheels. (D01887810) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4       Final Extension of Existing Contract (Tender No. 11/2006) Management of Multi Level Car Parking Stations (MLC's) at Wentworth Street, Erby Place, Hunter Street and Horwood Place, Parramatta.. (D01890495) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

Note

Councillor Wilson left the meeting at 10.35pm during Item 4 of Closed Session.

 

RESUMPTION OF MEETING

 

 

 

That the decisions of Closed Session be noted as follows:-

 

 

11.1

SUBJECT          Tender No. 42/2010 Alterations and Additions to Existing Building in Barton Park, Corner Barton and Webb Streets, North Parramatta.

REFERENCE   F2010/03070 - D01873350

REPORT OF     Supervisor - Project Management. Also Manager City Assets and Environment Memorandum dated 28 March 2011.

 

RESOLVED      (Esber/Lim)

12244

 

(a)       That the Tender submitted by Bilas Knight Pty Ltd for the upgrade of the existing amenities building at Barton Park, North Parramatta for the sum of $203,504.55 (excluding GST) be accepted.

(b)       That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c)        That the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

(d)       Further, that Council approve additional funds of $74,000 from the S94A Plan – Pavilion Program and that adjustments be made at the March 2011 Quarterly Review.

 

 

 

 

11.2

SUBJECT          Tender No.25/2010 - Minor Civil Works Schedule of Rates Contract

REFERENCE   F2010/02113 - D01885544

REPORT OF     Service Manager - Civil Works. Also Unit Manager City Operations Memorandum dated 28 March 2011.

 

RESOLVED      (Esber/Wearne)

12245

 

(a)       That the tendered schedule of rates for minor civil works be accepted for the contractors listed below for the services identified for an initial period of 3 years with an option to extend for a further 1 year period subject to satisfactory performance:

i.   Concrete Works and associated Miscellaneous Works

     Synergy Civil Constructions, Kodi Civil, Platinum Civil, and Kelbon Project Services

ii      Stormwater Drainage and associated Miscellaneous Works

Platinum Civil and Kelbon Project Services

iii     Brick Footpath Paving Only

Synergy Civil Constructions, Kelbon Project Services and Sam the Paving Man

iv  Asphalt / Concrete Saw Cutting Only

Pro-Cut Concrete Cutting and Statewide Civil.

(b)       That the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

(c)        Further, that all unsuccessful tenderers be advised of Council’s decisions in this matter.

 

 

 

 

11.3

SUBJECT          Tender 39/2010 Supply of Pre-Packaged Meals to Parramatta Meals on Wheels

REFERENCE   F2010/02682 - D01887810

REPORT OF     Coordinator Food Services - Home Support & Community Services

 

RESOLVED      (Esber/Wearne)

12246

 

(a)     That the tender submitted by Master Catering Services for the supply of Pre- Packaged Meals to Parramatta Meals on Wheels be accepted for a period of three years plus option to extend for two further periods of one year subject to satisfactory performance.

(b)     That all unsuccessful tenderers be advised of Council’s decision in      this matter.

(c)     Further, that Council authorises the Lord Mayor and Chief Executive Officer to execute contracts for the provision of the Supply of Pre-Packaged Meals to Parramatta Meals on Wheels.

 

 

 

 

11.4

SUBJECT          Final Extension of Existing Contract (Tender No. 11/2006) Management of Multi Level Car Parking Stations (MLC's) at Wentworth Street, Erby Place, Hunter Street and Horwood Place, Parramatta.

REFERENCE   F2006/00709 - D01890495

REPORT OF     Manager City Assets and Environment

 

RESOLVED      (Esber/Finn)

12247

 

(a)       That the Secure Parking Contract to S & K Car Park Management Pty Ltd (Secure Parking) be further extended for a final one year period from 1 May 2011 to 30 April 2012.

(b)            That the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

(c)            Further, that a report be prepared in relation to the management of Council’s car parks for consideration at the Council Meeting to be held in June 2011.

 

 

 

 

 

 

SUSPENSION OF STANDING ORDERS

 

 

12248          RESOLVED              (McDermott/Lloyd)

 

That Standing Orders be suspended to enable consideration to be given to an urgent motion regarding the dumping of soil on Council Reserves and in particular Yates Avenue Reserve.

 

The Lord Mayor ruled that the matter was not one of urgency but advised that the issue had been noted and would be investigated by the CEO.

 

NOTE:    Councillor A A Wilson returned to the meeting at 10.37 pm during consideration of this matter.

 

 

 

RESUMPTION OF STANDING ORDERS

 

 

12249        RESOLVED                (Elmore/Lack)

 

 

That Standing Orders be resumed.

 

 

RESCISSION MOTIONS

 

 

The Lord Mayor, Councillor J Chedid advised that a Notice of Motion, signed by Councillors L E Wearne, P J Garrard and S D Lloyd, to rescind the following item had been received prior to the termination of the meeting:-

 

1.       Item 8.1 of Environment and Infrastructure regarding Electric Vehicles (Minute No 1225035 refers).

 

 

 

The meeting terminated at 10.39 pm.

 

THIS PAGE AND THE PRECEDING 18 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 28 MARCH 2011 AND CONFIRMED ON MONDAY, 11 APRIL 2011.

 

 

 

 

 

Lord Mayor