MINUTES OF THE Meeting
of Parramatta City Council HELD IN THE Council
Chambers, CIVIC PLACE, PARRAMATTA ON Monday,
18 October 2010 AT 6:51 pm
PRESENT
The
Lord Mayor, Councillor J Chedid, in the Chair and Councillors P B Barber, A
Bide, G J Elmore, J D Finn, P J Garrard, A Issa, OAM, M A Lack, C X Lim, S D
Lloyd, P K Maitra, M D McDermott (Deputy Lord Mayor), L E Wearne and A A
Wilson.
ACKNOWLEDGEMENT TO
TRADITIONAL LAND OWNERS
The Lord Mayor,
Councillor J Chedid acknowledged the Burramatugal Clan of The Darug, the
traditional land owners of Parramatta and paid respect to the elders both past
and present.
MINUTES
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SUBJECT Minutes
of the Council (Development) Meeting held on 11 October 2010
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RESOLVED (Garrard/Wilson)
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11871
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That the minutes be taken as read and be accepted
as a true record of the Meeting.
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APOLOGIES
11872 RESOLVED (Wearne/Elmore)
That an
apology be received and accepted for the absence of Councillor P Esber.
DECLARATIONS OF
INTEREST
There were no declarations of
interest at this Council Meeting.
LORD MAYORAL MINUTES
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1
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SUBJECT The
Canonisation of Australia's First Saint Mary MacKillop
REFERENCE F2006/00643
FROM The Lord Mayor,
Councillor John Chedid
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RESOLVED (Chedid/Bide)
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11873
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(a) That
Council acknowledge the canonisation of Australia’s first Saint Mary
MacKillop.
(b) That Council fly a banner outside of Parramatta Town
Hall until Monday 1 November 2010.
(c) That Council make a donation of $500.00 to the
Sisters of St Joseph of the Sacred Heart, founded by Saint Mary MacKillop in
celebration of her canonisation.
(d) Further, that the Bishop of Parramatta, the Most
Rev. Anthony Fisher OP be consulted on how Parramatta City Council can
further honour Australia’s first Saint, Mary of the Cross.
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2
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SUBJECT The
Adoption of a Foundation Acknowledgement for the City of Parramatta
REFERENCE F2006/00643
FROM The Lord Mayor,
Councillor John Chedid
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RESOLVED (Chedid/Lloyd)
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11874
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(a) That Council adopt a Foundation Acknowledgment for
the City of Parramatta to recognise the contribution of early settlers.
(b) That the Foundation Acknowledgment follow a Welcome
to Country paying respectful tribute to the traditional Aboriginal custodians
of the lands surrounding Parramatta.
(c) That the proposed Foundation Acknowledgment read:
“I acknowledge the colonial heritage of Parramatta and recognise the
contribution of the early settlers in laying the foundations of this great
and historic city.”
(d) That this Foundation Acknowledgment be used to
commemorate the 200th Anniversary of Lachlan Macquarie’s
Governorship.
(e) Further, that Council consult with the community to
ensure that the use of this Foundation Acknowledgment is respectful of all
citizens of Parramatta.
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PETITIONS
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1
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SUBJECT Request
for Speed Humps in Thomas Street, Granville
REFERENCE F2004/06346
FROM The Residents of
Gregory and Thomas Streets, Granville
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RESOLVED (Garrard/Issa
OAM)
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11875
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(a)
That the petition be received and noted.
(b)
Further, that the petition be referred to the appropriate
Council officer for report to the Parramatta Traffic Committee supporting the
request.
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SUSPENSION OF STANDING ORDERS
11876 RESOLVED (Lloyd/Bide)
That Standing Orders
be suspended to enable consideration of a rescission motion pertaining
to the Draft Parramatta LEP 2010 in relation to places of Public Worship.
The Lord Mayor ruled the matter was one of urgency.
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1
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SUBJECT Draft
Parramatta LEP - Places of Worship
REFERENCE F2010/01684
FROM Councillor Scott
Lloyd
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RESOLVED (Lloyd/Bide)
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11877
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That Minute No. 11836 of Item 4.1 of the Special
Council Meeting held on 5 October regarding Places of Public Worship in R2
zones as follows:-
“That the staff recommendation to permit
places of public worship in R2 zones be adopted.”
be and is hereby rescinded.
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Note: The
above notice of rescission was lodged prior to the commencement of the
meeting.
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11878
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RESOLVED (Lloyd/Garrard)
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(a) That Council remove Places of Public Worship from R2
zones because the NSW Planning Template does not allow any maximum limit on
the size on the Places of Public Worship, and further, that all existing Places
of Worship be placed in SP1 Special Activities.
(b) That all sex related services be prohibited land use
for the Parramatta LEP.
(c) That all sex related services be proposed as a
prohibited land use for the Parramatta City Centre LEP revision.
(d) Further,
that the NSW State Government and Local MPs be asked to support this
Parramatta City Council LEP submission.
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DIVISION The
result being:-
AYES: The
Lord Mayor, Councillor J Chedid and Councillors A Bide, P J Garrard, A Issa
OAM, C X Lim, S D Lloyd, M D McDermott, L E Wearne and A A Wilson
NOES: Councillors
P B Barber, G J Elmore, J D Finn, M A Lack and P K Maitra
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RESUMPTION
OF STANDING ORDERS
11879 RESOLVED (Lloyd/Wearne)
That Standing Orders be resumed.
COUNCIL
MATTERS TO BE BROUGHT FORWARD
11880 RESOLVED (Wilson/Lloyd)
Due to the presence of Mr
Denis Banicevic of PricewaterhouseCoopers in the gallery, Item 11.1 of
Governance and Corporate regarding the 2009/10 Financial Report was brought forward and considered at this point in the
meeting.
Economy and Development
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8.1
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SUBJECT Parramasala
REFERENCE F2009/02982
- D01639543
REPORT OF Manager
City Culture, Tourism and Recreation
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MOTION (Finn/Elmore)
(a) That
Council notes the draft Constitution for Parramasala Ltd and the minor
amendments proposed relating to appointment to Council Directors.
(b) That Council agrees to become a Member of
Parramasala Ltd.
(c) Further, that Council appoint three
Directors of Parramasala Ltd being the Lord Mayor for the time, Councillor P
K Maitra and the Chief Executive Officer for the time.
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AMENDMENT (Garrard/Wilson)
(a) That
Council notes the draft Constitution for Parramasala Ltd and the minor
amendments proposed relating to appointment to Council Directors.
(b) That
Council agrees to become a Member of Parramasala Ltd.
(c) That
Council appoints three Directors of Parramasala Ltd being the Lord Mayor for
the time, Councillor A Bide and the Chief Executive Officer for the time.
(d) Further,
that Council endorse the nomination of Councillors P J Garrard and P K
Maitra as alternate Directors of Parramasala Ltd for both the Lord Mayor and
Councillor Bide.
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11881
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The amendment was put and carried on being put as the
motion was again carried.
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DIVISION
The result being:-
AYES: The
Lord Mayor, Councillor J Chedid and Councillors A Bide, P J Garrard, A Issa
OAM, C X Lim, S D Lloyd, M D McDermott and A A Wilson
NOES: Councillors
P B Barber, G J Elmore, J D Finn, M A Lack, P K Maitra and L E Wearne
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Note: A
rescission motion was lodged on this matter immediately following the closure
of the meeting.
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8.2
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SUBJECT Draft
amendment to the Parramatta Development Control Plan for Places of Public
Worship
REFERENCE F2009/02709
- D01678970
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MOTION (Bide/Lloyd)
(a) That Council adopt the draft amendment to the
Parramatta Development Control Plan for Places of Public Worship as
exhibited.
(b) Further, that the amended controls within the DCP be
incorporated into the draft comprehensive Parramatta Development Control Plan
2010.
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AMENDMENT (Finn/Lack)
(a) That Council adopt
the draft amendment to the Parramatta Development Control Plan for Places of
Public Worship as amended and described in this report and included as
Attachment 2.
(b) Further, that the amended controls within the DCP be
incorporated into the draft comprehensive Parramatta Development Control Plan
2010.
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11882
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The amendment was put and lost.
The motion was put and carried.
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DIVISION The result being:-
AYES: The
Lord Mayor, Councillor J Chedid and Councillors A Bide, P J Garrard, A Issa
OAM, C X Lim, S D Lloyd, M D McDermott, L E Wearne and A A Wilson
NOES: Councillors
P B Barber, G J Elmore, J D Finn, M A Lack and P K Maitra
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ADJOURNMENT OF MEETING
In accordance with
Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at
8.35 pm for a period of 21 minutes.
RESUMPTION OF MEETING
The meeting
resumed in the Council Chamber at 8.56 pm, there being in attendance The
Lord Mayor, Councillor J Chedid and Councillors P B Barber, A Bide, G J Elmore,
J D Finn, P J Garrard, A Issa, OAM, M A Lack, C X Lim, S D Lloyd, M D
McDermott, P K Maitra, L E Wearne and A A Wilson.
Environment and Infrastructure
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9.1
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SUBJECT Public
Reserves at Northmead
REFERENCE F2004/07250
- D01675971
REPORT OF Property
Program Manager
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RESOLVED (Wearne/Garrard)
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11883
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That the Lord Mayor and Chief Executive Officer be
authorised to affix the Council seal to the documentation for transferring to
the Council the following parcels of land:-
·
Vol 7684 Fol 38 (Lot 87 DP 28969)
·
Vol 6665 Fol 27 (Lot 121 DP 20868 and Lot 1 DP 1142321)
·
Vol 6739 Fol 81 (Lot 45 DP 24984)
·
Vol 6673 Fol 213 (Lot 39 DP 22663)
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9.2
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SUBJECT East
Coast Fast Rail
REFERENCE F2005/02301
- D01679536
REPORT OF Senior
Project Officer - Transport Planning
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RESOLVED (Finn/Elmore)
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11884
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(a) That
the matter be deferred to the next Council Meeting to develop a more detailed
submission that addresses:-
·
Network capacity
·
Travel times to Sydney CBD
·
Possible second airport in Southern Highlands
·
Central Coast and Newcastle commuters
·
Other benefits for the proponents of the East Coast Fast Rail.
(b) Further,
that the Lord Mayor be given authority to make Council’s interest known
to the Federal Government in the meantime.
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9.3
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SUBJECT Parramatta
Traffic Committee Minutes held on 30 September 2010
REFERENCE F2008/05099
- D01680493
REPORT OF Service
Manager Traffic and Transport
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RESOLVED (Finn/Maitra)
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11885
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That the minutes of the Parramatta Traffic Committee held on
30 September 2010 be adopted.
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9.4
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SUBJECT Traffic
Engineering Advisory Group minutes held on 30 September 2010
REFERENCE F2008/05096
- D01680500
REPORT OF Service
Manager Traffic and Transport
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RESOLVED (Barber/Elmore)
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11886
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That the minutes of the Traffic Engineering Advisory Group
held on 30 September 2010 be adopted.
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9.5
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SUBJECT Baludarri
Wetland Plan of Management
REFERENCE F2009/01267
- D01680752
REPORT OF Catchment
Officer Natural Resources. Also Manager City Assets and Environment
Memorandum dated 15 October 2010.
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RESOLVED (Bide/Wilson)
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11887
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(a) That
Council adopt the draft Baludarri Wetland Plan of Management.
(b) That
copies of the adopted Baludarri Wetland Plan of Management be issued to
Baludarri Bushcare Group, Parramatta Central Library and placed on Council’s
website.
(c) Further, that the respondents who
provided submissions in response to the public exhibition of this draft Plan
of Management be advised of Council’s decision and thanked for their
interest.
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Community and Neighbourhood
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10.1
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SUBJECT Aboriginal
and Torres Strait Islander Advisory Committee Meeting 28 September 2010
REFERENCE F2005/01941
- D01680773
REPORT OF Community
Capacity Building Officer
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RESOLVED (Garrard/Lim)
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11888
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(a) That
the minutes of the Aboriginal and Torres Strait Islander Advisory Committee
of 28 September 2010 be received and noted.
(b) Further,
that Council notes that there is no request for additional expenditure in
this report.
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Governance and Corporate
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11.1
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SUBJECT 2009/10
Financial Report
REFERENCE F2009/01832
- D01665107
REPORT OF Manager
Finance
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RESOLVED (Garrard/McDermott)
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11889
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(a) That Council adopt the
Financial Report for the year ended 30 June 2010.
(b) That Council authorise the
Lord Mayor, Deputy Lord Mayor, Chief Executive Officer and Manager Finance
(Responsible Accounting Officer) to sign the following:-
1 General
Purpose Financial Report
2 Special
Purpose Financial Report
(c) That Council receive the
Auditor’s Report on the 2009/10 Financial Report.
(c) Further, that Council
present the 2009/10 audited Financial Report and Auditor’s Report to the
public at the Council Meeting of the 22 November 2009.
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NOTE: 1 Mr
Denis Banicevic of PricewaterhouseCooper was in attendance during
consideration of this matter.
2 This
matter was brought forward and considered immediately after the Resumption of
Standing Orders (Minute No 11880 refers).
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11.2
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SUBJECT Investments
Report for August 2010
REFERENCE F2009/00971
- D01667284
REPORT OF Manager
Finance
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RESOLVED (Lack/Lim)
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11890
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That Council receives and notes the investments
report for August 2010.
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11.3
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SUBJECT Disclosure
of Interests Register as at 30 September 2010
REFERENCE F2004/07102
- D01667627
REPORT OF Policy
Review Officer
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RESOLVED (Wearne/Lloyd)
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11891
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(a) That
Council note all Councillors and employees nominated as ‘designated officers’
by Council, have lodged Pecuniary Interest Returns in accordance with the
requirements of the Local Government Act, 1993.
(b) Further, that it be
noted the Pecuniary Interest Returns for the 12 month period ending 30 June
2010 was tabled at the meeting.
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11.4
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SUBJECT Council's
Code of Meeting Practice
REFERENCE F2008/00400
- D01667859
REPORT OF Manager
- Council Support
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RESOLVED (Garrard/Lack)
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11892
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(a) That the Code of Meeting
Practice as exhibited from 11 August 2010 be adopted with the following
alterations:-
1 Clause 7(5)(d) be altered to read
“Question Time is included at the end of all Council Meetings in the meeting
cycle in accordance with Part 4, Section 35 of the Code”.
2 The inclusion of a reference to
Public Forum in the Contents Page.
(b) That an updated copy of
the Code of Meeting Practice incorporating the changes mentioned in (a) above
be provided to all Councillors and placed on Council’s website.
(c) Further, that the person
who made a submission be advised of Council’s decision.
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11.5
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SUBJECT Access
to Information Policy
REFERENCE F2009/02038
- D01676450
REPORT OF Policy
Review Officer
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RESOLVED (Bide/Elmore)
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11893
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That
the Access to Information Policy be
adopted, including:-
1 Council
affirms that access to information will be made available in accordance with
the provisions of GIPA and Privacy and Personal Information Protection Act
(PPIPA).
2 Where
access under informal access is denied, applicants will be advised of their
rights under formal access of the GIPA Act.
3 In
addition to the public interest considerations contained within Section 14 of
the GIPA Act, Council will not make available personal details of
complainants, as defined in Council’s Privacy Management Plan, however, the
subject of the complaint will be released unless such release would breach
the GIPA Act.
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11.6
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SUBJECT National
Australian Local Government Women's Association Conference 25 - 27 November
2010 - North Ryde, Sydney
REFERENCE F2010/00128
- D01677289
REPORT OF Manager
- Council Support
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RESOLVED (Barber/Bide)
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11894
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(a) That
Councillors J D Finn and L E Wearne attend the National Australian Local Government
Women’s Association Conference “Women Going Places” in North Ryde from 25 –
27 November 2010.
(b) Further, that delegate registration be
paid from account number 10.1260.712.644405.
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Notices of Motion
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12.1
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SUBJECT Placing
of stickers on PCC vehicles to promote safe driving
REFERENCE F2004/10213
- D01682864
REPORT OF Councillor
M D McDermott
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RESOLVED (McDermott/Lim)
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11895
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(a) That all trucks, light commercial vehicles and
trailers owned and operated by PCC, display appropriate and clearly visible
stickers or signage that states words to the effect of what is stated below.
Staff will arrange for the appropriate phone number to be established for
display on this signage.
“Parramatta
City Council values safe driving. If you have any compliments or concerns
about my driving please report this vehicles registration number on phone
number nnnnnnnn”.
(b)
That PCC write to its current rubbish, & cleaning
contractors and seek their co-operation to ensure that all vehicles used for
PCC rubbish and cleansing work have this have this signage applied.
(c) That all future contracts for rubbish and cleansing
work, have an appropriate clause to give effect to the intent of this motion.
(d) That this matter be reinvestigated in 6 months time
with a view to the proposal possibly being extended to all Council owned
vehicles.
(e) Further, that a monthly update be provided via the
Councillors Information Folder on the success of this proposal including
advice on the amount and type of calls received.
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CLOSED SESSION
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11896
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RESOLVED (Lack/Elmore)
Members of the press and public be excluded from the
meeting of the Closed Session and access to the correspondence and reports
relating to the items considered during the course of the Closed Session be
withheld. This action is taken in accordance with Section 10A(s) of the Local
Government Act, 1993 as the item listed comes within the following
provisions:-
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1 Civic Place
Redevelopment: Approval to Acquire Leasehold Interests at 20-26 Darcy Street
Parramatta. (D01683808) - This report is confidential in accordance with
section 10A (2) (d) of the Local Government act 1993 as the report contains
commercial information of a confidential nature that would, if disclosed (i)
prejudice the commercial position of the person who supplied it; or (ii) confer
a commercial advantage on a competitor of the Council; or (iii) reveal a trade
secret.
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RESUMPTION OF MEETING
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That the
decisions of Closed Session be noted as follows:-
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1.1
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SUBJECT Civic
Place Redevelopment: Approval to Acquire Leasehold Interests at 20-26 Darcy
Street Parramatta
REFERENCE F2004/06404
- D01683808
REPORT OF Property
Development Director
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RESOLVED (Garrard/Bide)
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11897
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(a) That Council acquire the
leasehold interests in the land comprising the following properties:
· 20-22 Darcy Street, being lot 3 in DP 221128;
· 24 Darcy Street,
being lot 3 in DP 211992; and
· 26 Darcy Street,
being lot 4 in DP 211992.
(b) That Council
negotiate with each tenant of a leasehold interest to endeavour to reach
agreement on the acquisition in the event that for any of those properties no
such agreement is reached: -
· the acquisition
of the leasehold interests be carried out by compulsory process in accordance
with Part 1 of Chapter 8 of the Local Government Act 1993 and the Land
Acquisition (Just Terms Compensation) Act 1991;
· Council seek
approval from the Minister for Local Government in accordance with s187 of
the Local Government Act 1993 to give all necessary Proposed
Acquisition Notices in accordance with the Land Acquisition (Just Terms
Compensation) Act 1991;
· Council take each
other step as is necessary to obtain the Minister's approval including making
applications and providing a written explanation of the purpose of
acquisition of land referred to in clause 5 of Schedule 3 of the Land
Acquisition (Just Terms Compensation) Act;
· Following receipt
of the Minister's approval Council serve each PAN and take each other action
necessary to carry out the acquisition; and
· Council give
effect to the acquisitions by publication of acquisition notices in the
Government Gazette and such other publication as may be required by law.
(c) That Council seeks such further approvals from the
Minister, the Governor or any public authority as may be necessary, and takes
all actions as may be necessary, to give notices and otherwise carry out the
acquisitions by means of compulsory acquisition.
(d) That Council authorise the Chief Executive Officer to
complete and execute all documentation necessary to finalise and bring into
force Council’s acquisition of the leasehold interests at 20-26 Darcy Street,
Parramatta and if necessary to fix the Council seal to the application to the
Minister, the Governor or any public authority for the compulsory
acquisition.
(e) Further that if
agreement on acquisition of a leasehold interest is reached with any tenant
of a leasehold interest, the terms of such agreement will be subject to a
further resolution of Council.
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RESCISSION MOTIONS
A notice of motion to rescind
Item 8.1 of Economy and Development regarding Parramasala was submitted
immediately following the closure of the meeting.
The meeting terminated at 9.40 pm.
THIS
PAGE AND THE PRECEDING 11 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING
HELD ON MONDAY, 18 OCTOBER 2010 AND CONFIRMED ON MONDAY, 8 NOVEMBER
2010.
Lord Mayor