MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE, PARRAMATTA ON Monday, 27 September 2010 AT 6:49 pm

 

PRESENT

 

The Lord Mayor, Councillor, P J Garrard in the Chair and Councillors P B Barber, A Bide (retired 9.22 pm), J Chedid, G J Elmore, P Esber (retired 9.24 pm), J D Finn, A Issa, OAM (retired 8.59 pm), M A Lack, C X Lim (Deputy Lord Mayor), S D Lloyd, P K Maitra, L E Wearne and A A Wilson.

 

 

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor P J Garrard acknowledged the Burramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

 

 

MINUTES

 

 

 

SUBJECT          Minutes of the Council (Development)  Meeting held on 13 September 2010

 

RESOLVED       (Chedid/Lloyd)

11769

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

 

APOLOGIES

 

 

11770        RESOLVED       (Lloyd/Lim)

 

That an apology be received and accepted for the absence of Councillor M D McDermott.

 

DECLARATIONS OF INTEREST

 

 

1          Councillor L E Wearne declared an interest in relation to Item 8.4 of Economy and Development regarding the former family home of Mr Richie Benaud - 5 Sutherland Road, North Parramatta as Councillor Wearne was the solicitor involved in the property’s conveyancing.

 

            Councillor L E Wearne also declared an interest in relation to Item 13.4 of Closed Session regarding a review of the reasons for deferral of DA/129/2010 as Councillor Wearne is a member of the Joint Regional Planning Panel.

 

2          Councillor P B Barber declared an interest in relation to Item 8.4 of Economy and Development regarding the former family home of Mr Richie Benaud - 5 Sutherland Road, North Parramatta as Councillor Barber was a previous part owner of the subject property.

 

3          Councillor C X Lim declared an interest in relation to Item 8.8 of Economy and Development - Business Promotion and Sponsorship Requests as Councillor Lim is a member of the Board of the Business Connection.

 

4          Councillor J Chedid declared an interest in relation to Item 13.4 of Closed Session regarding a review of the reasons for deferral of DA129/2010 as Councillor Chedid is a member of the Joint Regional Planning Panel.

 

LORD MAYORAL MINUTES

 

 

1

SUBJECT          Visit to Lebanon - Establishment of a Goodwill Arrangement

REFERENCE    F2006/00973

FROM                 The Lord Mayor, Councillor P J Garrard

 

RESOLVED       (Garrard/Esber)

11771

 

That Council receive and note the Lord Mayoral Minute.

 

 

 

2

SUBJECT          HMAS Parramatta - Freedom of Entry through the city of Parramatta

REFERENCE    F2008/00400

FROM                 The Lord Mayor, Councillor P J Garrard

 

RESOLVED       (Garrard/Esber)

11772

 

(a)     That Council receive and note the report.

(b)      That the Lord Mayor’s office organise arrangements for HMAS Parramatta IV to exercise its right for Freedom of Entry.

(c)       Further, that the Lord Mayor, Councillor Paul Garrard , in his capacity as the Chamber’s Liaison Officer to HMAS Parramatta IV, make        arrangements to formally congratulate Michael Noonan on his elevation to the rank of Commodore.

 

 

 

 

3

SUBJECT          Establish a Committee for the 100th Anniversary of World War I

REFERENCE    F2008/00400

FROM                 The Lord Mayor, Councillor P J Garrard

 

RESOLVED      (Garrard/Wilson)

11773

 

(a)      That Council receive and note the report.

(b)      That a Committee, comprising interested Councillors including Councillors G Elmore, A Issa OAM, C X Lim, S Lloyd, P K Maitra, A Wilson and L E Wearne, appropriate staff, community representatives and RSLs, be established to consider and plan celebrations and projects for the period of the 100th anniversary of World War I.

(c)       Further, that this Committee report back to Council during the planning process of the World War I celebrations.

 

 

 

PETITIONS

 

 

 

1

SUBJECT          DA/531/2010 - 254 Windsor Road and 1 and 3 Woodlands Street, Baulkham Hills - Request for Safe Crossing.

REFERENCE    DA/531/2010

FROM                 Concerned Residents of Russell Street, Baulkham Hills

 

RESOLVED      (Barber/Lloyd)

 

11774

 

That the petition be received and noted.

 

 

 

 

 

 

2

SUBJECT          Request for Speed Humps in Woodstock Street, Guildford

REFERENCE    F2008/03507

FROM                 T Basha and others

 

RESOLVED      (Elmore/Issa OAM)

 

11775

 

That the petition be received and referred to the appropriate Council Officer for report.

 

 

 

 

3

SUBJECT          Request for Speed Humps  -  Beszant Street, Merrylands

REFERENCE    F2008/03507

FROM                 Mrs  P Quayle and others

 

RESOLVED      (Elmore/Issa OAM)

 

11776

 

That the petition be received and referred to the appropriate Council Officer for report.

 

 

 

 

4

SUBJECT          Renaming of Amos Street to Kfarsghab Place

REFERENCE    F2006/00231

FROM                 Australian Kfarsghab Association Limited and Dyldam Developments and others

 

RESOLVED      (Lim/Issa OAM)

11777

 

That this matter be considered in conjunction with Item 12.2 of Notices of Motion - Proposal to Rename a Small Part of Amos Street, Parramatta to Kfarsghab Place, Parramatta.

 

 

 

COUNCIL MATTERS TO BE ADOPTED WITHOUT DISCUSSION

 

 

                   MOTION              (Issa OAM/Esber)

 

(a)      That Items 8.2 of Economy and Development, 9.2 and 9.4 of Environment and Infrastructure, Items 10.1, 10.2, 10.3 and 10.4 of Community and Neighbourhood and Item 11.4 of Governance and Corporate be adopted without discussion in accordance with the staff recommendations.

(b)       Further, that Item 9.6 of Economy and Development be considered in Closed Session.

 

 

                   AMENDMENT   (Chedid/Lloyd)

 

                   That all items on the agenda be dealt with individually.

 

11778          The amendment was put and carried and on being put as the motion was again carried.

 

 

Economy and Development

 

 

8.1

SUBJECT          Section 96 Modification - Parramatta Stadium (11-13 O'Connell Street, Parramatta) (Lots 951-965 in DP 42643) (Arthur Phillip Ward)

DESCRIPTION  Section 96(2) modification to an approved development application for the use of Parramatta Stadium and its surrounds for non-sporting events, including increasing the number and hours of events and extending the period for which non-sporting events can be held until 2016.

REFERENCE    DA/659/2007/A - submitted 30 July 2010

APPLICANT/S   Parramatta Stadium Trust

OWNERS           The State of NSW - Crown Land held in Trust  and Control by the Parramatta Stadium Trust

REPORT OF      Manager Development Services

REASON FOR REFERRAL TO COUNCIL

                            The application is referred to Council for determination due to the original development application having been determined by Council and is referred to this meeting due to the proponent seeking to carry out a cultural festival (Narvarati) in early October 2010.

 

MOTION    (Esber/Issa OAM)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(a)       That subject to the concurrence of the Minister for Planning and in accordance with Sections 89 and 89B of the Environmental Planning & Assessment Act, 1979, Council as the consent authority modify Development Consent No. 659/2007 under the provisions of Section 96(2) of the Environmental Planning and Assessment Act in the following manner:

 

          Condition 2 is deleted and replaced with the following condition:

 

2.         All non-sporting events shall be managed in accordance with the Noise Management Plan prepared by Pollution ControlConsultancy and Design, dated October 2008 (published on the Parramatta Stadium Trust’s website). Additionally, Noise Management Plan readings shall be taken and published on the Parramatta Stadium Trust’s website for each Motocross event where motorised vehicles are involved, and any non-sporting event with amplified music.

Reason:       Having regard to the Protection of the Environment (Noise Control) Regulation 2008 and Protection of the Environment Operations Act 1997.

 

Condition 3 is deleted.

 

Condition 7 is deleted and replaced with the following condition:

 

7.         In respect of each non-sporting event to be held on the subject site, a crowd dispersal management plan for each of the four categories of events shall be prepared by a suitably qualified event organiser/coordinator/promoter and adhered to at all times.

Reason:          To ensure that adequate crowd dispersal measures are employed.

 

        Condition 8 is deleted and replaced with the following condition:

 

8.      A Pedestrian and Traffic Management Plan for any non-sporting event must be submitted to and approved by Council and include:

(a)          Proposed ingress and egress of vehicles to and from the site;

(b)          Proposed protection of pedestrians adjacent to the site at various stages of events;

(c)           Proposed pedestrian management whilst vehicles are entering and leaving the site.

 

The Pedestrian and Traffic Management Plan shall be implemented during all events and published on the Parramatta Stadium Trust’s website.

Reason:   To maintain pedestrian and vehicular safety.

 

          Condition 9 is deleted and replaced with the following condition:

 

9.      The applicant and/or organiser shall confer with the NSW Police (Parramatta Local Area Command) regarding the proposed measures to minimise the possibility of any anti-social and criminal behaviour during events and undertaking any additional measures that might be recommended to enhance such security measures. This information to be included in the crowd dispersal management plan referred to in Condition 6 above. Parramatta Stadium Trust shall advise the local area command and Council’s nominated officer at least 14 days prior to a non-sporting event of the expected attendance, date of event, any preliminary practice sessions or rehearsals, expected duration and information which may assist the Police. This shall include a telephone number of a person authorised by the Parramatta Stadium Trust and of the organiser, to discuss any event management issues during events.

Reason:    To ensure that a satisfactory level of security is put in place to minimise the extent of any anti-social behaviour in the locality.

 

          Condition 12 is deleted and replaced with the following condition:

 

12.    Licensed security is to be provided at events at a ratio to be determined after consultation with the NSW Police (Local Area Command).

         Reason:    For crowd control.

 

          Condition 14 is deleted and replaced with the following condition:

 

14.    This consent is valid for a period of eight years from date of determination (the date of determination being 7 October, 2008). Following this time, if the applicant wishes to continue with the additional uses of the site, an application pursuant to Section 96(2) of the Environmental Planning & Assessment Act, 1979 shall be lodged, at least 3 months prior to the expiration of the eight years period (i.e 7 July 2016), requesting amendment to this condition.

Reason     In order for Council to assess the on-going impacts of the additional uses.

 

          Condition 15 is deleted and replaced with the following condition:

 

15.    In addition to the existing sporting activities approved for Parramatta Stadium, this consent is limited to the following activities, frequencies and times:

 

Activity

Frequency

Times

Music festivals & concerts

Maximum three events per year

Music festivals: 10.00am to 11.30pm, weekends. No music festivals to take place during the Easter or Christmas public holidays or the day preceding.

 

Concerts: Noon to 11.30pm, Fridays and Saturdays only (or Sundays (except Easter Sunday). No concerts to take place during the Easter or Christmas public holidays or the day preceding.

Cultural festival

Maximum of 12 events per year

Weekends only, between the hours of 10.00am and Midnight, excluding Good Friday and Christmas Day.

Children’s carnivals

Maximum of three events per year

10.00am to 6.00pm.

Motocross events

Maximum of three events per year

Friday to Saturday (except Good Friday, Easter Sunday and Christmas public holidays), between the hours of Noon and 10.00pm).

 

          Condition 17 is deleted and replaced with the following condition:

 

17.    A letterbox drop to all residents within a 1km radius of the site advising of the events covered by this consent is to be undertaken by the applicant or event organiser at least 30 days prior to all future non-sporting events, including future motorcross events. An outline of the hours of the events and direct contact details of the event coordinator responsible is to be provided to these residents. A copy of the required written notification is also to be forwarded to Council’s Development Services Unit at least 30 days prior to all future non-sporting events, including Motocross.

Reason:    To keep local residents and Council informed of events covered by this consent.

 

          Condition 18 is deleted and replaced with the following condition:

 

18.    All non-sporting events shall be managed in accordance with the Waste Management Plan published on the Parramatta Stadium          Trust’s website.

         Reason:    To ensure that suitable waste disposal occurs.

 

The Lapsing Date on the Notice of Determination dated 7th October, 2008 be unchanged.

 

(b)     That an additional condition be imposed requiring that there be a           minimum   3 hour gap between the holding of any event and a           football match.

 

(c)      Further, that the objectors be advised of Council’s decision.

 

 

 

 

 

 

 

 

11779

AMENDMENT   (Finn/Lim)

That the application be deferred and the applicant be requested to make adjustments to ensure that no musical or motorcross events are held on Fridays prior to 7pm and to ensure that the notification period of 60 days is retained.

 

The amendment was put and lost.

 

The motion was put and carried.

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor P J Garrard and Councillors P B Barber, A Bide, P Esber, A Issa OAM, M A Lack, S D Lloyd and A A Wilson.

 

NOES             Councillors J Chedid, G J Elmore, J D Finn, C X Lim, P K Maitra and L E Wearne

 

 

 

 

8.2

SUBJECT          Minutes of the Heritage Advisory Committee

REFERENCE    F2005/01945 - D01661617

REPORT OF      Project Officer

 

RESOLVED       (Esber/Chedid)

11780

 

(a)     That the minutes of the Heritage Advisory Committee meeting of 18 August 2010 be received and noted.

 

(b)     Further, that the Parramatta Stories Project Officer be requested to report back to the Committee at its meeting in October on measures to provide appropriate recognition of the Benaud Family to the history of Parramatta. 

 

 

 

 

8.3

SUBJECT          3 Ada Street, Harris Park (Lot B FP 382156) (Elizabeth Macarthur Ward)

DESCRIPTION  Demolition of an existing heritage listed dwelling.

REFERENCE    DA/289/2010 - 14 April 2010

APPLICANT/S   Australian Consultant Architects Pty Ltd

OWNERS           Mr W Nikoloudis

REPORT OF      Manager Development Services

REASON FOR REFERRAL TO COUNCIL

                            The application has been referred to Council as the proposal seeks approval for demolition of a heritage item.

 

RESOLVED       (Esber/Wilson)

11781

 

That consideration of this matter be deferred to the next meeting of the Council Meeting (Development) pending an on site meeting to be held on Wednesday, 6 October 2010 at 5.30pm.

 

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor P J Garrard and Councillors P B Barber, J Chedid, G J Elmore, P Esber, J D Finn, A Issa, OAM, M A Lack, C X Lim, S D Lloyd, P K Maitra, L E Wearne and A A Wilson.

 

NOES             Councillor A Bide.

 

 

 

 

8.4

SUBJECT          5 Sutherland Road, North Parramatta

REFERENCE    DA/533/2010 - D01662211

REPORT OF      Acting Manager Land Use and Transport Planning

 

MOTION             (Issa OAM/Lim)

That consideration of this matter be deferred and dealt with in conjunction with the relevant development application.

 

AMENDMENT   (Wilson/Esber)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(a)       That Council acknowledge the offer that has been made by Mr Michael Younes dated 31 August 2010 to construct a sandstone wall along the southern boundary of 5 Sutherland Road (Gilbert Street frontage) from the foundation material of the existing dwelling at 5 Sutherland Road, North Parramatta and that an opportunity will be made for Council to place a plaque to commemorate the ‘Benaud’ family on the sandstone wall.

(b)       That the owner be invited to submit detailed architectural plans of the sandstone wall and amend Development Application No.533/2010 so that the plans of the sandstone wall and plaque can be considered as part of the assessment of Development Application No.533/2010.

(c)        Further, that the applicant be made aware that the Council is in no way bound by the decision referred to in (a) and (b) above.

 

11782

 

The amendment was put and carried and on being put as the motion was again carried.

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor P J Garrard and Councillors A Bide, G J Elmore, P Esber, J D Finn, M A Lack, P K Maitra and A A Wilson.

 

NOES             Councillors J Chedid, A Issa, OAM, C X Lim and S D Lloyd.

 

NOTE:     Councillors P B Barber (as a former owner of the site) and L E Wearne (as a solicitor involved in the conveyancing of the property) declared an interest in this matter and temporarily retired from the meeting during consideration and voting on this issue.

 

 

 

 

8.5

SUBJECT          59 Victoria Road Parramatta (Lot 2 DP 37358) (Arthur Phillip Ward)

DESCRIPTION  Demolish existing structures, tree removal and the construction of a two storey boarding house with 14 boarding rooms and a maximum occupancy of 16 boarders.

REFERENCE    DA/21/2010 - Submitted 15 January 2010

APPLICANT/S   Mr Nigel White

OWNERS           Mrs M Hend

REPORT OF      Manager Development Services. Also A/Service Manager Development Services Memorandum dated 21 September 2010.

REASON FOR REFERRAL TO COUNCIL

                            This DA is referred to Council for determination due to the number of submissions received and that it involves development for the purposes of a boarding house.

 

MOTION             (Lack/Bide)

 (a)      That Council, as the consent authority, grant consent to Development Application No. DA/21/2010 for demolition of the existing structures and construction of a boarding house containing 14 boarding rooms at 59 Victoria Road, Parramatta as shown on the approved plans, subject to the conditions in Attachment 1 and the amendment of condition 87 to read:-

           

            “87          Plan of Management

            The plan of management for the site that forms part of this consent is to be amended as follows:-

            1.    Alter the contactable hours of the manager in accordance        with the conditions of this consent;

            2.    Alter the hours of use of the recreation room in accordance        with the conditions of this consent;

            3.    Correct the reference to the maximum number of lodgers to   16 in accordance with the approved plans;

            4.    The managing agent for the boarding house is to be        contactable between 8am and 6pm Monday to Friday;

            5.    An after hours contact number for the managing agent shall    be placed on a sign attached to the external foyer wall facing    Victoria Road indicating a phone number for after business      hour enquiries;

            6.    A caretaker service that includes placement/return of        garbage/recycling bins, cleaning of communal areas and        maintenance of landscape areas shall occur not less than        twice a week.

            7.    Contact details of the operator shall be provided to Council.        Shall the operator change, Council is to be provided of the        new operators details within 7 days.

            The plan of management is not be altered without the written approval of Council.

            Reason:  To ensure compliance with the conditions of consent.”

 

(b)          Further, that the objectors be advised of Council’s decision.

 

AMENDMENT (Maitra/Wearne)

 

 

 

 

 

 

 

 

 

 

 

 

(a)      The application be refused for the following reasons:-

1.          Council is still awaiting the Ministerial review relating to the Affordable Rental Housing SEPP.

2.        Council does not want to set a precedent on the matter.

3.        The application does not comply with the relevant FSR.

4.        The proposed development has   an unsatisfactory relationship with the heritage property at 63 Victoria Road, Parramatta.

5.        The proposed property provides inadequate solar access for residents.

(b)   Further, that the applicant be invited to resubmit an application that complies with Council’s Boarding House Code.

 

11783

The amendment was put and carried and on being put as the motion was again carried.

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor P J Garrard and Councillors J Chedid, P Esber, J D Finn, A Issa, OAM, C X Lim, S D Lloyd, P K Maitra, L E Wearne and A A Wilson.

 

NOES             Councillors P B Barber, A Bide, G J Elmore and M A Lack.

 

 

 

 

8.6

SUBJECT          61 Victoria Road, Parramatta (Lot 3 in DP 37358) (Arthur Phillip Ward)

DESCRIPTION  Demolition of structures and construction of a two storey boarding house with 16 boarding rooms.

REFERENCE    DA/22/2010 - lodged 15th January, 2010

APPLICANT/S   Mr N White

OWNERS           61 Victoria Road Pty Ltd

REPORT OF      Manager Development Services. Also A/Service Manager Development Services Memorandum dated 21 September 2010.

 

REASON FOR REFERRAL TO COUNCIL

                            This DA is referred to Council for determination due to the number of submissions received (nine) and that it           involves development for the purposes of a boarding          house.

 

MOTION    (Wearne/Lim)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(a)              That the application be refused for the following reasons:-

        1.      Council is still awaiting the Ministerial review relating to                   the Affordable Rental Housing SEPP.

2       Council does not want to set a precedent on the matter.

3       The application does not comply with the relevant FSR.

4       The proposed development has an unsatisfactory relationship with the heritage property at 63 Victoria Road, Parramatta.

5       The proposed property provides inadequate solar access for residents.

(b)      Further, that the applicant be invited to resubmit an application that complies with Council’s Boarding House Code.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11784

AMENDMENT   (Bide/Lack)

(a)      That Council as the consent authority, grant consent to Development Application No. DA/22/2010 for demolition of the existing structures and construction of a boarding house containing 16 boarding rooms at 61 Victoria Road, Parramatta as shown on the approved plans, subject to the conditions in Attachment 1 and amendment of condition 79 to read:-

 

            “79          Plan of Management

            The plan of management for the site that forms part of this consent is to be amended as follows:-

            1.    Alter the contactable hours of the manager in accordance        with the conditions of this consent;

            2.    Alter the hours of use of the recreation room in accordance        with the conditions of this consent;

            3.    Correct the reference to the maximum number of lodgers to   16 in accordance with the approved plans;

            4.    The managing agent for the boarding house is to be        contactable between 8am and 6pm Monday to Friday;

            5.    An after hours contact number for the managing agent shall    be placed on a sign attached to the external foyer wall facing    Victoria Road indicating a phone number for after business      hour enquiries;

            6.    A caretaker service that includes placement/return of        garbage/recycling bins, cleaning of communal areas and        maintenance of landscape areas shall occur not less than        twice a week.

            7.    Contact details of the operator shall be provided to Council.        Shall the operator change, Council is to be provided of the        new operators details within 7 days.

            The plan of management is not be altered without the written approval of Council.

           Reason:   To ensure compliance with the conditions of consent.”

(b)      Further, that the objectors be advised of Council’s decision.

 

The amendment was put and lost.

 

The motion was put and carried.

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor P J Garrard and Councillors, J Chedid, J D Finn, A Issa, OAM,  C X Lim, S D Lloyd, P K Maitra, L E Wearne and A A Wilson.

 

NOES             Councillors P B Barber, A Bide, G J Elmore, M A Lack

 

NOTE:       Councillor P Esber left the meeting at 8.00 pm during consideration of this matter.

 

 

 

 

8.7

SUBJECT          134 - 136 Woodville Road, Merrylands
(Lot 1 DP 194675, Lot 26 DP 979273) (Woodville Ward)

DESCRIPTION  Section 96 (2) to an approved part 3 and part 4 storey Mixed Use Development containing 3 commercial tenancies and 21 residential apartments including correctly identifying the site boundaries and area of the development site. This results in the area of the development site being reduced by 83.6m2.

REFERENCE    DA/355/2004/A - 15 February 2010

APPLICANT/S   Mr L B Nouh

OWNERS           Mr L B Nouh

REPORT OF      Manager Development Services. Also Acting Team Leader Development Services Memorandum dated 27 September 2010.

REASON FOR REFERRAL TO COUNCIL

                            The application is referred to Council as there was a petition with 5 signatures and 3 individual submissions. It is noted that 2 signatures from the petition are from the one household and that the members of this household also submitted an objection.

 

RESOLVED       (Issa OAM/Maitra)

11785

 

(a)       That Council as the consent authority modify Development Consent No. 355/2004 under the provisions of Section 96(2) of the Environmental Planning and Assessment Act in the following manner:

                   

Replace Condition No. 1 with the following revised condition:

 

1.                 The development is to be carried out in accordance with the following plans and documentation listed below and endorsed with Council’s stamp, except where amended by other conditions of this consent:

 

Document(s)

Dated

Elevations Sht 1. Drawing No. B – 7/34/2009.

June 2010

Section and Streetscape. Drawing No. 9 / 34 / 2009. Issue A

June 2009

Elevations Sht 2. Drawing No. 8 / 34 / 2009.

June 2009

Third Floor Plan. Drawing No. 6 / 34 / 2009. 

June 2009

Ground Floor Plan. Drawing No. B 3 / 34 / 2009

May 2010

Basement Upper Level. Drawing No. A 2 / 34 / 2009.

May 2010

Basement Lower Level. Drawing No. A 1 /34 / 2009.

May 2010.

Second Floor Plan. Drawing No. B / 5 / 34 / 2009.

June 2010

First Floor Plan. Drawing No. B / 4 / 34 / 2009.

June 2010

Roof Plan. Drawing No.  11 / 34 / 2009.

June 2009

Landscape Plan. Drawing No. 10 / 34 / 2009.

October 2009

Engineering Plans 3 Pages – Annotated. Drawing No’s. SW 001-003.

14 October 2009 – as annotated.

Waste Management Plan singe by Lichaa Nouh

Undated

NatHERS Certificate – Assessment No. HMB399/PAT/229 prepared by Frances Turrisi

22/03/2004

Schedule of External Finishes – Job No. 3373 prepared by Zhinar Design Partnership

Undated

Noise Assessment Report prepared by RSA Acoustics, Report No:1106

Undated

Note:              In the event of any inconsistency between the architectural plan(s) and the landscape plan(s) and or storm water disposal plan(s) the architectural plan(s) shall prevail to the extent of the inconsistency.

Reason:        To ensure the work is carried out in accordance with the approved plans.

 

Replace Condition No. 12 with the following revised condition:

 

12.      No construction works shall start on the stormwater system until the detailed final storm water plans have been approved by the Principal Certifying Authority. Prior to the approval of storm water drainage plans, the person issuing the Construction Certificate shall ensure that:

a.            The final stormwater plans are consistent with, and address and incorporate all the notes/issues marked on the approved Stormwater Plans i.e. the stormwater plans titled “Ground Floor Level Drainage” and “General Notes and Specifications”,  Drawing #’s SW003/03 & SW002/03, Job # DR/Jack, Revision “A”, dated 14/10/2009, prepared by MLE Designs Pty Ltd (Sheet # 3 & 2 of 4) together with the annotations marked thereon, and approved with the Development Consent.

Note: The approved Stormwater Plans are for DA approval only and shall not be used for construction purposes as the construction plan (drawing). Separate Rectified Stormwater Plan addressing all issues and incorporating all notes and comments marked on the plans shall be submitted for Construction Certificate Approval.

b.      The proposed On-Site Detention (OSD) System has been designed and certified by a suitably qualified Hydraulic Engineer, in accordance with the Upper Parramatta River Catchment Trust “On-Site Detention Handbook” and Council’s Drainage Code E4 and stormwater Drainage Guidelines.

c.      The design achieves, a Site Storage Requirement of 470 m3/ha and a Permissible Site Discharge of 80 L/s/ha (as per 3rd edition of UPRCT’s handbook) with the basin volume as shown on the approved stormwater plan. 

d.      Detailed Stormwater plans with cross sectional details of OSD storage areas; pits etc, OSD Detailed Design Submission (Form B9) and OSD Detailed Calculation Summary Sheets are submitted and are acceptable.

e.      The OSD underground tank is designed by a qualified practicing professional/structural engineer and certifying its structural soundness and stability.

Reason:        To minimise the quantity of storm water run-off from the site, surcharge from the existing drainage system and to manage downstream flooding.

 

Replace Condition No. 13 with the following revised condition:

 

13.      In order to make satisfactory arrangements for the operation of the stormwater pump-out system, the system shall be designed and constructed to ensure the following are provided:

 

(a)   A holding tank capable of storing the run-off from a 100 year ARI                   - 2 hour duration storm event allowing for pump failure, i.e. the                  tank shall have capacity as shown on the approved stormwater           plan.

(b)   Two pump system (on alternate basis) capable of emptying the           holding tank at a rate equal to the lower of:

i.             The permissible site discharge (PSD) rate; or

ii.           The rate of inflow for the one hour, 5 year ARI storm event.

(c)          An alarm system comprising of basement pump-out failure warning sign together with a flashing strobe light and siren installed at a  clearly visible location facing the front street at the entrance to the basement in case of pump failure.

(d)          A 100 mm freeboard to all parking spaces.

(e)          Submission of full hydraulic details and pump manufacturers specifications.

(f)           Pump out system to be connected to a stilling pit and gravity line before discharge to the street gutter.

 

Plans and design calculations along with certification from the designer indicating that the design complies with the above requirements are to be submitted to the satisfaction of the Principal Certifying Authority prior to issue of the Construction Certificate.

Reason: To ensure satisfactory storm water disposal.

 

Replace Condition No. 29 with the following revised condition:

 

29.      Prior to the issue of the Construction Certificate, the parking dimensions, internal circulation, aisle widths, kerb splay corners, head‑room clearance heights, ramp widths and grades of the car parking areas are to be in conformity with the current relevant Australian Standard AS2890.1 (2004) & AS2890.2 (2002), except where amended by other conditions of this consent. Certification or details of compliance are to be submitted with the Construction Certificate plans.

            Reason: To ensure car parking complies with Australian Standards.

 

Replace Condition No. 66 with the following revised condition:

 

66.      Prior to the issue of the Construction Certificate, five (5) convex traffic mirrors shall be installed on the wall, two (2) numbers at the Lower basement car-park, one (1) at the 90degree bend/ turning point of the ramp from lower basement to upper basement, one (1) in front of the car space #12 at the  upper basement as shown on the approved basement car park plan,  and one (1) at the left-hand side wall at the exit point to improve traffic visibility, vehicle manoeuvring and access to and from the basement car park.

Reason:  To improve the traffic visibility and manoeuvring to access the car spaces.

 

Replace Condition No. 70 with the following revised condition:

 

70.      The landscaping shall be completed in accordance with the consent and approved plans, prior to occupation or use of the premises and shall be maintained at all times. NOTE: All tree planting shall be located a minimum of two (2) metres to any boundary, existing or proposed drainage lines and shall have a minimum container size of 45 litres.

            Reason: To ensure landscaping is completed in accordance with the approved    plans and maintained.

 

The addition of the following conditions to the development consent:

 

1a.      All trees supplied above a 25 L container size for the site must be grown and planted in accordance with Clarke, R 1996 Purchasing Landscape Trees: A guide to assessing tree quality. Natspec Guide No.2. Certification that trees have been grown to Natspec guidelines is to be provided upon request of Council’s Tree Management Officer. NOTE: All tree planting shall be located a minimum of two (2) metres to any boundary, existing or proposed drainage lines and shall have a minimum container size of 45 litres.

            Reason:          To minimise plant failure rate and ensure quality of stock utilised

 

1b.       Stormwater system shall be constructed as per the approved Stormwater plan addressing the issues and incorporating all the notes and comments annotated on the plan and approved with this development consent. The approved stormwater plan consist of the following drawings together with the comments, notes and rectification requirements as annotated on the drawings:

 

                                      i.      “Ground Floor Level Drainage”, Drawing # SW003/03, Job # DR/Jack, Revision “A”, dated 14/10/2009, prepared by MLE Designs Pty Ltd (Sheet # 3 of 4).

                                    ii.      “General Notes and Specifications”, Drawing # SW002/03, Job # DR/Jack, Revision “A”, dated 14/10/2009, prepared by MLE Designs Pty Ltd (Sheet # 2 of 4).

                                  iii.      “Lower Basement Level Drainage”, Drawing # SW001/03, Job # DR/Jack, Revision “A”, dated 14/10/2009, prepared by MLE Designs Pty Ltd (Sheet # 1 of 4).

Reason: To ensure satisfactory storm water disposal.

 

1c.       The basement carpark shall be constructed in accordance with the Approved Basement Car-park Plans. The approved basement car-park  plan consist of the following drawings together with the comments, notes and rectification      requirements as annotated there on and approved with the Development      Consent:

                                      i.      “Basement Lower Level Plan”, Drawing # ‘A’ 1/34/2009, Revisions “A”, dated May 2010, Prepared by Jack Elia Architectural Design Services (1 sheet).

                                    ii.      “Basement Upper Level Plan”, Drawing # ‘A’ 2/34/2009, Revisions “A”, dated May 2010, Prepared by Jack Elia Architectural Design Services (1 sheet).

                                  iii.      Basement ramp long section: “Elevation Sht 1”, Drawing # ‘B’ 7/34/2009, Revisions “B”, dated June 2010, Prepared by Jack Elia Architectural Design Services (1 sheet).

Note:   Rectified Basement Car-park Plan addressing all issues and incorporating all notes and comments marked on the plans shall be submitted for Construction Certificate Approval.

Reason:        To ensure safe satisfactory parking provisions are made.

 

1d.      Prior to the issue of the Construction Certificate, the designated disabled car spaces shall have a minimum dimension of 3.8m wide and 5.4m long. Alternatively the width can be 2.4m wide with a dedicated 2.4m wide x 5.4m long shared zone adjacent to the disabled car space and comply with the provision made under AS 2890.6-2009.

            Reason: To improve access to the car parking space.

 

 

1e.      The installation of any security roller shutter for the basement car parking area shall not restrict access to any designated visitor car parking space. In the event that the approved visitor car parking spaces are located behind any proposed security roller shutter, an intercom system is required to be installed to enable visitor access into the basement car parking area. This requirement is to be reflected on the Construction Certificate plans and any supporting documentation for the endorsement of the Principal Certifying Authority, prior to the release of the Construction Certificate.

            Reason:          To ensure appropriate visitor access to the site.

 

1f.        Works-As-Executed stormwater plans shall be submitted to the Principal Certifying Authority prior to the issue of the Occupation Certificate, certifying that the stormwater drainage system has been constructed and completed in accordance with the approved stormwater plans. The person issuing the Occupation Certificate shall ensure that:

·                 Stormwater system including On-Site Detention systems have been built according to and comply with the requirements including the OSD storage volume as shown on the approved stormwater plan.

·                 The Work-As-Executed plans are prepared on the copies of the approved drainage plans issued with the Construction Certificate and variations are marked in red ink.

·                 The Work-As-Executed plans have been prepared by a registered surveyor certifying the accuracy of dimensions, levels, storage volumes, etc.

·                 As built On-Site Detention (OSD) storage volume calculated in tabular form (in incremental depth verses segmental area and volume table) and certified by the registered surveyor.

·                 OSD Works-As-Executed survey certification form and dimensions form (refer to UPRCT Handbook - Form B10 and Form Attachment B).

·                 Certificate of Hydraulic Compliance from a qualified drainage / hydraulic engineer (refer to UPRCT Handbook – Form B11 Certificate). The person issuing Hydraulic certificate shall ensure that all the works have been completed and comply with the approved plans.

·                 Approved verses installed Drainage Design (OSD) Calculation Sheet certified by a qualified practicing Hydraulic Engineer.

·                 Structural Engineer’s Certificate for the OSD tank structure, basement pump‑out tank structure, OSD basin (retaining) wall etc.

·                 The original Work-As-Executed plans and all documents mentioned above have been submitted to Council’s Development Services Unit.

            Reason:        To ensure works comply with approved plans.

 

 

(b)     Further, that the objectors be advised of Council’s decision.

 

 

DIVISION       The result being:

 

AYES             The Lord Mayor, Councillor P J Garrard and Councillors A Bide, J Chedid, P Esber, J D Finn, A Issa, OAM, C X Lim, S D Lloyd, P K Maitra, L E Wearne and A A Wilson.

 

NOES             Councillors P B Barber, G J Elmore and M A Lack.

 

NOTE:       Councillor P Esber returned to the meeting at 8.02 pm during consideration of this matter.

 

 

 

 

8.8

SUBJECT          Business Promotion and Sponsorship Requests

REFERENCE    F2004/08120 - D01664046

REPORT OF      Manager Economic Development

 

RESOLVED       (Bide/Issa OAM)

11786



That consideration of this matter be deferred and a workshop be held to discuss fully the use of the economic levy.

 

 

Note

Councillor C X Lim, as  a member of the Board of Business Connection, temporarily retired from the meeting during consideration and voting on this issue.

 

 

 

Environment and Infrastructure

 

 

9.1

SUBJECT          Baludarri Wetland Plan of Management

REFERENCE    F2009/01267 - D01580096

REPORT OF      Catchment Officer Natural Resources

 

MOTION    (Bide/Lim)

 

 

 

 

 

That consideration of this matter be deferred for one month to enable a detailed briefing to be provided by staff in 2 weeks time addressing possible costs  and any environmental ramifications.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11787

AMENDMENT   (Barber/Elmore)

(a)       That Council adopt the draft Baludarri Wetland Plan of Management.

(b)       That copies of the adopted Baludarri Wetland Plan of Management be issued to Baludarri Bushcare Group, Parramatta Central Library and placed on Council’s website.

(c)       That the respondents who provided submissions in response to the        public exhibition of this draft Plan of Management be advised of Council’s decision and thanked for their interest.

(d)       Further, that Council officers and volunteers involved in the Plan of Management be congratulated on their fine efforts.

 

The amendment was put and lost.

 

The motion was put and carried.

 

NOTE:      Councillor P B Barber requested that his name be recorded as having voted against this decision.

 

 

 

9.2

SUBJECT          Covert MPS (Disabled) Program

REFERENCE    F2004/06909 - D01654589

REPORT OF      Manager Regulatory Services

 

RESOLVED       (Chedid/Finn)

11788

 

That Council receive and acknowledge the findings of the two month covert MPS monitoring program.

 

 

 

 

9.3

SUBJECT          Asbestos Enforcement Policy

REFERENCE    F2004/08188 - D01656267

REPORT OF      Manager Regulatory Services

 

RESOLVED       (Esber/Issa OAM)

11789

 

That the draft Asbestos Enforcement Policy as amended be adopted.

 

 

 

 

9.4

SUBJECT          Enforcement Policy Outdoor Dining Areas

REFERENCE    F2009/01489 - D01656454

REPORT OF      Manager Regulatory Services

 

MOTION             (Bide/Lloyd)

That consideration of this matter be deferred pending a public meeting with restaurateurs.

 

AMENDMENT   (Finn/Elmore)

 

 

 

 

That the Enforcement Policy Outdoor Dining Areas as amended be adopted.

 

11790

The amendment was put and carried on the Lord Mayor’s Casting Vote and on being put as the motion was again carried on the Lord Mayor’s Casting Vote.

 

 

 

 

 

9.5

SUBJECT          Companion Animal Management Plan

REFERENCE    F2004/08080 - D01656568

REPORT OF      Manager Regulatory Services

 

RESOLVED       (Finn/Esber)

11791

 

That the Companion Animal Management Plan as exhibited and amended be adopted.

 

 

 

9.6

SUBJECT          Expression of Interest, Parking Adjudication Review Panel

REFERENCE    F2009/01489 - D01659656

REPORT OF      Manager Regulatory Services

 

RESOLVED       (Esber/Bide)

11792

 

That this matter be deferred for consideration in Closed Session (see item 13.5).

 

 

 

Community and Neighbourhood

 

 

10.1

SUBJECT          Access Advisory Committee Minutes 17 August 2010

REFERENCE    F2005/01944 - D01642350

 

 

RESOLVED       (Esber/Elmore)

11793

 

(a)       That the minutes of the Access Advisory Committee meeting on 17 August 2010 (Attachment 1) be received and noted.

(b)       Further, that Council note there is no request for additional expenditure in this report.

 

 

 

 

10.2

SUBJECT          Community Advisory Committee Minutes 18 August 2010

REFERENCE    F2004/07575 - D01643574

 

 

RESOLVED       (Esber/Lloyd)

11794

 

(a)       That the minutes of the Community Advisory Committee meeting on 18 August 2010 (Attachment 1) be received and noted.

(b)       Further, that Council note there is no request for additional expenditure in this report.

 

 

 

 

10.3

SUBJECT          Aboriginal and Torres Strait Advisory Committee Meeting 24 August 2010

REFERENCE    F2005/01941 - D01645164

REPORT OF      Community Capacity Building Officer

 

RESOLVED       (Esber/Lloyd)

11795

 

(a)       That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee of 24 August 2010 be received and noted.

(b)       Further, that Council note that there is no request for additional expenditure in this report.

 

 

 

 

10.4

SUBJECT          Fees and Charges for the Advertising of External Recreation Services in Parramatta City Council's School Holiday Guide

REFERENCE    F2010/02223 - D01654038

REPORT OF      Recreation Development Officer Recreation Services

 

RESOLVED      (Esber/Lloyd)

11796

 

 (a)   That Council approve the proposal to charge a fee for advertising by external recreation service providers within Council’s School Holiday Guide.

(b)    That Council approve the proposed fee for 2010/11 of $150.00 per advertisement per edition of the guide to be placed on public exhibition for a period of 28 days.

(c)     Further, that a further report be submitted to Council once the exhibition period has expired.

 

 

 

 

10.5

SUBJECT          61 Mobbs Lane, Epping (former Channel 7 site)
Lot 1 DP 129023, Lot 2 DP 129023, Lot 1 DP 570891, Lot 2 DP 732070 (Lachlan Macquarie Ward)

DESCRIPTION  Application for the modification to the approved concept plan and amendment to the State Significant Site listing

REFERENCE    NCA/16/2010 - Submitted 2 September 2010

APPLICANT/S   Meriton Apartments Pty Limited

OWNERS           Karimbla Properties (No 9) Pty Ltd

REPORT OF      Manager Development Services. Also Senior Development Assessment Officer Development Assessment Services Memorandum dated 24 September 2010.

REASON FOR REFERRAL TO COUNCIL

                            To seek Council endorsement of a submission to the                             Director General of the Department of Planning on the                             modification to the approved Concept Plan and                             amendments to the State Significant listing of the                             residential redevelopment of the former Channel 7 site.

 

                            The modification to the approved Concept Plan and                             amendments to the State Significant listing is made                             under Schedule 3 of State Environmental Planning                             Policy (Major Developments) 2005. Under Part 3A of the                             Environmental Planning and Assessment Act 1979, the                             proposal is declared as a Major Project and the Minister                             for Planning is the Consent Authority for the above                             project.

 

RESOLVED      (Wearne/Wilson)

11797

 

That Council endorse the submission made by Council Staff in Senior Development Assessment Officer – Development Assessment Services Memorandum dated 24 September 2010 subject to the submission further addressing:-

1.        Issues arising from  traffic emanating from 150 proposed            apartments on the site.

2.        The need for the construction of, as a matter of urgency, traffic            lights at the corner of Mobbs Lane and Marsden Road.

3.        The lack of compliance with parking requirements.

 

 

 

Governance and Corporate

 

 

11.1

SUBJECT          RMIA Risk Management 7th Annual Conference "Better, Faster, Smarter" in Sydney from 21 - 24 November 2010

REFERENCE    F2010/00136 - D01632069

REPORT OF      Manager - Council Support

 

RESOLVED       (Esber/Elmore)

11798

 

(a)      That in line with Council Policy for a Category ‘C’ Conference, the. Lord Mayor or nominee and Councillors J D Finn, A A Wilson and any other interested Councillors attend the RMIA Risk Management 7th Annual Conference “Better, Faster, Smarter” in Sydney from 21 – 24 November 2010.

(b)       Further, that delegate registration, accommodation, travel and out-of-pocket expenses be paid from account number 10.1260.712.644405.00000.00000 in accordance with Council Policy on Civic Office Expenses and Facilities for a ‘Category C’ conference.

 

 

 

 

11.2

SUBJECT          Proposed Re-alignment of Local Government Boundary along Old Windsor Road Seven Hills

REFERENCE    F2004/08135 - D01606046

REPORT OF      Property Program Manager

 

RESOLVED       (Issa OAM/Esber)

11799

 

(a)     That Council support the request from Blacktown City Council to re-align the local government boundary along Old Windsor Road so that it adheres more closely to the centre line of the road as outlined in this report.

(b)     Further, that Blacktown City Council and The Hills Council be informed of Council’s decision.

 

 

 

 

11.3

SUBJECT          Investments Report for July 2010

REFERENCE    F2009/00971 - D01639420

REPORT OF      Manager Finance

 

RESOLVED       (Esber/Elmore)

11800

 

That Council receive and note the Investments Report for July 2010.

 

 

 

 

11.4

SUBJECT          Overhanging Structures upon Council`s Roadway - 2 - 6 Howard Avenue Northmead

REFERENCE    DA/133/2004 - D01654663

REPORT OF      Property Program Manager

 

RESOLVED       (Bide/Esber)

11801

 

(a)      That Council agree to allow a structure to overhang Council’s adjoining road reserve on the basis that the adjoining land owner grant to Council a positive covenant under the Conveyancing Act over lot 100 DP 1156042 in Howard Avenue Northmead which obligate/s the owner and its successors to properly maintain and keep in good condition (and renew or replace, where necessary) the overhanging structure described in this report.

(b)      That the Lord Mayor and Chief Executive Officer be authorised to execute under seal, any necessary plans or instruments that are necessary to formally record the grant of the positive covenant and its registration.

(c)       Further, that Council write to the appropriate bodies ie the Professionals Board for the private certifier and the Department of Fair Trading for the builder reporting the matter with a view to a response being provided to the Chamber in due course.

 

 

NOTE:       Councillor P B Barber left the meeting at 8.40 pm during consideration of this matter.

 

 

 

ADJOURNMENT OF MEETING

 

 

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.42 pm for a period of 13 minutes.

 

 

RESUMPTION OF MEETING

 

 

The meeting resumed in the Council Chamber at 8.55 pm, there being in attendance The Lord Mayor, Councillor P J Garrard and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn, C X Lim, S D Lloyd, P K Maitra, L E Wearne and A A Wilson.

 

 

 

SUSPENSION OF STANDING ORDERS

 

 

11802          RESOLVED    (Wearne/Wilson)

 

That Standing Orders be suspended to enable an urgent motion to be considered in relation to the sponsorship of the National Australian Local Government Women’s Association Conference.

 

The Lord Mayor ruled that the matter was one of urgency.

 

 

 

 

 

1

SUBJECT          National Australian Local Government Women's Association Conference

REFERENCE    F2008/00400

FROM                 Councillor L E Wearne

 

RESOLVED      (Wearne/Lloyd)

11803

 

(a)      That Council allocate $2000 from the appropriate account and purchase a gold level sponsorship for the National Australian Local Government Women’s Association Conference and the organisers of the Conference be immediately advised of Council’s decision.

(b)      Further, that a report be prepared seeking nomination of Councillors to attend the subject conference.

 

 

Note

Councillors A Issa OAM and J Chedid returned to the meeting at 8.57 pm during consideration of this matter.

 

 

 

2

SUBJECT          Camp Lionheart Dinner

REFERENCE    F2004/07125

FROM                 Councillor A Wilson

 

RESOLVED      (Wilson/Chedid)

11804

 

That Council purchase a silver sponsorship for the Camp Lionheart Dinner to be held on 15 October 2010 at Oatlands House and arrangements for the purchase be left in the hands of the Lord Mayor.

 

 

RESUMPTION OF STANDING ORDERS

 

 

11805        RESOLVED       (Wearne/Wilson)

 

 

That Standing Orders be resumed.

 

 

 

Notices of Motion

 

12.1

SUBJECT          Proposal to rename a small part of Grose Street, North Parramatta to Eels Place, North Parramatta

REFERENCE    F2006/00231 - D01665355

REPORT OF      Councillor C X Lim

 

RESOLVED       (Chedid/Maitra)

11806

 

(a)      That  Council produce a report recommending the merits of renaming a part of Grose Street, North Parramatta, west of O’Connell Street, to Eels Place, North Parramatta.

(b)      That Council, as part of the report, consider the written support received from the board of the Parramatta Leagues Club via their Chief Executive Officer.

(c)       That Council may consider conducting suitable additional public consultation with respect to this proposal in order to ensure proper consideration of this renaming proposal.

(d)      Further, that Council’s report outline a formal submission to the Geographic Names Board for this renaming of this part of Grose Street, North Parramatta, to Eels Place, Parramatta, upon the final approval of Council.

 

 

Note

During the meeting, Councillor Lim tabled correspondence dated 3 September 2010 from Parramatta Leagues Club in support of the proposal.

 

 

 

 

12.2

SUBJECT          Proposal to rename a small part of Amos Street, Parramatta to Kfarsghab Place, Parramatta

REFERENCE    F2006/00231 - D01665359

REPORT OF      Councillor C X Lim

 

RESOLVED       (Lim/Esber)

11807

 

(a)      That Council produce a report recommending the merits of renaming a part of Amos Street, Parramatta, east of Good Street, to Kfarsghab Place, Parramatta, to reciprocate the existence of “Parramatta Road” in Kfarsghab, Lebanon.

(b)      That Council, as part of the report, consider the written support and petitions received from the community of and associated to that part of Amos Street, Parramatta.

(c)       That Council conducts an appropriate public consultation with respect to this proposal in order to ensure proper consideration of this renaming proposal.

(d)      That Council write to Holroyd City Council to ask for their support and concurrence to this proposal.

(e)      Further, that Council’s report outline a formal submission to the Geographic Names Board for this renaming of this part of Amos Street, Parramatta, to Kfarsghab Place, Parramatta, upon the final approval of Council.

 

 

Note

Item 4 of Petitions relates to this matter (Minute No. 11777 refers).

 

 

 

12.3

SUBJECT          Proposal to consider a Memorandum of Understanding with Better Place Australia

REFERENCE    F2008/00558 - D01665370

REPORT OF      Councillor C X Lim

 

RESOLVED       (Lim/Esber)

11808

(a)     That Council invite Better Place Australia for a presentation to           Councillors and Council staff to:

          (i)      understand how Parramatta can be the first city in Sydney or           NSW to begin electric vehicle infrastructure;

          (ii)     receive technical and business presentations from Better                          Place Australia about their underpinning technologies of                            electric vehicle infrastructure and business opportunities from                    such infrastructure

(iii) collaborate with Better Place Australia in order to mutually                          benefit from the intellectual development of potential future               planning regulations as well as influencing national and state                     policies and regulations

(iv) identify the financial benefits of implementing electric vehicle             infrastructure so that power could be sold back to the grid;                         and;

(v)    assess the direct benefits of Council’s and our City’s use of             electric vehicles without sacrificing performance, utility or                           operational costs.

(b)     That the presentation include information about greenhouse impact           of electric cars as compared to hybrids and highly efficient petrol           and diesel vehicles.

(c)     That Council suggest to Better Place Australia the possibility of           holding a similar presentation for WSROC representatives.

(d)     Further, that for reasons of commercial neutrality, Council be not           exclusively bound to Better Place Australia, but also be open to           other electric vehicle infrastructure providers.

 

 

NOTE:       Councillor A Issa, OAM left the meeting at 8.59 pm during consideration of this matter and did not return to the meeting.

 

 

 

CLOSED SESSION

 

11809

RESOLVED      (Esber/Maitra)

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-

 

 

1       Tender WSROC – WR01-08/09 – Provision of Pavement Marking Services – Schedule of Rates Tender. (D01610501) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2       Proposed Variations to Existing Waste Processing and Disposal Contract. (D01648514) - This report is confidential in accordance with section 10A (2) (c) of the Local Government Act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

3       Tender 15/2010 Epping Lane, Epping, Shared Traffic Zone - Civil, Drainage, Paving, Landscape and Streetscape Works. (D01651677) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4       To Review the reasons for the deferral of DA129/2010 by the Joint Regional Planning Panel at its meeting of 9 September 2010 and to make recommendations accordingly. (D01661826) - This report is confidential in accordance with section 10A (2) (g) of the Local Government Act 1993 as the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

5       Expression of Interest, Parking Adjudication Review                                   Panel - This report is confidential in accordance with section 10A (2) (a) of the Local Government Act 1993 as the report contains information concerning particular individuals.

 

 

RESUMPTION OF MEETING

 

 

 

That the decisions of Closed Session be noted as follows:-

 

 

13.1

SUBJECT          Tender WSROC – WR01-08/09 – Provision of Pavement Marking Services – Schedule of Rates Tender.

REFERENCE    F2009/01322 - D01610501

REPORT OF      Manager City Operations

 

RESOLVED       (Esber/Maitra)

11810

 

(a)       That the Schedule of Rates negotiated by WSROC on behalf of its Member Councils for provision of pavement marking services be accepted subject to satisfactory quality of work and performance from the following contractors:-

§ Gumbay Holding Pty Ltd trading as Avante Line Marking – first preferred.

§ Combined Traffic Management – second preferred.

§ Menai Linemarking Services – third preferred.

(b)       Further, that the Lord Mayor and CEO be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

 

 

 

 

13.2

SUBJECT          Proposed Variations to Existing Waste Processing and Disposal Contract.

REFERENCE    F2008/02639 - D01648514

REPORT OF      Manager City Assets and Environment

 

RESOLVED       (Esber/Elmore)

11811

 

(a)      That Council grants WSN an Extension of Time under Clause 16.21 of the Contract for a period of twenty four months for each of the milestones.

(b)      That Council review the timeframe for Contract milestones again once WSN secures a site for the new AWT facility.

(c)       That Council continues landfill disposal at Eastern Creek in accordance with the Contract and at the current Contract rates.

(d)      That Council continues to authorise the Chief Executive Officer to determine as required in each year of the Contract period the proportion of mixed solid waste to be processed through an alternate AWT facility.

(e)      Further, that WSN be advised of Council’s resolution.

 

 

 

 

13.3

SUBJECT          Tender 15/2010 Epping Lane, Epping, Shared Traffic Zone - Civil, Drainage, Paving, Landscape and Streetscape Works.

REFERENCE    F2010/00590 - D01651677

REPORT OF      Project Manager. Also Manager City Assets and Environment Memorandum dated 27 September 2010.

 

RESOLVED       (Wilson/Lloyd)

11812

 

(a)       That the Tender submitted by Sam the Paving Man for the implementation of a Shared Traffic Zone, including civil, drainage, paving, landscaping and streetscape works at Epping Lane, Epping, for the sum of $292,230.70 (excluding GST) be accepted.

(b)       That all unsuccessful Tenderers be advised of Council’s decision in this matter.

(c)        That Council accept an allocation of $110,000 (GST inclusive) from the Transportation Interchange Development Corporation (TIDC) to assist in funding the works.

(d)       That the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

(e)       Further, that prior to any final payment being made, an inspection be carried of the works undertaken in the presence of Councillors and the results of the inspection be reported back to Council.

 

 

 

 

 

13.4

SUBJECT          To Review the reasons for the deferral of DA129/2010 by the Joint Regional Planning Panel at its meeting of 9 September 2010 and to make recommendations accordingly.

REFERENCE    F2008/02897 - D01661826

REPORT OF      Property Development Advisor

 

RESOLVED       (Wearne/Bide)

11813

 

(a)      That Council resolve to have the application for development of 20 townhouses at 23 Elizabeth Street, Granville, submitted to the JRPP on 9 September 2010 which was deferred to a future meeting, be re-submitted to the meeting of 14 October, 2010 or such other meeting date within a reasonable time of that date.

(b)      Further, that if the application is refused or further deferred when re-submitted that Council officers be authorised to lodge an appeal with the Land and Environment Court and that Council officers shall also be authorised to appoint the external consultants and legal team as is necessary to support the appeal.

 

 

NOTE:        Councillors J Chedid and J D Finn, as members of the Joint Regional Planning Panel, declared an interest and temporarily retired from the meeting during consideration and voting on this issue.

 

 

 

 

 

5

SUBJECT          Expression of Interest, Parking Adjudication Review Panel

REFERENCE    F2009/01489 - D01659656

REPORT OF      Manager Regulatory Services

 

RESOLVED      (Bide/Chedid)

11814

 

(a)      That it be noted this matter was deferred for consideration from Open Council (Minute No 11792 refers).

(b)      That the selected candidates be accepted for appointment to the Parking Adjudication Review Panel for 12 months.

(c)       That the candidates be advised of Council’s decision.

(d)      That the panel be convened in accordance with the Parking Enforcement Policy as soon as possible.

(e)      That an Expression of Interest be readvertised with a view to the candidates’ pool being increased to 10 persons.

(f)        Further, that a report be provided to Council fully addressing the applications submitted by each applicant to show consistency and transparency in the appointment process.

 

 

QUESTION TIME

 

 

 

1

SUBJECT          Laneway at Rear of Parramatta City Council Administration Offices

REFERENCE    F2008/04592

FROM                 Councillor Glenn Elmore

11815

Councillor Elmore advised that he had recently attempted to exit the laneway at the rear of the Darcy Street Administrative Offices and found the laneway had been closed.  He suggested that appropriate signage be erected at the commencement of the laneway to prevent users accessing the laneway and being forced to undertake a U Turn.

 

The Chief Executive Officer advised that the laneway was not meant to be closed but added that the matter would be investigated.

 

 

 

 

 

2

SUBJECT          Attendance at Board Meetings

REFERENCE    F2008/04592

FROM                 Councillor Pierre Esber

11816

Councillor Esber requested that all Councillors be provided with an attendance list for all Councillor Board members over the past 2 years.

 

 

 

 

 

3

SUBJECT          Provision of Gym at Parramatta Pool

REFERENCE    F2008/04592

FROM                 Councillor Prabir Maitra

11817         

Councillor Maitra requested that Council investigate the possible provision of a gym at Parramatta Swimming Pool.

 

The Lord Mayor advised that an appropriate report would be prepared.

 

 

 

 

 

 

4

SUBJECT          Illegal Shipping Container - Eleanor Street, Rosehill

REFERENCE    F2008/04592

FROM                 Councillor Julia Finn

11818

Councillor Finn sought advice as to whether a shipping container could be ‘parked’ on the street in an area which did not have time limited parking.

 

The Lord Mayor advised that the practice was not legal.

 

Councillor Finn requested that Council staff investigate the placement of a shipping container in Eleanor Street, Rosehill between Arthur and Alfred Streets.

 

NOTE:       Councillor A Bide retired from the meeting at 9.22 pm during consideration of this matter.

 

 

 

 

 

 

5

SUBJECT          Parking Adjudication Review Panel

REFERENCE    F2008/04592

FROM                 Councillor Chiang Lim

11819

Councillor Lim noted that the Interim Parking Adjudication Review Panel had previously consisted of staff but Council had now resolved to appoint selected candidates from the general public to the formal Panel.

 

Councillor Lim enquired as to whether there would be an opportunity for persons who had previously appealed unsuccessfully to the Interim Panel to again appeal to the recently appointed citizens on the Panel.

 

The Group Manager Outcomes and Development advised that the Interim Panel had undertaken the same consideration process as would the formal panel.

 

The Group Manager further advised that if any new information was available that was not previously considered by the Interim Panel, only then could the matter be revisited.

 

NOTE:      Councillor P Esber retired from the meeting at 9.24 pm           during consideration of this matter.

 

 

 

 

 

6

SUBJECT          Excessive Noise Emanating from Vehicles

REFERENCE    F2008/04592

FROM                 Councillor Chiang Lim

11820

Councillor Lim noted the success of the Community Safety Officers and requested that a memorandum be provided to Councillors advising the number of vehicles that had been successfully prosecuted for excessive noise, especially in Church Street, Parramatta.

 

 

 

 

 

 

7

SUBJECT          Capacity of Bus/Rail Interchange

REFERENCE    F2008/04592

FROM                 Councillor Andrew Wilson

11821

Councillor Wilson noted a recent press release by the Transport Workers Union which had indicated that the Bus/Rail Interchange had now reached full capacity.

 

Councillor Wilson requested that an update be provided to Councillors on congestion and traffic movements around Parramatta Station.

 

The Group Manager Outcomes and Development advised that a briefing note on this issue would be provided to Councillors within the week.

 

 

 

 

 

8

SUBJECT          Civic Place Carpark

REFERENCE    F2008/04592

FROM                 Councillor Scott Lloyd

11822

Councillor Lloyd advised that he had recently been approached by a constituent who had apparently been informed by a staff member that the car park in Civic Place had been closed off as the site had been sold to Multiplex to erect high rise units.

 

Councillor Lloyd requested that staff ensure that misleading information was not being provided to the community.

 

 

 

 

 

9

SUBJECT          "Red Top" Bin Replacement

REFERENCE    F2008/04592

FROM                 Councillor Scott Lloyd

11823

Councillor Lloyd requested that he be updated on the proposed plan for the replacement of bins with new ‘red top’ bins.

 

 

 

 

 

 

10

SUBJECT          DA Tracking Website

REFERENCE    F2008/04592

FROM                 Councillor Lorraine Wearne

11824

Councillor Wearne sought advice as to when DA Tracking would once again be functional on Council’s website.

 

The Group Manager Outcomes and Development noted that the system had recently been brought in house but was not aware of any current problems.

 

Ms Weatherley added that the matter would be investigated.

 

 

 

 

The meeting terminated at 9.28 pm.

 

THIS PAGE AND THE PRECEDING 33 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 27 SEPTEMBER 2010 AND CONFIRMED ON MONDAY, 11 OCTOBER 2010.

 

 

 

 

 

Lord Mayor