MINUTES OF THE SPECIAL Meeting of Parramatta City Council HELD IN THE Council Chamber, CIVIC PLACE, PARRAMATTA ON Wednesday, 2 June 2010 AT 6:49 pm

 

PRESENT

 

The Lord Mayor, Councillor, P J Garrard in the Chair and Councillors P B Barber (arrived 6.53 pm), A Bide, J Chedid, G J Elmore, P Esber, J D Finn, M A Lack, C X Lim (Deputy Lord Mayor), S D Lloyd (arrived 6.50 pm), P K Maitra, M D McDermott, L E Wearne (arrived 6.50 pm) and A A Wilson.

 

 

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor P J Garrard acknowledged the Burramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

 

 

APOLOGIES

 

11510        RESOLVED       (Lim/Esber)

 

That an apology be received and accepted for the absence of Councillor A Issa, OAM.

 

 

DECLARATIONS OF INTEREST

 

 

There were no declarations of interest at this Special Council Meeting.

 

 

Economy and Development

 

4.1

SUBJECT          Parramasala Festival

REFERENCE    F2008/00400 - D01552127

REPORT OF      Manager City Culture, Tourism and Recreation; General Counsel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11511

MOTION             (Wilson/Lim)

(a)       That Council receive and note the information contained within this report.

(b)       That the Chief Executive Officer report back to Council on the form and structure outlined in the report, including all financial arrangements, for possible adoption in a further report. This report to also include the value of all in kind support to be provided to the Parramasala festival as well.

(c)        That Parramatta City Council form a sub committee with a view to releasing the $200,000 already voted for Parramasala for this year.  That this committee consist of the Lord Mayor, Councillor P J Garrard and Councillors J Chedid and P K Maitra.

(d)       Further, that all future grants to Parramasala go through the same process as every other grant on a year by year basis. That this be re-examined should the Minister reconsider her position on the formation of a corporation.

 

AMENDMENT   (Esber/Elmore)

(a)       That Council receive and note the information contained within this report.

(b)       That Council endorses the approach to governance and company formation outlined in this report.

(c)        That Council delegate to the Chief Executive Officer authority to negotiate and enter into (on behalf of the Council) a binding sponsorship in terms of the MOU between Events NSW and the Council.

(d)       Further, that the Councillor P K Maitra be appointed as an observer to attend Board meetings.

 

FORESHADOWED

AMENDMENT   (Bide/Lloyd)

 

(a)       That Council receive and note the information contained within this report.

(b)       That Council endorses the approach to governance and company formation outlined in this report.

(c)        That Council delegate to the Chief Executive Officer authority to negotiate and enter into (on behalf of the Council) a binding sponsorship in terms of the MOU between Events NSW and the Council.

(d)       Further, that the Councillor J Chedid be appointed as an observer to attend Board meetings.

 

 

The amendment was put and carried and became the motion.

 

The foreshadowed amendment became the amendment and was put and lost.

 

The motion was put and carried.

 

NOTE:       1       Immediately following the closure of the meeting, a notice of motion to rescind this decision was submitted.

 

2       Councillors S D Lloyd (6.50 pm), L E Wearne (6.50 pm) and P B Barber (6.53 pm) arrived at the meeting during consideration of this matter.

  

 

 

CLOSED SESSION

 

11512

RESOLVED      (Barber/Lack)

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the item considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the item listed comes within the following provisions:-

 

 

1       Civic Place: Acquisition of 20-22, 24 and 26 Darcy Street (D01552145) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

RESUMPTION OF MEETING

 

 

That the decision of Closed Session be noted as follows:-

 

 

 5.1

SUBJECT          Civic Place: Acquisition of 20-22, 24 and 26 Darcy Street 

REFERENCE    F2004/06427 - D01552145

REPORT OF      Internal Project Manager - Civic Place

11513

RESOLVED      (Esber/Elmore)

(a)      That Council compulsorily acquire the following 3 properties by agreement with the owner of those properties, R & R Fazzolari Pty Ltd, for the purpose of implementing the Civic Place Masterplan for the price outlined on page 3 of the Internal Project Manager – Civic Place report:

§  20-22 Darcy Street, being lot 3 in DP 221128;

§  24 Darcy Street, being lot 3 in DP 211992; and

§  26 Darcy Street, being lot 4 in DP 211992;

(b)      That Council note the Certificate dated 25 May 2010 evidencing the agreement reached as to the value of the properties and the loss attributable to disturbance.  

(c)       That Council seek the Governor’s consent to publish acquisition notices for the properties in the Government Gazette.

(d)      That Council resolve to make an application to the Division of Local Government and the Governor for the compulsory acquisition (by agreement) of the properties.

(e)      That Council authorise the Chief Executive Officer and the Lord Mayor to complete and execute all documentation necessary to finalise and bring into force Council's acquisition of the properties and to affix the Council seal on the application to the Division of Local Government and the Governor for the compulsory acquisition (by agreement).

(f)        That Council confirm that upon acquisition, each of the properties be classified as operational land.

(g)      Further, that Council note the resolution of the legal cost and acquisition discontinuance claims relating to the properties as set out in the report.

 

NOTE:       Councillors P B Barber and A A Wilson requested that their names be recorded as having voted against this decision.

 

 

 

RESCISSION MOTION

 

 

The Lord Mayor, Councillor P J Garrard advised that a Notice of Motion, signed by Councillors J Chedid, S D Lloyd and A A Wilson, to rescind the following item had been received following the closure of the meeting:-

 

1       Item 41 of Economy and Development regarding Parramasala Festival (Minute No 11511 refers).

 

 

The meeting terminated at 7.13 pm.

 

THIS PAGE AND THE PRECEDING 3 PAGES ARE THE MINUTES OF THE SPECIAL COUNCIL MEETING HELD ON WEDNESDAY, 2 JUNE 2010 AND CONFIRMED ON TUESDAY 15 JUNE 2010.

 

 

 

 

 

 

Lord Mayor