Minutes of Council - 28 June 2010

MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE, PARRAMATTA ON Monday, 28 June 2010 AT 6:45 pm

PRESENT

The Lord Mayor, Councillor, P J Garrard in the Chair and Councillors P B Barber (arrived 6.49 pm), A Bide, J Chedid (arrived 6.49 pm), G J Elmore, P Esber, J D Finn, A Issa, OAM (arrived 6.51 pm), M A Lack, C X Lim (Deputy Lord Mayor), S D Lloyd, P K Maitra (arrived 7.00 pm), M D McDermott, L E Wearne and A A Wilson.

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

The Lord Mayor, Councillor P J Garrard acknowledged the Burramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

MINUTES

SUBJECT Minutes of the Council (Development) Meeting held on 15 June 2010

11543

RESOLVED (Wilson/Bide)

That the minutes be taken as read and be accepted as a true record of the Meeting.

DECLARATIONS OF INTEREST

Councillor A Bide declared a non pecuniary interest in relation to item 10.4 of Environment and Infrastructure (1006 B3) as he resides in the subject street.

LORD MAYOR MINUTE

SUBJECT One Association Local Government NSW

REFERENCE F2005/00610

FROM The Lord Mayor, Councillor P J Garrard

11544

RESOLVED (Garrard/Esber)

(a) That Council notes the importance of forming One Association to provide a uniform voice for Local Government in NSW.

(b) That the Lord Mayor, nominated elected representatives from Council and the CEO attend the One Association Convention at Star City on 16 & 17 August 2010.

(d) Further, that interested Councillors advise the Lord Mayor of their desire to attend.

SUBJECT Australian Air League (Parramatta Squadron)

REFERENCE F2009/01167

FROM The Lord Mayor, Councillor P J Garrard

11545

RESOLVED (Garrard/Wilson)

(a) That Council hold a civic reception to celebrate the achievements of the Parramatta Squadron of the Australian Air League.

(b) Further, that Council present the Parramatta Squadron with a Lord Mayoral ‘certificate of appreciation’ for service provided to the community.

NOTE: Councillors P B Barber and J Chedid arrived at the meeting at 6.49 pm during consideration of this matter.

SUBJECT Update on LSI Report on Council's Work Depot

REFERENCE F2006/00973

FROM The Lord Mayor Councillor P J Garrard

11546

RESOLVED (Garrard/Chedid)

(a) That the Chamber notes the implementation and improvements identified within the consultant’s report.

(b) That the Chamber congratulates the ‘depot team’ for their continued endeavours in introducing various reforms into Council’s operations and for the progress up to date.

(c) That the Chamber establish a sub-committee to further review the LSI report and to monitor future improvements associated with the Council’s depot operators, for the purpose of discharging Councillor’s responsibilities under the Section 232 of the Act.

(d) Further, that progress on the committees activities and findings be reported to the Chamber through the “Office of the Lord Mayor”.

PUBLIC FORUM

SUBJECT Response to issues raised in the draft Council submission for the construction of the mixed-use development - Part 3A project Application - at 134 -140 Marsden Street, Parramatta

REFERENCE NCA/6/2010

FROM Andrew Duggan

11547

1. Floor Space Ratio

The previous DA for commercial development on the site was approved with a maximum FSR of 8.44:1. This DA is still current and Crown is seeking to use this approved FSR as the basis for the current proposal.

To allow for a genuine comparison between the current proposal and the approved commercial DA for the site, the FSR for the proposal has been calculated in accordance with the definition for GFA under both the City Centre LEP and SREP 28.

When calculated in accordance with SREP 28, the proposal will have a FSR of 8.44:1 which is consistent with the FSR approved for the commercial DA. The proposal will have a maximum FSR of 8.23:1 when calculated in accordance with the City Centre LEP.

There are some significant archaeological issues associated with the 45 Macquarie Street site and the developer of the 2006 commercial DA undertook design amendments to retain the archaeological relics in situ.

The current proposal, not only provides for the preservation of these significant heritage items, but will provide a much-improved heritage interpretation display and centre which will be open to the public. On this basis, the same concession from the FSR (and height) controls is sought based on the precedent set by the commercial DA for the site.

Detailed discussions with the Design Review Panel have been undertaken to ensure that the heritage display area is provided as a publicly-accessible and amenable area, whilst still ensuring that the heritage items are protected. Changes have been made to the design (including the increase in the height of the public plaza over the heritage items) to ensure that the appreciation and protection of the heritage items can be maximised.

Based on the significant public benefit offered by the heritage display and interpretation works proposed for the site, a concession on the maximum FSR, consistent with that approved for the previous commercial DA is sought and is considered reasonable.

2. Height

The proposed development will have a staggered building height. The east-west section of the residential tower will have a height of only 35 metres and will occupy approximately 10% of the building footprint. The lowest portion of the north-south orientated tower will be located over the southern part of the site and will have an approximate height of 68.7 metres. This portion will occupy approximately 40% of the building footprint.

The northern portion of the residential tower (apart from the northern-most edge) will have an approximate height of 81 metres and take up approximately 40% of the building footprint. The northern edge of the tower will have a maximum height of 84 metres and will occupy less than 10% of the building footprint.

As detailed above, a concession from the maximum height controls was granted for the approved commercial DA based on the significant public benefit provided by the preservation and display of archaeological heritage items. This same concession is sought for the subject proposal.

The commercial DA for the site was approved with a maximum height limit of RL75.30 (approximately 66 metres). The east-west extension of the proposed residential tower is below this approved maximum height and the southern portion of the residential tower is approximately equivalent to this approved maximum height. Thus, 50% of the building footprint will be generally consistent with the maximum height already approved for the site. The majority of the building height for the proposed development has been concentrated over the northern part of the site. This part of site lies opposite to the Jessie Centre (on the northern side of Macquarie Street) which has a building height of some 80 metres. In this context the proposed height at the northern edge of the site is considered appropriate.

3. Car parking

A total of 506 car parking spaces are proposed on the site including 29 accessible spaces. In addition 48 bicycle parking spaces and 10 motorcycle parking spaces will be provided.

Although the provision of parking is below the rates specified by City Centre LEP, the provision of a restricted number of parking spaces on the site is consistent with the DGRs which recommend a constrained number of spaces be provided, particularly in areas well served by public transport. Furthermore, it is consistent with the recommendation in relation to the previous item on the agenda in which Council seeks to treat the City Centre car parking rate as a maximum.

4. Depth of Building

The proposed residential tower has an average building depth of approximately 20 to 23 metres. The 18 metre building depth requirement in the RFDC is a Rule-of-Thumb. The RFDC notes that:

Development that proposed wider than 18 metres must demonstrate how satisfactory daylighting and natural ventilation are to be achieved.

Thus, the primary purpose of the building depth control is to ensure that adequate ventilation and daylight access will be able to be provided to the units and corridors within the residential tower.

Advanced Environmental have prepared a detailed analysis of the effectiveness of the proposed slots in achieving natural ventilation with the proposed units and corridors, as well as their effectiveness in improving daylight access to the units and corridors.

Advanced Environmental's findings are presented in the Ventilation and Daylighting Analysis submitted as part of the Environmental Assessment Report (Appendix M) which concludes that the proposed slots will improve natural ventilation within the units and corridors (particularly at lower wind speeds), and will also improve daylight access to the units and corridors.

5. Podium Height

The proposal will generally comply with the street frontage and setback controls for Macquarie and Hunter Street outlined in the City Centre DCP. The ground floor setback at the Marsden Street frontage will comply with the DCP control and will allow for the proposed road widening along this street.

In response to the Panel's request to increase the street frontage height to Marsden Street, an additional level of commercial was included at the podium level. In addition, a podium level architectural element will extend one storey above the topmost commercial floor (equivalent to the two levels of residential development included in the podium and set further back from the street frontage) to create the perception of a higher street wall height at the Marsden Street frontage.

Thus, although, the street frontage height will be 8.8 metres below the minimum at this frontage, the inclusion of the proposed architectural podium feature will ensure that the perceived street frontage height will be only 3.6m below the minimum.

The proposed development has been designed in the context of a built form analysis of surrounding buildings which considers both existing built form arrangements and the 'future context' for the surrounding area under the City Centre LEP and DCP controls. The proposed podium height is considered appropriate in the context of the built form of existing development surrounding the site, as well as the potential built form for surroundings sites under existing planning controls.

NOTE: 1 The above statement is as submitted in the Public Forum application.

2 Councillor A Issa, OAM arrived at the meeting at 6.51 pm during consideration of this matter.

RESCISSION MOTIONS

7.1

SUBJECT Proposed Outdoor Smoking Policy

REFERENCE F2004/10350 - D01564936

FROM Councillor M D McDermott

The rescission motion submitted on this issue was withdrawn by Councillor M McDermott with the support of his seconders.

7.2

SUBJECT Fees and Charges - Childcare Amendment

REFERENCE F2009/02419

FROM Councillor A Bide

11548

11549

RESOLVED (Bide/Wearne)

That the resolution of the Council (Development) Meeting held on 15 June 2010 in relation to Item 9.3 of Governance and Corporate regarding the childcare amendment to the Fees and Charges only as follows:-

(a) That subject to the Minister for Local Government approving Council’s application for a special variation to general income, Council adopt the 2010/14 Delivery Program and 2010/11 Operational Plan (Attachment 1) which includes the 2010/11 Schedule of Fees and Charges (Attachment 2) and note the $1.7 million amendment to the 2010/11 Budget relating to the early receipt of the first instalment of the Financial Assistance Grant and the other amendments to the exhibited documents as detailed in this report subject to the adjustment of Child Care fees as follows:-

Monday and Friday - $68 per day.

Tuesday, Wednesday and Thursday - $70 per day.

be and is hereby rescinded.

RESOLVED (Bide/Issa OAM)

That subject to the Minister for Local Government approving Council’s application for a special variation to general income, Council adopt the 2010/14 Delivery Program and 2010/11 Operational Plan (Attachment 1) which includes the 2010/11 Schedule of Fees and Charges (Attachment 2) and note the $1.7 million amendment to the 2010/11 Budget relating to the early receipt of the first instalment of the Financial Assistance Grant and the other amendments to the exhibited documents as detailed in the report.

NOTE: Councillor P K Maitra arrived at the meeting at 7.00 pm during consideration of this matter.

Economy and Development

9.1

SUBJECT Functions Delegated to the Chief Executive Officer related to the Determination of Development Applications

REFERENCE F2004/06472 - D01569546

REPORT OF Group Manager Outcomes and Development

11550

RESOLVED (Esber/Wearne)

(a) That Council re-affirm the decision of 9 March 2009 regarding the functions delegated to the Chief Executive Officer that relate to the determination of development applications, subject to the following changes, being:

(1) Approve development applications (including section 96 applications)

provided:

i. There are not more than 5 objections to the development; or

ii. The development application does not relate to land in which Council holds, or has recently held, a direct pecuniary interest; or

iii. The development application is not known to have been made, or relate to a property owned by a member of staff or Councillor; or

iv. The development application does not involve demolition or building works associated with a heritage item; or

v. The development application does not relate to a brothel, massage parlour, sex service premises, restricted premises, tattoo parlour, place of public worship or boarding house; or

vi. The application does not seek a review of determination under section 82A review; or

vii. The application is lodged as a ‘Fast Track DA’ (i.e. swimming pool, garages, awnings, decks pergolas, change of use and similarly small scale DAs) even if 7 or more objections are received.

With the following exceptions:

i. section 96(1a), section 96(2) and section 96(AA) applications where the original development application was determined by the elected Council; and

ii. where an application located on a heritage item, three (3) Councillors may request in writing that an application be ‘called’ to Council for determination. This written request is to be made no late than 1 week after the conclusion of the public notification/exhibition period.

(b) That all section 96 Development applications be presented to Council for resolution whereby their associated original development applications were not approved by Council but by an external authority.

(c) That a mechanism be provided so that any 2 or more councillors can call up any development application under consideration for a Council resolution within 2 months, with the corresponding reports listing the development applications’ recommendations for approval or refusal, including associated conditions of consent.

(d) That a monthly report be provided to Councillors listing in summary all development applications which have any of the following characteristics:-

i. Still under consideration for 6 months or longer;

ii. more than $750,000 in value;

iii. have attracted any objections;

iv. have an impact or are in a heritage or conservation zone. Still

Further tha a

9.2

SUBJECT Illegal Dumping Strategy

REFERENCE F2004/06456 - D01569531

REPORT OF Manager Regulatory Services. Also Memorandum from Manager Regulatory Services dated 23 June 2010 and General Counsel Memorandum dated 23 June 2010.

11551

RESOLVED (Chedid/Wilson)

(a) That Council adopt the draft illegal dumping strategy and new measures for public exhibition.

(b) That Council become a member of the Regional Illegal Dumping squad and that the CEO be authorised to take the necessary action to give effect to this membership.

(d) That a new report be submitted to Council on the effectiveness of the Community Pride days.

(e) Further, that consideration be given in the next budget for funding to meet Council’s obligations in regard to enforcement education material and signage.

9.3

SUBJECT Proposed Easement for Underground Cable Purposes Through Part of Ponds/Subiaco Reserve Between Hillman Avenue and Christina Street Rydalmere

REFERENCE PL/49/2007 - D01546352

REPORT OF Property Program Manager

11552

RESOLVED (Wearne/Barber)

(a) That Council grant an easement within part of Ponds/Subiaco Reserve Rydalmere in favour of Integral Energy for underground cabling purposes on the following basis:

The easement to be 1 metre wide and about 166 metres long as described in the plan at Attachment 2, compensation to be as outlined in confidential Attachment 3, all plan preparation and lodgement costs plus Council`s legal, easement application and valuation fees to be met by Integral, the site be re-instated to at least to the standard it was prior to the works being undertaken.

(b) That a motion be submitted to the next Local Government Association Conference seeking support for changes to be made to the relevant legislation so that it provides for compensation for installations and acquisitions of interests in council properties by electricity authorities under their powers be subject to the Land Acquisition (Just Terms Compensation Act) Act 1991.

9.4

SUBJECT Parramatta City Centre Parking Standards

REFERENCE F2009/01706 - D01561723

REPORT OF Senior Project Officer

11553

RESOLVED (Bide/Issa OAM)

That consideration of this matter be deferred for 1 month.

9.5

SUBJECT Construction of a 26 storey mixed use development - Part 3A project Application - 134 - 140 Marsden Street Parramatta

REFERENCE NCA/6/2010 - D01563383

REPORT OF Senior Development Assessment Officer

11554

MOTION (Esber/Wearne)

That Council:-

1. Remove the recommendation that the podium and street wall condition along Marsden Street be consistent with DCP 2007.

2 Remove the recommendation that the overall building height is reduced to a maximum RL of 75.3 from ground level.

3 Council accept that expert heritage advice be sought about the quality of the proposed strategy for preserving the archaeological remains.

4 Council is supportive of the proposal and considers the proposed scale and built form (including FSR and height) to be compatible with existing surrounding development and the desired future character for this part of the City Centre.

5 The proposed archaeological plaza will provide a significant public benefit.

6 The proposed building depth is considered appropriate and will ensure that an acceptable level of internal amenity is provided to the proposed residential units.

7 The proposed development should not be referred to Parramatta Council's SEPP 65 Design Review Panel as there is already a project-specific design Review Panel in place.

AMENDMENT (Finn/Barber)

That Council endorse the submission made by Council staff as included in attachment 1.

The amendment was put and lost.

The motion was put and carried.

DIVISION The result being:-

AYES: The Lord Mayor, Councillor P J Garrard and Councillors A Bide, J Chedid, P Esber, A Issa OAM, C X Lim, S D Lloyd, L E Wearne and A A Wilson

NOES: Councillors P B Barber, G Elmore, J D Finn, M A Lack, P K Maitra and M McDermott

NOTE: During consideration of this matter, Councillor Finn objected to a statement directed towards her by Councillor Issa.

The Lord Mayor advised that he did not hear the statement but noted that Councillor Finn had indicated that the matter would be pursued under Council’s Code of Conduct.

MOTION OF

DISSENSION (Barber)

That the Chamber object to the ruling of the Lord Mayor in relation to the issue raised by Councillor Finn.

The motion of dissension was put and lost.

9.6

SUBJECT 46 Stuart Street, Granville
(Lot 8 Sec 10 DP 1788) (Woodville Ward)

DESCRIPTION Demolition, tree removal and construction of a two storey residential dwelling. Location Map - Attachment 3

REFERENCE DA/166/2010 - Submitted 10 March 2010

APPLICANT/S Firstyle Homes Pty Ltd

OWNERS Mr P K Attanayake & Mrs W K Jayasundara

REPORT OF Manager Development Services

11555

RESOLVED (Elmore/Maitra)

(a) That Council support the variation to Clause 39 of the PLEP 2001 under the provisions of SEPP 1.

(b) Further, that Development Application No 166/2010 for demolition, tree removal and construction of a two storey residential dwelling at 46 Stuart Street, Granville be approved subject to the conditions of consent in Attachment 1 of this report.

DIVISION The result being:-

AYES: The Lord Mayor, Councillor PJ Garrard and Councillors A Bide, G Elmore, P Esber, J D Finn, M A Lack, P K Maitra and A A Wilson

NOES: Councillors P B Barber, J Chedid, A Issa OAM, C X Lim, S D Lloyd, M McDermott and L E Wearne

9.7

SUBJECT Critical Infrastructure project - M2 Motorway upgrade between Delhi Road, North Ryde and Windsor Road, Winston Hills and Baulkham Hills.

DESCRIPTION M2 Motorway Upgrade

REFERENCE NCA/7/2010 - 09_0049

APPLICANT/S Roads & Traffic Authority of NSW

OWNERS HillsM2 (owner & operator of the M2), Crown land, Council land and private holdings

REPORT OF Manager Development Services

11556

RESOLVED (Esber/Barber)

(a) That Council object to the proposed upgrade of the M2 Motorway in relation to the extent that the project is likely to significantly impact on the curtilage and integrity of the heritage-listed property at 266-268 Windsor Road.

(b) Further, that Council endorse the attached Detailed Submission and advise the NSW Department of Planning of Council’s issues relating to a number of aspects of the proposal affecting land within the City of Parramatta and the insufficient level of detail submitted with the development application relating to the west-bound on-ramp at Windsor Road, Winston Hills.

9.8

SUBJECT Accreditation of Council Building Surveyors

REFERENCE F2010/01578 - D01565706

REPORT OF Manager Development Services

11557

RESOLVED (Bide/Lim)

(a) That the Chief Executive Officer be delegated the function of recommending officers of Parramatta City Council for accreditation to the NSW Building Professionals Board.

(b) That when such delegation is exercised by the CEO, the name of the officer, the date they were recommended and the category for which they were recommended be reported to the Council in a simple form. A congratulatory letter should also follow from the CEO on behalf of the Council commending the officer on their achievement.

(c) Further, that the CEO report back to Council on the implementation of a training framework for Council's accredited Certifiers to ensure that those who wish are supported by PCC in their ongoing professional training.

NOTE: Councillors P Esber and A Issa, OAM left the meeting at 8.17 pm during consideration of this matter.

9.9

SUBJECT Review of Class 4 Noxious Weeds declared under the Noxious Weeds Act 1993

REFERENCE F2004/09300 - D01567731

REPORT OF Team Leader -Technical Services

11558

RESOLVED (Wearne/Lim)

(a) That the Sydney Weeds Committees apply on behalf of Parramatta City Council to the Department of Industry and Investment for retention of all existing locally controlled weed (Class 4) declarations within the Parramatta Local Government area.

(b) Further, that Council endorse the declaration of Coolatai Grass as a Class 3 noxious weed under the Noxious Weeds Act 1993.

SUSPENSION OF STANDING ORDERS

11559 RESOLVED (Wearne/Chedid)

That Standing Orders be suspended to enable consideration to be given to urgent motions regarding:-

1 Resignation of Marcello Occhiuzzi;

2 Composition of the Business Paper;

3 70^th Birthday of Mr Sam Tatsis.

The Chairperson ruled that the matters were of an urgent nature.

SUBJECT Resignation of Mr Marcelo Occhiuzzi, Manager Land Use and Transport Planning

REFERENCE F2008/00400

FROM Councillor L E Wearne

11560

RESOLVED (Wearne/Chedid)

That Council note the resignation of Mr Marcelo Occhiuzzi and wish him the best in his future role at Canterbury Council. In particular, he be thanked for his assistance in relation to the many LEPs, DCPs and Residential Housing Strategies and for his unfailingly pleasant demeanour.

NOTE: 1 Councillor P B Barber (8.24 pm) left the meeting during consideration of this matter.

2 Councillors P Esber and A Issa, OAM returned to the meeting at 8.21 pm during consideration of this matter.

3 It be noted that the Lord Mayor, Councillor P J Garrard and Councillors A Bide, J Chedid, P Esber C X Lim, P K Maitra, L E Wearne and A A Wilson echoed the sentiments contained in this resolution.

SUBJECT Composition of Business Paper

REFERENCE F2008/00400

FROM Councillor L E Wearne

11561

RESOLVED (Wearne/Chedid)

That the Chief Executive Officer submit a report to Council addressing issues in relation to the composition of Council business papers and in particular whether separate Council Meetings dealing with Development Applications and other issues respectively is the best format for meetings.

SUBJECT Congratulations to Mr Sam Tatsis on his 70th Birthday

REFERENCE F2008/00400

FROM Councillor A A Wilson

11562

RESOLVED (Wilson/Wearne)

That best wishes be extended to Mr Sam Tatsis for his 70^th Birthday tomorrow.

RESUMPTION OF STANDING ORDERS

11563 RESOLVED (Esber/Elmore)

That Standing Orders be resumed.

ADJOURNMENT OF MEETING

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.30 pm for a period of 12 minutes.

RESUMPTION OF MEETING

The meeting resumed in the Council Chamber at 8.42 pm, there being in attendance The Lord Mayor, Councillor P J Garrard and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn, A Issa, OAM, M A Lack, C X Lim, S D Lloyd, M D McDermott, P K Maitra and L E Wearne.

Environment and Infrastructure

10.1

SUBJECT 85, 89 and 91 Thomas Street Parramatta - Acquisition of Easement for Development of Parramatta Valley Cycleway

REFERENCE F2009/03068 - D01542623

REPORT OF Property Program Manager

11564

RESOLVED (Esber/Barber)

(a) That Council acquire an easement for right of access 6 m wide for cycleway use at rear of 85, 89 and 91 Thomas Street Parramatta (Lots 13, 15 and 16 DP 1239) on terms as stated in the report.

(b) Further, that the Lord Mayor and Chief Executive Officer be authorised to execute under seal the linen plan, Section 88B instrument, transfer granting easement and deed of agreement if required for creation of the easement.

10.2

SUBJECT Proposed Lease of Part of Lot 1 DP 986628 Barbers Road Guildford

REFERENCE F2007/01298 - D01555246

REPORT OF Property Program Manager

11565

RESOLVED (Esber/Barber)

(a) That Council approve of the proposed lease/agreement of Part lot 1 in DP986628 to SPI Rosehill Network Pty Limited based on the main terms and conditions set out at Attachment 2.

(b) That the Chief Executive Officer be granted delegated authority to approve the final form of the documentation after consultation with Council`s solicitor.

(c) Further, that the Lord Mayor and Chief Executive Officer be authorised to complete all relevant documentation, including the Agreement/Agreement to Lease, Lease, subdivision plans, other plans and related documents, under the seal of Council.

10.3

SUBJECT Parramatta Traffic Committee meeting held on 10 June 2010

REFERENCE F2008/05099 - D01567296

REPORT OF Service Manager Traffic and Transport

11566

RESOLVED (Esber/Chedid)

That the minutes of the Parramatta Traffic Committee meeting held on 10 June 2010 be adopted.

10.4

SUBJECT Traffic Engineering Advisory Group minutes held on 10 June 2010

REFERENCE F2008/05096 - D01567492

REPORT OF Service Manager Traffic and Transport

11567

RESOLVED (Esber/Lim)

That the minutes of the Traffic Engineering Advisory Group held on 10 June 2010 be adopted.

Note

Councillor A Bide declared a non pecuniary interest in relation to Item 1006 B3 as he resides in the subject street and temporarily retired from the meeting during consideration and voting on this issue.

Community and Neighbourhood

11.1

SUBJECT Aboriginal and Torres Strait Islander Advisory Committee Meeting 25 May 2010

REFERENCE F2005/01941 - D01554806

REPORT OF Community Capacity Building Officer

11568

RESOLVED (Esber/Maitra)

(a) That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee meeting of 25 May 2010 be received and noted.

(b) That Council endorse the Committee’s election of the Chairperson, Deputy Chairperson and Executive Members of the Committee as listed in the report.

11.2

SUBJECT 2010/2011 Requests for Fee Subsidy for the use of Public Halls, Community Centres and Meeting Rooms

REFERENCE F2004/07903 - D01555528

REPORT OF Manager City Culture, Tourism and Recreation

11569

RESOLVED (Lim/Lloyd)

That consideration of this matter be deferred for one month.

11.3

SUBJECT Further report - Telopea Urban Renewal project - Telopea

REFERENCE NCA/1/2010 - D01565468

REPORT OF Senior Development Assessment Officer. Also Acting Team Leader – Development Assessment Services Memorandum dated 22 June 2010.

11570

RESOLVED (Wearne/Wilson)

(a) That Council not support the plan and write to the Department of Planning seeking further consultation on the issue.

(b) That a copy of the 2^nd submission be forwarded to the Department of Planning as a draft comment only, such submission to include comment on the issues previously raised by the Chamber, as the Chamber considers that these issues have not been adequately addressed.

(c) That it be noted that whilst Council supports the masterplan as presented, it does not see how the plan can be achieved with the present process.

(d) That Council seek public comment on the project via an appropriate advertising strategy, including an open letter to the Minister in local papers.

(e) Further, that the support of Council’s local members of Parliament be sought on this issue.

NOTE: Councillor A A Wilson returned to the meeting at 8.43 pm during consideration of this matter.

Governance and Corporate

12.1

SUBJECT Referral of Development Applications for Consideration at Council Meetings

REFERENCE F2008/00400 - D01562518

REPORT OF Manager - Council Support

11571

RESOLVED (Barber/Wilson)

That Clause 8 Section 5 a and b of the Code of Meeting Practice under the heading of “Giving Notice of Business” be altered to read:-

“(5)(a) All reports, with the exception of Closed Session, are to be referred for discussion when invited to do so by the Chairperson at the beginning of the reports section of the business paper.”

12.2

SUBJECT Parks & Leisure 2010 Conference -12th - 15th September - Glenelg - South Australia

REFERENCE F2010/00131 - D01563685

REPORT OF Manager - Council Support

11572

RESOLVED (Lim/Issa OAM)

That in line with Council’s Policy for a Category ‘C’ conference, Councillors J D Finn and L E Wearne be nominated to attend the Parks & Leisure 2010 Conference in Glenelg from 12^th – 15^th September 2010.

12.3

SUBJECT Investments Report for April 2010

REFERENCE F2009/00971 - D01540292

REPORT OF Manager Finance

11573

RESOLVED (Esber/Barber)

That Council receive and note the investments report for April 2010.

12.4

SUBJECT Investments Report for May 2010

REFERENCE F2009/00971 - D01567837

REPORT OF Manager Finance

11574

RESOLVED (Esber/Barber)

That Council receive and note the investments report for May 2010.

Notices of Motion

13.1

SUBJECT Parramatta City Council Website

REFERENCE F2010/00298 - D01564940

REPORT OF Councillor A Bide

11575

RESOLVED (Bide/Lloyd)

(a) That the Website Redevelopment Project continue as reported.

(b) That a Committee be convened concerning such website development for consultation throughout the process; and Councillors register their interest for appointment to the committee with the Office of the Lord Mayor.

(d) Further, that a report be provided to Council addressing possibilities, such as an iPhone application, to enhance any contact with Parramatta.

Note

Councillor A Bide submitted his notification of interest to be part of the Committee mentioned in (b) above.

13.2

SUBJECT Revitalising our River Foreshores

REFERENCE F2006/01282 - D01568887

REPORT OF Councillor J Chedid

11576

RESOLVED (Chedid/Wilson)

(a) That Council prepare a discussion paper on the future use of the foreshores of the Parramatta River between Lennox Bridge and the Rivercat Wharf, considering the following:

(i) future recreational activities for young families with children, including row boats and canoes;

(ii) integration of such recreational activities with the surrounding local businesses, especially along Church Street as well as the existing Saturday markets;

(b) That a Councillor Workshop be arranged to review this Discussion Paper.

(c) Further, that Council enter into discussions with the government in relation to the removal of the restriction for the use of the river above the weir for recreational craft.

13.3

SUBJECT Future Plan for the use of the Economic Development Levy

REFERENCE F2004/08064 - D01568891

REPORT OF Councillor J Chedid

11577

RESOLVED (Chedid/Lloyd)

(a) That a Councillor Workshop be arranged to discuss the future use of the Economic Development Levy from 1 July 2010 onwards, including the possible reintroduction of the Economic Development Board and the composition of its membership, tenure and articulated expected deliverables.

(b) Further, that upon the conclusion of the Workshop, Council provide a report recommending an updated plan forward.

NOTE: Councillor M Lack left the meeting at 9.35 pm during consideration of this matter.

CLOSED SESSION

11578

RESOLVED (Barber/Esber)

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the item listed comes within the following provisions:-

1 Property Development and Investment Strategy and Policy. (D01569865) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

NOTE: Councillor M A Lack returned to the meeting at 9.37 pm during Item 14.1 of Closed Session.

RESUMPTION OF MEETING

That the decisions of Closed Session be noted as follows:-

14.1

SUBJECT Property Development and Investment Strategy and Policy

REFERENCE F2004/07158 - D01569865

REPORT OF Development Director Civic Place

11579

RESOLVED (Wilson/Wearne)

That consideration of this matter be deferred for 4 weeks.

The meeting terminated at 10.07 pm.

THIS PAGE AND THE PRECEDING 19 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 28 JUNE 2010 AND CONFIRMED ON MONDAY, 12 JULY 2010.

Lord Mayor