Item 12.6 - Attachment 1

March 2010 Quarterly Review of Management Plan & Budget

 

 

 

 

 

 

 

 

 


 

 

 

 

 

Parramatta City Council

                                        

 Quarterly Review

March 2010

 

 

Delivering on the Community Vision

Parramatta Twenty25

Parramatta’s Community Strategic Plan

 

 
 

 

 


Contents                                                                                                             Page     

 

CEO’s Message                                                                                                                                                   3                                                          =================================================================================                                      

            New Reporting Structure                                                                                                                          5                                             

-     Responsible Accounting Officer’s Report                                                                                                              7

-     The Dollars go by Pillars – Annual forecast                                                                                                           10

-     Pillar Costs – Total Expenditure                                                                                                                                11

-     The Dollars come from   - Annual forecast                                                                                                            12

                    =================================================================================

Environment & Infrastructure                                                                                                                           13

            - Major Highlights                                                                                                                                                           14

            - Measures                                                                                                                                                                    16

            - Projects Progress Report                                                                                                                                              17

            =================================================================================

Community & Neighbourhoods                                                                                                                              24

            - Major Highlights                                                                                                                                                           25

            - Measures                                                                                                                                                                    27

            - Projects Progress Report                                                                                                                                              28

=================================================================================

Economy & development                                                                                                                                         33

            - Major Highlights                                                                                                                                                           34

            - Measures                                                                                                                                                                    36

            - Projects Progress Report                                                                                                                                              39

=================================================================================

Governance & Corporate                                                                                                                          43

            - Major Highlights                                                                                                                                                           44

            - Measures                                                                                                                                                                    46

            - Projects Progress Report                                                                                                                                              47

=================================================================================

Operating Statement 2009-10                                                                                                                                 51

Reserve balances                                                                                                                                                      53

=================================================================================

 

 

 

 

 

CHIEF EXECUTIVE OFFICER’S REPORT

 


Item 12.6 - Attachment 1

March 2010 Quarterly Review of Management Plan & Budget

 

With the end of the financial year only months away the March Quarter Review gives us a great opportunity to closely assess how we are tracking against the objectives we set for 2009/10. From the budget perspective our original budget set a year end operating result (before capital income) target of a $7.8M deficit. I am pleased to report that this deficit has been reduced by $1.5M to $6.3M. This improved result provides us with the opportunity to reduce our loan borrowings for the year by $1.21M.  This would not only reduce Council's outstanding debt, but also future debt servicing obligations. An analysis of the overall YTD results and year end forecasts is included in the Responsible Accounting Officer’s Report which appears later in this Review.

 

This Review is in our new 4 – Pillar format and within each Pillar section you will find comprehensive information on the Pillar’s financial performance, highlights of the last quarter, progress in completing the various projects and key performance indicators.

 

The March quarter has seen substantial progress achieved in a number of areas that are critical in Council’s journey to make this an even better organisation and to achieve the goals that have been set to improve our finances, to develop the skills and knowledge of our staff, to improve our levels of customer service and better manage the ways we do business.

 

Our City Operations’ business improvement project COMBI continues to deliver successes. The Pedestrian Access and Mobility Program is ahead of schedule and with a $350K saving. This has opened up an opportunity to undertake further construction in additional areas which are to be completed by the end of this financial year. Civil Works benchmarking is underway through improved reporting and collation of job and costing data. Key performance indicators are now reported on a monthly basis against industry standards and we are currently tracking well above these targets. Streamlined Civil Works job estimations and work specifications have considerably improved the programming and planning of future works.

 

Throughout the rest of the organisation we have undertaken the first stage of the Services Review which covers all services within Council. The Services Review requires every area of Council business to critically review the way it does business and to ask itself – are we providing the services that our customers want and are we providing them in the most efficient and effective manner. I have sat in on many of the first stage sessions with Managers and heard a lot of great ideas for delivering our services better or more efficiently.

 

Given the hard work and achievements that occurred last year in putting the new salary and wages system in place and the encouraging results so far from COMBI and the first round of the Services Review, it is important that we finish this good work and fully implement the new salary system so that we can continue to deliver the monetary benefits that it provides for staff and for improving the way we deliver our services to the community.

 

In the quarter there was also major progress made in implementing the core IT systems replacement project (CITSR), particularly in the payroll and Human Resources modules. Project teams have been formed, individuals have been seconded and work is progressing on the full suite of CITSR modules. Our first systems will go live in June with other systems following throughout the year. This is a major project that will impact virtually every area of Council and there has been a great deal of work already completed and still to come to meet the challenging targets that the project requires.

 

Other highlights that took place in the quarter included:

 

§ The LOOP shuttle bus had a record breaking number of passengers in March of 93,084 and 238,086 in the March quarter with in excess of 1.2 million passengers since its inception

 

§ Renovation of Granville Library was completed with a very successful re-opening by the Lord Mayor with over 400 people attending

 

§ Wireless Internet connection is now operational at all library branches

 

§ The public exhibition of the draft Parramatta Local Environmental Plan and Development Control Plan commenced on 1 March 2010, with submissions due to Council by 7 May 2010. There has been a significant level of enquiry during the exhibition

 

§ Council once again hosted a successful Australia Day event at Parramatta Park

 

§ 55% of Development Applications determined in the quarter were determined in less than 40 days (net) and this is an improvement on the results from the last quarter. The average time to determine a DA was 51 days (net), with a median of 38 days (net).

 

§ The draft 4 year Delivery Program and the special rates variation application for submission to the Department of Local Government were largely completed in the Quarter and adopted by Council on April 19

 

§ Last quarter Council also achieved a significant milestone with the improvement in the lost time incident frequency rate from a high of 31 incidents per million hours worked in February 2009, to 13.3 incidents per million hours. This has not only achieved Council's target but is also slightly below the NSW Work cover industry average for 2008/09 of 13.5.  This is the lowest rate ever achieved by the Council and while a significant milestone, we intend to reduce even further to demonstrate our commitment to create a safe and healthy workplace

 

§ Forums and workshops were held in March on Council’s e-Parra Strategy which aims to define ways that Council and the broader community can work together to maximise the opportunities that will be available through the Federal Government’s National Broadband Network initiative and other current and merging technologies.  


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

New reporting structure

 


Council has adopted a new planning and reporting structure in line with recent changes to legislation. This new structure includes 20 service areas that are linked to the 7 external strategic objectives (or destinations) that are found in Parramatta’s Community Strategic Plan (Twenty25) and the strategic objectives outlined in Council’s Corporate Plan.

 

This change has also allowed review and simplification of the reporting structure to ensure that Councillors and the Community get a clearer picture of how our services and projects are being delivered.  In simple terms, explanations and clear accountability for how we run the business.

 

For planning and reporting to the Community, the framework by which Council’s performance is set out is grouped under 4 broad pillars:

 

-     Environment & Infrastructure

-     Community & Neighbourhoods

-     Economy & Development

-     Governance & Corporate

 

(Further detail on this is provided on the following page).

 

Parramatta Twenty25 is the Community Strategic Plan for the Parramatta local government area.  This type of Plan is now required by legislation. It provides a clear long term direction for Parramatta bringing together the needs of the community and business sector with state and regional level planning documents into one document. It is a community planning document for the entire city and not simply for the Council.

 

There are seven broad strategic objectives or destinations identified in Parramatta Twenty25 for the city:

 

1.   Land and Water that is protected, respected and sustained

2.   A society that is healthy and compassionate

3.   Businesses that are dynamic, prosperous and socially responsible

4.   Neighbourhoods that are liveable and distinctive

5.   A community that is diverse and cohesive

6.   People and places that are linked by sustainable transport and communication networks

7.   A city that is innovative and inspirational

 

These destinations have 34 strategies that are designed to support and achieve the destinations. 

 

Further information on Parramatta Twenty25 can be found on Council’s website.

 

Parramatta City Council has recently produced a new planning framework in line with the recent legislative changes required to demonstrate that we are delivering the Community Strategic Plan. This includes a Draft Delivery Program for 2010-14 that outlines Council activities during the next 4 years. Supporting this Delivery Program is a 1 year Operational Plan that replaces the former Management Plan and details the individual projects and activities that will be undertaken by Council in 2010-11.

 

Council has also prepared a Resourcing Strategy which includes a long-term (10 year) Financial Plan, a 10-year Asset Management Plan and a 4-year Workforce Management Plan. The Delivery Program and Operational Plan will inform and be informed by the Resourcing Strategy.

 

These documents are currently placed on public exhibition till 20 May 2010 for feedback.

 

This revised reporting format is the first step in Parramatta setting out this future planning and reporting structure.  It will be reviewed and refined as it progresses.

 

 


 

 

 

 

 

 

 

How the Communities and Organisations strategic objectives link to Council’s service areas and sub-services


 

Plan

Strategic Objectives

Service Areas

Included in these service areas

Community Strategic Plan – Parramatta Twenty25

Environment & infrastructure

 

Land and water that is protected, respected and sustained

 

People and places linked by sustainable transport

 

§ Roads, Footpaths & Drainage

§ Transport planning, parking & traffic facilities

§ Waste Management

§ Trades & Fleet Management

§ Natural Areas Management

§ Civil assets maintenance & construction

§ Public asset audit, footpath construction & maintenance

§ Cleansing services

§ Civil Asset Management

§ Capital Projects

§ Traffic Facilities Management

§ Transport Planning

§ Paid Parking major contracts

§ Waste major contracts

§ Facilities & Trades

§ Fleet

§ Natural areas management

Community & Neighbourhoods

 

A society that is healthy and compassionate

 

Neighbourhoods that are liveable and distinctive

 

A community that is diverse and cohesive

 

§ Community, Family & Library services

§ Community development

§ Town Planning & Urban Design

§ Parks & Recreation

§ Community Engagement

§ Home support & community services

§ Children & family services

§ Library Services

§ Community Capacity Building

§ Community safety & crime prevention

§ Land Use Planning & S94 Management

§ Urban Design services provision

§ Open space

§ Parks Maintenance

§ Recreation facilities & programs

§ Customer contact centre, research & consultation, website & records

Economy & Development

 

Businesses that are dynamic, prosperous and socially responsible

 

A City that is innovative and inspirational

 

§ Tourism & Promotion of Parramatta

§ Property Asset Management

§ Regulatory Services

§ Arts & Culture

§ Development Services

§ Cultural Heritage & Visitor Information (PHVIC) & Tourism Development

§ Events

§ Strategic Asset Management

§ Civic Place Redevelopment

§ Community Law & Education

§ Environmental Health & Protection

§ Arts Facilities & Cultural Programs

§ Riverside Theatres & Connection Studios

§ Development Assessment

§ Planning Certificates and Certification

PCC Corporate Plan

 

Corporate & Governance

 

1. A well governed and led organisation that is service and community focused and communicates effectively

2. Engaged and valued staff working effectively to improve the way we do business

3. Responsive and best practice management of Council’s finances, risk, procurement and assets

4. An organisation that plans its future, improves systems & processes, measures its success and compares its performance to others

 

§ Integrated Planning

§ Finance Management

§ Human Resources Management

§ Information Systems

§ Corporate Management

§ Business Improvement

§ City strategy, economic, environmental & social policy & planning, place management & corporate planning

§ Finance, Procurement, Payroll, Rates, Insurance & Risk

§ HR

§ IT & GIS

§ Executive Management

§ Audit & Legals

§ Councillor support, civic events, marketing & communication

 

 

Responsible Accounting Officer’s Report

 


A detailed Operating Statement is included on Page 51.

 

Year to date performance against Budget

 

Revenue

Total revenue was $487K or less than 1% over budget primarily due to greater than expected income from civic place property rentals partly offset by reductions in parking fine revenue and lower than expected operating grants and contributions. Interest income is 367K higher than expected due to better performance of managed funds & higher term deposit rates than originally estimated. Capital Grants and contributions are also $356K higher than expected due to federal stimulus grants and state government bicycle funding received.

 

Expenses

Total expenses were $5,395K (4.5%) under budget primarily due to favourable budget results in a number of areas:

·      Employee costs $2,372K under budget mainly due to savings in salaries and wages due to employee vacancies.

·      Materials & Contracts $941K under budget in the areas of materials, building maintenance, fuel & plant repairs.

·      Other Operating Expenses $915K under budget mainly related to insurance phasing, advertising & promotions for general events and communications that are expected to be spent in the last quarter of the year and donations to external bodies scheduled to occur in June.

·      Operating Projects $860K under budget mainly due to the phasing of operating projects. Some operating project forecasts have been reduced as projects have been delayed.

 

Capital Expenditure

Capital projects were $3.563M under budget for the quarter, a variance to budget of 13%.  This is an improvement on project delivery when compared to previous years.   Forecast reductions have been made to those projects unable to meet year end forecasts.

 

 

 

Forecast Annual Operating Result

The forecast year end operating result before capital revenue, is a deficit $6.3M. This is a pleasing improvement in the forecast result by $1.5M compared with the December Review.  This improved result provides us with the opportunity to reduce loan borrowings for the year by $1.214M, from the originally planned $3.938M to $2.724M.

 

The major items that have contributed to the favourable annual forecast variation of $1.5M are:

 

Revenue

Total revenue excluding capital revenue is forecast to increase by $1.361M or 1% above the Approved Budget.

 

Major Favourable Variances:

 

·      Special Rates $81K

General increase in special rates across the board to reflect actual revenue received.

·      Interest on investments $470K. The majority of the managed funds in our investment portfolio achieved strong performances in the quarter resulting in above budget returns. Council has also locked into some higher fixed return deposits.

·      Other Revenues $979K

      Mainly relates to increased civic place property rentals.

·      Grants – Services  $295K

A number of operating grants are forecast to be received for operating projects including contributions in events for the Parramatta Celebration of Macquarie Bi-Centenary for $200K.

·      Contributions & donations $79K

A contribution of $119K is forecast for the Parramasala project. There was a minor $20K reduction in IT for contributions towards services which was incorrectly budgeted for and will not be received.

 

 

 

 

 

 

Major Unfavourable Variances:

 

·      Rates and annual charges $310K

 

Mainly due to a reduction in CBD rates for previous periods due to reclassification of incorrectly rated CBD properties to Residential properties.  

 

Expenditure

 

Total expenditure is forecast to reduce by $138K, less than 1%.

 

Major Favourable Variances:

 

·      Employee costs $1929K.

      This is due to vacant positions which are yet to be filled.  In general forecast reductions have been made to reflect the current business positions within council.

 

·      Other Operating Expenses $228K

      A budget reduction of $150K was made for Street Lighting Costs, due to lower electricity usage and charge out rates. Reduction of public liability and plant insurance costs in Commercial & Risk $90K

 

NB: Depreciation expense is expected to be lower than budget, but has not been adjusted at this stage, pending completion of work in relation to the revaluation of infrastructure assets.

 

 

Major Unfavourable Variances

 

·      Materials & Contracts $2,545K.

 

This is due to the additional forecast expenses for the provision for the exit fees in relation to the contractual arrangements for the Councils On Line project of $1.782M, Land and Environment court costs of $250K, Consultancy fees for Parramasala project of $119K (offset by contribution), Parramatta Celebration of Macquarie Bi-Centenary for $200K. (Offset by contribution) and HR consultancy and recruitment costs of $70K.

 

 

 

 

Capital Projects Summary

           

Total Capital Projects expenditure is forecast to decrease by net $2.649M. The major projects that contribute to this variance include:

 

Library RFID project reduced by $300K as expenditure will occur in 2010/11 and is included in next year’s budget.

 

Pavillion program reduced by $435K, due to delay resulting from a change in planned location.

 

The City Centre Streetscape project has been reduced by $1.5M and funds transferred back to the reserve. $1.5 million allocated to streetscape improvements between Victoria Road and Ross Street has been put back in reserve. Discussions are continuing with a new development relating to these works.

 

The South Street Granville project has been reduced by $150K and funds transferred back to the reserve. The Granville Neighbourhood Centre Upgrade Stage 2 is completed. Stage 3 works progressing as planned and due for completion June 2010 on track and under budget.

 

Flood plain property acquisitions have been reduced by $400K as no acquisitions are required this financial year.

 

Fleet purchases have been reduced by a net $800K. Passenger vehicles have been increased by $350K as vehicle changeover dates for most vehicles are due. Heavy plant ($900K) and Light Commercial ($240K) have been reduced as orders have been delayed and scheduling of purchases is looked at closely on a needs basis.

 

Wharf Road boat ramp has been increased by $328K due to extra grant funding and work is expected to be completed in June.

 

Blacktown Cycleway project has been reduced by $271K. It is grant funded and subject to further negotiations with the Federal Department of Health and Ageing for proposed further works in 2010/11.

 

Coca Cola Amatil project reduced by $150K and will be completed in 2010/11.

 

Strategic Land Acquisitions reduced by $973K and money put back to reserve for future acquisitions.

 

The IT Disaster Recovery has been delayed and will not be required till next Financial Year. $108K of Funds are being transferred back to the insurance reserve.

 

CITSR (Core IT Systems Replacement) Project increased by $1.9M as per first year’s expenditure phasing for this project in line with the project’s expenditure and funding plan .

 

The remaining capital projects program is forecast to meet annual expenditure targets of $37.4M.

 

 

 

 

 

Reserves

 

Page 53 provides a summary of Council’s externally and internally restricted reserve balances incorporating the annual forecasts for transfer of funds to and from each reserve.

 

Responsible Accounting Officer’s Statement

 

Following a review of the March 2010 quarterly result and the revised Budget forecasts for the full year, the financial position of the Council is considered to be satisfactory.

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annual Forecasts

 
 

 


 

Where Council Spends The Operating Budget

 

 

Where the Dollars Go by Pillar?

 $,000

Community And Neighbourhoods

    32,719

Economy And Development

    26,481

Environment And Infrastructure

    40,167

Governance And Corporate

    32,764

Subtotal

  132,131

Depreciation

    25,000

Total

  157,131

 

 
 

 

 

 

 

 

 

 

 


                       

 

 

 

Where Council Spends The Capital Budget

 

 

Where the Dollars Come From?

$,000

Community And Neighbourhoods

      7,930

Economy And Development

      5,063

Environment And Infrastructure

    18,493

Governance And Corporate

      5,915

Total

    37,400

 

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Pillar Costs – 2009/10 Total Expenditure

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annual Forecasts

 

Where the Dollars Come From?

 $,000

Rates And Annual Charges

    98,000

User Charges And Fees

    22,728

Operating Grants And Contributions

    26,758

Other Revenues

    10,597

Interest

      5,074

Total

  163,157

 

 
 

 

 


Revenue

Where the Dollars Come From?

 $,000

Rates And Annual Charges

  98,000

User Charges And Fees

  22,728

Operating Grants And Contributions

  26,608

Other Revenues

  10,597

Interest

    5,074

Total

163,007

 

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 


How We Fund Our Capital

Where the Dollars Come From?

 $,000

Special Rate Reserves

      2,794

Section 94 Reserves

      5,441

Other Reserves

11,373

Grants And Contributions

      9,253

Loans

      1,507

Revenue Funds

      7,032

Total

    37,400

 

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Environment and Infrastructure

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


TOTAL REVENUE $,000

OPERATING EXPENDITURE (Excl Depre) $,000

CAPITAL EXPENDITURE $,000

ENVIRONMENT AND INFRASTRUCTURE

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

Natural areas management

        191

        164

          27

        219

        258

          39

        815

     1,182

        367

     1,657

     1,666

          (9)

        566

        795

        230

     1,074

     1,020

          53

Roads, footpaths and drainage

     2,949

     3,230

      (281)

     5,673

     6,049

        376

   12,267

   13,303

     1,035

   17,963

   17,702

        261

     9,562

     9,735

        173

   13,785

   13,897

      (112)

Trades and fleet management

          54

          53

            1

          66

          66

             -

     1,336

     1,777

        441

     2,257

     2,097

        160

     1,538

     2,466

        929

     3,700

     2,901

        799

Transport, planning, parking and traffic faculties

     9,418

     9,506

        (88)

   12,727

   12,747

          20

     3,547

     3,683

        136

     4,920

     4,890

          30

        138

        369

        231

        759

        674

          85

Waste contract management

   16,041

   16,235

      (194)

   16,294

   16,294

             -

   10,371

   10,345

        (26)

   13,811

   13,811

             -

             -

             -

             -

             -

             -

             -

Total

   28,653

   29,189

      (535)

   34,979

   35,414

        435

   28,336

   30,289

     1,953

   40,608

   40,167

        442

   11,803

   13,365

     1,562

   19,318

   18,493

        825

 

 

 

 

Environment and Infrastructure

 

Highlights

 

§ Completed the Pedestrian Access and Mobility Program ahead of schedule with a $350K saving. This has opened an opportunity to undertake further construction of other areas to be completed by the end of this financial year.

§ Consultation for proposed speed humps in 13 streets and 5 minor traffic facilities was undertaken.  Construction of minor traffic facilities including raised thresholds in Wentworth Avenue at Pendle Hill was completed.

§ South Street Granville Neighbourhood Centre Upgrade Stages 2 & 3 progressing well and on target for completion by the end of May 2010.

§ Integrated Transport Plan for Parramatta City Centre revised and prepared for adoption by Council following public submissions received late 2009/early 2010.

§ Installed 20 new stormwater pit pollutant traps in the Guildford Town Centre

§ Engaged consultants to undertake review of the 1999 Lake Parramatta Reserve Plan of Management to ensure that the aims, objectives and proposed improvements reflect the current environment, trends, usage and new models of improvements.

§ Works commenced on the third stage of the cycleway connection from Old Windsor Road Toongabbie to Station Road Toongabbie.

§ Completed field survey for the stormwater data capture project. This information improves the accuracy of Council’s drainage assets records and will assist in programming further stormwater asset maintenance. 

§ Reduction in illegal dumping activity due to the launch of the Illegal Dumping Campaign along with the support of the community.

§ Cleansing customer surveys of all the ‘shopping precincts’ have been completed indicating significant service improvements.

§ Streamlined Civil Works job estimations and work specifications which have considerably improved the programming and planning of future works.

§ Staff training completed for the management of Lake Parramatta Dam to improve inspections, monitoring and emergency management;

§ Completed the construction of the Box Culvert Project at Holway Street Eastwood as part of the Regional and Local Community Infrastructure Improvement Program.

§ Completion of design and production of tenders for major Capital Work projects including, a cycleway along Goliath Avenue, Winston Hills, Granville Park Detention Basin, Stanley Lane Laneway Upgrade, funded Reid Valley Cycleway, cycleway along Station Road, and Toongabbie laneway upgrade. Construction of all projects to commence during the fourth quarter.

§ LOOP Shuttle Bus had a record breaking number of passengers in March of 93,084 & 238,086 in the March quarter with in excess of 1.2 million passengers since its inception.

§ Clean-Up Australia Day  7th March 2010 saw an increase in volunteers at 30 sites in Parramatta City, an increase of 5 sites over last year. Over 6 Tonnes of waste was collected, up by 60%.

§ Signed Memorandum of Understanding with BicycleNSW which outlines working relationship to increase and promote cycling.

 

 

 

 

 

 

 

 

 

 

 

 

Environment and Infrastructure

 

Expenditure

The overall operating budget for the Environment and Infrastructure Pillar is $1.953M or 6.4% under the year-to-date budget of $30.289M.  This variation is primarily due to phasing of expenditure with most program areas expecting to fully utilise budgets in the final quarter.  

 

Natural Areas Management, for example, is $367K underspent in bushland management projects but some twelve contracts are currently in place to complete this work in the next few months.  In the area of Roads, Footpaths and Drainage, a focus on capital works in the first three quarters has resulted in the operational budget being $1.035M under the YTD budget of $13.3M.  The focus on maintenance works during the fourth quarter will see the original forecasts achieved.   The City Assets Unit also has some underspending in both stormwater management and street lighting projects.  The current program of works will see the stormwater projects fully expend the annual budget allocation while a saving of $150k is anticipated for street lighting due to recent changes in the charging for street light improvements. The Trades and Fleet area is also underspent by 11% mostly due to Building maintenance contracts external services and delay in purchasing building maintenance materials with the bulk of the charges expected to be receipted in the next quarter. Further fuel saving of $100k are now predicted and included in the reforecast budget.

 

Capital Projects are $1.562M under the allocated budget of $13.365M (11.6%). This has resulted from Trades and Fleet Management being $929K under budget due to delays in ordering both passenger vehicle and heavy vehicle replacements.  Capital fleet expenditure for this year has been reduced by $799K to reflect the anticipated outcome once current orders are processed.  Under spending in Natural Areas Management is mainly due to the waterways restoration project underspending by $164K to regenerate bushland at lower Ponds Creek, Hilder Road Reserve Ermington, Baludarri Wetland Parramatta, Model Farms Res Winston Hills and soon to commence at Third Settlement Res Winston Hills. Works have commenced and the project will be completed in June. Roads, Footpaths and Drainage are $173K under budget in the Civil Construction program, Blackspot Program and Flood Mitigation project but are forecast to meet year end budgets. A forecast variance of $112K relates mainly to the secure bicycle parking project which is partly funded by the Federal Government’s Stimulus Program (Jobs Fund) for the implementation of Secure Bicycle Parking and End of Trip Toilet/Shower Facilities within some of Council’s carparks.

 

Revenue

Council received lower than expected revenue this quarter ($535K).  This is mainly due to some grant funded projects now being confirmed from the Federal stimulus package to support the roads to recovery program within the Roads Footpaths and Drainage service area.  An increase in overall revenue is now anticipated in the Roads, Footpaths and Drainage area due to increased grant funding for projects such as the bicycle facilities.    Revenue is also slightly under budget in both Domestic Waste Management and Parking Stations, however, the Major Contracts unit still expects to meet year end revenue forecasts.

 

 

 

 

 

 

 

 

 

 

 

 

 

Environment and Infrastructure Measures

 

Average response rate (days) to customer requests regarding pollution incidents (CE)

Jun 09

Sep 09

Dec 09

March 10

Comments

Target

16 days

16 days

16 days

16 days

Continued to meet the target in this measure

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Environment and Infrastructure Projects Progress Report

 

Project No

YTD
Actuals

YTD
Budgets

YTD
Variance

Annual
Approved
Budget

New
Budget
Forecast

Forecast
Variance

 

 

Capital Projects

 

 

 

 

 

 

NATURAL AREAS MANAGEMENT

 

 

 

 

 

 

13468. Oakes Res. reveg/walking tract

22,278

21,879

(399)

29,174

26,000

(3,174)

Milestone Achieved. Project involved installation of walking track markers & signage for new Settlers Walk track along Toongabbie Creek. Partly funded from $10K HillsM2 Motorway contribution. Budget reduced to $22,250 due to reduced contribution by HillsM2 Motorway.  

13539. CAP Waterways Restoration

98,961

262,500

163,539

350,000

300,000

(50,000)

Milestone Achieved.   Works commenced including bushland regeneration at; lower Ponds Creek, Hilder Road Reserve Ermington, Baludarri Wetland Parramatta, Model Farms Res Winston Hills and soon to commence at Third Settlement Res Winston Hills. Disposal costs associated with waterways works yet to be charged to project. Waterways seed collection continuing. Budget to be reduced by $30K to reflect a new $20K grant from the NSW Department of Primary Industries & $50K to be revoted for Skenes Avenue footbridge to be replaced in 2010/11 as it was damaged by flooding.

13542. CAP Walking Track Constr S94A4

53,534

79,992

26,458

120,000

120,000

0

Milestone Achieved.  Annual rolling works project for the upgrade &/or new walking tracks in various core bushland areas. Some track works completed. Planning completed for walking track improvement works along Toongabbie, Ponds and Terrys Creeks.  Due for completion by 30 June.

14075. Restoration of Natural Areas S94A4

364,721

394,764

30,043

526,350

526,350

0

Milestone Achieved. A project to restore natural areas including threatened ecological communities. Works commenced by specialised bushland contractors in Toongabbie, along Quarry Branch Creek and the Duck River. Scheduled for completion by late June.

14128. Champions of the Environment

1,310

6,861

5,551

9,150

9,150

0

Milestone Achieved. A project to administer a grant received from Merck Sharp and Dohme to undertake planting days and environmental activities with 4 schools in the Granville area. Scheduled for completion by June. 

14808. Ulandi Ave - Landcare Grant

17,778

15,000

(2,778)

20,000

20,000

0

Milestone Achieved. A project to administer a $20K Landcare grant for woody weed removal, control burn & Moxhams Creek creekline stabilisation scheduled for completion by June.

14810. Gallery Gardens Restoration

7,075

14,181

7,106

18,909

18,909

0

Milestone Achieved. A project to administer a $20K contribution from Leighton Contractors re TWay project. Works under way & involve fencing, landscapining & creekline stabilisation. Scheduled for completion by June.  

ROADS, FOOTPATHS AND DRAINAGE

 

 

 

 

 

 

11800. Fish Ladders Parramatta River

167,283

163,606

(3,677)

163,605

173,605

10,000

Milestone Achieved. Construction of the Marsden Street fish lock completed. Small increase in budget to cover the cost of re-design of the fourth fishway at the upstream weir in Parramatta Park.

12477. CAP - 2006/07 Epping TMAP

6,981

6,981

0

6,981

6,981

0

Milestone Achieved. Project completed.

13509. CAP Street Furniture

38,750

66,660

27,910

100,000

100,000

0

Milestone Achieved. Works programmed for completion by the end of June 2010.

13511. 08/09 CAP Street Lighting Enhance

29,600

41,430

11,830

41,430

41,430

0

Milestone Achieved. Last remaining project to be completed during June Quarter.

13545. CAP Civil Construction Prog

179,897

266,640

86,743

400,000

400,000

0

Milestone Achieved. Holway Street road reconstruction complete. Upgrade to Stanely Lane, Ermington and reconfiguration of the retaining wall and footpath on Station Road/Wentworth Avenue, Toongabbie to commence during the June Quarter. 

13546. CAP Flood Mit Big 7

73,672

174,965

101,293

350,000

350,000

0

Milestone Achieved. Construction of the Granville Park Flood Detention Basin and minor works on the Holway Street Box Culvert, Eastwood to be undertaken during the June Quarter.

13547. CAP K&G Repair & Maint

724,352

495,000

(229,352)

900,000

900,000

0

Milestone Achieved. This program of works includes the reconstruction of kerb & gutter and drainage structures in association with the Road Repair and Maintenance Program (Project No. 13557). 6 projects have been completed.  

13549. CAP Drainage Const Big 7

212,119

249,950

37,831

500,000

500,000

0

Milestone Achieved. Stormwater drainage works at Hassall/Alfred Streets, Parramatta and Gregory Street, Granville are complete. Stormwater drainage works in Bungaree Road, Pendle Hill and Stanley Lane to be undertaken during the June Quarter.

13552. CAP Blackspot Program

280,679

366,630

85,951

550,000

550,000

0

Milestone Achieved. Construction of Roundabouts at: Chamberlain Road and Rhodes Avenue, Guildford, South and John Streets, Rydalmere, Brickfield and Fennell Streets, Parramatta and two pedestrian thresholds at Wentworth Avenue and Bungaree Road, Pendle Hill are complete. Construction of a raised pedestrian threshold at Railway Parade and South Street, Granville to be undertaken during the June Quarter.

13553. CAP Roads to Recovery

150,264

309,437

159,173

619,000

619,000

0

Milestone Achieved. Minor work on the Moxham's Road Bridge, Northmead complete. Construction to commence on the Stanley Lane, Ermington laneway reconstruction and Enid Avenue/ William Street, Granville intersection reconfiguration works to be undertaken during the June Quarter.  

13556. CAP PAMP

748,470

1,012,500

264,030

1,350,000

1,350,000

0

Milestone Achieved. Original program almost completed and additional works have been identified to be constructed during the June Quarter.

13557. CAP Roads Repair & Maint

4,471,760

3,504,750

(967,010)

4,673,000

4,673,000

0

Milestone Achieved. Asphalt resheeting and rejuvenation of road pavement to 81 streets has been completed. This equates to 18km of resurfaced streets. 

13576. 07/08 CAP Shuttle Bus Procurement CP1

39,405

39,406

1

39,406

39,406

0

Milestone Achieved. Project Completed.

13707. Urg Wks - Arthur Phillip

30,276

75,000

44,724

100,000

100,000

0

Milestone Achieved. Budget on target with the anticipation of completing current works on time and within budget

13708. Urg Wks - Caroline Chish

24,100

75,000

50,900

100,000

100,000

0

Milestone Achieved. Budget on target with the anticipation of completing current works on time and within budget

13709. Urg Wks - Elizab Mac

7,774

75,000

67,226

100,000

100,000

0

Milestone Achieved. Budget on target with the anticipation of completing current works on time and within budget.

13710. Urg Wks - Lachlan Mac

12,237

75,000

62,763

100,000

100,000

0

Milestone Achieved. Budget on target with the anticipation of completing current works on time and within budget

13711. Urg Wks - Woodville

1,427

75,000

73,573

100,000

100,000

0

Milestone Achieved. Budget on target with the anticipation of completing current works on time and within budget.

13993. South Street Granville Stage 3

1,346,856

1,602,996

256,140

2,404,733

2,254,733

(150,000)

Milestone Achieved.  Granville Neighbourhood Centre Upgrade Stage 2 completed. Stage 3 works progressing as planned and due for completion June 2010.

14129. 0809 CAP Flood Warning System

0

93,330

93,330

93,332

93,332

0

Milestone Not Achieved. McCoy Basin telemetry system being installed during April/May 2010. Telemetry connection with the Bureau of Meteorology to be installed during the June Quarter. 

14162. 0910 Street Lighting Enhance

13,853

99,990

86,138

150,000

70,000

(80,000)

Milestone Achieved. Significant savings are due to Integral Energy not charging for capital upgrade costs upfront. These costs are absorbed by tariff increases in their Usage billing which is now being covered in the Operating Budget.

14184. RLCIP Program.

887,390

865,299

(22,091)

865,300

865,300

0

Milestone Achieved. All 15 Federally Funded Regional, Local, Community Infrastructure Projects (RLCIP) have been completed. The over expenditure relates to a bond which was lodged with Sydney Water in relation to construction of the box culvert at Holway Street. The bond is to be returned during the June Quarter. 

14247. Patterned Concrete Paving CIP2-0

0

0

0

78,000

10,000

(68,000)

Milestone Achieved. There were insufficient funds allocated in the current budget to undertake the original scope of works. Further investigation revealed that the majority of the paving area adjacent to the Parramatta Town Hall is quite stable and therefore the scope of works have been reduced to minor paver maintenance and drainage repairs.

14957. Secure Bicycle Parking

117,700

0

(117,700)

0

320,250

320,250

Milestone Achieved. This project is partly funded by the Federal Government’s Stimulus Program (Jobs Fund) for the implementation of Secure Bicycle Parking and End of Trip Toilet/Shower Facilities within Horwood and Erby Place Multi-level Car parks. Horwood Place toilets/shower complete. Erby Place facilities to be completed during the June Quarter.  

15203. RLCIP (2) Program

0

0

0

0

80,000

80,000

Milestone Achieved. Council was recently awarded grant funding from the Federal Government under the second round of its Regional Local Community Infrastructure Program (RLCIP-2) for 11 community facility projects throughout the LGA. Works will be undertaken from April to December 2010.

TRADES AND FLEET MANAGEMENT

 

 

 

 

 

 

14189. Graffiti Mgt Soda Blast & Veh

108,736

66,660

(42,076)

100,000

108,736

8,736

Milestone Achieved. Project Completed.

14692. 09/10 Passenger Vehicle Replac

845,556

1,166,550

320,994

1,750,000

2,097,387

347,387

Milestones Achieved. Fleet Changeover is now 3 years/75,000 kilometres for Passenger Vehicles and vehicles are on order this year to bring the replacement program in line with the new policy. The additional costs will be funded from the Reserve with savings achieved when the policy was introduced in 2008/09.

14693. 09/10 Small Plant Replacement

33,145

30,000

(3,145)

45,000

40,029

(4,971)

Milestone Achieved. Expenditure at the end of March is in line with planned replacement.

14694. 09/10 Heavy Plant Replacement

431,375

963,240

531,865

1,445,000

534,286

(910,714)

Milestones Achieved. The Heavy Plant Project is underspent due to the delay in delivery of plant on order until July 2010 due to the suppliers programmed production and the determination of other plant requirements in the "Fit for Purpose" review being conducted in the COMBI project. Savings will be retained in the Plant Replacement Reserve for the future replacement of heavy plant now scheduled and overdue for replacement.

14695. 09/10 Light Commercial Replace

118,700

239,976

121,276

360,000

120,500

(239,500)

The replacement of Light Commercial Plant up to the end of March was $118,700 or 33% of the planned annual expenditure due to the "Fit for Purpose" review being conducted in the COMBI project holding up the replacement until the specific needs for light commercial vehicles has been determined.

TRANSPORT, PLANNING, PARKING AND TRAFFIC FACILTIES

 

 

 

 

 

13551. CAP Local Traffic Facilities S94 20,21,22

61,431

101,480

40,049

203,000

203,000

0

Milestone Achieved. 4 out of the programmed 12 traffic facilities to be constructed this financial year have been completed. The remaining 8 will be constructed during the June Quarter.

13554. CAP Regional Bike Network S94A5-5

11,250

75,000

63,750

100,000

15,000

(85,000)

Milestone Not Achieved. This project was reliant upon a $100K RTA grant which was unsuccessful. Alternatives considered for the lower $100K budget have included the construction of a shared cycleway adjacent to Marsden Road, Carlingford. However due to community concerns this project is no longer proceeding. The funding will be returned to the Reserve.

13555. CAP Local Bike Facilities S94A5-6

65,487

192,198

126,711

256,264

256,264

0

Milestone Achieved. This project implements high priority bike routes out of the Parramatta Bike Plan 2009. The scope has been determined for the construction of new cross Parramatta city centre cycleway route along O’Connell Street. Detailed design has been completed, community consultation undertaken & quotations invited. Funding source altered to CIP Reserve. Scheduled for completion by June with possible receipts carried over in July.

14783. 09/10 Road Safety and Amenity S9423

0

0

0

200,000

200,000

0

Milestones Achieved. Consultation has been undertaken and the projects have been considered by the Traffic Committee.  Council will consider the Traffic Committee recommendations then construction will occur in the June quarter with possible charges carried over in July.

Projects with adjustments relating to 2008/09

(2,869)

 

 

 

 

 

Total For Capital Projects

11,803,313

13,364,851

1,561,538

19,317,635

18,492,649

(824,985)

Operating Projects

 

 

 

 

 

 

NATURAL AREAS MANAGEMENT

 

 

 

 

 

 

13562. OPER Bushland Resources Mgt

45,308

41,247

(4,061)

55,000

55,000

0

Milestone Achieved. Project will undertake management activities throughout Council’s bushland reserves including feral animal control and the removal of dangerous trees. Scheduled for completion by late June.

13563. OPER Bushland Protection S94A4

214,171

245,250

31,079

327,000

327,000

0

Milestone Achieved. Works commenced by specialist bushland contractors within the Toongabbie Creek, Quarry Branch Creek and Duck River catchments. Works include noxious and environmental weed removal, wildlife habitat protection and local seed collection and planting.  Scheduled for completion by June.

13566. OPER Asbestos Removal

12,729

50,000

37,271

50,000

50,000

0

Milestone Achieved. Contractors engaged to undertake remediation works at volunteer work areas at Lake Parramatta and A’Becketts Creek. Scheduled for completion late June.

13568. OPER Waterways Litter R

30,745

37,503

6,758

50,000

50,000

0

Milestone Achieved. A project to reduce gross pollutants within council waterways. The project has commenced with litter booms on each of the creeks being serviced monthly, annual sediment basin maintenance and riparian and instream manual cleans. Scheduled for completion by late June. 

14175. Environmental Education

17,433

24,543

7,110

32,727

18,000

(14,727)

Milestone Achieved. A project to fund environmental education initiatives and events. Projects include Spring Garden Competition 2009 and local school plantings. The $2,727 additional revenue relates to sponsorship funds from ANL for the Garden Competition. Budget to be reduced to $ 18K due to various cost savings & staff shortages

14176. Protection of Aboriginal Heri

0

30,000

30,000

30,000

30,000

0

Milestone Achieved. A project to fund restoration works of Aboriginal Heritage Sites. Approval sought from ATSIC committee and contractors engaged for fencing and stairs at Upjohn Park and Bush Foods Gardens 1 & 2 and Sensory Garden revegetation and maintenance. Planning underway for Lake Parramatta signage. Scheduled for completion by late June. 

14177. Impr N.O.Space areas Erm & Epp

65,271

60,000

(5,271)

80,000

80,000

0

Milestone Achieved. Contracts awarded for the on-going restoration of additional lands recently handed over for Council’s care, control and management. Fully committed. Scheduled for completion by June.  

ROADS, FOOTPATHS AND DRAINAGE

 

 

 

 

 

 

13564. OPER Footpath Repairs

144,448

127,500

(16,948)

170,000

170,000

0

Milestone Achieved. Budget 170,000 Spent 145,000 Project is on target for completion during the final quarter.

13567. OPER Stormwater Data Capt

203,380

310,011

106,631

413,346

413,346

0

Milestone Achieved. Stormwater asset data collection complete. Post processing commenced, awaiting data handover to Council and final invoice claims.

13569. OPER Catchment Modelling Rds

8,177

74,997

66,820

100,000

70,000

(30,000)

Milestone Achieved. Two (2) projects under this Program include: Lower Parramatta River; and Naomi Street/ Model Farms Road / Windsor Road. Consultants have been engaged to commence work during fourth quarter. Budget to be reduced to $70K.

TRADES AND FLEET MANAGEMENT

 

 

 

 

 

 

14168. 09/10 OP Graffiti Management

126,002

132,939

6,937

177,250

177,250

0

Milestone Achieved. Project is on running on target for completion by the end of this financial year June 2010.

WASTE CONTRACT MANAGEMENT

 

 

 

 

 

 

Projects with adjustments relating to 2008/09

(1,197)

 

 

 

 

 

Total For Operating Projects

866,469

1,133,990

267,522

1,485,323

1,440,596

(44,727)

TOTAL FOR ENVIRONMENT AND INFRSTRUCTURE

12,669,782

14,498,842

1,829,060

20,802,958

19,933,245

(869,712)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community and Neighbourhoods 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUE $,000

OPERATING EXPENDITURE (Excl Depre) $,000

CAPITAL EXPENDITURE $,000

COMMUNITY AND NEIGHBOURHOODS

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

Community development

        102

          80

          21

        108

        124

          16

        932

     1,329

        397

     2,121

     2,011

        110

            5

            4

          (1)

            5

            5

             -

Community engagement

          70

          80

        (10)

          98

          82

        (16)

     2,114

     2,324

        210

     3,102

     2,951

        151

             -

             -

             -

             -

             -

             -

Community, family and library services

     3,760

     3,793

        (32)

     5,019

     5,037

          18

     8,206

     8,550

        345

   11,657

   11,616

          40

        742

     1,010

        268

     1,353

     1,053

        300

Parks and recreation

     4,128

     4,547

      (419)

     6,457

     6,380

        (77)

   10,916

   10,726

      (191)

   14,350

   14,509

      (159)

     3,668

     4,392

        724

     7,482

     6,872

        611

Town planning and urban design

     4,212

     3,322

        890

     4,418

     5,018

        600

     1,151

     1,185

          34

     1,635

     1,632

            4

          (3)

             -

            3

             -

             -

             -

Total

   12,272

   11,822

        450

   16,101

   16,641

        540

   23,319

   24,114

        795

   32,865

   32,719

        146

     4,412

     5,406

 

     993

     8,841

     7,930

 

   911

 

 

 

 

 


Community and Neighbourhoods 

 

Highlights

§ The public exhibition of the draft Parramatta Local Environmental Plan and Development Control Plan commenced on 1 March 2010, with submissions due to Council by 7 May 2010. There has been a significant level of enquiry during the exhibition with visits to the exhibition material on Council’s web site, libraries, Council’s offices and phone enquiries to the LEP information phone line.

§ Wireless Internet connection now operational at all library branches and the launch of Playaway (audio books in MP3 format) are being well received by library patrons.

§ Upgrade of the children’s playground at Bright Park Guildford has been completed.

§ Installed new floodlights at Everley Park Sporting Field at the north end of the facilities and further floodlighting replacement planned for Ollie Webb Reserve Parramatta early next quarter.

§ Renovation of Granville Library completed and a very successful re-opening of Granville Library by Lord Mayor with 400+ people attending the day.

§ Delivered various workshops such as the Community Leaders Series to various Not for Profit Sector groups in the Parramatta area which equips these organisations with additional skills.

§ Preparation of Seniors Week 2010 taking place in April with over 35 coordinated events planned.

§ Two Community Gardens (one in Harris Park and one in Wentworthville) were developed utilising cross-functional Council teams and the community.

§ Planning well underway for the Community Capacity Building national conference in June which brings together various Community and Government representatives from around the country.

§ The Aboriginal and Torres Strait Islander Community Advisory Committee is heavily involved in planning for Burramatta NAIDOC in July and planning has commenced for the 2010 LGAN Conference in September.

§ The Research & Consultation team conducted a number of community consultations regarding the Ordinary and Business Rate rises.   In total 1159 surveys were completed including 7 focus groups (5 with residents, 2 with businesses) resulting in 75% - 77% in favour of a modest increase.

§ Held an Apology Day anniversary lunch and event at Lake Parramatta for all Aboriginal people supported.

§ Achieved a satisfaction rate of 93% customer satisfaction for Council’s Home Support & Community Services Area.

§ Northmead Redbank is up to stage 2 with the renovations of the outdoor playground and Frances Fisk Child Care Centre has received a new shade cloth and sandpit for the outdoor playground.

§ Solar panels have been installed at Dundas Child Care Centre and implementation of environmental sustainability program.

§ Library RFID tagging of items completed and self-checkout machines installed in all branches

§ Library Readers blog now attracting about 800 hits per review.

§ Sportsground Capacity Review underway and scheduled to be completed by June 2010. This will assist Council in managing the future demand of sportsground facilities/assets.

§ Installation of Air Conditioning to the Charles Byrne and First Floor Meeting Rooms of the Parramatta Town Hall together with a Smoke Detection and Occupant Warning system for the entire Town Hall building (Partly funded by NSW Heritage).   

§ Conservation Management Plan for the Granville Town Hall has been drafted and will be finalised in quarter 4.


 

Community and Neighbourhoods 

 

Expenditure

The overall operating budget for the Community and Neighbourhoods Pillar is $795k under the year-to-date budget of $24.114M (3.3%). This variation is primarily due to under spending in Community Development of $397K due to vacancies and donations to external bodies which are now forecast to occur in the final quarter of the Financial Year.  Salary savings have been realised totalling $110K.  Community Engagement is $210K under spent for the quarter due primarily to salary vacancies in the customer centre which have been realised and the full year forecast have been reduced by $151K.  Community, Library & Social Services are $345K under spent as library & child care positions remain vacant and building maintenance expenditure in the child care centres is scheduled for the fourth quarter.    Parks and Recreation are $191K over budget due to overspends in the parks and pool areas consisting of a 2% overspend in Parks due to an increase in material costs and external services.  Furthermore Recreation Facilities and Programs were overspend by 3% due to higher security operational costs at the Pools, external maintenance service costs and merchandise purchases.

 

The Pillar was $0.993M under the capital budget of $5.406M at the end of this quarter (18%). This has resulted primarily from underspending in projects which have commenced but are not expected to be completed in the current financial year. The annual budget has been reforecast to reduce capital expenditure this year by $1.111M.  This includes $906K of funded projects such as the Pavilion Program, Library RFID, Blacktown Cycleway, Coca Cola funded Arthur Phillip Park Northmead, and the Floodplain Property Acquisitions & Strategic Land Acquisitions.  The funds will remain available to complete the projects in the following year.  The other major capital savings is reduced expenditure of $200K on the air conditioning and smoke detection upgrades to Parramatta Town Hall.

 

 

Revenue

Council has received better than expected revenue at the end of the third quarter, $450K over the budget of $11.822M.  This favourable variance relates to increased S94 revenue in Town Planning and Urban Design due to increased developer contributions which have been reforecast by $600K for the full financial year.   In contrast, Parks and Recreation are $419K under budget and forecast reductions in pools revenue have been entered totalling $210K partially offset by increased grants in bushland management projects totalling $132K.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community and Neighbourhoods Measures

 

Number of visitors to City as measured at the Parramatta Visitor Information Centre (Info/Lib)

Jun 09

Sep 09

Dec 09

Mar 10

Comments

Target

12,788

10,544

8,180

8,547

New data gathering methods now provide more accurate information on visitor numbers to the city. The lower figures for the September and December quarters are partly a result of the new methods, which see visitor numbers and visitor enquiries separated. Previously, visitor enquiries were used for this measure as visitor numbers were not counted.

The January Quarter saw an increase in visitor numbers to the Visitor Centre, particularly during the busy school holiday period.

The target used for the January quarter was an average figure based on previous quarter statistics, as new statistics will now be used.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community and Neighbourhoods Project Progress Report

Project No

YTD
Actuals

YTD
Budgets

YTD
Variance

Annual
Approved
Budget

New
Budget
Forecast

Forecast
Variance

 

Capital Projects

 

 

 

 

 

 

COMMUNITY DEVELOPMENT

 

 

 

 

 

 

14712. Karabi Community Centre

5,260

3,945

(1,315)

5,260

5,260

0

Milestone Achieved. Project is fully expended and complete.

COMMUNITY, FAMILY AND LIBRARY SERVICES

 

 

 

 

 

 

13513. CAP Library RFID S9441

120,477

369,993

249,516

493,324

193,324

(300,000)

Milestone Achieved. Purchase and installed additional hardware & self-check units commenced May 2010. The installation work for return chute is being managed by SAM. Budget reduced by $300K this year as the project will be completed with funding from S94 in 2010-11.

14159. CAP- 0809 Service Enhancement

96,745

150,000

53,255

200,000

200,000

0

Milestone Achieved-The budget is committed and additional book supplies coming from the State Library.

14169. Increased Security - B Lib

50,356

39,996

(10,360)

60,000

60,000

0

Milestone Achieved. Tracking on budget.

14627. 09/10 CAP Library Materials S94A2-6

474,382

450,000

(24,382)

600,000

600,000

0

Milestone Achieved. Milestone achieved. Tracking on budget. Slight YTD overspend due to bulk purchases.

PARKS AND RECREATION

 

 

 

 

 

 

13496. CAP- 08/09. Parra Valley Cycleway S94A5-5

204,298

210,000

5,702

210,000

210,000

0

Milestone Achieved. Project complete.

13518. CAP Cultural Parks Prog S94A2-2

16,600

30,000

13,400

40,000

40,000

0

Milestone Achieved. Rolling works project related to the restoration of monuments at St Patricks & All Saints cemeteries. Quotations have been received and successful contractor is to complete works by June 2010.

13519. CAP Parra Town Hall CIP3-5

10,582

99,980

89,398

200,000

35,000

(165,000)

Milestone Achieved. Installation of automatic windows to the Jubilee Hall to be completed by May 2010. The majority of this budget is to be used to fund the Smoke Detection Works 50/50 Grant under Project No. 14698. Budget has been reduced accordingly.

13520. CAP Pavilion Program S94A2-5

96,560

0

(96,560)

570,000

135,000

(435,000)

Milestone Not Achieved. Project consists of construction of a new amenities building at Old Salesyard Reserve, North Parramatta. DA and Tender have been completed but were delayed due to a change in the location of the building. The design for a new amenities building at Horlyck Reserve, South Granville, has commenced. Budget reduced to $ 135,000 for 2009/10.Construction of Old Saleyards Reserve new amenities building deferred to 2010/11 - tender documents underway.

13521. CAP Public Halls &Community S9426

77,413

74,997

(2,416)

100,000

100,000

0

Milestone Achieved.  Works have included the purchase of new equipment such as tables, chairs and ovens; hand rails installed at Parramatta Town Hall, Granville Town Hall and Reg Byrne Community Centre, as well as work to maintain the compliance of the public halls and community centres.

13522. CAP Recreation Facilities S94A2-1

23,114

35,000

11,886

35,000

35,000

0

Milestone Achieved.  Drainage works completed around the Woodville Golf Course.  Project will be finalised in quarter 4 with works scheduled at Caroline Chisholm Tennis Courts.

13530. CAP Sportsground Prog S94A2-1

160,479

299,970

139,491

450,000

435,000

(15,000)

Milestone Achieved. Projects consist of improving playing field levels through top dressing & other improvements to the sporting grounds such as additional seating, awnings & fencing. Top dressing works completed in February ready for winter competition. Other works in progress. Scheduled for completion by June.

13532. CAP Playground Replacement S94A2-4

209,151

343,968

134,817

516,000

516,000

0

Milestone Achieved. Playground works completed at   Bright Park, Guildford and McCoy Park Toongabbie. Detailed design completed for Ray Marshall Reserve, South Granville and the new district playground at Caber Park, Winston Hills. Scheduled for completion by June 2010. 

13535. CAP Parks Program S94A2-2

155,257

246,642

91,385

370,000

377,500

7,500

Milestone Achieved. $ 125K for annual NSW Sport and Recreation Grants - 5 grants were awarded in May 2009. Fencing at Guildford Park & playing field drainage works at Rydalmere Park completed. McCoy Park spectator seating completed. Everley Park and Ollie Webb Reserve floodlighting improvements underway. Other minor park improvements are also under construction or out for quotations. Remaining works scheduled for completion by June 2010. 

13536. CAP City of Trees S94A3-1

164,636

177,464

12,828

355,000

355,000

0

Milestone Achieved. Project consists of planting of street trees and park plantings. South Street Granville trees completed.  Autumn tree plantings commenced.  Shade trees for 14 playgrounds have been planted with tree guards. Designs complete, and work to commence for street tree plantings in Queen Street, Granville and Brabyn Street North Parramatta. Scheduled for completion by May/June 2010. 

13586. CAP Wharf Road Boat Ramp

600,296

502,500

(97,796)

502,500

831,100

328,600

Milestone Achieved. This project is fully funded by 3 grants from NSW Maritime under their Better Boating Program. Budget increased to $831,100 to include third grant. Stages 1 & 2 for boat ramp widening & new pontoon completed. Design for completion of the circulation roadway along Waratah Street underway. Scheduled for completion by June 2010

13611. 08/09 Doig Street Cycleway

4,654

18,645

13,991

24,860

4,654

(20,206)

Milestone Achieved. Construction of the missing link of cycleway adjacent to the North West T-way between Harvey Murray Park and Doig Street, Wentworthville. Fully funded by the Roads and Traffic Authority.

13719. Blacktown Cycleway

561,795

754,347

192,552

1,371,545

1,100,000

(271,545)

Milestone Achieved. Construction of cycleway from Old Windsor Rd to Station Road, Toongabbie (Stage 1) and along Chanel Street, Toongabbie (Stage 2B) Complete. Construction of cycleway along Station Road, Toongabbie (Stage 2A), Goliath Avenue, Winston Hills and Barnett's Road, Winston Hills to be undertaken during the June Quarter. Project is fully funded by the Federal Government & savings may fund further work in 2010/11.

13730. Coca Cola Amatil Northmead

369,116

474,904

105,788

950,000

800,000

(150,000)

Milestone Achieved. A project funded by Coca-Cola Amatil to undertake local reserve improvements. Playground works completed for Arthur Phillip Park and Wilsford Homes Reserve playgrounds. Detailed design completed and car park improvement works at Arthur Phillip Park commenced. Water tank for irrigation installed. Scheduled for completion by July 2010. Budget reduced to $800,000 for 2009/10.
 

13733. Binalong Park, Toongabbie

97,567

105,002

7,435

105,000

150,000

45,000

Milestone Achieved. Upgrade of sportsground and park facilities. Picnic shelters & playing field drainage works completed. Spectator seating underway & scheduled for completion by April June 2010.Fully funded by a Federal Dept of Health & Ageing Grant.

14073. Aquatic Facilities Minor Cap Works CIP3-4

53,134

52,079

(1,055)

52,770

52,770

0

Milestone Achieved.  Purchase of new solar covers for the pools, new lane ropes for the 50m pool. Project Completed.

14144. Parra Cycleway Pike to Park rd S94A5-5

58,099

149,970

91,871

300,000

400,000

100,000

Milestone Achieved. This project is to construct a shared use bike path between Park Road and Pike Street Rydalmere. Detailed design completed. Tender assessment completed.  Budget increased to $550,000 to reflect $400,000 under the Federal Government Job’s Fund and $150,000 under the NSW Government Sharing Sydney Harbour Foreshore Grant. Works to commence during April 2010.

14145. Garden John Irving Pk R-hill S94A2-2

20,350

24,999

4,649

25,000

25,000

0

Milestone Achieved. Project consists of the construction of a community garden in John Irving Park, Rosehill. Construction works completed. Official opening to be held in May 2010.

14146. CAP Play James Ruse Res S94A2-4

40,214

122,476

82,262

245,000

245,000

0

Milestone Achieved. This project involves the design and construction of a new district playground at James Ruse Reserve, Parramatta. Detailed design completed, quotes obtained and successful contractor has been engaged to start construction. Scheduled for completion by June 2010. 

14147. CAP Parra Town Hall Aircon CIP3-5

296,914

175,751

(121,163)

351,570

311,629

(39,941)

Milestone Achieved. Installation of air conditioning to the Charles Byrne and First Floor Meeting Rooms of the Parramatta Town Hall to be completed in April 2009.

14149. 09/10 CAP Parra War Memorial CIP3-4

169,821

198,000

28,179

198,000

198,000

0

Milestone Achieved.  Purchases of lane ropes and pool covers have been completed, purchases in Q4 to include timing equipment.

14158. CAP-0809 Security Parra Pool

96,074

120,000

23,926

120,000

120,000

0

Milestone Achieved.  Works completed include security fencing around the dive tower, additional CCTV, modification to main entrance, removal of external turnstile, installation of rear entrance fence, and additional security lighting.

14698. Parra Town Hall Fire Detection CIP3-5

102,454

0

(102,454)

150,000

150,000

0

Milestone Achieved. Installation of Smoke Detection system to the Parramatta Town Hall 90% complete. Testing and commissioning to be undertaken during April.  Project relates to 13519. CAP Parr Town Hall CIP3-5.

14742. Ermington Bay Nature Pathway

74,998

150,000

75,002

200,000

180,000

(20,000)

Milestone Achieved. Federal Government Jobs Fund supported project to construct a shared use pedestrian and cycle trail through the mangroves around Ermington Bay. Concept design completed. Environmental impact study completed. State Government approvals awarded. Geo-technical study completed. Budget reduced to $ 180,000 for 2009/10 with additional funding for 2011/12.

14745. Hambledon Cottage Maintenance

0

25,000

25,000

40,000

40,000

0

Milestone Achieved. Project due to be completed in June Quarter.

 

15049. Granville Youth & Com Ctr

4,375

0

(4,374)

0

25,000

25,000

Milestone Achieved.  Initial investigation of water leaks to the Granville Youth & Community Recreation Centre.  Work completed includes new flashing, down pipes and replacement of box guttering.

TOWN PLANNING AND URBAN DESIGN

 

 

 

 

 

 

Projects with adjustments relating to 2008/09

(2,777)

 

 

 

 

 

Total For Capital Projects

4,412,393

5,405,628

993,235

8,840,829

7,930,237

(910,592)

Operating Projects

 

 

 

 

 

 

COMMUNITY DEVELOPMENT

 

 

 

 

 

 

14246. LG Aboriginal Network Conf

0

14,997

14,997

30,000

30,000

0

Milestone Achieved. Planning is underway for the 2010 LGAN Conference to be held in September. Spending on this project will ramp up between April until the conference is held.

COMMUNITY, FAMILY AND LIBRARY SERVICES

 

 

 

 

 

 

14172. 09/10 OP Expansion of Lawn Mowing

17,300

44,772

27,472

67,164

67,164

0

Milestone Achieved. Slight positive variation is because the Project has started in December 09. Customer numbers are picking up gradually. Income Off Set expenses.

PARKS AND RECREATION

 

 

 

 

 

 

14124. Conservation Mgmt Plan

11,000

13,332

2,332

20,000

20,000

0

Milestone Achieved.  Consultant has been engaged and draft Conservation Management Plan has been received.  Conservation Management Plan will be finalised in quarter 4.

14163. 09/10 OP Sports field Capacity Rev S94A2-1

23

25,000

24,977

40,000

40,000

0

Milestone Achieved.  Consultant has been engaged with the review scheduled to be finalised and presented in quarter 4.

14164. 09/10 OP Parks Tree Maintenance

33,684

30,000

(3,684)

40,000

40,000

0

Milestone Achieved. Currently running on schedule and with in budget and will be completed in the final quarter.

14171. 09/10 OP Winter Opn of Parra Pool

100,281

75,000

(25,281)

250,000

250,000

0

Milestone Achieved.  Winter Operation from August 2009 until October 2009.  Winter Operation will recommence from the 19 April 2010 until 30 June 2010.

Total For Operating Projects

162,289

203,101

40,812

447,164

447,164

0

TOTAL FOR COMMUNITY AND NEIGHBOURHOODS

4,574,682

5,608,729

1,034,048

9,287,993

8,377,401

(910,592)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Economy and Development

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUE $,000

OPERATING EXPENDITURE (Excl Depre) $,000

CAPITAL EXPENDITURE $,000

ECONOMY AND DEVELOPMENT

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

YTD

Actuals

YTD

Budgets

YTD

Variance

Annual

Approved

Budget

Forecast

Forecast

Variance

Arts and culture

     1,498

     1,708

      (209)

     2,363

     2,378

          15

     3,394

     3,691

        297

     4,871

     4,863

            9

        194

        212

          18

        243

        246

          (3)

Development services

     1,858

     1,851

            8

     2,468

     2,468

             -

     4,129

     4,089

        (40)

     5,531

     5,781

      (250)

             -

            0

            0

            0

            0

             -

Property asset management

     3,464

     2,452

     1,012

     3,251

     4,621

     1,370

     3,801

     4,503

        702

     6,014

     5,756

        258

     3,495

     4,522

        1,027

     5,719

     4,441

     1,278

Regulatory services

     4,331

     4,590

      (259)

     6,086

     6,095

            9

     3,728

     3,933

        205

     5,305

     5,255

          50

        266

        200

        (67)

        266

        266

             -

Tourism and events

        534

        457

          78

        687

        980

        294

     3,306

     3,579

        274

     4,397

     4,825

      (429)

          21

        112

          90

        155

        110

          45

Total

   11,686

   11,057

        629

   14,854

   16,542

     1,688

   18,357

   19,795

     1,438

   26,119

   26,481

      (362)

     3,977

     5,046

        1,069

     6,383

     5,063

     1,320

 

 

 

 

 

Economy and Development 

 

Highlights

 

·      The average time to determine a DA was 51 days (net), with a median of 38 days (net).

·      55% of Development Applications determined in the quarter were determined in less than 40 days (net). This is a continuous improvement on the results from the last quarter.

·      Completion of the first indigenous artist exchange between Parramatta and Canada, culminating in the Artist Studio’s first exhibition as part of the Sydney Festival 2010 program.

·      Completion of concept and final design of artworks for Granville Town Centre, including a mentor program with local artists.

·      Discussions continued with Grocon on progressing Stage 1 of the Civic Place development project.

·      Hosted a successful Australia Day Event at Parramatta Park.

·      Lunar New Year Celebration successfully relocated to Church Street South to take advantage of street works and engaged with community for a Twilight Noodle Market.

·      Major economic benefits to the Parramatta business community arising from AR Rahman Concert (Festival of Sydney). Event showcased Parramatta to a national and international audience.

·      Parramatta awarded the right to host the NSW Tourism Industry Awards. 

·      Development of Themed Trails as part of the Parramatta Stories project. Initial concepts and designs developed, with content and experience refinement to continue in the next quarter. On track for delivery and launch in May 2010.

·      Illegal dumping strategy trialled with improvements to the amenity of the public domain

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Economy and Development 

 

Expenditure

 

The overall YTD Operating expenditure for the Economy and Development Pillar is around $1.438M under the budget of $19.795M (which is a 7.3% variable). This variation is due to underspending across a number of areas with Property Asset Management underspent by $702K in Strategic Asset Management (SAM) property areas, Civic Place and Connection Arcade consultancies.  Savings have been reforecast in Civic Place and SAM mainly due to savings in salary vacancies totalling $258K.  

 

The Arts and Culture projects are underspent $297K due to delays in some projects however expenditure forecasts will generally be met by the end of the financial year.  Tourism & Events are also underspent by $274K due to the delivery timeframe for the Federal tourism grant project and events now scheduled to occur in the final quarter of the financial year.   A forecast variance increase of $429K relates to additional activities and is largely offset by additional revenue for events such as Parramac and Parramasala.  Provision has also been made for additional unfunded activities such as the Queens Baton Relay events.

 

Regulatory Services are under the YTD budget by $205K due to lower seins costs.

 

The Pillar was $1.069M under the budget of $5.046M (21.1%) for Capital Projects this quarter. This resulted from significant under spending in Strategic Asset Management property acquisitions and the Civic Place management project. SAM property acquisitions have been forecast down by approximately $1M.

 

Revenue

 

Council received better than expected revenue this quarter of $629K compared to the budget of $11.057M.  This was due to increased lease rental income in Civic Place redevelopment portfolios of $1M.  This is currently partially offset by reduced revenue in Arts and Culture and parking fines in Regulatory Services however both areas are anticipating small increases in revenue by the end of the financial year.   Tourism and Events are also currently ahead of budget and have increased anticipated revenue for the year by $294K due to funding for Parramac and Parramasala.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Economy and Development Measures

 

Number of Development Applications received (Development)

Jun 09

Sep 09

Dec 09

Mar 10

Comments

Actual

248

289

268

287

The number of DAs received remained low in the March quarter. The reduced number of DAs received continues to have impacts on revenue, but is consistent with trends in other March quarters.

 

Number of Development Applications determined (Development) – target 300

Jun 09

Sep 09

Dec 09

Mar 10

Comments

Actual

287

261

344

265

The number of DAs determined in the March quarter did not meet the target of 300 however, the number of determinations made in the quarter was consistent with that of previous March quarters.

 

As at 31 March 2010 the number of undetermined DAs was 212.

 

Mean time (calendar days) for determination of DAs by building type (Development) – target 40

Jun 09

Sep 09

Dec 09

Mar 10

Comments

Domestic Applications

 

The average (net) determination time for DAs (including section 96 applications) in the March quarter was 51 days. This is consistent with the result of the previous quarter and the continued success of the RED STAR system that identifies applications at lodgement that should be determined within 40 days (minor and less complex applications) and the preparation of public notification upon lodgement of the DA.

 

Emphasis continues on improving processing times for all applications and reducing the number of outstanding DAs older than 40 days, which at 31 March 2010 represented 36% of all outstanding DAs.

Additions/Alterations 

44

49

48

49

Dwelling 

48

60

58

64

Swimming Pool/Spa 

54

32

25

21

Development Applications

 

Dual Occupancy 

53

68

65

55

Mixed Development 

99

104

60

56

Office Building 

42

32

56

54

Residential Flat Building 

54

47

38

67

Villas/Town Houses 

94

49

69

52

 

 

 

 

 

% of DAs determined within 40 days net – target 75%

Sep 09

Dec 09

Mar 10

Comments

Actual

44%

51%

 

 

 

    55%

There was a continuing improvement in the percentage of DAs determined within 40 days in the March quarter (55%).

 

This result is pleasing and work will continue on improving the DA determination times in the next quarter.  

 

Median time (calendar days) for determination of DAs by building type (Development) – target 35

Jun 09

Sep 09

Dec 09

Mar 10

Comments

Domestic Applications

 

 

The median (net) determination time for DAs (including section 96 applications) in the December quarter was 38 days. This is consistent with the results of last quarter (39days) and is close to the target of 35 days.

 

The results for the mean determination times this result is largely due to the continued success of the RED STAR system.

Additions/Alterations 

34

46

38

48

Dwelling 

39