Minutes of Council - 27 April 2010

MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE, PARRAMATTA ON Tuesday, 27 April 2010 AT 6:45 pm

PRESENT

The Lord Mayor, Councillor, P J Garrard in the Chair and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn, A Issa, OAM, C X Lim (Deputy Lord Mayor), S D Lloyd, P K Maitra, M D McDermott, L E Wearne and A A Wilson.

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

The Lord Mayor, Councillor P J Garrard acknowledged the Burramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

MINUTES

SUBJECT Minutes of the Council Meeting held on 12 April 2010

11406

RESOLVED (Esber/Wilson)

That the minutes be taken as read and be accepted as a true record of the Meeting.

SUBJECT Minutes of the Special Council Meeting held on 19 April 2010

11407

RESOLVED (Esber/Lim)

That the minutes be taken as read and be accepted as a true record of the Meeting.

PASSING OF FORMER COUNCILLOR BRIAN PRUDAMES

11408 RESOLVED (Garrard/Lim)

That condolences be forwarded to the family of Mr Brian Prudames following his recent passing.

APOLOGIES

11409 RESOLVED (Esber/Maitra)

That an apology be received and accepted for the absence of Councillor M A Lack.

DECLARATIONS OF INTEREST

There were no declarations of interest at this Council Meeting.

LORD MAYORAL MINUTE

SUBJECT Community Perceptions and Impact of Anti - Social Behaviour in Parramatta

REFERENCE F2004/06174

FROM The Lord Mayor, Councillor P J Garrard

11410

RESOLVED (Garrard/Bide)

(a) That Council conduct a survey of the Residents Panel in regard to perceptions and impacts of anti-social behaviour in Parramatta.

(b) That Council hold a community forum to explore perceptions and impacts of anti-social behaviour in Parramatta.

(c) That Council promote and facilitate submissions to Council from local residents, businesses and government and non-government agencies on the perceptions and impacts of anti-social behaviour in Parramatta.

(d) Further, that based on the survey results Council prepare a report on the perceptions and impacts of anti-social behaviour in Parramatta for the consideration of further action.

Public Forum

5.1

SUBJECT Delegation to Chief Executive Officer for Determination of Development Applications

REFERENCE F2004/06174 - D01508559

REPORT OF Administrative Support Officer

NOTE: Matter held over pending the listing of the subject report.

PETITIONS

SUBJECT Increased Density in Albion Avenue, Merrylands

REFERENCE F2010/00265

FROM B and M Thompson

11411

RESOLVED (Elmore/Issa OAM)

That the petition be received and referred to the appropriate officer for consideration with other submissions received on the LEP.

SUBJECT Submissions in relation to Draft LEP - Woodville Ward

REFERENCE F2010/00265

FROM Various Residents of Woodville Ward

11412

RESOLVED (Issa OAM/Lim)

That the submissions be received and considered in conjunction with other submissions received in relation to the LEP.

SUBJECT Request for Adoption of Smoke Free Policy

REFERENCE F2004/08794

FROM A Williams and others

11413

RESOLVED (McDermott/Lim)

(a) That the petition be received and noted.

(b) Further, that a copy of the petition be distributed to all Councillors.

Rescission Motions

7.1

SUBJECT 2 Morton Street Parramatta

REFERENCE F2005/01017 - D01509449

REPORT OF Senior Project Officer

11414

11415

RESOLVED (Bide/Lim)

That the resolution of the Ordinary Council Meeting held on 12 April 2010 in relation to Item 7.3 of Economy and Development regarding 2 Morton Street, Parramatta, as follows:-

“That Council officers give further consideration to this matter with a view to the floor space ratio being increased to enable the proponent to fully construct the pedestrian bridge.”

be and is hereby rescinded.

RESOLVED (Bide/Issa OAM)

(a) That Council adopt a revised draft Voluntary Planning Agreement (VPA) of which the key elements are as follows:

(i) That the cash contribution by the proponent for a pedestrian bridge be increased from $1,500,000 to $1,750,000 as offered, such increase being funded by the removal of some of the works- in-kind from the foreshore improvements referred to in paragraph 3 of this report and in addition;

(ii) That Council’s contribution to the pedestrian bridge be limited to a maximum of $1,250,000, assuming the final cost of the pedestrian bridge is $3,000,000.

(b) That Council exhibit the draft VPA along with the Planning Proposal and stand alone draft DCP for the land, should the proponent agree to Council’s adopted position above.

(d) Further, that a separate reserve be set aside utilising VPA monies for the construction of the pedestrian bridge reserve.

DIVISION The result being:

AYES The Lord Mayor, Councillor P J Garrard and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn, A Issa, OAM, C X Lim, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.

NOES Councillor L E Wearne.

7.2

SUBJECT 36 Charles Street, Parramatta (Port Bar) (Lot 1 in DP869828) (Arthur Phillip Ward)

DESCRIPTION Section 96(1A) application to an approved viewing platform, outdoor eating cafeteria and amenities. Consent is sought to delete Condition 18 (relating to public access to the toilets) of the consent issued on 13th September, 1995.

REFERENCE DA/559/1995/B - Submitted 4 February 2010

APPLICANT/S Micorp Property

OWNERS T.N.T Issa Investment Group Pty Ltd

REPORT OF Manager Development Services

11416

11417

RESOLVED (Bide/Lim)

That the resolution of the Ordinary Council Meeting held on 12 April 2010 in relation to Item 12.1 of Major Applications regarding 36 Charles Street, Parramatta as follows:-

“(a) That the application to delete the condition be refused on the grounds of public interest as the condition was imposed on the owner when the property was purchased and the signage relating to the toilets be reinstated.

(b) That Council request the State Government to provide toilet facilities on their own land for the ferry.

be and is hereby rescinded.

RESOLVED (Bide/Lim)

(a) That Condition 18 of Development Consent No. 559/1995 be deleted.

(b) Further, that Sydney Ferries be advised in writing of Council’s decision.

DIVISION The result being:

AYES The Lord Mayor, Councillor P J Garrard and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, A Issa, OAM, C X Lim, S D Lloyd and P K Maitra.

NOES Councillor J D Finn, M D McDermott, L E Wearne & A A Wilson.

COUNCIL MATTERS TO BE ADOPTED WITHOUT DISCUSSION

11418

RESOLVED (Lim/Esber)

That Items 9.1 and 9.3 of Economy and Development, Item 10.4 of Environment and Infrastructure and Items 11.1, 11.2 and 11.4 of Community and Neighbourhood be adopted without discussion in accordance with the staff recommendations.

Economy and Development

9.1

SUBJECT Church Street Mall - Proposed Amendments to Saturday Markets & Continuation of Thursday Markets after Successful Trial Period

REFERENCE F2006/01352 - D01425192

REPORT OF Property Asset Management Officer

RECOMMENDATION

(a) That the Thursday markets continue in Autumn subject to the submission and approval of a development application.

(b) Further, that the proposed modifications outlined in paragraph 8 of Property Asset Management Officer Report be made to the existing Saturday markets subject to the submission and approval of a development application.

NOTE: This matter was adopted under Minute No 11418 – Council Matters To Be Adopted Without Discussion.

9.2

SUBJECT Outdoor Dining Policy Review - Proposed Adoption of Revised Policy

REFERENCE F2004/05920 - D01425249

REPORT OF Property Asset Management Officer

11419

MOTION (Maitra/Bide)

(a) That the draft outdoor dining policy as exhibited and appended as Attachment 7 to Property Asset Management Officer Report and subject to paragraph 14, be adopted.

(b) Further, that those who responded with a submission be advised of Council’s decision and be forwarded a copy of this report as background to that decision.

PROCEDUAL

MOTION (Issa OAM/Esber)

The question be put.

The procedural motion was put and carried.

The motion was put and carried.

9.3

SUBJECT Proposal for Drainage Easement over Council Land at Talbot Street Guildford

REFERENCE F2007/00230 - D01496729

REPORT OF Property Program Manager

RECOMMENDATION

(a) That Council agree to grant an easement for drainage over part over Council’s car park, being lot 5 DP 521961 in favour of lot A DP 349926 on the following basis:

i) 1 metre wide and between about .6 to 1 metre (and to a maximum of 2 metres) long affecting an area of up to 2 square metres, as shown on plan at Attachment 1,

ii) Compensation to be as referred to in paragraphs 6 and 7 of this report.

(b) Further, that the Lord Mayor and Chief Executive Officer be authorised to complete all documents including the linen plan, S88B instrument and transfer granting easement together with any other necessary supporting documentation under the seal of Council.

NOTE: This matter was adopted under Minute No 11418 – Council Matters To Be Adopted Without Discussion.

9.4

SUBJECT Enforcement Policy and Parking Enforcement Policy

REFERENCE F2009/01489 - D01501961

REPORT OF Manager. Regulatory Services

11420

RESOLVED (Lim/Wilson)

(a) That the draft Enforcement Policy as exhibited be adopted.

(b) That the draft Parking Enforcement Policy as amended be adopted with the following additional amendments:

1 That the Adjudication Panel be proposed to operate with one senior Council staff and two independent members of the public; with another two independent members of the public as alternatives.

2 That the Adjudication Panel membership be replaced every 12 months.

(d) Further, that expressions of interest be called for persons for the Adjudication Panel.

9.5

SUBJECT Securing SuperX Opportunity 2010 to 2012

REFERENCE F2009/01568 - D01507639

REPORT OF Manager Economic Development

11421

MOTION (Bide/Chedid)

That Council receive and note the report and the proposed $75,000 be put in the Economic Reserve subject to further resolution of this Chamber.

AMENDMENT (McDermott/Wilson)

(a) That Council consider the business case for the attached proposal to help secure a three-year event and to maximise the promotional opportunities associated with the Supercross event to be held at Parramatta Stadium in 2010, 2011, and 2012.

(b) That Council agree to sponsor the 2010 event with an option for commitment through to 2012, dependent upon an assessment of economic value to be undertaken post the event, planning approval be secured for future events, and that the Special Rate continuation be agreed to by the Minister for Local Government.

(c) Further, that as a policy issue, a report be provided to Council dealing with issues of benefits that come with such sponsorship packets and how such benefits are dealt with.

The amendment was put and lost.

The motion was put and carried.

NOTE: A Notice of Motion to rescind this decision was submitted prior to the conclusion of the meeting.

ADJOURNMENT OF MEETING

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.54 pm for a period of 10 minutes.

RESUMPTION OF MEETING

The meeting resumed in the Council Chamber at 9.04 pm, there being in attendance The Lord Mayor, Councillor P J Garrard and Councillors P B Barber, A Bide, G J Elmore, P Esber, J D Finn, A Issa, OAM, C X Lim, S D Lloyd, M D McDermott, P K Maitra, L E Wearne and A A Wilson.

Environment and Infrastructure

10.1

SUBJECT Metropolitan Transport Plan

REFERENCE F2008/01549 - D01506995

REPORT OF Senior Project Officer - Transport Planning

11422

RESOLVED (Esber/Wearne)

(a) That this Council report forms the submission to State Government responding to the Metropolitan Transport Plan including objection to the deferment of the West Metro and the Parramatta to Epping Rail Link and the establishment of the Sydney Metropolitan Development Authority.

(b) That Council develops a 25 year sustainable transport vision for Parramatta expanding the draft Integrated Transport Plan for Parramatta City Centre.

(d) That Council applies for the Metropolitan Transport Plan Cycle funding to complete the Parramatta Valley Cycleway and other routes to the city centre.

(e) That Council investigates Federal Government funding and or assistance to improve transport to Parramatta as the gateway to Western Sydney.

(f) Further, that Council holds a transport forum as part of the Destination Parramatta Campaign for better transport to Parramatta.

10.2

SUBJECT Sydney Metropolitan Plan Review

REFERENCE F2005/02738 - D01507196

REPORT OF Manager Land Use and Transport Planning

11423

RESOLVED (Esber/Barber)

(a) That Council endorse the submission to the Sydney Towards 2036 discussion paper, as detailed in attachment 1.

(b) Further, that a copy of the submission be sent to the Federal Minister for Population.

NOTE: Councillor J Chedid returned to the meeting at 9.05 pm during consideration of this matter.

10.3

SUBJECT Integrated Transport Plan for Parramatta City Centre

REFERENCE F2006/01143 - D01493350

REPORT OF Senior Project Officer - Transport Planning

11424

RESOLVED (Lim/McDermott)

That consideration of this matter be deferred to the next Council Meeting.

10.4

SUBJECT Parramatta Cycleway Advisory Committee

REFERENCE F2004/07952 - D01507601

REPORT OF Project Officer

RECOMMENDATION

That Council receives and notes the minutes of the Parramatta Cycleway Advisory Committee of 6 April 2010.

NOTE: This matter was adopted under Minute No 11418 – Council Matters To Be Adopted Without Discussion.

10.5

SUBJECT Parramatta Traffic Committee meeting held on 8 April 2010

REFERENCE F2008/05099 - D01507951

REPORT OF Service Manager Traffic and Transport

11425

RESOLVED (Esber/ Wearne)

(a) That the minutes of the Parramatta Traffic Committee meeting held on 8 April 2010 be adopted with the exception of Item 1004 A15.

(b) Further, that in relation to Item 1004 A15 George Street, Epping, a pedestrian refuge be constructed in George Street, Epping at Ryde Street as shown in the plan attached to the report and bicycle logos not be included.

10.6

SUBJECT Traffic Engineering Advisory Group minutes held on 8 April 2010

REFERENCE F2008/05096 - D01508003

REPORT OF Service Manager Traffic and Transport

11426

RESOLVED (Issa OAM/Elmore)

(a) That the minutes of the Traffic Engineering Advisory Group held on 8 April 2010 be adopted with the exception of Items 1004 B1 and 1004 B2.

(b) That in relation to Item1004 B1, Council install speed humps in Dudley Road, Guildford.

(d) Further, that in relation to 1004 B3, this matter be referred to the Local Member for Granville to make representations on behalf of Council to the Minister of Transport to fund the installation of a right turn phase in the traffic signals in Rawson Road at Campbell Hill Road.

Community and Neighbourhood

11.1

SUBJECT Access Advisory Committee Minutes - 16 February 2010

REFERENCE F2005/01944 - D01503436

REPORT OF Community Capacity Building Officer.Community Capacity Building

RECOMMENDATION

(a) That the minutes of the Access Advisory Committee meeting on 16 February 2010 (Attachment 1 to report) be received and noted.

(b) Further, that Council note there is no request for additional expenditure in this report.

NOTE: This matter was adopted under Minute No 11418 – Council Matters To Be Adopted Without Discussion.

11.2

SUBJECT Aboriginal and Torres Strait Islander Advisory Committee Meeting - 23 February 2010

REFERENCE F2005/01941 - D01500530

REPORT OF Community Capacity Building Officer

RECOMMENDATION

(a) That Council write to the Hon. David Campbell, Minister for Transport and Roads requesting his support in advertising NAIDOC week.

(b) Further, that Council note there is no request for additional expenditure in this report.

NOTE: This matter was adopted under Minute No 11418 – Council Matters To Be Adopted Without Discussion.

11.3

SUBJECT Aboriginal and Torres Strait Islander Advisory Committee meeting - 23 March 2010

REFERENCE F2005/01941 - D01501032

REPORT OF Community Capacity Building Officer

11427

RESOLVED (Lim/Issa OAM)

(a) That this report be received and noted.

(b) That an update on the LGAN Conference be provided to Councillors.

11.4

SUBJECT Community Advisory Committee Meeting Minutes

REFERENCE F2004/07575 - D01501992

REPORT OF Community Capacity Building Officer – Community Capacity Building

RECOMMENDATION

(a) That the minutes of the Community Advisory Committee meetings on 3 December 2009 and 2 February 2010 (Attachments 1 and 2 to report) be received and noted.

(b) Further, that Council note there is no request for additional expenditure in this report.

NOTE: This matter was adopted under Minute No 11418 – Council Matters To Be Adopted Without Discussion.

Governance and Corporate

12.1

SUBJECT Investments Report for February 2010

REFERENCE F2009/00971 - D01490490

REPORT OF Manager Finance

11428

RESOLVED (Issa OAM/Barber)

That Council receive and note the investments report for February 2010.

12.2

SUBJECT Report of Audit Committee Meetings

REFERENCE F2008/02951 - D01496387

REPORT OF Service Auditor

11429

RESOLVED (Wilson/McDermott)

(a) That the Minutes of the Audit Committee meeting held on 26 November 2009 (Attachment 1 to report) be received and noted.

(b) That the Minutes of the Audit Committee meeting held on 25 February 2010 (Attachment 2 to report) be received and noted.

12.3

SUBJECT Female Employment Numbers

REFERENCE F2009/01127 - D01496969

REPORT OF Manager Human Resources

11430

MOTION (Wearne/Wilson)

That Council note the report.

AMENDMENT (Elmore/Maitra)

(a) That it be noted Parramatta City Council values the diversity of its staff and is committed to employment practises which provide a more equitable place to work.

(b) That in accordance with (a) above, Council implement the following policy:-

1 Parramatta City Council adopt the NSW Government Treasury Circular NSW TC 07/20 EEO Benchmarks and Targets of its diversity profile for its workforce.

2 Council capture the information needed and include its EEO statistics in the Annual Report.

3 Council conduct a yearly review to evaluate whether this policy is making Parramatta City Council a more equitable workplace.

The amendment was put and lost.

The motion was put and carried.

12.4

SUBJECT National General Assembly of Local Government 2010 - Canberra - 14 -17 June 2010

REFERENCE F2010/00130 - D01504531

REPORT OF Manager - Council Support

11431

RESOLVED (Lim/Esber)

(a) That in line with Council Policy for a Category ‘B’ conference, Councillors J Chedid, A Issa, OAM and L E Wearne be appointed to attend the National General Assembly of Local Government 2010 in Canberra from 14^th - 17^th June 2010.

(b) Further, that Council give consideration to the submission of motions for consideration at the National General Assembly.

12.5

SUBJECT CANCELLATION of Tender No.18/2009 Provision of Research and Community Consultation Services (Panel of Preferred Suppliers)

REFERENCE F2010/00010 - D01508415

REPORT OF Research and Consultation Coordinator

11432

RESOLVED (Esber/Elmore)

(a) That Council cancel Tender No.18/2009 Provision of Research and Community Consultation Services (Panel of Preferred Suppliers) due to the current state of the organisational services review making this Panel of Preferred Suppliers currently redundant.

(b) That by cancelling the tender Council will be able to comply with Regulation 178 of the Local Government Regulation 2005 which indicates that a Council resolution needs to be passed to cancel an invitation to Tender.

(c) Further, that Council Instruct the Chief Executive Officer to conclude the Tender and inform all relevant applicants that the Tender has been cancelled.

Notices of Motion

13.1

SUBJECT Naming of Gardens within Cox Park, Carlingford

REFERENCE F2004/06971 - D01501605

REPORT OF Councillor P Esber

11433

RESOLVED (Esber/McDermott)

(a) That the portion of Cox Park located at Lot 72 DP 8767 H No 20A Honiton Avenue be named Aldrick Gardens;

(b) That Aldrick Gardens be signposted accordingly with the new name.

13.2

SUBJECT Nomination of Brush Farm for Heritage Listing

REFERENCE F2004/09350 - D01507858

REPORT OF Councillor A A Wilson

The Notice of Motion was withdrawn by Councillor Wilson.

CLOSED SESSION

11434

RESOLVED (Wilson/Wearne)

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 Review of Catering Services . (D01481402) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2 Tender 6/2010 Stanley Lane, Ermington - Stages 1 and 2 - Kerb and Gutter, Road Reconstruction, Drainage and Associated Works. (D01500710) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3 2010 Community Grants Program. (D01501262) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4 Tender 9/2010 Reid Park Valley Cycleway - Stage 1A and 1B - Parramatta River Foreshore - Park Road to Rear of No.10 South Street, Rydalmere - Construction of a Concrete Cycleway and Associated Civil and Landscape Works.. (D01503862) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

5 Expressions of Interest for Independent Members of the Conduct Committee. (D01508586) - This report is confidential in accordance with section 10A (2) (d) of the Local Government Act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

Note

Four (4) additional matters were raised during Closed Session as Matters of Urgency on the basis that each item fell within Section 10A (2)(a) of the Local Government Act as they related to Personnel Matters.

RESUMPTION OF MEETING

That the decisions of Closed Session be noted as follows:-

Closed Session

14.1

SUBJECT Review of Catering Services

REFERENCE F2004/07396 - D01481402

REPORT OF Service Manager - Council Support

11435

RESOLVED (Lloyd/Wearne)

That consideration of this matter be deferred for 2 weeks pending further information pertaining to financial increases and decreases proposed in the report.

14.2

SUBJECT Tender 6/2010 Stanley Lane, Ermington - Stages 1 and 2 - Kerb and Gutter, Road Reconstruction, Drainage and Associated Works.

REFERENCE F2010/00313 - D01500710

REPORT OF Supervisor - Project Management

11436

RESOLVED (Esber/Lim)

(a) That the Tender submitted by Statewide Civil Pty Ltd for the construction of Stage 1 and Stage 2 kerb and gutter, road reconstruction, drainage and associated works at Stanley Lane, Ermington, for the sum of $494,590.00 (excluding GST) be accepted.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

14.3

SUBJECT 2010 Community Grants Program

REFERENCE F2009/02342 - D01501262

REPORT OF Grants Project Officer

11437

RESOLVED (Wearne/Lloyd)

That consideration of this matter be deferred to the Council Meeting to be held on 10 May 2010.

14.4

SUBJECT Tender 9/2010 Reid Park Valley Cycleway - Stage 1A and 1B - Parramatta River Foreshore - Park Road to Rear of No.10 South Street, Rydalmere - Construction of a Concrete Cycleway and Associated Civil and Landscape Works.

REFERENCE F2010/00362 - D01503862

REPORT OF Supervisor - Project Management

11438

RESOLVED (Esber/Lim)

(a) That the tender submitted by GC Civil Pty for the construction of a concrete cycleway and associated civil and landscape works along the Parramatta River Foreshore at Reid Park, Rydalmere, for the sum of $471,921.45 (excluding GST) be accepted.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

14.5

SUBJECT Expressions of Interest for Independent Members of the Conduct Committee

REFERENCE F2010/00323 - D01508586

REPORT OF Policy Review Officer; General Counsel

11439

RESOLVED (Lim/Wilson)

(a) That this report be deferred to the Council Meeting to be held on 24 May 2010.

(b) Further, that the following requests for further information be included in the next report as addendum:

1 That clarification be made as to whether the existing and previous members of the conduct committee were invited to submit their candidacies, and/or why their candidacies were not received by Council.

2 That the fees and charges of the previous members of the Conduct Committee, their hourly rates as well as each of their years' accumulated actual costs (ie which council expended) be provided.

3 That the backgrounds of each member of the regional committee established by WSROC be provided, and a list of Council who use the regional committee.

SUSPENSION OF STANDING ORDERS (AS RAISED DURING CLOSED SESSION)

11440

RESOLVED (Wilson/Esber)

That Standing Orders be suspended to enable consideration of urgent motions pertaining to:-

1 Documentation Submitted by Planning Directions Pty Ltd.

2 Audit of the Depot.

3 Staff Issues

4 The CEO Performance Evaluation.

The Lord Mayor ruled that each of the above matters were of an urgent nature.

14.6

SUBJECT Documentation Submitted by Planning Directions Pty Ltd

REFERENCE F2009/00995

11441

RESOLVED (McDermott/Wearne)

(a) That the documentation received by Councillors from Mr Colin Walsh and Mr Danny Jones be received and noted.

(b) That the Lord Mayor and the CEO undertake to appoint an Independent Assessment Officer not previously used by Parramatta City Council to assess the information provided to all Councillors by Mr Colin Walsh and Mr Danny Jones (Planning Directions Pty Ltd).

(c) That Council engage independent consultants to deal with any development application with which Planning Directions Pty Ltd is associated pending the outcome of Council’s consideration of the issues detailed in their submission.

(d) Further, that an independent investigator be appointed to investigate the allegations made by Mr Colin Walsh and Mr Danny Jones and report back to the Chamber.

14.7

SUBJECT Audit at the Depot

REFERENCE F2009/01343

11442

RESOLVED (Bide/Wilson)

(a) That Council direct the CEO to have an audit carried out of the Depot by the consultants LSI, who were responsible for looking at 3 functions during June 2009.

(b) That the audit focus on Parks, Civil Works, Cleansing and to a lesser degree Stores and Fleet Management.

(c) That the audit include a review of the current performance measurements today, against what was found existed in June/ July 2009 by consultants LSI.

(d) Further, that to assist in a way forward in the process, it is suggested that a combined team from LSI and 3 people form PCC could complete this work as a matter of urgency and a progress report on the audit be provided to the Council through the Office of the Lord Mayor.

14.8

SUBJECT Staff Issues

REFERENCE F2009/00995

11443

RESOLVED (Wilson/Wearne)

That the information given by the CEO on various staff issues be received and noted.

14.9

SUBJECT CEO Performance Evaluation

REFERENCE F2009/00995

11444

RESOLVED (Chedid/Issa OAM)

(a) That the CEO is to receive a salary increase of 5% back dated to 1 October 2009 which meets the Remuneration Tribunal Section 24C dated 2 November 2009 (Chief Executive and Senior Executive Services).

(b) That Dr Robert Lang CEO be advised in terms of Council’s resolution.

NOTE: Councillor L E Wearne requested that her name be recorded as having voted against this decision.

RESUMPTION OF STANDING ORDERS

11445

RESOLVED (Wearne/Wilson)

That Standing Orders be resumed.

RESCISSION MOTIONS

The Lord Mayor, Councillor P J Garrard advised that a Notice of Motion, signed by Councillors M McDermott, P J Garrard and S Lloyd to rescind the following item had been received prior to the termination of the meeting:-

1 Item 9.5 of Economy & Development regarding Securing SuperX Opportunity 2010 to 2012 (Minute No 11421 refers).

The meeting terminated at 11.33. pm.

THIS PAGE AND THE PRECEDING 19 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON TUESDAY, 27 APRIL 2010 AND CONFIRMED ON MONDAY, 24 MAY 2010.

Lord Mayor