MINUTES OF THE ORDINARY Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE, PARRAMATTA ON Monday, 19 October 2009 AT 6.48 pm

 

PRESENT

 

The Lord Mayor, Councillor P J Garrard, in the Chair and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn (arrived 6.53 pm), A Issa, OAM, M A Lack (retired 8.31 pm), C X Lim (Deputy Lord Mayor), S D Lloyd, P K Maitra, M D McDermott, L E Wearne  and A A Wilson.

 

 

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor P J Garrard acknowledged the Burramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

 

 

MINUTES

 

 

SUBJECT          Minutes of the Regulatory Council Meeting held on 12                             October 2009

11052

RESOLVED       (Esber/Barber)

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest at this Ordinary Council Meeting.

 

LORD MAYOR MINUTES

 

1

SUBJECT          Creation of a Finance Budget Committee

REFERENCE    F2009/02419

FROM                 Lord Mayor, Councillor P J Garrard

11053

RESOLVED       (Garrard/Bide)

 

(a)            That Council approve the establishment of a Finance Budget Committee and the attached terms of reference and process for nomination for membership be received.

(b)            That Council endorse the CEO commencing discussions with the Department of Local Government regarding an application for extension of the Special Rates.

(c)            Further, that interested Councillors submit their names to the Office of the Chief Executive Officer for subsequent consideration as an Order of the Day at a future meeting.

 

 

 

PUBLIC FORUM

 

1

SUBJECT          2 Morton St Parramatta 

REFERENCE    F2005/01017

FROM                 Nicholas Wolff

 

“I wish to make a statement in support of the officer’s recommendations on item 9.5 – 2 Morton Street, Parramatta, under the City Development part of the meeting.

 

Frasers Property Australia (Frasers) is the applicant in the matter and the owner of the property.

 

Frasers have made a request that Council forward a Planning Proposal for the Morton Street site to the Minister for Planning for Gateway determination in accordance with Section 56 of the EP&A Act. The officer’s report recommends approval of this request.

 

Frasers Property is a major international developer of exceptional medium to high density residential projects in Australia, UK, Singapore and Asia.

 

In Sydney, Frasers have recently completed the award winning ‘Regent Place/Lumiere’ residential project which earlier this year was awarded winner for ‘Mixed Use Development 2009’ by the Property Council of Australia. Also currently reaching completion is the Trio at Camperdown, 400 apartment residential project which is the final stage of the stunning redevelopment of the site of the former Royal Alexandra Hospital for Children now known as ‘City Quarter’.

 

Frasers are both the owner and developer of the 5.8ha former Carlton United Brewery site in Chippendale and the recipient of the ‘Best Concept Design’ Award 2009 from the UDIA.

 

Frasers are keen to bring to Parramatta a development of the standard of the above projects – particularly the City Quarter project - which we see as very similar to the development which can be achieved on the Morton Street site.

 

To that end Frasers have been working with Parramatta Council officers for over 5 years in a constructive and amicable process with a view to achieving at Morton Street a development with approximately 550 -650 dwellings, constructed in a high-quality, sustainable manner that will both contribute to the process of revitalising the Parramatta riverfront and support Council’s dwelling targets under the Metropolitan Strategy.

 

In addition:

 

·            The project will create jobs and investment in the region, in a time of economic downturn

·            Our proposal will contribute to Council’s vision for urban revitalisation of the city centre

·            Frasers will consult with the community and key stakeholders throughout the planning for the site

·            There are no environmental or urban constraints that preclude the proposal.

 

In putting the Planning Proposal to Council, Frasers are seeking to now enable the redevelopment of the 2 Morton Street site in a realistic timeframe and without further delay.

 

The considerable benefits to the community of Frasers proceeding with the redevelopment will be captured in a Voluntary Planning Agreement between Council and Frasers.  A draft of this document was agreed in 2006.  It includes provision for:

 

·                    Dedication of land along the river foreshore, (approx 12,600m2) at a cost to Frasers of over $5,500,000.

·                    Landscape embellishment and construction of a multi-purpose path along the river foreshore to a value of approx $1,500,000.

·                    A cash contribution of $1,500,000 towards construction of a pedestrian bridge over the river.

 

The above monetary values are significantly in excess of that which the community would receive if no VPA was in place and Council’s S94 Plan applied.  On the basis of an estimated project value of approximately $225m then the 1% contribution required under the S94 Plan would deliver only a $2.25m benefit. This obligation would be fulfilled (and indeed exceeded) solely through the dedication of land

 

Frasers remain keen to convert the draft VPA agreement from 2006 into a firm VPA with Council and undertake to do so as a priority should the Planning Proposal receive the support of Council.

 

Finally, Frasers recognise that resources in Council are already stretched and focused on finalising the Council’s comprehensive LEP.  Accordingly, should Council support the request, then Frasers will undertake to fund the preparation of any plans, documents and the necessary community consultation programme, using its own resources and consultant team, thereby largely eliminating the demand on Council’s resources. Obviously, Council officers will be involved in over viewing and assisting in directing the work of our consultant team.

 

Thank you.”

 

NOTE:       Councillor J D Finn arrived at the meeting at 6.53 pm during consideration of this matter.

 

 

 

PETITIONS

 

 

1

SUBJECT          2 Hour Parking - Resident exempted - Rippon and Anderson Avenues, Dundas

REFERENCE    F2004/06898

FROM                 A and M Welsh and others

11054

RESOLVED       (Chedid/Bide)

 

(a)      That the petition be received and referred to the appropriate officer for report.

(b)      Further, that the head petitioner be advised of this decision.

 

 

MATTER TO BE BROUGHT FORWARD

 

11055        RESOLVED       (Esber/Maitra)

 

That due to the presence of Mr Denis Banicevic of PricewaterhouseCoopers in the Chamber, Item 12.2 pertaining to the Auditors Report be brought forward and considered at this point in the meeting.

 

Note

Item 12.2 was subsequently brought forward and considered at this point in the meeting (Minute No. 11075 refers).

 

 

SUSPENSION OF STANDING ORDERS

 

11056        RESOLVED       (Chedid/McDermott)

 

That Standing Orders be suspended to enable consideration of an urgent matter pertaining to the Harris Park Community Centre.

 

The Lord Mayor ruled the matter was one of urgency.

 

 

 

1

SUBJECT          Harris Park Community Centre

REFERENCE    F2004/07265

FROM                 Councillor J Chedid

11057

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RESOLVED       (Chedid/McDermott)

 

(a)       That a report on the Harris Park Community Centre be prepared by Council Officers, addressing  the following:

1       What is the current status of the Harris Park Community Centre in regards to the current services they provide?

2       What is the current operational arrangement in place?

3       What resources and funds are currently been provided by Parramatta City Council to the Centre?

4       What funding is provided from the State and Federal Government to the Harris Park Community Centre?

5       What potential expansion is available for the Centre with the current site, considering the demand for extra services being imposed on them and how they are coping with current services on the Current Management and Committee of Volunteers?

6       Strategic Asset and Management to explore the matter of 38 and 40 Marion Street, Harris Park that was discussed at the meeting at the Harris Park Community Centre about the potential development of the site i.e. being close to the CBD and Harris Park Station, for a Community Centre to be integrated into any further development on that site.

7       An investigation of alternative sites to enable consideration of sufficient expansion and to ensure that all options are considered.

(b)     Further, that the great work performed by the current   management and Committee of volunteers at the Centre and the         services they provide to members of our community and overseas      students be acknowledged. 

 

2

SUBJECT          Plaque in Memory of Mark Traas - Recreation Planner

REFERENCE    F2004/08364

FROM                 Councillor G Elmore

11058

RESOLVED       (Elmore/Maitra)

 

That arrangements for the replacement of the plaque in memory of former Recreation Pl anner, Mr Mark Traas, which was removed during the rebuilding of the Everley Park building, be left in the hands of the Office of the Lord Mayor.

 

 

3

SUBJECT          Heritage Centre Awards

REFERENCE    F2004/06956

FROM                 Councillor A Issa OAM

11059

RESOLVED       (Issa/Lloyd)

 

That a letter be forwarded from the Office of the Lord Mayor to the staff of the Heritage Centre congratulating the Centre on its recent receipt of the following 2 awards at the Museums and Galleries NSW Imagine Awards:-

1.      Exhibitions Category for the Women Transported exhibition;

2.      Organisation Award for Excellence which acknowledged           achievement across all areas of museum practice.        

 

 

 

RESUMPTION OF STANDING ORDERS

 

 

11060        RESOLVED       (Esber/Wearne)

 

                   That Standing Orders be resumed.

 

 

Rescission Motions

 

7.1

SUBJECT          7 Cowper Street, Granville

REFERENCE    DA/615/2008 - D01328349

REPORT OF      N/A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11061

 

 

MOTION              (Wearne/Bide)

 

That the resolution of the Regulatory Council Meeting held on 12 October 2009, regarding 7 Cowper Street Granville, namely:-

 

“(a)    That the application be refused for the following reasons:-

          1       The proposal is not in the public interest.

          2       The 25% increase in FSR is not supported.

 3         The premises has contravened the previous development consent by way of the operation of 4 rooms instead of the approved 3 rooms.

4          The introduction of a safe room gives Council pause with regard to the  possible increase in criminal activity and in relation to the safety of employees in this brothel.

(b)      That an urgent working party be formed consisting of interested Councillors to look at the LEP to ensure that the will of the Council is implemented.

(c)       Further, that the Hills Shire Council be contacted to ascertain the nature of that Council’s policy in relation to brothels.”

 

be and is hereby rescinded.

 

The motion was put and lost.

 

DIVISION     The result being:-

 

AYES          Councillors P B Barber, A Bide, J D Finn, M Lack, P Maitra and L E Wearne.

 

NOES         The Lord Mayor, Councillor P J Garrard, J Chedid, G Elmore, P Esber, A Issa, OAM, C X Lim, S Lloyd, M McDermott and A A Wilson.

 

 

 

 

7.2

SUBJECT          Policies and Accountability Systems with Council

REFERENCE    F2005/02435 - D01328370

REPORT OF      N/A

 

 

Note

The notice of rescission was withdrawn by Clr Chedid with the agreement of his seconders.

 

  

 

Regulatory Reports

 

8a.1

SUBJECT          Section 82A Review - 165 Clyde Street (corner of Mona Street) South Granville (Lot 1 in DP 1055972) (Woodville Ward)

DESCRIPTION  Construction of a 3 storey mixed use development containing ground floor retail and 14 residential units above, over basement level carparking accessed off Clyde Street.

REFERENCE    DA/230/2008 - lodged 8th April, 2008; Section 82A lodged 29th June, 2009

APPLICANT/S   Aleksandar Design Group Pty Ltd

OWNERS           Joey Constructions Pty Ltd

REPORT OF      Manager Development Services

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11062

 

MOTION              (Issa/Bide)

 

(a)       That Council change its determination and grant deferred commencement consent to Development Application 230/2008 for the construction of a 3 storey mixed use development comprising basement carparking, retail tenancies at ground floor level and 14 residential units above at No. 165 Clyde Street, South Granville, subject to the recommended conditions of consent in Attachment 1 of this report and the following extraordinary condition:

1       This approval is a ‘Deferred Commencement’ consent under the provisions of Section 80(3) of the Environmental Planning & Assessment Act 1979, as amended. The consent shall not operate until the applicant satisfies Parramatta City Council as to the following matters contained in Part A, with such matters being satisfied within 12 months of the date of this consent.

                    Part A

1.      Pursuant to the provisions of S. 80(3) of the Environmental Planning and Assessment Act, 1979 the development application be granted a Deferred Commencement Consent subject to the completion of the following:

 

Submission to Council of suitable documentary evidence that indicates the contamination report has been reviewed by an Accredited Site Auditor to confirm if the remediation standard is still appropriate for today’s standards. This documentary evidence shall be in the form of a copy of the Accredited Site Auditor’s report.

Upon compliance with the above requirements, a full Consent will be issued subject to the following conditions contained in Part B (see Attachment 1):

(b)     Further, that the objectors be advised of Council’s decision.

 

AMENDMENT   (Garrard/Wilson)

 

That Council refuse the application for the following reasons:-

1      The application fails to provide adequate off street loading and unloading to service the proposed commercial development.

2      The application fails to satisfy the requirements of the Cl 7 (2) of SEPP 55 as a preliminary investigation report or verification that the previous remediation works were carried out to an acceptable standard were not submitted with the application.

3      The development represents an overdevelopment at the site considering the local traffic conditions at the corner of Mona and Clyde Streets together with the neighbouring intersections.

4      The entry and exit off Clyde Street is not practical and will create a worsened traffic problem to an already chaotic situation.

5      The application fails to comply with the DCP in providing at grade parking.

6      The development creates a loss of view of the park from the surrounding properties and the public domain.

7      The density of the proposed development will significantly impact the locality in terms of the traffic flow and safety, given that accidents are an existing and common problem within the locality. 

8      The development does not respond to the existing character and urban context of setback, design, landscape, bulk or scale.

9      The building form and massing as it relates to the proposed scale of the building is not constant with the building pattern in the street.  

 

The amendment was put and lost.

 

The motion was put and carried.

 

DIVISION  The result being:-

 

AYES          Councillors P B Barber, A Bide, J Chedid, A Issa, OAM, M Lack, C X Lim, S Lloyd, P Maitra and L E Wearne.

 

NOES          The Lord Mayor, Councillor P J Garrard, G Elmore, P Esber, J D Finn, M McDermott and A A Wilson.

 

NOTE:       The Deputy Lord Mayor, Councillor C X Lim, assumed the Chair during consideration of this matter (but prior to voting) to enable the Lord Mayor, Councillor P J Garrard, to move a motion on this issue.

 

 

 

 

COUNCIL MATTERS TO BE ADOPTED WITHOUT DISCUSSION

 

11063        RESOLVED       (Lim/Bide)

 

That Items 12.1 and 12.3 of City Leadership & Management be adopted without discussion in accordance with the staff recommendations.

 

 

City Development

 

9.1

SUBJECT          Lifting of the Local Heritage Listing on two Recently                             Acquired Properties

REFERENCE    F2006/00887 - D01296937

REPORT OF      Property Development Advisor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11064

 

MOTION              (Finn/Esber)

 

(a)          That Council take no further action at this time in relation to the removal of the heritage listings for 40 Cowper Street, Granville and 38 Marion Street, Parramatta.

(b)      That both properties be zoned as operational and they be incorporated into the exhibition of the Parramatta Draft LEP and if the Department has issued the Section 65 Certificate for the exhibition, that the Department be requested to consider inclusion of this matter.

(c)       That Council continue to use each site until such time as development proposals have been prepared for the sites.

(d)      Further, that Council consider incorporating the buildings into further developments, particularly incorporating 40 Cowper Street into a future town centre development.

 

AMENDMENT   (Bide/Issa)

 

(a)       That the heritage listing for the property 40 Cowper Street, Granville (Lot 1 in Deposited Plan 998449), be removed from Schedule 5 of Parramatta Draft LEP and associated mapping.

(b)       That the property, 38 Marion Street, Parramatta, more formally known as Lot 9 in Deposited Plan 906071 be lifted from Schedule 5 of the Parramatta Draft LEP and associate mapping.

(c)        Further, that the Department of Planning be advised of this decision for incorporation into the exhibition of the Parramatta Draft LEP and if the Department has issued the Section 65 certificate for the exhibition, that the Department be requested to consider the inclusion of this matter.

 

The amendment was put and carried and on being put as the motion was again carried.

 

DIVISION     The result being:

 

AYES          The Lord Mayor, Councillor P J Garrard, A Bide, J Chedid, A Issa, OAM, C X Lim, S Lloyd, M McDermott and A A Wilson.

 

NOES         Councillors P B Barber G Elmore, P Esber, J D Finn, M Lack, P Maitra and L E Wearne.

 

 

 

ADJOURNMENT OF MEETING

 

 

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.31 pm for a period of 16 minutes.

 

 

RESUMPTION OF MEETING

 

 

The meeting resumed in the Council Chamber at 8.47 pm, there being in attendance The Lord Mayor, Councillor P J Garrard and Councillors P B Barber, A Bide, J Chedid, G Elmore, P Esber, J D Finn, A Issa, OAM, C X Lim, S Lloyd, P K Maitra, M McDermott, L E Wearne and A A Wilson.

 

                 Note

Councillor M Lack did not return to the meeting following the adjournment.

 

 

 

 

9.2

SUBJECT          Review of Outdoor Dining Policy

REFERENCE    F2005/01531 - D01314444

REPORT OF      Property Program Manager

11065

RESOLVED       (Esber/Elmore)

 

That the draft Outdoor Dining Policy at Attachment 2 be placed on public exhibition and comment and a further report be submitted to Council following the conclusion of the exhibition.

 

 

 

9.3

SUBJECT          Places of Public Worship

REFERENCE    F2009/01146 - D01320572

REPORT OF      Manager Land Use and Transport Planning

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11066

 

 

MOTION              (Chedid/McDermott)

 

(a)      That Council adopt for public exhibition for 28 days, a draft development control plan (DCP) for places of public worship as outlined in Attachment 1 with the following alterations:-

           1      Item 3.1b to apply to all existing development applications;

           2      Item 3.5 Design Principles to include the comment that “for              all new developments, basement or and at grade parking must                           be provided.”

           3      Item 3.5 Design Principles to include an additional viii to                           read:-

                   “viii    Any new development must be to predominantly serve             the local community and have a maximum capacity of 250.”

(b)      That the matter, including any submission received, be reported  to Council following the exhibition of the draft DCP for final consideration and adoption.

(c)     That the draft DCP be applied as Council policy until the draft                           DCP is finalised.

(d)       Further, that Council officers contact all places of public worship to obtain feedback on this change.

 

AMENDMENT   (Finn/Elmore)

 

(a)      That Council adopt for public exhibition for 28 days, a draft development control plan (DCP) for places of public worship as outlined in Attachment 1 with the following alterations:-

           1      Item 3.1b to apply to all existing development applications;

           2      Item 3.5 Design Principles to include the comment that “for              all new developments, basement or at grade parking must                         be provided.”

(b)       That the matter, including any submission received, be reported  to Council following the exhibition of the draft DCP for final consideration and adoption.

(c)     That the draft DCP be applied as Council policy until the draft                            DCP is finalised.

(d)       Further, that Council officers contact all places of public worship to obtain feedback on this change.

 

PROCEDURAL

MOTION              (Esber)

 

The question be put.

 

The procedural motion was put and carried.

 

The amendment was put and lost.

 

The motion was put and carried.

 

DIVISION   The result being:

 

AYES           The Lord Mayor, Councillor P J Garrard, Councillors A Bide, J Chedid, P Esber, A Issa, OAM, C X Lim, A Lloyd, M McDermott, L E Wearne and A A Wilson.

 

NOES          Councillors P B Barber, G Elmore, J D Finn and P Maitra.

 

 

 

 

 

9.4

SUBJECT          Epping Town Centre Study

REFERENCE    F2008/00404 - D01321581

REPORT OF      Place Manager

11067

RESOLVED       (Esber/Barber)

 

(a)     That Council adopt option 1 outlined in this report as the way                      forward.

(b)      That Ward Councillors be advised of all discussions with the Department as they occur and, further, all meetings be minuted and such minutes be provided to Councillors.

(c)       That no funds be expended on the production of a new LEP and the Department be advised of the funding provided by Parramatta City Council for the planning of Epping since the introduction of the Epping master plan.

(d)      That Council officers continue    to work with both Hornsby    Shire Council and the Department of Planning towards the resolution of holistic planning controls for Epping.

(e)     Further, that a deputation be arranged to the Minister for                           Planning.

 

 

 

9.5

SUBJECT          2 Morton Street, Parramatta

REFERENCE    F2005/01017 - D01324535

REPORT OF      Senior Project Officer - Transport Planning

11068

RESOLVED       (Issa/Lim)

 

(a)      That Council endorse the stand alone “planning proposal” by the applicant, as enabled by Section 55 of the EP&A Act, for the development of the site at 2 Morton Street, Parramatta, to enable the development of the site in accordance with Council’s previous decision of 23 March 2009, subject to:

1    Extent of zoning, height and floor space ratio being consistent with the draft Parramatta LEP adopted by Council 23 March 2009.

2    A traffic management plan being prepared and exhibited with the draft LEP and DCP to identify impacts on the local street network and address measures required to ameliorate potential impacts.

3    The draft LEP containing all Standard Instrument compulsory and optional clauses required to comply with the Department’s practice notes and to be consistent with those included in the draft Parramatta LEP. An Acid Sulfate Soils map and clause is to be included.

4    The draft LEP including a local provisions map and related clause for the environmental protection of the south eastern portion of the site, consistent with Council’s draft LEP.

5    The draft LEP including a local clause that will require design excellence as a consideration of consent for the construction of buildings.

(b)      That, should the planning proposal proceed through the Gateway determination as a ‘stand alone’ LEP for the site, Draft Parramatta LEP being amended prior to public exhibition to retain the current LEP 2001 zone equivalents (part industrial and part open space reservation).

(c)       That the applicant prepare for Council’s consideration an updated draft Development Control Plan for the broader Morton Street Precinct, based on the draft DCP controls adopted by Council on 27 August 2007, but including a revised building envelope layout to take account of the environmental protection considerations for the south eastern portion of the site at 2 Morton Street. This is to be exhibited concurrently with the planning proposal and the draft VPA.

(d)      That, a Voluntary Planning Agreement be drafted by the applicant for public exhibition consistent with the principles agreed by Council on 29 October 2007 and Council’s decision of that meeting that the value of the VPA reflect the increased costings identified.

(e)      That, the drafting of the VPA, planning proposal, DCP and work associated with the consultation process be fully funded and conducted by the proponent so as not to divert Council resources away from the processing of the wider LEP/DCP for Parramatta.

(f)         That, the planning proposal is to be amended to propose a public exhibition period of a minimum of 28 days, including advertisements in the local newspapers, letters to all property owners in the area bounded by Macarthur Street, James Ruse Drive and Thomas Street (north and south sides), and display of the proposal at the Council offices, Parramatta library and on Council’s web site.

(g)       That, Parramatta City Council reiterates its requirement that the development of the site is to be characterised by the highest possible standards of architecture and urban design.

(h)       That, in addition, at the time of lodgement of a Development Application, all the usual issues are addressed including but not limited to flooding, views, privacy, heritage impact, ecological sustainability, solar access, social planning and public art.

(i)      Further, that the Consultation Plan be approved by Councillors.

 

DIVISION   The result being:-

 

AYES          The Lord Mayor, Councillor P J Garrard, in the Chair and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn, A Issa, OAM, C X Lim, S D Lloyd, P K Maitra, M D McDermott, L E Wearne  and A A Wilson.

 

NOES        None.

 

 

Roads Paths Access and Flood Mitigation

 

10.1

SUBJECT          Submission to Transport & Infrastructure on Sydney's Transport Blueprint

REFERENCE    F2008/01549 - D01322125

REPORT OF      Senior Project Officer - Transport Planning; Project Support Officer

11069

RESOLVED       (Barber/Bide)

 

That Council endorse this report as the basis for a submission to Transport & Infrastructure on the Transport Blueprint for NSW.  The recommended issues in principle are to:

1          Fund and implement the West Metro.

2         Establish the future direction of the Carlingford Line including consideration of the Parramatta to Epping Rail Link, with the addition of  metro plan plans which would also provide a vital link between the 2 metro plans proposed. and Metro.

3         Implement a commuter ferry service connecting the Inner West to Parramatta.

4         Restore the Cumberland Line to a half hourly service.

5         Create cross-city bus services and improve bus journeys to the Hills District.

 

 

 

 

10.2

SUBJECT          Public Exhibition for Draft Integrated Transport Plan for                             Parramatta City Centre

REFERENCE    F2006/01143 - D01323688

REPORT OF      Senior Project Officer - Transport Planning

11070

RESOLVED       (Wearne/Chedid)

 

(a)       That Council receive and note the draft Integrated Transport Plan for Parramatta City Centre.

(b)      That Council publically exhibit the draft Integrated Transport Plan for Parramatta City Centre for 4 weeks to seek public input subject to the following changes;-

           1.     The removal of E3 together with its reference in Table 1.1         Strategy Plan and any other references in the document.

           2.     The addition of the words ‘increased access to the city for         taxis”  in page 19 of the Summary of the Integrated Transport         Plan.

(c)       That Council directly seeks comment from local State and Federal MPs, appropriate State Government agencies, surrounding local Councils,  WSROC and the Parramatta Chamber of Commerce.

(d)      That Council explore the opportunity for taxis to be permitted to utilise bus transit lanes after 6pm.

(e)     Further, that a report be provided to Council on how often and the            total amount of buses that utilise Pennant Hills Road and Windsor            Roads after 6 pm.

 

 

 

 

 

Community Care

 

11.1

SUBJECT          Aboriginal and Torres Strait Islander Advisory                             Committee Meeting 25th August 2009

REFERENCE    F2005/01941 - D01315517

REPORT OF      Community Capacity Building Officer

11071

RESOLVED       (Bide/Lim)

 

(a)      That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee of the 25th August 2009 be received and noted.

(b)           Further, that Council note there is no request for additional expenditure in this report.

 

 

 

 

11.2

SUBJECT          Community Support Development Scheme (CDSE)                                   2009

REFERENCE    F2009/00860 - D01315622

REPORT OF      Community Capacity Building

11072

RESOLVED       (McDermott/Chedid)

 

(a)      That Council acknowledges the successful applicants of the CDSE program in 2009.

(b)      That Council acknowledges the contribution of the participating clubs in the Parramatta Local Government Area.

(c)       Further, that a workshop be held for interested Councillors to enable Community Capacity Building staff to provide advice on the grant allocation          process.

 

 

 

 

11.3

SUBJECT          Parramatta City Council Annual Community Grants - Assessment Panel Updates

REFERENCE    F2009/02342 - D01319959

REPORT OF      Community Capacity Building

11073

 

 

 

 

 

 

 

 

 

 

 

11074

RESOLVED       (Esber/Wearne)

 

That Council nominate 7 Councillors to represent Council in the assessment panels with an invitation for the Lord Mayor to Chair. Meetings be held as follows:-

1          Assessment Panel 1st Night 6:00pm – 9:30pm: Community Capacity Building – Social Enterprise, Arts Professional and Heritage and Stories Research.

2          Assessment Panel 2nd Night 6:00pm – 9:30pm: Community Capacity Building – 100% Voluntary and Community Capacity Building – Paid Staff

 

RESOLVED       (Esber/Wearne)

 

That the following Councillors be appointed to the Committee; Councillors J Chedid, J D Finn, A Issa OAM, M Lack, P Maitra, M McDermott and A Wilson with the meetings to be Chaired by The Lord Mayor, Councillor P J Garrard.

 

 

City Leadership and Management

 

12.1

SUBJECT          Disclosure of Interests Register as at 30 September                             2009

REFERENCE    F2004/07102 - D01297448

REPORT OF      Policy Review Officer

 

RECOMMENDATION

 

(a)      That Council note all Councillors and employees nominated as ‘designated officers’ by Council, have lodged Pecuniary Interest Returns in accordance with the requirements of the Local Government Act, 1993.

(b)      Further, that the Pecuniary Interest Returns for the 12 month period ending 30 June 2009, be tabled at the meeting.

 

NOTE:      This matter was adopted under Minute No 11063 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

 

 

12.2

SUBJECT          2008/09 Financial Report

REFERENCE    F2009/01832 - D01314529

REPORT OF      Manager - Finance

11075

RESOLVED       (Barber/Esber)

 

(a)      That Council adopt the Financial Report for the year ended 30 June 2009.

(b)      That Council authorise the Lord Mayor, Deputy Lord Mayor, Chief Executive Officer and Manager Finance (Responsible Accounting Officer) to sign the following:

           1      General Purpose Financial Report;

           2      Special Purpose Financial Report.

(c)       That Council receive the Auditor’s Report on the 2008/09 Financial Report.

(d)      Further, that Council present the 2008/09 audited Financial Report and Auditor’s Report to the public at the Council Meeting of the 23 November 2009.

 

NOTE:       1       This matter was brought forward and considered following Public Forum.

 

2       Mr Denis Banicevic of PricewaterhouseCoopers presented to the Chamber on the 2008/09 Financial Report and answered questions from Councillors.

 

 

 

 

12.3

SUBJECT          Investments Report for August 2009

REFERENCE    F2009/00971 - D01317032

REPORT OF      Manager - Finance

 

RECOMMENDATION

 

That Council receives and notes the investments report for August 2009.

 

NOTE:      This matter was adopted under Minute No 11063 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

12.4

SUBJECT          Progress on Development Services Unit

REFERENCE    F2008/00175 - D01324238

REPORT OF      Group Manager Outcomes and Development

11076

RESOLVED       (Finn/Wearne)

 

(a)     That Council acknowledges the improvements in the development assessment process in the Development Services Unit.

(b)     That Council remains concerned about customer service and                     responsiveness.

(c)      Further, that concern continues in relation to the Compliance Unit in the Regulatory Services Unit in relation to responsiveness and customer service.

 

 

 

 

QUESTION TIME

 

 

1

SUBJECT          Collection of Roadside Rubbish

REFERENCE    F2004/06880

FROM                 Councillor A A Wilson

11077

Councillor Wilson referred to the practice of rubbish being placed roadside in Harris Park too far in advance of collection dates.

 

He requested that he be provided with an update on measures being undertaken to ensure that Council’s roads are kept clean.

 

 

2

SUBJECT          WSROC Attendance

REFERENCE    F2005/02163

FROM                 Councillor P Esber

11078

Councillor Esber requested that he be provided with advice on Councillor attendance over the past 12 months at WSROC meetings together with advice on the achievements of WSROC during this period.

 

 

 

3

SUBJECT          Commercial Clean Ups

REFERENCE    F2004/07454

FROM                 Councillor J Chedid

11079

Councillor Chedid advised that in the Harris Park commercial area, especially Marion Street, rubbish is being placed in the back laneways rather than in front of premises and questioned whether staff were aware of this practice.

 

Manager City Assets and Environment advised that the quarterly clean up did not apply to commercial properties.  He added that any removal of rubbish from such premises would be subject to a commercial arrangement.

 

CLOSED SESSION

 

11080

RESOLVED       (Esber/Wilson)

 

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-

 

1        Garbage Collection Contract - Extension of Contract Term. (D01321877) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

2        Tender 21/2009 Parramatta Town Hall - Installation of Air Conditioning to the Charles Byrne and First Floor Meeting Rooms and Associated Works.. (D01324844) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

3        Class 5 Land and Environment Court Appeal for the prosecution of the Director of Foxy Tree Services and Property Owner of 27 Maple Crescent, Ermington for the carrying out of development on land without consent, being unauthorised tree removal. (D01328947) - This report is confidential in accordance with section 10A (2) (g) of the Local Government act 1993 as the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

 

 

 

 

RESUMPTION OF MEETING

 

 

That the decisions of Closed Session be noted as follows:-

 

 

 

15.1

SUBJECT          Garbage Collection Contract - Extension of Contract                             Term

REFERENCE    F2009/02443 - D01321877

REPORT OF      Manager City Assets and Environment

11081

RESOLVED       (Bide/Wearne)

 

(a)    That the Garbage and Clean Up Waste Collection component of the Contract for Garbage and Clean Up Waste Collection, Recyclables Collection and Processing and Organics Collection and Processing, with BIS Cleanaway Ltd, be extended for one year from 6 May 2010, with an option to extend for a further one year until 6 May 2011.

(b)          (b)    Further, that the Chief Executive Officer be authorised to award the optional further one year extension, subject to satisfactory performance of the contract during the initial one year.

 

 

 

 

15.2

SUBJECT          Tender 21/2009 Parramatta Town Hall - Installation of Air Conditioning to the Charles Byrne and First Floor Meeting Rooms and Associated Works.

REFERENCE    F2009/01838 - D01324844

REPORT OF      Supervisor - Project Management. Also Memorandum from Manager City Assets and Environment dated 16 October 2009.

11082

RESOLVED       (Bide/Wearne)

 

(a)       That the tender submitted by CBS Refurbishment Pty Ltd for the installation of air conditioning and associated works in Parramatta Town Hall for the sum of $226,209.00 (excluding GST) be accepted.

(b)       That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c)             Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

 

NOTE:    Immediately following the termination of the meeting, a Notice of Motion to rescind this decision was submitted.

 

 

 

 

 

12.3

SUBJECT          Class 5 Land and Environment Court Appeal for the prosecution of the Director of Foxy Tree Services and Property Owner of 27 Maple Crescent, Ermington for the carrying out of development on land without consent, being unauthorised tree removal

REFERENCE    F2009/01129 - D01328947

REPORT OF      Legal Support Officer

11083

RESOLVED       (Wearne/Bide)

 

(a)       That Storey & Gough commence Class 5 prosecution proceedings in the Land and Environment Court against the owner of 27 Maple Crescent Ermington, Ms Robyn Merie Cheng for carrying out of development on land without consent.

(b)       That Storey & Gough commence Class 5 prosecution proceedings in the Land and Environment Court against the Director of Foxy Tree Services, Mr Farala Fiso-Sua for carrying out of development on land without consent.

(c)       Further, that Storey & Gough brief Tom Howard, Barrister-at-Law to settle the pleadings for the Class 5 prosecution proceedings.

 

 

 

 

 

The meeting terminated at 10.20 pm.

 

 

RESCISSION MOTION

 

A notice of motion to rescind Item 15.2 regarding the Installation of Air Condition in the Charles Byrne Room at the Parramatta Town Hall was submitted after the termination of the meeting by Councillors P Esber, P Maitra and J D Finn.

 

 

 

 

THIS PAGE AND THE PRECEDING 18 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 19 OCTOBER 2009 AND CONFIRMED ON MONDAY, 9 NOVEMBER 2009.

 

 

 

 

 

Lord Mayor