Agenda of Ordinary Council - 30 September 2009

NOTICE OF SPECIAL Council MEETING

The Special Meeting of Parramatta City Council will be held in the Council Chamber, Fourth Floor, 2 Civic Place, Parramatta on Wednesday, 30 September 2009 at 6:45pm.

Dr. Robert Lang

Chief Executive Officer

Parramatta – the leading city at the heart of Sydney

30 Darcy Street Parramatta NSW 2150

PO Box 32 Parramatta

Phone 02 9806 5050 Fax 02 9806 5917 DX 8279 Parramatta

ABN 49 907 174 773 www.parracity.nsw.gov.au

“Think Before You Print”

COUNCIL CHAMBERS

The Lord Mayor Clr Antoine (Tony) Issa, OAM – Woodville Ward

Dr. Robert Lang, Chief Executive Officer - Parramatta City Council

Sue Coleman – Group Manager City Services			Assistant Minutes Clerk – Joy Bramham
Geoff King – Acting Group Manager Corporate			Minutes Clerk – Grant Davies
Sue Weatherley–Group Manager Outcomes & Development

Clr Paul Barber – Caroline Chisholm Ward			Clr Lorraine Wearne, Deputy Lord Mayor Lachlan Macquarie Ward
Clr Mark Lack – Elizabeth Macarthur Ward			Clr John Chedid – Elizabeth Macarthur Ward
Clr Glenn Elmore – Woodville Ward			Clr Scott Lloyd – Caroline Chisholm Ward
Clr Pierre Esber– Lachlan Macquarie Ward			Clr Andrew Wilson – Lachlan Macquarie Ward
Clr Prabir Maitra – Arthur Phillip Ward			Clr Andrew Bide – Caroline Chisholm Ward
Clr Julia Finn – Arthur Phillip Ward	Clr Michael McDermott - Elizabeth Macarthur Ward	Clr Paul Garrard - Woodville Ward	Clr Chiang Lim – Arthur Phillip Ward

Staff

GALLERY

Ordinary Council 30 September 2009

Item 7.1

CITY LEADERSHIP AND MANAGEMENT

ITEM NUMBER 4.1

SUBJECT Election of Lord Mayor and Deputy Lord Mayor for ensuing 12 Month Term

REFERENCE F2004/07851 - D01298790

REPORT OF Service Manager - Council Support

PURPOSE:

This report outlines the required procedure to elect a Lord Mayor and Deputy Lord Mayor.

RECOMMENDATION

(a) That Council determine the method of voting for election of Lord Mayor and Deputy Lord Mayor. That is, if more than one Councillor is nominated, whether the elections of Lord Mayor and Deputy Lord Mayor are to proceed by preferential ballot, by ordinary ballot or by open voting.

(b) That Council elect a Lord Mayor for the ensuing 12 months.

(d) That the Director-General of the Department of Local Government and Secretary of the Local Government and Shire Associations be advised of the result of the election.

(e) Further, that surrounding Councils be advised of the result of the election.

BACKGROUND

1. Council at its meeting held on 29 September 2008 elected Councillor Tony Issa OAM as Lord Mayor and Councillor P J Garrard as Deputy Lord Mayor for the ensuing 12 months. Councillor Garrard subsequently resigned his position as Deputy Lord Mayor via letter dated 14 April 2009 and Councillor L E Wearne was elected as Deputy Lord Mayor for the remainder of the term on 27 April 2009.

Election of Lord Mayor and Deputy Lord Mayor

2 Sections 225 and 227 of the Local Government Act provide that an area must have a Mayor who is elected by the Councillors from among their number unless there is a decision in force which provides for the election of the Mayor by the electors.

3 The role of the Lord Mayor is:-

* to exercise, in cases of necessity, the policy-making functions of the governing body of the council between meetings of the council;

* to exercise such other functions of the council as the council determines;

* to preside at meetings of the council;

* to carry out the civic and ceremonial functions of the mayoral office.

4 A Lord Mayor elected by Councillors holds this office for one (1) year. Such office:-

(a) commences on the day the person elected to the office is declared to be so elected, and

(b) becomes vacant when the person's successor is declared to be elected to the office, or on the occurrence of a casual vacancy in the office.

5 Section 231 provides that:-

"(1) The councillors may elect a person from among their number to be the deputy mayor.

(2) The person may be elected for the mayoral term or a shorter term.

(3) The deputy mayor may exercise any function of the mayor at the request of the mayor or if the mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of mayor.

(4) The councillors may elect a person from among their number to act as a deputy mayor if the deputy mayor is prevented by illness, absence or otherwise from exercising a function under this section, or if no deputy mayor has been elected."

6 Clause 394 of the Local Government (General) Regulation 2005 provides that, if a Mayor or Deputy Mayor is to be elected by the Councillors of an area, the election is to be in accordance with Schedule 7 to that Regulation. For further reference a copy of Schedule 7 is appended to this report as Attachment 1.

7 Nomination Forms for Lord Mayor (green) and Deputy Lord Mayor (yellow) have been forwarded with this report. It would be appreciated if the completed nomination forms could be delivered or sent so as to reach the CEO/Returning Officer prior to 6.45 pm on 30 September 2009.

CONCLUSION

8 This matter is placed before Council to outline the required procedure for the election of the Lord Mayor and Deputy Lord Mayor.

9 It should be noted that Council at its meeting held on 25 June 2009 gave consideration to the Remuneration Tribunal’s determination in relation to fees for Mayoral and Councillor Remuneration and confirmed that the Lord Mayoral and Councillors’ remuneration for the period 1 July 2009 to 30 June 2010 be set at the maximum level being $67,750 and $23,250 respectively.

Graeme Riddell

Service Manager – Council Support

7 September 2009

Attachments:

1View

Election of Lord Mayor and Deputy Lord Mayor by Councillors

3 Pages

REFERENCE MATERIAL

Ordinary Council	30 September 2009

Ordinary Council	30 September 2009