Item 9.1 - Attachment 1

Attachment 1 - Policy Document




This number will be issued by the SAR unit when the policy is registered.

Clothing Bin Policy

Policy Number ###




Council permits charity organisations to utilise various land throughout the Parramatta Local Government Area for the placement of charity clothing bins. Presently there are no formal agreements in place between Council and the respective charities/organisations.  This policy will provide guidelines for the placement of charity bins on Council land and privately owned land. The placement of bins may require development consent under the Environmental Planning and Assessment Act 1979.



To establish a policy which sets out information to charitable organisations Councils requirements for the placement and ongoing management of clothing bins upon Council owned land and privately owned land throughout the Parramatta Local Government Area.



The policy applies across the entire Parramatta Local Government Area.


Relationship to Legislation:

Charitable Fundraising Act (1991)

Protection of Environment and Operations Act 1997

Environmental Planning & Assessment Act 1979

Local Government Act (1993)

Roads Act (1993)

Impounding Act (1993)


Related Strategies, Plans or Policies:

Crime Prevention through Environmental Design (CPTED)






1 Charity Bins located on Privately Owned Land


2 Definitions


‘Charity’ shall mean a charity institution or charity shall be only those organizations authorised by the New South Wales Department of Gaming & Racing to operate such recycled clothing bins.


‘Clothing Bin Sticker’ shall mean an adhesive sticker identifying the Charity as specified under Subclause 16(7) of The Charitable Fundraising Act 1991.


‘NACRO’ shall mean the National Association of Charitable Recycling Organisations Incorporated.


‘Property Owner’ includes the owner of land, buildings or premises.


‘Recycled Clothing Bin’ shall mean a portable metal bin of painted, sturdy construction, with a weatherproof tilt chute at the top on the front permitting clothing to be deposited, a locked door permitting the Charity which owns the bin to empty it, and graphic display in accordance with the provisions of The Charitable Fundraising Act 1991.



3 Administration


The Strategic Asset Management Unit will be responsible for the implementation and management of the policy.


       (a)   Design

              Each bin is to have a maximum capacity of 2.2m³ and is to be constructed of a suitable sturdy material.

              Bins must be weatherproof, theft proof and impenetrable.


       (b)   Painting of Bins

              Each bin is to be completely repainted every two (2) years unless otherwise required by Council’s Manager Strategic Asset Management. 


       (c)   Wording on Bins

              Each bin is to clearly bear the name and telephone number of the organization and all information as required by legislation under the Charitable Fundraising Act 1993.


       (d)   Appearance of Bins

              All graffiti is to be removed from bins within one week of placement for non-offensive graffiti and the next day in the case of offensive/obscene graffiti.

              Bins must be kept in good repair and maintain a neat appearance.  Council reserves the right to direct the replacement of a bin that has been damaged or dilapidated.


       (e)   Number of Bins

              No more than two bins to be located in any one location.  Where more than two clothing bins all belonging to member organisations of NACRO currently contravene this regulation, such members should reach agreement as to removal of any bins at sites subsequently indicated in writing by Council.  Each grouping of bins to comprise either two different NACRO or non NACRO organizations.


       (f)    Landscaping of Land Surrounding Bins

              Landscaping suitable to Council is to be provided to reduce the visual impact of each bin.


       (g)   Bin Security

              The clothing bins should not impede sightlines or allow for people to conceal themselves behind them.

              Bin locations must be open to public view and where necessary, well illuminated to discourage vandalism and rubbish dumping.


       (h)   Location


              (i)      Approved Locations

Bins can be placed in the following locations with the owners consent:

· Privately owned land.

· Council owned land as authorised by Manager Strategic Asset Management.


              (ii)     Prohibited Locations

· Footpaths or road reserves

· Any location that requires a vehicle to use a public road as a parking area to enable placement of clothing into bins where parking in that location would be contrary to RTA and Council signs.


              (iii)    Bin Group Spacing

                        To reduce adverse visual impact of any location, each cluster of bins must be separated by a distance of 100m.


              (iv)    Foundations

                        Bins are to be placed on an even or near-level foundation and must be secured to eliminate the chance of their being tipped over.

              (v)     Parking

                        There must be an adequate space in close proximity to each bin for patron parking.


       (i)    Performance

       Bins must be maintained on a regular basis, minimum servicing weekly, and excess clothing and dumped rubbish in the vicinity of the bin/s removed within 48 hours.









Date Adopted

Date Superseded











Strategic Asset Management Unit