Item 11.1 - Attachment 2

Attachment 2 - Fee Subsidy - Request Letter


Folder No:                F2004/07903          

                                                                                                                                                Debtor No:               «cDebtor_Number»                                                                                                                                                                 Contact:                   Tracie                                                                                                                                                                                      Phone:                     9806 5141

                                                                                                                                                Fax:                         9806 5953


                                                                                                           11 June 2009


«cTitle» «cGiven» «cSurname»



Dear «cGiven»




In response to your request to apply for a fee subsidy for the use of Council’s Public Halls, Community Centres and Meeting Rooms, an application form is enclosed.


The estimated hire fee has been entered on the form by Council.  This is based on the information provided in the application form.


It is essential that all sections of the form be completed.  Applications that are incomplete will not be considered in the assessment process.


The completed form must be returned to Council no later than Friday, 24 April 2009.


The application is for consideration for a fee subsidy for the 2009-10 financial year only.  There will be no guarantee given that the arrangement may continue beyond June 2010.  For each subsequent year, applicants will be required to submit a new request for fee subsidy.


PLEASE NOTE:         All previous arrangements (both formal and informal) for fee subsidy for the use of Public Halls, Community Centres and Meeting Rooms, no longer apply.


The assessment will be based on each groups’ contribution to the community and the groups inability to pay full hire charges.  The following criteria apply:


i.          The applicant is based within the City of Parramatta and/or principally serves Parramatta residents and is one of the following;


(A)       Registered charity

(B)       Seniors group

(C)       Youth organisation

(D)       ATSI organisation

(E)       Women’s group

(F)       Disability Support group

(includes support for persons with medical problems, support groups for smokers, gamblers, alcoholics and persons with drug related problems)




ii           The applicant can demonstrate that use of the facility will provide social, community, cultural, medical, artistic, educational or heritage benefit,




iii          The applicant can demonstrate that;


(A)       the costs of the usage can not be recovered from participants and

(B)       the organisation will not profit from the usage and

(C)       the function or activity will not be viable without a subsidy

(D)       the organisation is unable to meet the full cost.


Please find enclosed:


1.         A form for the application for fee subsidy for the use of Public Halls, Community Centres and Meeting Rooms


2.         A reply paid envelope


Please return the completed form in the reply paid envelope by Friday, 24 April 2009.


It should also be noted that there might be opportunities for alternate rooms/facilities that may cost less.  Please contact the Booking Office on 9806 5141 to discuss this opportunity.


Please contact the Booking Office on 9806 5141 if you have any questions or require assistance in completing the form.



Yours sincerely






Tracie - Booking Officer