Minutes of Ordinary Council

MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE, PARRAMATTA ON Monday, 25 May 2009 AT 6:45pm

PRESENT

The Lord Mayor, Councillor A Issa, OAM, in the Chair and Councillors P B Barber, J Chedid, P Esber, J D Finn, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

The Lord Mayor, Councillor A Issa, OAM acknowledged the Burramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

MINUTES

SUBJECT Minutes of the Regulatory Council Meeting held on 11 May 2009

10713

RESOLVED (Esber/Maitra)

That the minutes be taken as read and be accepted as a true record of the Meeting.

APOLOGIES

10714 RESOLVED (Esber/Wilson)

That it be noted that Councillors A Bide, G Elmore, P J Garrard and L E Wearne were in attendance at the Local Government Manager’s Conference and leave of absence be granted for their attendance at the Conference.

DECLARATIONS OF INTEREST

There were no declarations of interest at this Ordinary Council Meeting.

COUNCIL MATTERS TO BE ADOPTED WITHOUT DISCUSSION

10715 RESOLVED (Esber/Barber)

That Items 10.1 of Culture & Leisure, 11.2 of Community Care, 12.1 and 12.3, of City Leadership & Management be adopted without discussion in accordance with the staff recommendations.

COUNCIL MATTER TO BE BROUGHT FORWARD

Due to the presence of interested persons in the gallery, Item 13.1 of Development Applications regarding 40 Eleanor Street, Rosehill was brought forward and considered at this point in the meeting.

SUBJECT 40 Eleanor Street, Rosehill NSW 2142 (Lots 29-31 & Lots 41-43 DP 2249) (Elizabeth Macarthur)

DESCRIPTION Alterations and additions to the existing place of public worship.

REFERENCE DA/688/2008 - Submitted 19 September 2008. Also, Manager Development Services Memorandum Dated 25 May 2009.

APPLICANT/S POZ International Pty Ltd

OWNERS Boch. Shri Akshar-Purushotlam Swam. Sanstha P/L

REPORT OF Manager Development Services. Also Service Manager Development Services Memorandum dated 25 May 2009

10716

RESOLVED (Finn/McDermott)

(a) That Council grant deferred commencement consent to Development Application No. 688/2008, for alterations and additions to the existing place of public worship on land at 40 Eleanor Street, Rosehill as shown on approved plans, for a period of three years from the date of the Notice of Determination, subject to conditions of consent contained in Attachment 1 and the following extra-ordinary conditions.

This approval is a” Deferred Commencement” consent under the provisions of Section 80 of the Environmental Planning & Assessment Act 1979, as amended. The consent shall not operate until the applicant satisfies the Council as to the following matters contained in Part A of this consent, with such matters being satisfied within 12 months of the date of this consent.

Schedule A – Deferred Commencement

(a) The applicant shall submit a Management Plan prepared by a qualified Traffic Engineer for Council approval that provides the following information:

· A detailed description of how the proposed valet style stacked car parking arrangement will function in terms of management of parking of vehicles upon arrival and collection of cars upon departure.

· A detailed description of how the proposed stacked car parking arrangement will function in respect of any vehicular ingress and/or egress off Watson Street and/or Eleanor Street.

· Parking layout indicating areas to be utilised for stacked parking with indication of the corresponding number of car park spaces and associated on-site manoeuvring areas to prevent off-site reverse manoeuvring on to either Watson Street or Eleanor Street.

· A detailed description of how appropriately qualified traffic controllers/monitors will be utilised to ensure the safe and efficient ingress and egress of all vehicles associated with the temple from the site and within Watson and Eleanor Street; this includes a strategy to prevent any illegal parking within these streets.

Note: The submitted Management Plan will be notified to surrounding properties for a 14 day period and any submissions received considered prior to Council determining whether or not the Management Plan is adequate.

(b) The applicant shall confirm by way of a written undertaking that they have an on-going commitment to finding alternate off-site parking within walking distance of the subject site.

Schedule B

The following additional conditions are recommended:

1. Condition 1 be altered to include reference to the Plan of Management submitted with the application indicating that 10 members of the congregation are to be trained by a specialised training company to become accredited Traffic Controllers.

Reason: To protect the amenity of the area

2. The proposed valet style stacked parking arrangement, the subject of Council approval under Schedule A, be implemented for a period of 6 months from the date of completion of the works given approval under this consent. Within 2 months of completion of the 6 month period, the applicant shall apply to Council pursuant to s96 of the Environmental Planning and Assessment Act 1979, should they wish to continue with the stacked car parking arrangement.

Reason: To ensure residential amenity is maintained through minimisation of adverse traffic impacts.

3. The applicant shall notify by letter drop all properties within a 100m radius of the subject site of any major events (>200 persons in attendance) to be held at the temple. The letter shall indicate the reason for the major event, the date and time of the event, a contact number for any inquiries and/or complaints while the event is occuring and traffic management procedures in place to minimise disruption to surrounding residents in terms of traffic movements and on street parking.

Reason: To ensure residential amenity is maintained through minimisation of adverse traffic impacts.

4. At all Sunday worship sessions a minimum of 4 qualified traffic controllers shall assist in managing traffic flows and on-street parking in Watson and Eleanor Street.

Reason: To protect the amenity of the area

5. A sign with minimum dimensions of 500mm x 500mm containing a BAPS current contact number shall be placed on the external Eleanor frontage of the building to allow members of the public to call if there are any problems with traffic, parking, noise generation, rubbish, odors etc as a result of the activities on the site. The contact number is to be answered within the operating hours of the site being Monday to Saturday 7am to 12pm and 4pm to 8pm, and Sundays 7am to 9pm.

Reason: To protect the amenity of the area

(b) Further, that objectors be advised of Council’s decision.

(c) Further, that implementation of a Residents Parking Scheme within Watson Street and nearby streets be referred to Council’s Traffic Committee for consideration.

DIVISION The result being:-

AYES The Lord Mayor, Councillor A Issa, OAM, in the Chair and Councillors P B Barber, J Chedid, P Esber, J D Finn, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.

NOES None

City Development

8.1

SUBJECT 278-284 Woodville Road Guildford

REFERENCE DA/106/2008 - D01204125

REPORT OF Property Program Manager

10717

RESOLVED (Esber/Maitra)

(a) That Council resolve to extinguish the drainage easement shown on DP1034133.

(b) Further, that the Lord Mayor and the Chief Executive Officer be authorised to affix the Council seal to the linen plan and related documentation for extinguishment of the drainage easement.

DIVISION The result being:-

AYES The Lord Mayor, Councillor A Issa, OAM, in the Chair and Councillors P B Barber, J Chedid, P Esber, J D Finn, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.

NOES None

8.2

SUBJECT Major Project Application for the redevelopment of the Children's Medical Research Institute at 178A Hawkesbury Road, Westmead

REFERENCE F2009/01199 - D01207769

REPORT OF Project Officer -Land Use and Transport

10718

RESOLVED (Esber/Chedid)

(a) That Council endorse the Detailed Submission at Attachment 4 to advise the Department of Planning that Council raises no objection in principle to the proposed development subject to the following:

1. Payment of the 1% Section 94A development contribution to Council.

2. That a Master plan for the future redevelopment of the Westmead Health Campus with the Westmead Children’s Hospital, Westmead Hospital and Westmead Millennium Institute as part of the Westmead Research Hub be submitted to Council for consideration.

3. That the following traffic related conditions be included by the NSW Department of Planning as conditions of consent:

3.1 The travel plan described for employees as a way of managing car park demand in the future.

3.2 20 off-street parking spaces (including at least 2 disabled parking spaces) to be provided, permanently marked on the pavement and used accordingly. The dimensions for parking spaces and aisle width to be in accordance with AS 2890.1-2004 (2.4m wide x 5.4m long clear of columns plus 300mm clearance adjacent walls & 6.2m aisle width minimum). The disabled parking space dimensions to be 3.8m wide x 5.5m long according to Council’s Development Control Plan 2005.

3.3 Cycle parking spaces as shown on the plan to be provided and constructed according to the relevant Australian Standards.

3.4 All entry and exit driveways (passenger cars and delivery vehicles) off Hawkesbury Road as shown on the plan to be provided and constructed according to AS 2890.1- 2004 and Council’s specifications.

3.5 Driveway and ramp gradients to comply with Clause 2.5.3 and Clause 3.3 of AS 2890.1-2004.

3.6 Traffic facilities to be installed, such as; wheel stops, bollards, kerbs, signposting, pavement markings, lighting and speed humps, to comply with AS 2890.1-2004.

3.7 Clear sight lines shall be provided at the property boundary line to ensure adequate visibility between vehicles leaving the carpark and pedestrians along the frontage road footpath (in accordance with Figure 3.3 of AS 2890.1-2004). The required sight lines to pedestrians or other vehicles in or around the site should not be compromised by the landscaping, signage fences, walls or display materials.

3.8 The minimum available headroom clearance is to be signposted at all entrances and clearance is to be a minimum of 2.2m (for cars and light vans including all travel paths to and from parking spaces for people with disabilities) measured to the lowest projection of the roof (fire sprinkler, lighting, sign, and ventilation), according to AS 2890.1-2004.

3.9 The turning and maneuvering of service vehicles be shown and demonstrated to work on the architectural plans.

4. The applicant addresses the following discrepancies on the Stormwater Plan and Architectural Plan No. SW01/A:

4.1 Plan SW01/A makes a reference to a Plan SW02 which does not form part of the exhibition material.

4.2 Insufficient information has been provided on the proposed ‘emergency overflow Ø225mm pipe from basement level’ as indicated on Plan SW01/A.

4.3 Insufficient information has been provided on the overflow path destination as indicated on Plan SW01/A.

4.4 No surface or invert levels have been provided on the Stormwater Plan.

4.5 No pipe sizes are shown on Stormwater Plan.

5. Compliance with the following land and tree management recommendations:

5.1 Demonstration that existing underground services will not impact on the suitability for tree planting on the Hawkesbury Road frontage.

5.2 Advanced replacement trees (minimum container size of 200 litres) of the same or similar species be planted on the Hawkesbury Road frontage at the completion of the construction period to replace the lost amenity that the existing trees provide.

5.3 A qualified landscape architect/arborist be engaged to ensure that the correct sized tree pits are installed to allow newly planted trees (400 litres) to establish and develop naturally. A qualified landscape architect or designer should also prepare any landscape plans for the site.

6. The following urban design recommendation be given further consideration:

6.1 Investigate opportunities to reconfigure the proposed courtyard to improve the level of internal amenity and integration with surrounding streets and public spaces.

6.2 Maximise the activation of surrounding streets and public spaces.

6.3 Quantify the sustainable features of the proposed building, through the Green Star System, draft Green Star rating tool for health and stating the proportion of the water that is being collected and how much more efficient the air conditioning system will be from current.

(b) Further, that formal advice be provided to the State Government outlining Council’s concern that this proposal reduces the opportunity for the development of additional car parking for medical staff and visitors whether built by government or by private – public partnership.

DIVISION The result being:-

AYES The Lord Mayor, Councillor A Issa, OAM, in the Chair and Councillors P B Barber, J Chedid, P Esber, J D Finn, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott and A A Wilson.

NOES None

8.3

SUBJECT Rezoning and/or reclassification of 657-661 Victoria Road and 4 and 6 Wharf Road, Melrose Park (Bartlett Park)

REFERENCE F2008/02285 - D01207108

REPORT OF Property Development Advisor

10719

RESOLVED (Finn/Wilson)

(a) That consideration of this matter be deferred for a month (or longer if necessary) to obtain probity advice on the proposed rezoning.

(b) That a workshop be organised to discuss this matter at the next available opportunity.

(c) Further, that Council obtain advice from an independent urban designer on possible opportunities for the rezoning of the Putt Putt Golf site and the Bartlett Park precinct.

8.4

SUBJECT Changes to Council Owned Land in the Draft LEP 2008

REFERENCE F2008/02904 - D01178424

REPORT OF Property Development Advisor

10720

RESOLVED (Finn/Esber)

That consideration of this matter be deferred for a month to obtain probity advice on the proposed rezoning.

Environment

9.1

SUBJECT Parramatta River Foreshore Plan Review

REFERENCE F2006/01282 - D01200534

REPORT OF Acting Waterways Systems Manager

10721

MOTION (Barber/Maitra)

(a) That the Parramatta River Foreshore Plan 2009-16 be adopted by Council.

(b) That actions identified in the Plan be implemented as funds are provided in future annual Council Management Plans.

(c) Further, that the community and stakeholder workshop participants be advised of the outcome of Council’s decision and thanked for their efforts in providing valuable input into the plan.

AMENDMENT (Wilson/Chedid)

(a) That consideration of this matter be deferred for 2 weeks and in the meantime, further advice be provided on the action numbers referred to in the subject report together with an appropriate action plan/timeline.

(b) Further, that interested Councillors be taken on a tour of the relevant sites.

The amendment was put and carried and on being put as the motion was again carried.

9.2

SUBJECT Environmental Improvement Forward Program 2009-2013

REFERENCE F2006/00010 - D01200538

REPORT OF Acting Waterways Systems Manager

10722

RESOLVED (McDermott/Finn)

(a) That the works contained within the Environmental Improvement Program 2009-10 be adopted by Council in line with the draft Management Plan, and

(b) Further, that the additional three (3) year forward plan 2010-2013 be noted by Council and subject to Council’s consideration of the Special Rates extension beyond 2010.

Culture and Leisure

10.1

SUBJECT Changes to the Local Government Filming Protocols

REFERENCE F2004/07207 - D01204907

REPORT OF Service Manager Recreation Facilities

RECOMMENDATION

That Council receive and note the report.

NOTE: This matter was adopted under Minute No 10715 – Council Matters To Be Adopted Without Discussion.

Community Care

11.1

SUBJECT Affordable Housing

REFERENCE F2004/06029 - D01200241

REPORT OF Manager - Social Outcomes

10723

RESOLVED (Lim/Barber)

(a) That Council adopt the Draft Affordable Housing Policy May 2009 and the associated Draft Affordable Housing Implementation Plan May 2009 with the deletion of the last 5 words in Item 11(c) which read as follows “…not government owned public housing.”

(b) Further, that the author be commended on the quality of the report.

11.2

SUBJECT Access Advisory Committee Meeting

REFERENCE F2005/01942 - D01203544

REPORT OF Community Capacity Building Officer

RECOMMENDATION

(a) That the minutes of the Access Advisory Committee meeting on 21 April 2009 (Attachment 1) are received and noted.

(b) Further, that Council note there is no request for additional expenditure in this report.

NOTE: This matter was adopted under Minute No 10715 – Council Matters To Be Adopted Without Discussion.

City Leadership and Management

12.1

SUBJECT Investments Report for March 2009

REFERENCE F2009/00971 - D01192143

REPORT OF Manager - Finance

RECOMMENDATION

That Council receive and note the investments report for March 2009.

NOTE: This matter was adopted under Minute No 10715 – Council Matters To Be Adopted Without Discussion.

12.2

SUBJECT Schedule of Council Meetings for Remainder of 2009

REFERENCE F2004/08629 - D01193111

REPORT OF Service Manager - Council Support

10724

RESOLVED (Esber/Barber)

That the following Council Meeting dates for the remainder of 2009 be adopted:-

Tuesday 9 June 2009 (Regulatory) (Note: 8 June is Queen’s Birthday)

Monday 22 June 2009 (Other Program Panels)

Monday 13 July 2009 (Regulatory)

Monday 27 July 2009 (Other Program Panels)

Monday 10 August 2009 (Regulatory)

Monday 24 August 2009 (Other Program Panels)

Monday 14 September 2009 (Regulatory)

Monday 28 September 2009 (Other Program Panels)

Wednesday 30 September 2009 (Special Meeting – Election of Lord Mayor)

Monday 12 October 2009 (Regulatory)

Monday 19 October 2009 (Other Program Panels) (Note: LGA Conference 24-28 October 2009)

Monday 9 November 2009 (Regulatory)

Monday 23 November 2009 (Other Program Panels)

Monday 7 December 2009 (Regulatory)

Monday 14 December 2009 (Other Program Panels).

12.3

SUBJECT GST Certificate

REFERENCE F2004/05862 - D01197950

REPORT OF Manager - Finance

RECOMMENDATION

That Council grant approval for the Lord Mayor, one nominated Councillor, Chief Executive Officer and Finance Manager to sign off the Goods and Services Tax Certificate for the payment of GST for the period 1 May 2008 to 30 April 2009.

NOTE: This matter was adopted under Minute No 10715 – Council Matters To Be Adopted Without Discussion.

12.4

SUBJECT Sustainable Choice Procurement Program

REFERENCE F2007/01684 - D01201360

REPORT OF Service Manager Commercial and Risk; Environmental Management System Coordinator

10725

RESOLVED (Lim/Chedid)

(a) That this report be referred to Council’s proposed Environment Advisory Committee for further development and review of its feasibility including cost to the community and report back to Council by December 2009.

(b) Further, that Council develop, adopt and implement a policy on sustainable procurement.

12.5

SUBJECT 2008/09 Management Plan - March 2009 Review

REFERENCE F2009/01067 - D01207031

REPORT OF Manager – Finance. Also Manager Finance memorandum dated 22 May 2009.

10726

RESOLVED (Chedid/Lloyd)

(a) That Council adopt the Chief Executive Officer’s March 2009 Quarterly Review of the 2008/09 Management Plan and Budget. (Attachment 1).

(b) That Council note and approve the actual results again budget and forecast variations to the previously adopted budget estimates for the 2008/09 financial year as detailed in Attachment 1.

(d) Further, that Council allocate $20,000 for the enhancement of the existing CCTV facilities at Parramatta Town Hall and Council Chambers.

NOTE: During discussion on this matter, the Lord Mayor, Councillor A Issa OAM left the meeting and Councillor P Esber assumed the chair.

The Lord Mayor returned to the meeting prior to voting on this issue.

Reports - Development Applications

13.1

SUBJECT 40 Eleanor Street, Rosehill NSW 2142 (Lots 29-31 & Lots 41-43 DP 2249) (Elizabeth Macarthur)

DESCRIPTION Alterations and additions to the existing place of public worship.

REFERENCE DA/688/2008 - Submitted 19 September 2008

Also, Manager Development Services Memorandum Dated 25 May 2009.

APPLICANT/S POZ International Pty Ltd

OWNERS Boch. Shri Akshar-Purushotlam Swam. Sanstha P/L

REPORT OF Manager Development Services. Also Service Manager Development Services Memorandum dated 25 May 2009.

NOTE: This matter was considered under Council Matters To Be Brought Forward – Minute No 10716 refers.

Notices of Motion

14.1

SUBJECT Methodone dispensing in the Parramatta LGA

REFERENCE F2004/06817 - D01207217

REPORT OF Councillor M D McDermott

10727

RESOLVED (McDermott/Wilson)

(a) That council staff prepare a report on Methadone dispensing within the Parramatta LGA. This report should include but not be limited to:

1. Detail the history of methadone dispensing In NSW & Western Sydney with particular reference to the Parramatta LGA.

2. Canvass & detail community concerns with regards to methadone dispensing from community pharmacies. The authors should speak to and detail the views of shop owners and community members in those areas with methadone dispensing pharmacies.

3. Investigate & detail the broader community concerns with regards to instances of anti-social or criminal behaviour that may be associated with methadone dispensing within the Parramatta LGA.

4. Detail council’s land use controls and authority in this area.

5. Seek input from Sydney West Area Health Service (SWAHS) at NSW Health about the methadone dispensing program and regulations in the Parramatta LGA.

6. Seek input from Centre for Drug and Alcohol at NSW Health about the policies and procedures related to methadone dispensing.

7. Seek input from the Parramatta Police Local Area Command.

8. Establish and list all specific areas & pharmacies where methadone is dispensed. Where such information is not willingly forthcoming a FOI request is to be raised.

9. Detail all legislative requirements on the dispensing of methadone, paying particular attention to any specific or necessary procedures and requirements for such dispensing.

10. Provide any other details that the authors feel relevant to allow councillors to make informed decisions on this issue going forward.

(b) Further, that as part of this reporting process, a meeting is to be convened to bring together any interested and relevant parties to provide input and views into this reporting process.

CLOSED SESSION

10728

RESOLVED (Finn/Maitra)

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1 2009 Community Grants Program. (D01197089) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2 Tender 3/2009 Fabrication and Installation of Pedestrian Wayfinding Signage. (D01197227) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3 Tender 6/2009 Blacktown Cycleway, Toongabbie, Stage 1 - Construction of Concrete Cycleway and Associated Civil and Landscape Works. (D01203132) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4 Civic Place - May Update Report . (D01205248) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

5 WSROC - Tender for Asphalt Supply and Associated Services . (D01206258) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

6 Tender No. 25/2008 - Provision of Debt Recovery Services. (D01206934) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

7 Lake Parramatta Reserve Kiosk Operation and Related Development Options. (D01207741) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

RESUMPTION OF MEETING

That the decisions of Closed Session be noted as follows:-

16.1

SUBJECT 2009 Community Grants Program

REFERENCE F2008/03660 - D01197089

REPORT OF Community Capacity Building

10729

MOTION (Finn/Maitra)

(a) That Council adopts the recommended expenditure of the 2009-10 Grants budget as summarised in Attachment 1. with the addition of $10,000 from the excess in the Community Capacity Building budget to be allocated to the Iranian Communities Association Festival

(b) That, should Council be unable to resolve all funding allocations at this meeting, that those that can be resolved are confirmed.

(c) Further that, a separate report providing options to include Councillors in the panel assessment process for the 2010/11 grants round be provided to Council by September 2009

AMENDMENT (McDermott/Lloyd)

That the matter be deferred for two weeks or a month.

The amendment was put and carried and on being put as the motion was again carried.

16.2

SUBJECT Tender 3/2009 Fabrication and Installation of Pedestrian Wayfinding Signage

REFERENCE F2009/00723 - D01197227

REPORT OF Supervisor - Project Management

10730

RESOLVED (Lim/Barber)

a) That the tender submitted by Programmed Maintenance Services Limited for the fabrication and installation of a pedestrian Wayfinding Signage system in the City Centre and Harris Park for the sum of $116,332.75 (excluding GST) be accepted.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents

16.3

SUBJECT Tender 6/2009 Blacktown Cycleway, Toongabbie, Stage 1 - Construction of Concrete Cycleway and Associated Civil and Landscape Works

REFERENCE F2009/00890 - D01203132

REPORT OF Supervisor - Project Management

10731

RESOLVED (Esber/Barber)

(a) That the tender submitted by Statewide Civil Pty Ltd for the construction of concrete cycleway and associated civil and landscape works at McCoy Park between Fitzwilliam Road and Reynolds Park for the sum of $346,415.00 (excluding GST) be accepted.

(b) That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c) Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

16.4

SUBJECT Civic Place - May Update Report

REFERENCE F2004/06405 - D01205248

REPORT OF Chief Executive Officer

10732

RESOLVED (Esber/Barber)

That the Council receive and note this report.

NOTE: Councillor Wilson requested that his name be recorded as having voted against this decision.

16.5

SUBJECT WSROC - Tender for Asphalt Supply and Associated Services

REFERENCE F2006/00635 - D01206258

REPORT OF Manager City Operations

10733

RESOLVED (Barber/Lack)

(a) That the tenders submitted by

i. Pioneer Road Services (for Sprayed Bituminous Surfacing)

ii. Bernipave (Road Restoration)

for the provision of Asphalt Supply and Associated Services be accepted as the primary supplier for the works listed above.

(b) That the tenders submitted by

i. SAMI Road Services (for Sprayed Bituminous Surfacing)

ii. Asphalt Consulting and Testing (for Road Restoration)

for the provision of Asphalt Supply and Associated Services be accepted as the secondary supplier for the works listed above.

(c) Further, that the CEO and Lord Mayor be given delegated authority to determine the matter and execute and affix the Common Seal of Council to the necessary documents.

16.6

SUBJECT Tender No. 25/2008 - Provision of Debt Recovery Services

REFERENCE F2009/01359 - D01206934

REPORT OF Service Manager Financial Operations

10734

RESOLVED (Esber/Lack)

(a) That the tender submitted by Recoveries & Reconstruction (Aust) Pty Ltd for the provision of debt recovery services be accepted.

(b) That Recoveries & Reconstruction be asked to exercise compassion and inform clients that Council is available to help establish payment plans.

(d) Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

16.7

SUBJECT Lake Parramatta Reserve Kiosk Operation and Related Development Options

REFERENCE F2005/02242 - D01207741

REPORT OF Property Program Manager

10735

MOTION (Barber/Maitra)

(a) That Council approve a license agreement with Mr S Vella and Ms S Amos for the operation of the kiosk at Lake Parramatta for a period of 3 years at an annual rental of $6,341 per annum (excluding GST) plus annual CPI adjustments, with a 6 month demolition clause (no further compensation payable) and an executed s16 Certificate under the Retail Leases Act 2001.

(b) That the Chief Executive Officer be authorised to execute the Licence Agreement on behalf of Council under delegated authority.

(c) That should the current licensee not execute the license by 30 June 2009 Council will issue them a notice to quit (to have effect on 30 September 2009) and fresh tenders be called for the operation of the kiosk.

(d) Further, that a report be prepared for Council on the feasibility of potential expanded uses of the site following further consultation with the Department of Lands.

AMENDMENT (Chedid/McDermott)

(a) That consideration of this matter be deferred for a month (or longer if necessary) to enable a workshop to be held (possibly at Lake Parramatta) on the matter.

(b) That Council be provided with a report on the Parramatta Park Trust model and to explore the opportunity to put together a committee to oversee the operation of Lake Parramatta.

(c) Further, that staff also look at the possibility of establishing an ecology and environment centre utilising existing facilities within Lake Parramatta.

The amendment was put and carried and on being put as the motion was again carried.

NOTE: Councillors P B Barber and P Maitra requested that there names be recorded as having voted against this decision.

QUESTION TIME

SUBJECT Budget Review Figures

REFERENCE F2009/01067

FROM Councillor Pierre Esber

10736

Councillor Esber stated that as of last Monday, Councillors had been advised that $63,000 had been spent on security.

The Management Plan now stated that the figure was $51,000 and requested that this matter be clarified.

SUBJECT Section 94 Monies

REFERENCE F2009/01199

FROM Councillor Prabir Maitra

10737

Councillor Maitra sought advice on the amount of Section 94 monies available from the Westmead Development.

SUBJECT Metro from Sydney City to Westmead

REFERENCE F2006/01442

FROM Prabir Maitra

10738

Councillor Maitra sought information on the proposed metro from Sydney City to Westmead.

SUBJECT Accident in Rawson Road, Epping

REFERENCE F2004/06934

FROM Councillor Andrew Wilson

10739

Councillor Wilson advised that there had been an accident at 8 Rawson Road, Epping and asked if the new tree plantings could have been responsible.

SUBJECT Maintenance of Grassed Area - Emma Crescent Library

REFERENCE F2004/07520

FROM Councillor Julia Finn

10740

Councillor Finn asked how often the grass near Emma Crescent Library was mowed and requested that the grass be mowed on a more frequent basis.

SUBJECT Number of CCTV Cameras in Operation

REFERENCE F2006/01346

FROM Councillor Chiang Lim

10741

Councillor Lim requested a memorandum on the number of CCTV cameras operated by Parramatta City Council and the Council’s policies associated with their conduct, operation and use.

SUBJECT Expenditure in Media

REFERENCE F2004/10253

FROM Councillor Michael McDermott

10742

Councillor McDermott requested a memorandum on the budget and spending by Council for media.

Councillor McDermott specifically sought advice on the budget and monies spent on self promotion by the Council.

The meeting terminated at 8.58 pm.

THIS PAGE AND THE PRECEDING 17 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 25 MAY 2009 AND CONFIRMED ON TUESDAY, 9 JUNE 2009.

Lord Mayor