MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE, PARRAMATTA ON Monday, 27 April 2009 AT 6:45 pm

PRESENT

The Lord Mayor, Councillor A Issa, OAM, in the Chair and Councillors P B Barber (retired 9.55 pm), A Bide, J Chedid (arrived 6.50 pm), G J Elmore, P Esber, J D Finn, P J Garrard (Deputy Lord Mayor), M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott, L E Wearne (arrived 6.50 pm) and A A Wilson.

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

The Lord Mayor, Councillor A Issa, OAM acknowledged the Burramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

MINUTES

	SUBJECT          Minutes of the Regulatory Council Meeting held on 14                             April 2009
10648	RESOLVED      (Lack/Elmore) That the minutes be taken as read and be accepted as a true record of the Meeting.

DECLARATIONS OF INTEREST

There were no declarations of interest at this Ordinary Council Meeting.

LORD MAYORAL MINUTES

1

SUBJECT          Minimisation of Noise Pollution from Illegally Modified                             Vehicles along the Church Street Dining Precinct REFERENCE    F2005/00313 FROM                 The Lord Mayor, Tony Issa OAM

10649

RESOLVED      (Issa/Elmore) (a)     That a report be prepared for Council identifying options to           minimise noise pollution from illegally modified vehicles and loud           noise emanating from vehicles, including music, along the Church           Street dining precinct. (b)     Further, that the report also explore the opportunity of closing that           part of Church Street known as “Eat Street” after a certain time and           also the possible banning of buses utilising this portion of the           street, including the possibility of trialing this proposal on a     certain day. NOTE:        Councillors L E Wearne and J Chedid arrived at the meeting at 6.50 pm during consideration of this matter.

2

SUBJECT          South Street, Granville Revitalisation Project REFERENCE    F2008/05007 FROM                 The Lord Mayor, Tony Issa OAM

10650

RESOLVED      (Issa/Wilson) (a) That the public be informed through the media that Council’s application to the Federal Government for $2.45 million in funding for the South Street Granville revitalisation project was successful. (b)       That Council write to the Federal Government thanking it for its contribution to the South Street Granville revitalisation project. (c)        That Council thank staff for their hard work in preparing the successful application to the Federal Government for $2.45 million in funding for the South Street Granville revitalisation project. (d)      Further, that a letter of thanks be sent by the Lord Mayor to the Federal Member for Reid expressing appreciation for his efforts.

PETITIONS

1	SUBJECT          Damaged Alarm System - Ray Marshall Reserve - Request for Repair or Replacement. REFERENCE    F2004/07959 FROM                 Ray Marshall Reserve Park Committee and PCYC Soccer Club.
10651	RESOLVED      (Garrard/Lim) That the petition be received and the appropriate Council officer provide a report on this and associated matters at Ray Marshall Reserve as a matter of urgency.

2	SUBJECT          Request for Department of Housing to Withdraw 'Notice of Rehousing' for Residents of Laverack Crescent, Dixmude Street, Morshead Crescent, Bennett Road, Clyde Street and Brussell Street, South Granville. REFERENCE    F2006/01198 FROM                 Residents of Laverack Crescent, Dixmude Street, Morshead Crescent, Bennett Road, Clyde Street and Brussell Street, South Granville.
10652	RESOLVED       (Garrard/McDermott) (a)      That the petition be received and noted. (b)      Further, that an urgent deputation be arranged to the Minister for Housing and Member for Granville to discuss the issues as raised in the petition.

Rescission Motions

7.1	SUBJECT          Electronic Voting at Council Meetings REFERENCE    F2008/00400 - D01188888 REPORT OF      N/A
	NOTE:        The rescission motion considered on this issue will be considered as Item 7 of Closed Session.

COUNCIL MATTERS TO BE ADOPTED WITHOUT DISCUSSION

MOTION              (Esber/Elmore)

That Items 9.3 of City Development, 10.1 of Roads Paths Access and Flood Mitigation, 12.2, 12.3, 12.4 of Community Care and 13.1, 13.2, 13.3 of City Leadership & Management be adopted without discussion in accordance with the staff recommendations.

                    AMENDMENT   (Chedid/Wilson)

That Council discuss all matters as listed on the Council agenda.

10653       The amendment was put and carried and on being put as the motion was again carried.

City Development

9.1	SUBJECT          Riverbank Urban Design Strategy REFERENCE    F2009/00345 - D01175327 REPORT OF      Manager Place Strategy
10654	RESOLVED       (Finn/Lim) (a)      That Council adopt the Draft Urban Design Strategy for the Riverbank block (Attachment 1). (b)      That a copy of the adopted Urban Design Strategy be sent to all property owners within the Riverbank block. (c)       Further, that it be noted Council expects to receive a reasonable return on its property.

9.2

SUBJECT          Hornsby Shire Council draft Housing Strategy REFERENCE    F2006/01198 - D01175526 REPORT OF      Project Officer

10655

RESOLVED       (Esber/Barber) (a)       That Parramatta City Council endorse the strategic basis of the Hornsby Shire Council Draft Housing Strategy to locate increased housing in areas well serviced by public transport and other facilities. (b)      Further, that this report be referred to Hornsby Shire Council as Parramatta City Council’s submission on the draft Housing Strategy, which raises concerns on the proposed height for residential apartments in Carlingford and whether the cumulative impact of additional development in this precinct has been considered.

9.3	SUBJECT          Proposal to Release Easement in Council's favour over                             at 102 Kleins Road Northmead REFERENCE    DA/974/2008 - D01184320 REPORT OF      Property Program Manager
10656	RESOLVED       (Wearne/Lloyd) (a)      That Council approve of the release of the easement over lot 26 DP 1004469 in Council’s favour subject to the applicant meeting Council’s legal costs incurred in the matter. (b)      Further, that the Lord Mayor and the Chief Executive Officer be authorised to execute under seal the Release of Easement form and any other necessary documentation.

9.4

SUBJECT          Further Report on the Draft LEP 2008 REFERENCE    F2006/01198 - D01185811 REPORT OF      Project Officer - Land Use and Transport Planning

10657

RESOLVED       (Esber/Elmore) That Council notify the Director General of Department of Planning, pursuant to Section 54 of the Environmental Planning & Assessment Act, 1979, of its decision to prepare a Draft Local Environmental Plan for the Sydney water site (corner James Ruse Drive and Parramatta River) and the Industrial land adjacent to Rydalmere Station. DIVISION   The result being: AYES           The Lord Mayor, Councillor A Issa, OAM and Councillors A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott, L E Wearne and A A Wilson. NOES          Councillor P B Barber

Roads Paths Access and Flood Mitigation

10.1	SUBJECT          Parramatta Traffic Committee meeting minutes held on                             6 April 2009 REFERENCE    F2008/05091 - D01174282 REPORT OF      Manager Traffic and Transport
10658	RESOLVED       (Esber/Lack) That the minutes of the Parramatta Traffic Committee meeting held on 6 April 2009 be adopted.

10.2	SUBJECT          Traffic Engineering Advisory Group meeting minutes                             held on 6 April 2009 REFERENCE    F2008/05098 - D01187034 REPORT OF      Manager Traffic and Transport
10659	RESOLVED       (Esber/Barber) That the minutes of the Traffic Engineering Advisory Group meeting held on 6 April 2009 be adopted. NOTE:        During discussion of this matter, Councillor Esber advised the Chamber that Aldi would no longer be proceeding with a development in Kleins Road, Northmead.

10.3

SUBJECT          Parking Meter Options. REFERENCE    F2008/03362 - D01180868 REPORT OF      Service Manager Major Contracts

10660

RESOLVED       (Chedid/Wilson) (a)      That Council approve 15 minute free parking tickets be implemented in the specific area of the Parramatta CBD that has been identified and outlined in this report. (b)       That Council adopt the previous resolution of removal of all parking meters from Harris Park. (c)       That a Working Committee be formed to review the best possible options available to accommodate and assist local business, local residents and the local school. (d)      That the Working Committee include consultation with the local members in the Harris Park Community. (e)      That Council approve an increase to the all day parking rate for the Macquarie Street Car Park from $10 to $12 and that this be included in the 2009/10 Schedule of Fees & Charges. (f)        That Council refer the installation of parking meters in Early Street to the Parramatta Traffic Committee for consideration. (g)      That an investigation be carried out on possible extended time parking for that portion of Church Street known as “Eat Street”. (h)       Further, that any future workshop on parking meters also consider the impact of commuter parking on residents and businesses in Harris Park.

10.4	SUBJECT          Parking on Nature Strips REFERENCE    F2008/05098 - D01186788 REPORT OF      Manager Traffic and Transport
10661	RESOLVED       (Garrard/Chedid) (a)     That the information be received and noted. (b)      Further, that a further report be provided to Council following receipt of the Technical Direction from the RTA.

Culture and Leisure

11.1	SUBJECT          Proposed Dog Off-Leash Areas at Burlington and Scout                             Memorial Parks REFERENCE    F2005/00856 - D01157333 REPORT OF      Supervisor Open Space
10662	RESOLVED       (Chedid/Lloyd) (a)      That Council approve additional dog off-leash areas at Burlington Memorial Park, Northmead and Scout Memorial Park, Granville (East of Water Canal) in accordance with the Companion Animals Act 1998. (b)      Further, that the above sites be signposted accordingly and provided with appropriate disposal facilities for dog faeces.

11.2

SUBJECT          Parramatta War Memorial Swimming Pool naming of                             grandstand to "Kevin Hession" REFERENCE    F2004/09936 - D01179140 REPORT OF      Service Manager Recreation Facilities

10663

RESOLVED       (Esber/Barber) (a)      That Council recommend that the new grandstand at Parramatta War Memorial Swimming Pool be named the “Kevin Hession” Grandstand. (b)      That Council forward its recommendation to Parramatta Park Trust for endorsement. (c)       That on approval from Parramatta Park Trust, Council makes Parramatta Memorial Swimming Club aware of the decision. (d)      Further, that the installation of the signposting and interpretive signage be in accordance with Council’s Memorials and Commemorative Works Policy and any relevant heritage and interpretive requirements.

11.3

SUBJECT          Parramatta Bike Plan 2009. REFERENCE    F2007/00667 - D01181884 REPORT OF      Service Manager Open Space and Natural Resources

10664

RESOLVED       (Bide/Elmore) (a)      That Council adopt the amended Parramatta Bike Plan 2009. (b)      That a plan be developed to encourage community participation in cycling through promotion of the benefits of cycling as a mode of transport and for physical activity. (c)       Further, that all respondents who provided submissions during the public exhibition of the draft Parramatta Bike Plan be advised of Council’s decision and thanked for their interest.

Community Care

12.1

SUBJECT          Review of City Centre Crime Prevention Plan (2008-                                 2013) REFERENCE    F2006/01279 - D01169555 REPORT OF      Service Manager Community Capacity Building

10665

MOTION              (Finn/Barber) (a)      That Council receive and note the contents of the report. (b)      That Council continue the implementation of all strategies within the City Centre Crime Prevention Plan. (c) That Council note a budget bid has been made for funding to extend the Crime Prevention Coordinator position for the life of the City Centre Crime Prevention Plan as part of the 2009/10 Management Plan budget. (d)      Further, that Council seek Federal and State Government grant funding to extend the position of Crime Prevention Coordinator. AMENDMENT   (Garrard/Chedid) (a)     That the report be received and noted. (b)      That no action be taken to continue funding the position of Crime Prevention Coordinator. (c)       That Council continue the implementation of targeted strategies within the City Centre Crime Prevention Plan by utilising other existing areas within the Outcome area. (d)      That a report be sought advising of the amount collected by Council in fines from various breaches associated with brothels, license premises and the sex industry in general. (e)      Further, that in considering the wider issues of community safety and their perceptions of safety, Council undertake a dialogue with the NSW Police as to suitable projects which Council may be able to assist, to achieve specific outcomes. The amendment was put and carried and on being put as the motion was again carried. NOTE:       Councillor P B Barber requested that his name be recorded as having voted against this decision.

12.2

SUBJECT          Aboriginal and Torres Strait Islander Advisory                             Committee Meeting 26 August 2008 REFERENCE    F2005/01941 - D01180478 REPORT OF      Community Capacity Building Officer

10666

MOTION              (Bide/Barber) (a)      That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee held on 26^th August 2008 (Attachment 1) be received and noted. (b)      That Linda McDonald be the nominated representative of the Committee for the Western Sydney Aboriginal NAIDOC Ball Committee. (c)       Further, that the Committee write to the Parramatta Park Trust and invite them to attend a future Committee meeting. AMENDMENT   (Wearne/Wilson) (a)      That the minutes of the Aboriginal and Torres Strait Islander Advisory Committee held on 26^th August 2008 (Attachment 1) be received and that it be noted that Council does not endorse the sentiments referred to in paragraphs 8 and 9 of the minutes. (b)      That Linda McDonald be the nominated representative of the Committee for the Western Sydney Aboriginal NAIDOC Ball Committee. (c)       That the Committee write to the Parramatta Park Trust and invite them to attend a future Committee meeting. (d)   Further, that future reports on advisory committee minutes include advice on the financial implications of adopting the minutes of the respective committees. The amendment was put and carried and on being put as the motion was again carried.                                                                                                                                                                                                                                          furth

12.3	SUBJECT          Aboriginal and Torres Strait Islander Advisory                             Committee Meeting 24th March 2009 REFERENCE    F2005/01941 - D01182728 REPORT OF      Community Capacity Building Officer
10667	RESOLVED       (Wilson/Chedid) (a)       That the information contained in this report be noted. (b)      Further, that it be noted that Council has not committed any funds to the 09/10 Budget as yet and this information should be conveyed to the Committee.

ADJOURNMENT OF MEETING

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.41 pm for a period of 10 minutes.

RESUMPTION OF MEETING

The meeting resumed in the Council Chamber at 8.51 pm, there being in attendance The Lord Mayor, Councillor A Issa, OAM, and Councillors P B Barber, A Bide, J Chedid, G Elmore, P Esber, J D Finn, P J Garrard, M Lack, C X Lim, S Lloyd, M McDermott, P Maitra, L E Wearne and A A Wilson.

12.4

SUBJECT          Graffiti Management REFERENCE    F2008/03695 - D01168307 REPORT OF      Crime Prevention Coordinator

10668

RESOLVED       (McDermott/Bide) (a)      That Council receive and note the contents of the report and attachments. (b)       That Council adopt the range of graffiti management options as presented in the attached options paper together with the following additions:- 1       That Council immediately designate all remaining graffiti walls and buildings in the Parramatta LGA as no longer legal graffiti walls/buildings and that Council demolish those walls as soon as possible. Council is to immediately erect signs on these walls/buildings advising that they are not legal graffiti walls/buildings and that graffiti is a criminal offence.            2       That council immediately remove all graffiti murals from council buildings and any council owned structures or facilities. 3       That Council use its powers to stop groups from promoting graffiti through courses and workshops. Council is to immediately write to all Youth & Community groups and Services stating its new policy and asking for their help & co-operation as we try to eliminate this criminal activity. 4       That graffiti removal facilities  and/or paint to match existing facilities are to be provided to sporting clubs using council facilities along with removal instructions and advice. 5       That council immediately implement a policy of actively using the new powers to the NSW Graffiti Control Act 2008. In particular with regards to the removal of graffiti from private property.  Council is to particularly focus on shop roller doors and any residential street facing fences and frontages of properties. 6       That council actively begin working with residents to remove graffiti from private property visible from any street and accessible from the street. 7       That council write to that Attorney Generals office urging tougher sentencing for graffiti taggers & vandals. Council is to emphasise to the State Government that the we and other NSW city councils will be in a perpetual cost cycle of graffiti vandalism removal until such a time as the state Government treats graffiti as the crime that it is and punishes offenders with custodial sentences or community service orders commensurate to the damage they inflict on communities. 8       That council establish a “Graffiti Crime Removal Team” using those staff currently engaged in graffiti eradication and additional or redeployed staff if necessary. 9       That council authorise the purchase of the specified new Vehicle and Soda Blaster equipment necessary and this vehicle be clearly labelled as the “Graffiti Crime Removal unit”. A report be prepared within 2 weeks by the appropriate officer detailing how this unit will be staffed and funded  through: 9.1    movement to using internal staff for graffiti removal reducing the dependency on  and cost of external contractors 9.2    Sale of the current vehicle used which is deemed unsuitable. 9.3    How any shortfall in funding can be funded. 10     The Graffiti Crime Removal Unit is to better the current turnaround times for graffiti removal Jobs.  It is to report weekly to Councillors and the CEO on all jobs completed and the turnaround time for each job from reporting time to removal time. (c)       That Council note a budget bid has been made for extra funds for graffiti management as part of the 2009 / 10 Management Plan budget. Once Councillors make a decision on the bid, officers will develop a Graffiti Management Plan with the knowledge of the available budget going forward. (d)      Further, that Councillors be supplied with the results of the graffiti detector trials being undertaken by other councils.

12.5

SUBJECT          Child Care Fees REFERENCE    F2008/03695 - D01182491 REPORT OF      Service Manager Children and Family Services

10669

MOTION              (Finn/Barber) (a)      That Council receive and note the contents of the report and attachment; (b)      That Council consider the range of childcare fee options as presented in the attached Options Paper; (c)       That Council approve an increase in the childcare fees to a minimum of $63.50 per day from 1^st July 2009 in line with inflation at 2.4 %. (d)      That Council consider a staged increase in the childcare fees that will assist their sustainability and work towards a cost neutral result for Council. (e) Further, that for the period from 1/1/11 after the 0 – 2 changes come into effect, a paper be prepared considering options for limiting subsidies to local residents and low income earners. AMENDMENT   (Chedid/Wilson) (a)      That Council receive and note the contents of the report and attachment; (b)   That Council approve an increase in the childcare fees in line with the CPI with a review to come back in 6 months time. (c)   That a report be provided to Council looking at the fabric of child care buildings and addressing a long term replacement policy. (d)   Futher, that a workshop be held examining Council’s current and future operations of child care centres including funding from other public sources, identification of patronage on a needs basis, leveraging private operators via zoning incentives and workplace child care supply and the possible commercial operation of some child care centres so as to direct profits to subsidise other Council child care centres. FORESHADOWED AMENDMENT   (Wearne/Bide) (a)      That Council receive and note the contents of the report and attachment; (b)      That Council consider the range of childcare fee options as presented in the attached Options Paper; (c)       That Council approve an increase in the childcare fees of $4 in July 2009 and a further $4 increase in February 2010. (d)      That Council consider a staged increase in the childcare fees that will assist their sustainability and work towards a cost neutral result for Council. (e)       Further, that a report be provided to Council addressing the issue of 0 – 2 year olds. The amendment was put and lost. The foreshadowed amendment then became the amendment. The amendment (which was previously the foreshadowed amendment) was put and lost. The motion was put and carried. Note Following the termination of the meeting, a notice of motion to rescind this decision was submitted by Councillors Wearne, Lim and Bide.

City Leadership and Management

13.1	SUBJECT          Report of Internal Ombudsman's Operations REFERENCE    F2004/07397 - D01131233 REPORT OF      Manager Service Audit and Review
10670	RESOLVED       (Barber/Esber) That Council receive and note the report of the Manager Service Audit and Review.

13.2	SUBJECT          Investments Report for February 2009 REFERENCE    F2008/01474 - D01169147 REPORT OF      Manager - Finance
10671	RESOLVED       (Esber/Barber) That Council receive and notes the investments report for February 2009.

13.3	SUBJECT          Report of Whistleblower Hotline Services REFERENCE    F2009/00449 - D01185698 REPORT OF      Manager Service Audit and Review
10672	RESOLVED       (Esber/Wearne) That Council receive and note the report of the Manager Service Audit and Review.

13.4

SUBJECT          Resignation from Position as Deputy Lord Mayor and Election of Deputy Lord Mayor for remainder of Term. REFERENCE    F2004/07851 - D01187213 REPORT OF      Chief Executive Officer

10673 10674

Election of Deputy Lord Mayor The Lord Mayor, Councillor A Issa, OAM handed the meeting over to the CEO to conduct the election for the Deputy Lord Mayor. The CEO indicated that he had received 2 nominations for Deputy Lord Mayor and sought advice as to whether any further nominations were to be submitted. There being no further nominations, the CEO advised that the nominations he had received for Deputy Lord Mayor, in alphabetical order, were:- 1       Councillor J D Finn 2       Councillor L E Wearne The CEO then advised that an election was required and Council would need to determine whether voting proceeded by preferential ballot, ordinary ballot or by open voting. RESOLVED       (Wilson/Lloyd) (a)       That Council note the resignation of Councillor P J Garrard from the position of        Deputy Lord Mayor. (b)      That voting be by open voting. (c)       That the Director-General of the Department of Local Government and Secretary of the Local Government and Shire Associations be advised of the result of the election. An open ballot was then held and the following votes were recorded:- Councillor J D Finn              -                    6 votes Councillor L E Wearne        -                    9 votes. The CEO then declared Councillor L E Wearne duly elected as the Deputy Lord Mayor for the remainder of the current term.

Notices of Motion

14.1

SUBJECT          Commuter Parking at Epping REFERENCE    F2006/00268 - D01187815 REPORT OF      Councillor A A Wilson

10675

MOTION              (Wilson/Garrard) (a)       That Parramatta City Council congratulate Cr Hutchence and Hornsby Shire Council on their strong stance on commuter parking at Epping. (b)       That Council make a joint submission with Hornsby to the State Government pointing out how ridiculous it is to put in billion dollar infrastructure works then expect local councils to provide the associated works such as parking. Further the State Government had already promised to build a commuter parking station at Carlingford. The people of Parramatta LGA have missed out on the vital rail connection and then have their access to the limited new line severely restricted by lack of commuter parking. (c)       Further, that Council prepare a report looking to make a contribution, should this be required, looking towards the construction and joint operation of an additional commuter parking station on the Hornsby side of Epping. AMENDMENT   (Barber/Wearne) (a)       That Parramatta City Council congratulate Cr Hutchence and Hornsby Shire Council on their strong stance on commuter parking at Epping. (b)      Further, that Council make a joint submission with Hornsby Council to the State Government to develop a commuter management strategy that adequately addresses the commuter needs of north western Sydney residents, yet allows the Epping community to go about its day to day business. The amendment was put and lost. The motion was put and carried. NOTE:    1           Councillor P B Barber requested that his name be recorded as having voted against this decision.                  2           Councillor L E Wearne left the meeting at 9.55 pm during consideration of this matter (and returned at 10.00 pm during Closed Session).                  3           Councillor P B Barber retired from the meeting at 9.55 pm following consideration of this matter.

CLOSED SESSION 27 April 2009
10676	RESOLVED       (Esber/Wilson) Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-

1                Request for Quotation 30/2008 - Parramatta River Estuary Processes Study. (D01175404) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2                Tender 26 / 2008 - Management and Operation of Caroline Chisholm and Timbergetters Reserve Tennis Facilities.. (D01178888) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3                Tender No. 33/2008 Provision of Radio Frequency Identification Device (RFID) Technology for the Parramatta Library.. (D01180100) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

4                Duck River Reserve, South Granville. (D01186275) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

5                Acquisition of proposed lot 391 in 4 DP 1044808 Hammers Road Northmead from Integral Energy. (D01186745) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

6                68 Marguerette Street, Ermington. (D01186980) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

7                Electronic Voting at Council Meetings. (D01174535) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

RESUMPTION OF MEETING
	That the decisions of Closed Session be noted as follows:-

Closed Session

16.1

SUBJECT          Request for Quotation 30/2008 - Parramatta River                             Estuary Processes Study REFERENCE    F2009/00165 - D01175404 REPORT OF      Waterways Systems Manager

10677

RESOLVED       (Lim/Bide) (a)     That the submitted price of $164,946 (excl. GST) submitted by Maunsell Australia Pty Limited for the Parramatta River Estuary Processes Study be accepted. (b)     That the unsuccessful companies be so advised. (c)     Further, that the Lord Mayor and General Manager be given delegated authority to finalise the contract documents and affix the Common Seal of Council to the necessary documents.

16.2

SUBJECT          Tender 26 / 2008 - Management and Operation of Caroline Chisholm and Timbergetters Reserve Tennis Facilities. REFERENCE    F2004/06443 - D01178888 REPORT OF      Service Manager Recreation Facilities

10678

RESOLVED       (Esber/Maitra) (a)   That Council award the tender to Tiny Tots Tennis & MegaTennis for the management and operation of Caroline Chisholm and Timbergetters Reserve Tennis Facilities for the lease period of 3 years, with 6 months notice being given for the termination of the tender should Council be unsatisfied with the performance of the successful tenderers. (b)   That all tenderers be advised of Council’s decision in this matter. (c)    Further, that the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

16.3

SUBJECT          Tender No. 33/2008 Provision of Radio Frequency                             Identification Device (RFID) Technology for the                             Parramatta Library. REFERENCE    F2009/00426 - D01180100 REPORT OF      Business Coordinator Social Library & Community                             Services

10679

RESOLVED       (Lim/Finn) (a)       That the tender submitted by 3M Australia Pty Ltd for the supply and implementation of the RFID technology at PCC libraries for the sum of $570,814 (excluding GST) be accepted. (b)       That the Lord Mayor and Chief Executive Officer be given delegated authority to execute and affix the Common Seal of Council to the necessary documents. (c)        That the unsuccessful tender be advised of Council’s decision in this matter. (d)       Further, that $240,026 of remaining funds in Section 94 be reserved for future library projects.

16.4	SUBJECT          Duck River Reserve, South Granville REFERENCE    F2009/00903 - D01186275 REPORT OF      Property Program Manager
10680	RESOLVED       (Esber/Maitra) That the lord Mayor and Chief Executive Officer be authorised to affix the Council seal to the documentation for transferring the title of the land known as Lots 2 & 4 DP224184 and Lot 68 DP 229045, to the Council.

16.5

SUBJECT          Acquisition of proposed lot 391 in 4 DP 1044808                             Hammers Road Northmead from Integral Energy REFERENCE    F2004/08510 - D01186745 REPORT OF      Property Program Manager

10681

RESOLVED       (Esber/Elmore) (a)      That action be taken to acquire proposed lot 391 currently known as lot 4 DP 1044808 for road purposes on the terms and conditions outlined in this report from Integral Energy. (b)      Further, that the Lord Mayor and the Chief Executive Officer be authorized to execute under seal all necessary documents including the plan, if required, the Deed of Agreement and other documents as deemed necessary by Council`s solicitor.

16.6

SUBJECT          68 Marguerette Street, Ermington REFERENCE    DA/904/2007 - D01186980 REPORT OF      Property Program Manager

10682

RESOLVED       (Esber/Elmore) (a)       That Council resolve to create an easement for drainage over the Council land (Lot 612 DP 16170) in favour of the property at 68 Marguerette Street Ermington (Lot 317 DP 16170) on terms as stated in the report. (b)       Further, that the Lord Mayor and Chief Executive Officer be authorised to execute under seal the linen plan and Section 88B instrument for creation of the easement.

16.7

SUBJECT          Electronic Voting at Council Meetings REFERENCE    F2008/00400 - D01174535 REPORT OF      N/A

10683 10684

RESOLVED       (Lim/Bide) That the resolution of the Ordinary Council Meeting held on 23 March, regarding Electronic Voting at Council Meeting, namely:- “That Council take no further action in this matter pending construction of a possible new future chamber.”  be and is hereby rescinded. RESOLVED       (Lim/Bide) That Council agrees to the acquisition of an electronic voting system at Council/Committee meetings subject to either as a feature of the new Council Chamber as part of the Civic Place redevelopment, or the availability of funds at future annual budgets.

The meeting terminated at 10.13 pm.

RESCISSION MOTION

A notice of motion to rescind Item 12.5 regarding the Child Care Centre Fees was submitted following the termination of the meeting by Councillors Wearne, Lim and Bid.

THIS PAGE AND THE PRECEDING 16 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 27 APRIL 2009 AND CONFIRMED ON MONDAY, 11 MAY 2009.

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                                                                                      Lord Mayor