Item 12.3 - Attachment 1
Minutes Aboriginal and Torres Strait Islander
Advisory Committee Meeting 24th March 2009
MINUTES OF THE ABORIGINAL
AND TORRES STRAIT ISLANDER ADVISORY COMMITTEE MEETING HELD IN ROOM 1,
GROUND FLOOR, COUNCIL CHAMBERS, PARRAMATTA ON TUESDAY 24TH MARCH 2008 AT 6.16 PM.
Saunders (Chairperson – arr. 6.33pm, took the chair at
Kyle – Community Capacity Building Officer and Erin Lottey – Minute taker, Shanene Hogg – Aboriginal Project Officer, George Mannix – Service
Manager Major Events and Sponsorship, Margarita Perez – Events and Projects
1 ACKNOWLEDGEMENT OF TRADITIONAL OWNERS THE DHARUG
Doug Desjardines made an
Acknowledgment of Country, recognising that the land upon which the meeting was
being held is Dharug and paying respect to Elders past and present.
2 WELCOME & INTRODUCTIONS
Desjardines welcomed members and Council staff to the meeting. Doug noted that being without a quorum, any
decisions made by the Committee at this meeting would require ratification at
the next meeting.
REMINDER REGARDING MEETING PROTOCOLS
The Chairperson reminded members of the meeting
Apologies were received and
accepted for the absence of John
Robertson, Anne Castles, Linda McDonald, Bruce Gale, Anne Stonham, Greg
Stonham, Phil Russo, Cr. Paul Barber, June Magrath and M’Leigh Dickie.
5 CONFLICT OF
no conflicts of interest noted.
6 CONFIRMATION OF MINUTES
of the minutes of the Aboriginal and Torres Strait Islander Advisory Committee
Meeting held on
The minutes of the Aboriginal and
7 BUSINESS ARISING
consideration of the future of Aboriginal and
Kyle advised that the matter had been considered by Council at its meeting of
also advised that Council resolved to create a new Community Advisory Committee,
and sought report on the feasibility of three new forums focusing on
Environment, Technology and Family.
8 NAIDOC PLANNING
Introduction of Service Manager
Major Events and Sponsorship – George Mannix
George Mannix gave the Committee
some information about the type and size of events dealt with by Parramatta
Council. These included:
- Major events, for example
- Civic events, for example flag
raisings and citizenship ceremonies
- Community events, for example Youth
Week and Seniors Week
- Internal events, for example
staff awards ceremonies, events with a staff and councillor focus
NAIDOC Budget 2009
George advised that approximately
$60,000 would be an appropriate budget to produce an event of the same quality
as the 2008 NAIDOC event. George advised
that this figure is based on an analysis of actual expenditure over previous
years. George noted that historically
the budget figure for NAIDOC has included the cost of producing Sorry Day and
the Flag Raising. George advised that
this year the various events would be drawn from separate budgets.
George indicated that he expected
the $60,000 to be obtained from a number of different sources. These include:
$10,000 USW Sponsorship
$40,000 2009/ 2010 Budget (as NAIDOC falls in the 2009/2010
$10,000 Expected accruals from the current financial year
George gave the Committee a
commitment that this budget would be available.
George informed the Committee about
the processes applied to requests and offers of sponsorship: when a sponsorship
is received, that amount is deducted from the original budget. That is, the budget
will stay the same, however less of the funds will be coming from Council.
George advised that the
Organisation of the Burramatta
Family Fun Day
George introduced Margarita Perez,
Council’s Events and Projects Officer who will be coordinating the Burramatta
Family Fun Day event. George advised the
Committee that in accordance with Council’s procurement requirements, Margarita
would need to obtain three quotes for all proposed supplies. George advised that the Committee will thus
need to keep these procurement requirements and their associated timeframes in
mind when suggesting suppliers or supplies.
Margarita advised that a
Development Application had been lodged with Council to hold the Burramatta
Family Fun Day in Prince Alfred Park on
Margarita advised that
Concern was raised around
additional requirements for the processing of cheques by Council. The Committee was advised that this issue
would be handled through a lot of follow-up by Margarita.
Expressions of Interest –
Margarita distributed Expression
of Interest forms to the Committee.
These are to be completed by entertainers interested in performing at
the Burramatta Family Fun Day. The Committee
was advised that positions would likely be offered to those applicants who
lodge their expressions first, and the Committee was asked to encourage
interested performers to lodge their expressions early.
Potential Entertainers –
The Committee was advised that a
meeting had been held with Bruce Walker of the Academy, and that the Academy
was interested in participating in the Burramatta Family Fun Day through the
running of some activities for children on the day. The Academy includes the
The Committee noted its
disappointment at the lack of involvement of some local rugby teams in recent
years and expressed hope that there could be some certainty around involvement
in this year’s NAIDOC.
Site Plan – Prince Alfred Park
Margarita distributed a site plan
proposed for the Burramatta Family Fun Day.
This plan was developed based on the recommendations of the production
Margarita advised that amusements
would be located in the northern triangle, with staff and security focussing on
child safety in this area. Sporting
events would be located in the southern triangle, the stage in the western
triangle (backing onto a vehicular access point) and food and coffee etc
located in the eastern triangle.
Margarita advised that Expression
of Interest applications for stallholders would be ready for the next meeting
of the Committee .
Margarita advised that the primary
focus for marketing the event would be radio.
This will include interviews with Committee members and involvement with
2UE. It was suggested that Koori Radio
be contacted to assist with promotions.
Margarita advised that the
Marketing Plan was also focused on increasing both youth and elder attendance,
and sought ideas from the Committee on how to achieve this. It was suggested that improved transport and
security, marketing to schools and through libraries, as well as promoting the
event on Radio National’s Awaye program
might be appropriate means.
It was suggested that the Committee
look at the provision of a bus from the estates to bring the elders to the
event. Community transport was
suggested as an option.
The Committee was advised that
invitations had been sent to Police, the Navy, the Army, and the Fire Brigade
about holding stalls at the event. It
was suggested that when formal invitations are distributed to attend the day,
invitations be offered to the Commander, the Admiral, and the whole crew of the
HMAS Parramatta. In particular it was suggested that the crew
of the HMAS Parramatta be invited to
attend the Flag Raising Ceremony.
Margarita advised that such formal personal invitations would be made at
a later stage.
Margarita advised that both formal
invitations, and invitations for stall-holders would be made to Darug tribal
and custodian groups.
Workshops at the Family Fun Day
Margarita advised that she has
obtained the contacts list for last year’s workshops and that this aspect of
the day will be addressed soon. Margarita
asked that the Committee provide Expression of Interest forms to any person’s
or groups who may be interested in running workshops.
Potential for Darug language
It was suggested that Darug
language classes be organised as one to the NAIDOC workshops. The Committee was advised that there is a
The Committee also heard that the
Department of Education and Training has an Aboriginal language restoration
project, and that it could be a good contact point. Michael Donovan of
An apology was given for M’Leigh
Dickie, Council’s Civic Events and Protocols Officer. The Committee was advised that M’Leigh will
be coordinating the Flag Raising event, and Sorry Day.
Sorry Day Plaque
Maggie advised the Committee that
there was a Council resolution relating to the placement of a plaque for Phil
Russo in the garden, and that the plaque would go ahead. Maggie advised that responsibility for the
plaque was now with M’Leigh Dickie, Civic Events and Protocol Co-ordinator.
9 GENERAL BUSINESS AND INFORMATION SHARING
Gil Saunders updated the Committee on the archaeological excavation works
taking place at the former Channel 7 site at
The Committee discussed some concerns with excavations at
Civic Place Update
discussed a Recommendation they had put to Council that had been accepted in
August 2008, regarding the inclusion of a storage facility and exhibition space
for Aboriginal artefacts in the new
discussed whether surveys had been conducted and what artefacts had been
found. Maggie advised that she had
information suggesting that Council’s Officers, including those at the Heritage
Centre, had advised her that Council did not have complete information on all
Aboriginal artefacts that had been found in the area. National Parks and Wildlife Service’s Aboriginal
Heritage Unit will have information. Maggie will contact them and report back
to the Committee.
updated the Committee on the
Suburbs Forum –
was advised that a forum of the western suburbs Reconciliation groups would be
Exhibition – Echoes
was advised that an art exhibition regarding Dharug history was being held at
Homelessness Forum –
was advised that the second Parramatta Homelessness Forum would be run by
Advisory Executive Meeting
Ground Floor Council Chambers,
Ground Floor Council Chambers,
The Meeting concluded at