Item 12.3 - Attachment 1
Minutes Aboriginal and Torres Strait Islander Advisory Committee Meeting 24th March 2009
MINUTES OF THE ABORIGINAL AND TORRES STRAIT ISLANDER ADVISORY COMMITTEE MEETING HELD IN ROOM 1, GROUND FLOOR, COUNCIL CHAMBERS, PARRAMATTA ON TUESDAY 24TH MARCH 2008 AT 6.16 PM.
Gilson Saunders (Chairperson – arr. 6.33pm, took the chair at ) Doug Desjardines (Chairperson 6.16pm – 7pm), Lyn Leerson, Phillip Bradley, Marcia Donovan, Annie Nielsen,
Maggie Kyle – Community Capacity Building Officer and Erin Lottey – Minute taker, Shanene Hogg – Aboriginal Project Officer, George Mannix – Service Manager Major Events and Sponsorship, Margarita Perez – Events and Projects Officer
1 ACKNOWLEDGEMENT OF TRADITIONAL OWNERS THE DHARUG PEOPLE
Doug Desjardines made an Acknowledgment of Country, recognising that the land upon which the meeting was being held is Dharug and paying respect to Elders past and present.
2 WELCOME & INTRODUCTIONS
Doug Desjardines welcomed members and Council staff to the meeting. Doug noted that being without a quorum, any decisions made by the Committee at this meeting would require ratification at the next meeting.
3 CHAIRPERSON’S REMINDER REGARDING MEETING PROTOCOLS
The Chairperson reminded members of the meeting protocol.
Apologies were received and accepted for the absence of John Robertson, Anne Castles, Linda McDonald, Bruce Gale, Anne Stonham, Greg Stonham, Phil Russo, Cr. Paul Barber, June Magrath and M’Leigh Dickie.
5 CONFLICT OF INTERESTS
There were no conflicts of interest noted.
6 CONFIRMATION OF MINUTES
of the minutes of the Aboriginal and Torres Strait Islander Advisory Committee
Meeting held on
The minutes of the Aboriginal and
7 BUSINESS ARISING
consideration of the future of Aboriginal and
Kyle advised that the matter had been considered by Council at its meeting of
Maggie also advised that Council resolved to create a new Community Advisory Committee, and sought report on the feasibility of three new forums focusing on Environment, Technology and Family.
8 NAIDOC PLANNING
Introduction of Service Manager Major Events and Sponsorship – George Mannix
George Mannix gave the Committee some information about the type and size of events dealt with by Parramatta Council. These included:
- Major events, for example
- Civic events, for example flag raisings and citizenship ceremonies
- Community events, for example Youth Week and Seniors Week
- Internal events, for example staff awards ceremonies, events with a staff and councillor focus
NAIDOC Budget 2009
George advised that approximately $60,000 would be an appropriate budget to produce an event of the same quality as the 2008 NAIDOC event. George advised that this figure is based on an analysis of actual expenditure over previous years. George noted that historically the budget figure for NAIDOC has included the cost of producing Sorry Day and the Flag Raising. George advised that this year the various events would be drawn from separate budgets.
George indicated that he expected the $60,000 to be obtained from a number of different sources. These include:
$10,000 USW Sponsorship
$40,000 2009/ 2010 Budget (as NAIDOC falls in the 2009/2010 financial year)
$10,000 Expected accruals from the current financial year
George gave the Committee a commitment that this budget would be available.
George informed the Committee about the processes applied to requests and offers of sponsorship: when a sponsorship is received, that amount is deducted from the original budget. That is, the budget will stay the same, however less of the funds will be coming from Council.
George advised that the
Organisation of the Burramatta Family Fun Day
George introduced Margarita Perez, Council’s Events and Projects Officer who will be coordinating the Burramatta Family Fun Day event. George advised the Committee that in accordance with Council’s procurement requirements, Margarita would need to obtain three quotes for all proposed supplies. George advised that the Committee will thus need to keep these procurement requirements and their associated timeframes in mind when suggesting suppliers or supplies.
Margarita advised that a
Development Application had been lodged with Council to hold the Burramatta
Family Fun Day in Prince Alfred Park on
Margarita advised that
Concern was raised around additional requirements for the processing of cheques by Council. The Committee was advised that this issue would be handled through a lot of follow-up by Margarita.
Expressions of Interest – Entertainers
Margarita distributed Expression of Interest forms to the Committee. These are to be completed by entertainers interested in performing at the Burramatta Family Fun Day. The Committee was advised that positions would likely be offered to those applicants who lodge their expressions first, and the Committee was asked to encourage interested performers to lodge their expressions early.
Potential Entertainers –
The Committee was advised that a
meeting had been held with Bruce Walker of the Academy, and that the Academy
was interested in participating in the Burramatta Family Fun Day through the
running of some activities for children on the day. The Academy includes the
The Committee noted its disappointment at the lack of involvement of some local rugby teams in recent years and expressed hope that there could be some certainty around involvement in this year’s NAIDOC.
Site Plan – Prince Alfred Park
Margarita distributed a site plan proposed for the Burramatta Family Fun Day. This plan was developed based on the recommendations of the production crew.
Margarita advised that amusements would be located in the northern triangle, with staff and security focussing on child safety in this area. Sporting events would be located in the southern triangle, the stage in the western triangle (backing onto a vehicular access point) and food and coffee etc located in the eastern triangle.
Margarita advised that Expression of Interest applications for stallholders would be ready for the next meeting of the Committee .
Margarita advised that the primary focus for marketing the event would be radio. This will include interviews with Committee members and involvement with 2UE. It was suggested that Koori Radio be contacted to assist with promotions.
Margarita advised that the Marketing Plan was also focused on increasing both youth and elder attendance, and sought ideas from the Committee on how to achieve this. It was suggested that improved transport and security, marketing to schools and through libraries, as well as promoting the event on Radio National’s Awaye program might be appropriate means.
It was suggested that the Committee look at the provision of a bus from the estates to bring the elders to the event. Community transport was suggested as an option.
The Committee was advised that invitations had been sent to Police, the Navy, the Army, and the Fire Brigade about holding stalls at the event. It was suggested that when formal invitations are distributed to attend the day, invitations be offered to the Commander, the Admiral, and the whole crew of the HMAS Parramatta. In particular it was suggested that the crew of the HMAS Parramatta be invited to attend the Flag Raising Ceremony. Margarita advised that such formal personal invitations would be made at a later stage.
Margarita advised that both formal invitations, and invitations for stall-holders would be made to Darug tribal and custodian groups.
Workshops at the Family Fun Day
Margarita advised that she has obtained the contacts list for last year’s workshops and that this aspect of the day will be addressed soon. Margarita asked that the Committee provide Expression of Interest forms to any person’s or groups who may be interested in running workshops.
Potential for Darug language classes
It was suggested that Darug
language classes be organised as one to the NAIDOC workshops. The Committee was advised that there is a
The Committee also heard that the
Department of Education and Training has an Aboriginal language restoration
project, and that it could be a good contact point. Michael Donovan of
An apology was given for M’Leigh Dickie, Council’s Civic Events and Protocols Officer. The Committee was advised that M’Leigh will be coordinating the Flag Raising event, and Sorry Day.
Sorry Day Plaque
Maggie advised the Committee that there was a Council resolution relating to the placement of a plaque for Phil Russo in the garden, and that the plaque would go ahead. Maggie advised that responsibility for the plaque was now with M’Leigh Dickie, Civic Events and Protocol Co-ordinator.
9 GENERAL BUSINESS AND INFORMATION SHARING
Gil Saunders updated the Committee on the archaeological excavation works
taking place at the former Channel 7 site at
The Committee discussed some concerns with excavations at
Civic Place Update
discussed a Recommendation they had put to Council that had been accepted in
August 2008, regarding the inclusion of a storage facility and exhibition space
for Aboriginal artefacts in the new
The Committee discussed whether surveys had been conducted and what artefacts had been found. Maggie advised that she had information suggesting that Council’s Officers, including those at the Heritage Centre, had advised her that Council did not have complete information on all Aboriginal artefacts that had been found in the area. National Parks and Wildlife Service’s Aboriginal Heritage Unit will have information. Maggie will contact them and report back to the Committee.
updated the Committee on the
Suburbs Forum –
was advised that a forum of the western suburbs Reconciliation groups would be
Art Exhibition – Echoes
was advised that an art exhibition regarding Dharug history was being held at
Homelessness Forum –
was advised that the second Parramatta Homelessness Forum would be run by
ATSI Advisory Executive Meeting
Ground Floor Council Chambers,
ATSI Advisory Meeting
Ground Floor Council Chambers,
The Meeting concluded at