MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE, PARRAMATTA ON Tuesday, 7 October 2008 AT 6:55 pm

 

PRESENT

 

The Lord Mayor, Councillor A Issa, OAM, in the Chair and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard (Deputy Lord Mayor), M A Lack, C X Lim (arrived 6.57 pm), S D Lloyd, P K Maitra, M D McDermott, L E Wearne and A A Wilson.

 

 

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor A Issa, OAM acknowledged the Barramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

 

 

MINUTES

 

 

SUBJECT          Minutes of the Ordinary Council Meeting held on 8 September 2008

10194

RESOLVED      (Garrard/Barber)

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

 

 

SUBJECT          Minutes of the Special Council Meeting held on 29 September 2008

10195

RESOLVED       (Barber/Wearne)

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

 

DECLARATIONS OF INTEREST

 

Councillor J D Finn declared a pecuniary interest in relation to Item 4 of Development Applications regarding 13 Darcy Road and 14 Mons Road Westmead, as Councillor Finn  is a shareholder of Ramsey Healthcare.

 

NOTE:  Councillor C X Lim arrived at the meeting at 6.57 pm during consideration of this matter.

 

 

PETITIONS

 

1

SUBJECT          Residents of Mulyan Avenue, Carlingford – Parking and Traffic Problems

REFERENCE    F

FROM                 P Wallace and L Faggotter

10196

RESOLVED      (Wearne/Wilson)

That the petition be received and forwarded to Council’s Traffic Division for investigation of the suggestions contained therein.

 

 

Development Applications Referred For On-Site Meetings

 

7.1

SUBJECT          List of Future Onsite Meetings

REFERENCE    F2004/08629 - D01030415

REPORT OF      Manager Development Services

10197

RESOLVED      (Lim/Wearne)

(a)       That the list of proposed onsite meetings appended in Attachment 1 to this report be adopted, with the following amendments:-

     1     The meetings for Items 3 and 6 be cancelled as the meetings are not required.

     2     The meetings for Items 1 and 2 commence at 5.30 pm.

(b)       Further, that the Councillor Support Officer’s forward invitations for each onsite meeting in line with individual Councillors requirements.

 

DIVISION       The result being:-

 

AYES:            Councillors P B Barber, A Bide, J Chedid, G J  Elmore, P Esber, J D Finn, P G Garrard, A Issa OAM, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott, L E Wearne and A A Wilson.

 

NOES:           Nil.

.

 

 

Regulatory Reports

 

8.1

SUBJECT          Requirements of the Local Government and Planning Legislation Amendment (Political Donations) Act 2008

REFERENCE    F2008/03234 - D01030965

REPORT OF      Policy Review Officer

10198

RESOLVED       (Barber/Esber)

 

(a)       That Council amend its Code of Meeting Practice as detailed in attachment 1 to this report;

(b)       That these amendments commence operation immediately and for all relevant items being considered at this meeting;

(c)       Further, that Council receive and note the information contained within this report.

 

 

DEVELOPMENT APPLICATIONS TO BE BROUGHT FORWARD

 

Due to the presence of interested persons in the public gallery, Item 3 of Development Applications regarding 278 – 284 Woodville Road, Guildford was brought forward and considered immediately.

 

 

Reports - Domestic Applications

 

11.1

SUBJECT          1/11 Mobbs Lane, Carlingford. (Lot 10 DP 200458) (Lachlan Macquarie Ward)

DESCRIPTION  Internal fitout and use of shop No.1 as a bottle shop. (Location Map - Attachment 2)

REFERENCE    DA/393/2008 - Submitted 30 May 2008

APPLICANT/S   BFW Contracting

OWNERS           Mr E Cappello

REPORT OF      Manager Development Services. Also Development and Certification Assessment Officer Memorandum dated 7 October 2008.

10199

RESOLVED       (Barber/Esber)

 

(a)     That Council grant consent to Development Application No. 393/2008 for the internal fitout and use of Shop No.1 as a bottle shop subject to standard conditions and the following extraordinary conditions.

1.      A CCTV shall be installed in the shop to ensure that customers entering and exiting the premises, and money transactions are recorded. The CCTV shall also be installed to monitor the rear laneway directly behind the shop. Adequate signage is to be displayed on the premises to clearly indicate to customers that CCTV is being used on the premises. Details of the CCTV system and associated signage shall be submitted to the satisfaction of the PCA prior to occupation.

Reason:    To enhance security of the area.

2.      Adequate lighting for the purpose of enhancing security shall be installed to the front and rear access points of the shop. Lighting shall be adequate to ensure that there are no dark areas within the vicinity of       the front and rear access points of the shop. Details are to be submitted to the satisfaction of the PCA prior to occupation.

Reason:    To enhance security of the area.

3.      The front doors of the shop, and all locks fitted to the front doors shall provide for an adequate level of security to the premises.

Reason:    To enhance security of the area.

4.      A monitored intruder alarm system is to be installed to the shop prior to occupation. The alarm shall enable staff to activate the system manually in the event of an emergency, such as a robbery.

Reason:    To enhance security of the area.

5.      A safe shall be installed and bolted to the floor within the shop to enable the storage of cash and valuables. Details are to be submitted to the satisfaction of the PCA prior to occupation.

Reason:    To enhance security of the area.

6.      The door to the store room shall be fitted with a security coded lock prior to occupation.

Reason:    To enhance security of the area.

7.      The hours of operation of the bottle shop shall be restricted to 9am-8pm Sunday to Thursday, and 9am-8.30pm Friday and Saturday.

Reason:    To minimise the impact upon nearby residential properties.

8.      The supply and/or sale of alcohol is prohibited on the premises prior to separate consent being obtained from the Liquor Administration Board (LAB)/Casino, Liquor, Gaming Control Authority.

Reason:    To protect the amenity of the area.

9.      The garage to the rear of the shop off the laneway shall only be used by the management and employees of the liquor store.

Reason:    To ensure adequate parking and vehicular access

10.    The loading and unloading of goods associated with the development shall be made via the existing laneway to the rear of the property and not to be carried out on Mulyan Avenue or Mobbs Lane.

Reason:    To ensure adequate parking and vehicular access

(b)     Further, that objectors be advised of Councils decision.

 

DIVISION       The result being:-

 

AYES:            Councillors P B Barber, A Bide, J Chedid, G  J Elmore, P Esber, J D Finn, P G Garrard, A Issa OAM, M A Lack, C X Lim, S D Lloyd and M D McDermott.

 

NOES:           Councillors P K Maitra, L E Wearne and A A Wilson.

 

Reports - Development Applications

 

12.1

SUBJECT          76 - 78 Macquarie Street and 25 Smith Street, PARRAMATTA. (Lot 1 DP 128445 Lot 2 232067 Pt Lot 3 DP 558386 Pt Lot 1 DP 232067 Lot 1 DP 1098507) (Arthur Philip Ward).

DESCRIPTION  Section 96 (AA) modification of Development Consent No. 688/2005. The modifications relate to the southern and eastern elevations of the building to provide a minor projection of the approved plant room located on Level 9. (Location Map - Attachment 2)

REFERENCE    DA/688/2005/D - Submitted: 30 July 2008

APPLICANT/S   Paragon Project Management

OWNERS           Smith Street Pty Ltd

REPORT OF      Manager Development Services

10200

RESOLVED      (Lim/Finn)

That Council modify Development Consent No. 688/2005 dated 2 February 2006 in the following manner:

1.      Condition No.1 is to be modified to read as follows:

The development is to be carried out in compliance with the following plans and documentation listed below and endorsed with Council’s stamp, except where amended by other conditions of this consent:

 

  Drawing No

Dated

A 950 (Revision B) – South Facing Elevation – Façade Alterations (Plant Room)

February 2008

A 951 (Revision A) – East facing Elevations – Level 9 / Roof – façade Alterations.

June 2008

SK10 – Roof Plan alterations

June 2008

No construction works (including excavation) shall be undertaken prior to the release of the Construction Certificate.

Note:          Further information on Construction Certificates can be obtained by contacting Customer Service on 9806 5602.

Reason:    To ensure the work is carried out in accordance with the approved plans.

 

DIVISION:           The result being:-

 

AYES:            Councillors P B Barber, A Bide, J Chedid, G  Elmore, P Esber, J D Finn, P G Garrard, A Issa OAM, M A Lack, C X Lim, S Lloyd, P Maitra, M McDermott and L E Wearne.

 

NOES:           Councillor A A Wilson.

 

 

 

 

12.2

SUBJECT          134-140 Marsden Street, Parramatta (Lot 1 in DP 1079113, Lot 1 in DP 539968, Lot 1 in DP 61073, Lot 1 in DP 953138, Lots 101-103 in DP 785428, Lots 1-2 in DP 213184, Lots A-C in DP 82967) (Arthur Phillip Ward).

DESCRIPTION  Section 96 modification to the approved 16 storey mixed use retail and commercial development over 4.5 levels of basement parking. The modification includes provision of 4,702sqm of additional gross floor area and increasing the floor to ceiling height on the ground floor piazza by 1.8 metres. (Locality Map - Attachment 1)

REFERENCE    DA/470/2006/A - Submitted 27 May 2008

APPLICANT/S   Becton Marsden Pty Ltd

OWNERS           Everest Project Developments Pty Ltd

REPORT OF      Manager Development Services

10201

RESOLVED      (Lim/Finn)

(a)     That Council grant consent to modify Development Consent No.470/2006 dated 11 September 2006 in the following manner.

1.      The following conditions of DA/470/2006 consent be modified so as to read:

1.      The development is to be carried out in compliance with the following plans and documentation listed below and endorsed with Council’s stamp, except where amended by other conditions of this consent:

Drawing No

Dated

Ground Level Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-06, Rev C

23 May 2008

Level 1 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-07, Rev B

23 May 2008

Level 2 and 3 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-08, Rev B

23 May 2008

Level 4 and 5 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-09, Rev B

23 May 2008

Level 6 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-10, Rev B

23 May 2008

Level 7 and 8 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-11, Rev B

23 May 2008

Level 9 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-12, Rev B

23 May 2008

Level 10 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-13, Rev B

23 May 2008

Level 11 to 15 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-14, Rev B

23 May 2008

Roof Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-15, Rev A

23 May 2008

Basement 1 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-05, Rev D

8 September 2008

Basement 2 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-04, Rev C

8 September 2008

Basement 3 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-03, Rev C

8 September 2008

Basement 4 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-02, Rev C

8 September 2008

Basement 5 Plan Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-01, Rev C

8 September 2008

North Elevation Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-16, Rev A

23 May 2008

South Elevation Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-17, Rev A

23 May 2008

East Elevation Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-18, Rev A

23 May 2008

West Elevation Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-19, Rev A

23 May 2008

Section AA Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-20, Rev A

23 May 2008

Section BB Prepared by Hayball Leonard and Stent Pty Ltd Architects Job No. 1457, SK-21, Rev A

23 May 2008

Awning sketch drawings 1-5

 

Hydraulic Services Site Plan Job No. 7052

Drawing No.H00, Revision P1

 

Hydraulic Services Ground Floor Job No. 7052

Drawing No.H04, Revision P2

 

Hydraulic Services Levels 6-15 Stormwater

Job No. 7052 Drawing No.H05, Revision P1

 

Hydraulic Services Roof Plant Job No. 7052

Drawing No.H06, Revision P1

 

Hydraulic Services Basement Level 1 Job No. 7052

Drawing No.H03, Revision P2

 

Hydraulic Services Basement Level 2 Job No. 7052

Drawing No.H02, Revision P1

 

Hydraulic Services Basement Level 5 Job No. 7052

Drawing No.H01, Revision P1

 

No construction works (including excavation) shall be undertaken prior to the release to the Construction Certificate.

Note:        Further information on Construction Certificates can be obtained by contacting Customer Service on 9806 5602.

Reason:  To ensure the work is carried out in accordance with the approved plans.

7.      The Floor Space Ratio for the overall development must not exceed 8.44:1. Prior to an occupation certificate being issued, a Registered Surveyor must provide certification of the total and component floor space areas in the development to the satisfaction of the Principal Certifying Authority.

Reason:  To ensure the work is carried out in accordance with the approved plans.

8.      The highest point of the tower building must not exceed RL 75.30 (AHD) and the finished floor level of the roof terrace of the podium building must not exceed RL 33.40 (AHD). Prior to an occupation certificate being issued, a Registered Surveyor must provide clarification of the height of the building, to the satisfaction of the Principal Certifying Authority.

Reason:  To ensure the work is carried out in accordance with the approved plans

16.    The development shall make provision for a total of 404 car parking spaces. These spaces are to be permanently marked on the pavement and used accordingly. This requirement shall be reflected on the Construction Certificate plans. The approved car parking spaces shall be maintained to the satisfaction of Council, at all times.

Reason:  To ensure adequate carparking facilities are provided.

22.    The payment of the following monetary contributions in accordance with Council's Comprehensive Section 94 Contributions Plan:

Traffic and Transport                            $ 1,174,147.56

Open Space and Public Space

and Recreation                                      $    478,011.22

Community and Cultural                       $    28,850.83

Plan Management

and Administration                                $ 193,118.99

 

This result is a total contribution of $ 1,874,128.59 to be paid to Council prior to the issue of the Construction Certificate. The Section 94 Contribution fees are subject to CPI.  The applicable indexation will be applied to the base contribution described above at the time of payment.

Reason:  To comply with the adopted Section 94 Plan.

2.      The following condition of DA/470/2006 consent is to be deleted.

30.    The floor height of Level 1 of the Podium Building shall be increased by a maximum of 300mm at the southern end of the site (Hunter Street). Details are to be submitted and approved by the Principal Certifying Authority prior to the release of the Construction Certificate.

3.      The following new conditions are to be imposed:

88.    The proposed fins on the external walls of the tower building are to be adjustable. Details are to be submitted to the nominated Principal Certifying Authority.

Reason:  To allow for greater solar control and to animate the street frontages.

89.    The podium façade to Marsden Street is to be fully glazed and transparent.

Reason:  To ensure that Marsden Street elevation provides multi-storey active frontage.

90.    Building and tenancy identification signs as defined under Parramatta City Centre Local Environmental Plan 2007 are only permitted on the signage zones nominated on the eastern elevation, numbered Drawing No. SK-18, Revision A, Job No. 1457. The following signs or advertisements are not permitted:

90.1  A-frame signs, unfixed signs and signs that contain additional advertising promoting products or services not related to the approved use of the premises or site (such as the logos or brands of products e.g. soft drinks, brewers, photographic flim, etc).

90.2  Signs painted on or applied on the roof.

90.3  Uplighting of signs.

Reason:  To ensure that all signs are consistent with the desired streetscape character of the area.

 

DIVISION:      The result being:-

 

AYES:            P B Barber, A Bide, J Chedid, J D Finn, P G Garrard, A Issa OAM, C X Lim, S D Lloyd, P K Maitra, M D McDermott and L E Wearne.

 

NOES:            Councillors G J Elmore, P Esber, M A Lack & and A A                         Wilson.

 

                                                                                                                                 .

 

 

 

12.3

SUBJECT          278-284 Woodville Road Guildford (Lot 7 Sec 4 DP 990 and Lot 345 DP 882411) (Woodville Ward)

DESCRIPTION  Demolition and construction of a supermarket with basement parking for 69 vehicles. (Locality Map - Attachment 3)

REFERENCE    DA/106/2008 - Submitted 20 February 2008

APPLICANT/S   Milestone Management Ltd

OWNERS           Aldi Foods Pty Ltd

REPORT OF      Manager Development Services. Also Senior Development Assessment Officer Memorandum dated 7 October 2008.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10202

MOTION             (Elmore/Esber)

(a)     That Development Application No. 106/2008 be approved, subject to standard and the following extraordinary conditions:

1.      The maximum length of any vehicle accessing the site is to be a 19m semi trailer. At no time are any vehicles of a greater length to access the site.

Reason: To protect the amenity of the area.

2.      Deliveries to the store between Monday to Friday may only occur between the hours of 7.00am to 8.30am, 10.00am to 2.30pm, and between the hours of 6.00pm to 10.00pm. Deliveries on Saturdays, Sundays and public holidays may only occur between the hours of 7.00am to 10.00pm. For deliveries between 7.00am and 8.30am on weekdays, only a single articulated vehicle delivery may be carried out during this time and a qualified traffic controller is to be present on the site to assist the articulated vehicle in making the right turn from the site onto Oxford Street.

3.      The hours of operation are restricted to 7.00am to 9.00pm daily.

Reason: To protect the amenity of the area.

4.      Signage advising drivers to be alert for pedestrians is to be installed at the exit to the site. Details of the proposed signage are to be submitted to Council for approval prior to installation. The signage is to be installed prior to the issue of the occupation certificate.

Reason: To protect the safety of pedestrians.

5.      A concrete median island is to be constructed by the applicant in Oxford Street in conjunction with the channelised treatment at the driveway from the eastern end alignment of the traffic facility, as shown on the approved DA plan, to a distance of about 20m to the north of Oxford Street, to physically restrict traffic to left-out only from the site. The applicant to submit a detailed design of the concrete median island along with the channelised treatment at the driveway to Council’s Manager Capital Projects for consideration and approval.  Thereafter, a copy of the design plan for this traffic facility shall be forwarded to Council’s Traffic & Transport Services Manager for consideration by the Traffic Committee and final approval by Council following Traffic Committee’s recommendation to Council.

Reason: Traffic Safety.

6.      A ‘No Stopping’ zone to be installed adjacent to 278 Woodville Road, Guildford outside the proposed ALDI Supermarket in Oxford Street frontage of the development site, subject to the approval of the Parramatta Traffic Committee under Delegated Authority. The existing No Stopping sign associated with the traffic signals at its intersection with Woodville Road to be extended to the western most end of the property boundary. 

Reason: Traffic Safety.

7.      Double barrier line marking (BB lines) in Oxford Street associated with the traffic signals at its intersection with Woodville Road are to be extended from the existing position to Highland Street (eastern kerb alignment), approximately 147m long, to prevent motorists from doing an unsafe U-turn movements on this section of Oxford Street, subject to the approval of the Parramatta Traffic Committee under Delegated Authority. All costs associated with the supply and installation of the statutory ‘No Stopping’ parking restrictions along with the installation of the BB lines and the construction of the concrete median island in Oxford Street shall be paid for by the applicant at no cost to Council. The applicant to liaise with Council’s Traffic & Transport Investigations Engineer regarding the installation of the statutory No Stopping signs, double barrier line marking (BB Lines) along with the construction of the channelised treatment and concrete median island at least 4 months prior to the occupation of the building. 

Reason: Traffic Safety.

8.      Deliveries to the store are to be carried out in accordance with the loading dock operation procedures outlined in paragraph No. 6 of the correspondence from Colston Budd Hunt & Kafes Pty Ltd dated 2 July 2008.

Reason: Traffic Safety.

(b)     Further, that the objectors be advised of Council’s decision.

 

AMENDMENT   (Garrard/Wilson)

(a)      That the development application be deferred for Council to seek a further assessment of the traffic issues as identified within the application and that council seek the services of a traffic consultant in addressing these matters.

(b)      That Council request a further report seeking comment upon the NSW governments “Retail and Centres Planning Policy” in relation to developments over 1,000 sq m, taking into account the Department of Planning, Office of the Director General’s statement dated 22 July 2008 which states that retailing should be concentrated in existing and new planned centres, including the full range of centres from small neighbourhood centres to regional cities and the Sydney  CBD. The policy does not place a cap on the number of supermarkets or other retail outlets in a centre.

(c)       Further, that the applicant be requested to carry out a study identifying the economic effect impact statement, either positive or negative, that such a supermarket development as proposed, would have  on the Guildford Shopping Centre.

 

PROCEDURAL

MOTION              (Wilson)

 

The question be put.

 

The procedural motion was put and carried.

 

The amendment was put and lost.

 

The motion was put and carried.

 

DIVISION:      The result being:-

 

AYES:            P B Barber, J Chedid, G J Elmore, P Esber, J D Finn, A Issa OAM, M A Lack, C X Lim, S Lloyd, P K Maitra, M D McDermott and L E Wearne.

 

NOES:            Councillors A Bide, P J Garrard and A A Wilson.

                                                                                                                           that council req

 

 

 

12.4

SUBJECT          13 Darcy Road and 14 Mons Road Westmead (Lot 12B and Lot 11A DP 448607) (Arthur Phillip Ward)

DESCRIPTION  Demolition of existing child care centre within No. 13 Darcy Road and construction of a 3 storey extension to the Westmead Private Hospital. (Locality Map - Attachment 2)

REFERENCE    DA/144/2008 - Submitted 4 March 2008

APPLICANT/S   Ramsey Health Care

OWNERS           Alpha Westmead Private Hospital

REPORT OF      Manager Development Services

10203

RESOLVED       (Esber/Lim)

(a)       That Development Application No. 144/2008 be approved subject to standard conditions and the following extraordinary conditions:

1.    External privacy screens consisting of steel mesh or fixed lourvres are to be fixed to the 15 maternity ward windows on the western elevation. Privacy screens for the windows to the special care nursery are optional.

Reason: To protect the privacy of the adjoining dwelling.

2.    A new pedestrian crossing facility is to be installed at the end of the existing island outside property No. 13 Darcy Street to enhance pedestrian safety. All costs associated with the installation of this pedestrian crossing facility to be paid for by the applicant at no cost to Council. Note that the existing pedestrian refuge island would need to be removed to allow two continuous traffic lane (3.2m wide) along this section of Darcy Road.

A detailed design plan of the proposed pedestrian crossing facility is to be submitted to Council’s Manager Capital Projects for approval and to Council’s Traffic Engineering Advisory Group for consideration prior to the release of the construction certificate.

Reason: To provide for the increased pedestrian and vehicle traffic which will result from the development.

3.    Fifty-two off-street parking spaces (including 4 disabled parking spaces, as shown on the DA Plan WPH2-P-Site) to be provided, permanently marked on the pavement and used accordingly.  The dimensions for parking spaces and aisle width to be in accordance with AS 2890.1-2004 ( for user class 3 - 2.4m wide x 5.4m long clear of columns plus 300mm clearance adjacent walls & 5.8m aisle width minimum).  The disabled parking space dimensions to be 3.8m wide x 5.5m long according to Council’s DCP 2005. An aisle extension of at least 1m wide shall be provided as a manoeuvring area at the end of the parking spaces.

Reason: To provide adequate car parking for the development. 

4.    Traffic calming devices (ie. speed humps or similar) to be provided along the parking area (along the western property boundary) at 20m interval between each speed hump (ie. 4 speed humps), the first speed hump to be installed about 5-10m after the entry/exit access to the carpark area.  Additional speed humps should be provided near the southern entrance to the loading dock (adjacent to spaces numbered 49/50) and at the northern end of the narrow section (adjacent to spaces numbered 41 and 42) of the internal road to the loading dock.

Reason: Traffic safety.

(b)       Further, that objectors be advised of Council’s decision.

 

DIVISION       The result being:-

 

AYES:            Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, P J Garrard, A Issa OAM, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott, L E Wearne and A A Wilson.

 

NOES:           Nil.

.

 

NOTE:    Councillor J D Finn declared a pecuniary interest as a shareholder of Ramsey Healthcare and temporarily retired from the meeting during consideration and voting on this issue.

 

City Development

 

9.1

SUBJECT          Amendments to Parramatta City Centre Local Environmental Plan (LEP) 2007 to correct misdescriptions and errors

REFERENCE    F2006/00601 - D01036983

REPORT OF      Project Officer

10204

RESOLVED      (Finn/Lim)

(a)     That Council prepare LEP amendments as outlined in Attachments 1 - 3 to correct minor errors and anomalies as contained within Parramatta City Centre LEP 2007.

(b)     That Council endorse the information in Attachment 1, to be submitted in the required pro forma as a Section 73A Environmental Planning and Assessment Act submission to the Department of Planning.

(c)     Further, that any of the amendments not able to be progressed under s73A be included in the first general City Centre LEP review, to be undertaken at the earliest possible opportunity, given resources required to progress the city wide draft LEP.

 

DIVISION       The result being:-

 

AYES:            Councillors P B Barber, A Bide, J Chedid, P Esber, J D Finn, A Issa OAM, M A Lack, C X Lim, S D Lloyd, P K Maitra, M D McDermott and L E Wearne.

 

NOES:           Councillors G J Elmore, P J Garrard & A A Wilson.

 

 

 

City Leadership and Management

 

10.1

SUBJECT          Annual Aboriginal Local Government Network Conference
Armidale 25-27 November 2008

REFERENCE    F2008/02991 - D00997306

REPORT OF      Service Manager - Council Support

10205

RESOLVED      (Wilson/Esber)

That Council nominate The Lord Mayor, Councillor A Issa OAM or nominee and  Councillors Barber, Lim and McDermott to attend the Local Government & Shires Association Aboriginal Network Annual Conference to be held in Armidale from 25 to 27 November 2008.

 

 

 

 

 

10.2

SUBJECT          Local Government Conference Broken Hill 25-29 October 2008

REFERENCE    F2008/02719 - D00997341

REPORT OF      Service Manager - Council Support

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10206

MOTION             (Wilson/Lim)

          That the Lord Mayor, Councillor A Issa, OAM (or nominee) and Councillors A Bide, J Chedid, C X Lim, S D Lloyd and L E Wearne attend the Local Government Association of NSW Annual Conference 2008 to be held at the Broken Hill Entertainment Centre from 25 – 29 October.

 

AMENDMENT   (Esber/Barber)

That the Lord Mayor, Councillor A Issa, OAM (or nominee) and Councillors P B Barber, A Bide, J Chedid, J D Finn, C X Lim, S D Lloyd, P K Maitra and L E Wearne attend the Local Government Association of NSW Annual Conference 2008 to be held at the Broken Hill Entertainment Centre from 25 – 29 October.

 

The amendment was put and lost.

The motion was put and carried.

 

 

 

10.3

SUBJECT          Parks and Leisure Australia 2008 National Conference

REFERENCE    F2008/02723 - D00997367

REPORT OF      Service Manager - Council Support

10207

RESOLVED      (Chedid/Lim)

That the Lord Mayor, Councillor A Issa, OAM (or nominee) and Councillors A Bide and P K Maitra attend the Parks & Leisure Australia 2008 National Conference to be held in Melbourne, Victoria from 9-12 November 2008.

 

 

 

 

10.4

SUBJECT          5th Annual Conference Risk Management Institution of Australia (RMIA) 2008, Perth Convention Centre, Western Australia, 16 - 18 November 2008

REFERENCE    F2008/02724 - D00997375

REPORT OF      Service Manager - Council Support

10208

RESOLVED      (Wilson/Esber)


That the Lord Mayor, Councillor A Issa, OAM (or nominee) and Councillors J D Finn, P J Garrard and A A Wilson attend the
5th Annual Risk Management Institution of Australia (RMIA) Conference 2008 being held at the Perth Convention Centre, Western Australia from 16 – 18 November 2008.

 

 

 

 

10.5

SUBJECT          2008 Election of Executive Committee - Local Government Association of New South Wales

REFERENCE    F2006/01161 - D01021583

REPORT OF      Service Manager - Council Support

10209

RESOLVED      (Barber/Wearne)

That the information be noted.

 

 

 

 

10.6

SUBJECT          Election of Councillors to Internal/External Organisations/Boards/Committees

REFERENCE    F2004/07851 - D01028721

REPORT OF      Service Manager - Council Support

 

 

 

 

 

 

 

 

 

 

 

 

 

10210

 

 

 

 

10211

 

 

 

 

 

 

10212

 

 

 

 

 

 

 

10213

 

 

 

 

 

 

10214

 

 

 

 

 

 

 

 

10215

 

 

 

 

 

 

10216

 

 

 

 

 

 

 

 

10217

 

 

 

 

 

 

 

 

10218

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10219

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10220

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10221

 

 

 

10222

 

 

 

 

 

 

 

10223

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10224

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10225

 

 

 

10226

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10227

 

 

 

 

10228

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10229

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10230

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10231

 

Audit Committee

 

MOTION             (Wearne/Lim)

That Councillors J D Finn, C X Lim and L E Wearne be appointed to the Audit Committee.

 

AMENDMENT   (Wilson/Wearne)

That Councillors J D Finn, M D McDermott and A A Wilson be appointed to the Audit Committee.

 

The amendment was put and carried and on being put as the motion was again carried.

 

Central Parramatta Planning Committee

 

RESOLVED      (Wearne/Lim)

That Councillors P B Barber, J Chedid and L E Wearne                           be appointed to the Central Parramatta Planning Committee (CPPC).

 

Civic Place Management Committee

 

RESOLVED      (Lim/Wearne)

That Councillor A Issa, OAM and Councillors J D Finn, C X Lim and A A Wilson be appointed to the Civic Place Management Committee as observers.

 

Clyde Transfer Terminal Community Committee

 

RESOLVED      (Maitra/Esber)

That Councillor M A Lack be appointed to the Clyde Transfer Terminal Community Committee.

 

Community Advisory Committees

 

RESOLVED      (Lim/Wilson)

That the confirmation of existing members to the Community Advisory Committees be deferred for 1 month pending a report to be provided as to the respective achievements of each Committee over the last 4 years from the relevant staff who manage the committees.

 

Duck River Floodplain Risk Committee.

 

RESOLVED       (Lack/Lim)

Council appoint Councillors G J Elmore and S D Lloyd to the Duck River Floodplain Risk Committee.

 

Eastwood and Terrys Creek Floodplain Risk Management Committee.

 

RESOLVED       (Lim/Wilson)

 

Council nominate Councillor L E Wearne to the Eastwood and Terrys Creek Floodplain Risk Management Committee and Ryde Council be requested to accept the remaining Lachlan Macquarie Ward Councillors on to the Committee.

 

Granville Town Centre Committee

 

RESOLVED       (Lim/Barber)

 

Council confirm the role of the Lord Mayor or nominee as Chairman of the Granville Town Centre Committee and interested Councillors indicate their desire to participate on the Committee.

 

Granville Youth and Community Recreation Centre Management           Committee

 

RESOLVED       (Esber/Finn)

 

Council confirm the existing members of the Granville Youth and Community Recreation Centre Management Committee (see paragraph 35 of Service Manager – Council Support Report) for a further twelve months and receive a further report following consultation and review of the Committee’s Terms of Reference.

 

Parramatta City Chamber of Commerce and Industry Inc

 

MOTION              (Lim/Bide)

 

Council confirm the Lord Mayor as Council’s representative on the Parramatta City Chamber of Commerce & Industry Inc.

 

AMENDMENT   (Finn/esber)

 

Council appoint Councillor P B Barber as Council’s representative on the Parramatta City Chamber of Commerce and Industry Inc.

 

The amendment was put and lost.

The motion was put and carried.

 

Parramatta Cultural Trust Advisory Committee

 

          MOTION              (Lim/Wearne)

 

The appointment of Councillors to the Parramatta Cultural Trust Advisory Committee be deferred for 1 month pending a report from existing Councillor members of the Trust, with assistance from staff, on the Trust’s successes and works to date, together with advice of future plans.

 

AMENDMENT             (elmore/esber)

 

Council appoint Councillor P K Maitra to the Parramatta Cultural Trust Advisory Committee.

 

The amendment was put and lost.

The motion was put and carried.

 

Parramatta River Catchment Group

 

MOTION    (Lim/Bide)

 

          Council appoint Councillor S D Lloyd as delegate and Councillor C X Lim as alternate delegate to the Parramatta River Catchment Group.

 

AMENDMENT   (Maitra/Barber)

 

Council appoint Councillor J D Finn as delegate to the Parramatta River Catchment Group.

 

The amendment was put and lost.

The motion was put and carried.

 

Parramatta River Estuary Management Committee

 

RESOLVED       (Lim/Wearne)

 

Council appoint Councillor J Chedid to Chair the Parramatta River Estuary Management Committee and Councillors P B Barber and A A Wilson as additional representatives to the Committee.

 

Parramatta Traffic Committee

 

RESOLVED       (Lim/Wilson)

 

Council appoint Councillor A Bide as Chairperson of the Parramatta Traffic Committee.

 

Traffic Engineering Advisory Group

 

MOTION              (Lim/Wilson)

 

Council appoint Councillor A Bide as Chairperson of the Traffic Engineering Advisory Group.

 

AMENDMENT             (Barber/Finn)

 

Council appoint Councillor G J Elmore as Chairperson of the Traffic Engineering Advisory Group.

 

The amendment was put and lost.

The motion was put and carried.

 

Public Domain Design Reference Panel

 

MOTION              (Lim/Wilson)

 

Council appoint the Lord Mayor of the Day and Councillors P J Garrard and A A Wilson to the Public Domain Design Reference Panel.

 

AMENDMENT   (Esber/Wearne)

 

  Council appoint the Lord Mayor of the Day and Councillors P B Barber, J D Finn, P J Garrard and A A Wilson to the Public Domain Design Reference Panel.

 

The motion was withdrawn by the mover.

The amendment became the motion and was put and carried.

 

Riverbank Project Management Team

 

RESOLVED       (Lim/Chedid)

 

Council appoint Councillors P Esber, C X Lim and P K Maitra to act as observers to the Riverbank Project Management Team.

 

Riverside Theatres Advisory Board

 

MOTION              (Lim/Wilson)

 

That Council’s representatives on the Riverside Theatres Advisory Board be increased from 2 to 3 and Councillors S D Lloyd, M D McDermott and A A Wilson be appointed to the Board.

 

AMENDMENT   (Lack/Esber)

 

That Councillors P B Barber and P K Maitra be appointed to the Riverside Theatres Advisory Board.

 

The amendment was put and lost.

The motion was put and carried.

 

Strategic Partnership between Parramatta City Council and Housing NSW Steering Group

 

RESOLVED       (Lim/Lloyd)

 

That Council’s representation on the Parramatta City Council and Housing NSW Steering Group be increased from 3 to 5 and Councillors J Chedid, G J Elmore, P J Garrard, C X Lim and M D McDermott be appointed to the Group.

 

Strategic Partnership between Parramatta City Council and Sydney West Area Health Service Steering Group.

 

MOTION              (Elmore/Esber)

 

Council appoint the Lord Mayor of the Day and Councillor M A Lack to the Strategic Partnership between Parramatta City Council and Sydney West Area Health Service Steering Group.

 

AMENDMENT   (Lim/Wilson)

 

Council appoint the Lord Mayor of the Day and Councillors A Bide and C X Lim to the Strategic Partnership between Parramatta City Council and Sydney West Area Health Service Steering Group.

 

The amendment was put and carried and on being put as the motion was again carried.

 

Westpool

 

MOTION              (Lim/Wilson)

 

Council appoint the Lord Mayor, Councillor A Issa OAM as the delegate to the Board of Westpool.

 

AMENDMENT   (Barber/Esber)

 

Council appoint Councillor P Esber as the delegate to the Board of Westpool.

 

The amendment was put and lost.

The motion was put and carried.

 

WSROC

 

MOTION    (Lim/Garrard)

 

Council appoint Councilllors J Chedid and A A Wilson to the Board of WSROC.

 

AMENDMENT   (Esber/Finn)

 

Council appoint Councilllors P B Barber and M A Lack to the Board of WSROC.

 

The amendment was put and lost.

The motion was put and carried.

 

 

ADJOURNMENT OF MEETING

 

 

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.35 pm for a period of 17 minutes.

 

 

RESUMPTION OF MEETING

 

 

The meeting resumed in the Council Chamber at 8.52 pm, there being in attendance The Lord Mayor, Councillor A Issa, OAM and Councillors P B Barber, A Bide, J Chedid, G J Elmore, P Esber, J D Finn, P J Garrard, M A Lack, C X Lim, P K Maitra, S D Lloyd, M D McDermott, L E Wearne and A A Wilson.

 

 

 

 

10.7

SUBJECT          Recruitment of Group Manager Outcomes and Development

REFERENCE    F2008/00175 - D01037949

REPORT OF      Chief Executive Officer

10232

RESOLVED      (Lim/Wilson)

That the information be noted and this issue be further considered in Closed Session.

 

 

 

 

Notices of Motion

 

15.1

SUBJECT          Congratulations to Zimbabwe Aid Association

REFERENCE    F2004/06182 - D01023803

FROM                 Councillor A A Wilson

10233

RESOLVED      (Wilson/Chedid)

That Parramatta City Council congratulate:-

1       The Zimbabwe Aid Association on its function on 30 August 2008 to raise funds to send clothing and humanitarian aid to Zimbabwe.

2       The Zimbabwe Aid Association Sponsors, Royal Wolf, who provided a shipping container to the Association.

 

 

 

 

15.2

SUBJECT          Security Shutters in the Parramatta CBD

REFERENCE    F2006/00601 - D01035961

REPORT OF      Councillor A A Wilson

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10234

MOTION    (Wilson/Chedid)

That Parramatta City Council ban security shutters and windows facing a main road in the Parramatta CBD.

 

AMENDMENT   (Barber/Esber)

(a)      That  Council bring forward a report to addressing the following anomalies:

1.              City Centre LEP to specify that security shutters are not           exempt development.

2.              DCP to include guidelines as to appropriate designs of           security features for buildings.

(b)     Further, that an  LGA wide report be prepared addressing   the           issues of security shutters, presentation of local businesses and          providing statistical data on vandalism/breaking of windows in           shops utilising shutters.

 

The motion was withdrawn by the mover.

The amendment became the motion and was put and carried.

 

 

 

 

15.3

SUBJECT          Traffic Calming Devices

REFERENCE    F2008/03598 - D01035927

REPORT OF      Councillor A A Wilson

10235

RESOLVED       (Wilson/Wearne)

(a)     That Parramatta City Council conduct a general review of the Local           Government Area's traffic calming devices, including the suitability           of speed humps for persons with a disability or illness, and           comments be sought from the Parramatta Traffic Committee in          this regard.

(b)     Further, that advice be provided to Councillors as to how a decision is reached to install a concrete rather than landscaped traffic device.

 

 

 

 

15.4

SUBJECT          Removal of Chicanes at the Corner of Bells Road, Tulong Avenue and Greens Avenue, Oatlands

REFERENCE    F2008/03598 - D01036296

REPORT OF      Councillor J Chedid

10236

RESOLVED      (Chedid/Maitra)

(a)      That the chicanes at both ends of Greens Avenue, the double yellow lines and the No Stopping sign/other signage be removed immediately with funds not to be allocated from Urgent Works Funds.

(b)      That  the following information be provided to Councillors:-

  1       Why the chicanes cannot be removed now considering that they are ineffective in any form and then work towards replacing them at a later stage with speed humps?

  2       Whether an accountability systems is already in place regarding costing a project?

  3       If something is not constructed to its orginal design/purpose and this matter was acknowledged by the Manager Traffic Section, why monies should be requested from the Elizabeth Macarthur Urgent works to rectify this matter?

  4       Does the Traffic Department have a contingency plan/budget for projects not constructed properly?

(c)       Further, that  that Council officers provide an itemised account of the proposed $16,000 cost for removing the chicane at the intersection of Bells Road and Greens Avenue and replacing it with a speed hump.

 

 

 

 

CLOSED SESSION

 

10237

RESOLVED      (Esber/Wilson)

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and report relating to the item considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the item listed comes within the following provisions:-

 

1                  Recruitment of Group Manager Outcomes and Development.  This report is confidential in accordance with section 10A (2) (a) of the Local Government Act 1993 as the report contains personnel matters concerning particular individuals.

 

 

 

RESUMPTION OF MEETING

 

 

That the decision of Closed Session be noted as follows:-

 

 

 

10.7

SUBJECT          Recruitment of Group Manager Outcomes and Development

REFERENCE    F2008/00175 - D01037949

REPORT OF      Chief Executive Officer

10238

RESOLVED      (Lim/Wilson)

That the information be noted.

 

 

QUESTION TIME

 

11.1

SUBJECT          Questions to be Provided in Writing

REFERENCE    F2004/07397

FROM                 Councillor P B Barber

10239

Councillor Barber advised that in accordance with Section 35.9 of the Code of Meeting Practice, Question Time questions are to be submitted to the Minute Secretary in writing.

 

As Councillor Barber had not prepared his questions in writing, he would be asking no questions at tonight’s meeting.

 

2

SUBJECT          Limited Pressure Braking Signage

REFERENCE    F2004/06836

FROM                 Councillor L E Wearne

10240

Councillor Wearne requested that the Parramatta Traffic Committee consider the erection of “Please limit pressure braking” signage on Marsden Road between Pennants Hills Road and Victoria Road to limit noise at this location.

 

 

3

SUBJECT          Removal of Entry From Corporate Diary

REFERENCE    DA/106/2008

FROM                 Councillor G J Elmore

10241

Councillor Elmore advised that the Corporate Diary contained an entry for an on site meeting for 284 Woodville Road, Guildford on Saturday 11 October, 2008.

 

As this on site meeting had already been held, he requested clarification that the entry was an error.

 

4

SUBJECT          Corporate Dinner on 14 October 2008

REFERENCE    F2008/03905

FROM                 Councillor P Esber

10242

Councillor Esber submitted his apology for the Councillors Corporate and Briefing Dinner to be held on 14 October 2008.

 

Councillor Esber further requested that the meeting location of the dinner be relocated to Level 3 Council Chamber Building, with the catering to be provided by the Council’s usual caterers.

 

The Chief Executive Officer undertook to make the appropriate arrangements.

 

Councillor Chedid added that he would like a report on whether the contract for the use of the Meat and Wine Company had actually been placed before Council.

 

The Lord Mayor responded that he would discuss this matter with the CEO.

 

5

SUBJECT          Provision of Hand Rails at Reg Byrne Community Centre

REFERENCE    F205/01540

FROM                 Councillor J D Finn

10243

Councillor Finn requested that a hand rail be provided on the western most stairs entering the Reg Byrne Community Centre as a number of complaints had been received on election day indicating that access to the Centre was difficult for persons with a disability.

 

6

SUBJECT          Installation of Speed Humps or Chicanes at the intersection of Good, Allen and Eleanor Streets, Harris Park

REFERENCE    F2008/03598

FROM                 Councillor J D Finn

10244

Councillor Finn requested that the Parramatta Traffic Committee investigate the installation of speed humps or chicanes to the north and south of the roundabout at Good, Allen and Eleanor Streets, Harris Park.

 

7

SUBJECT          Electronic Voting System

REFERENCE    F2004/07851

FROM                 Councillor C X Lim

10245

Councillor Lim asked when Council would receive a report on the purchase of an electronic voting system for use at Council Meetings.

 

The Lord Mayor advised that staff were currently looking at this issue.

 

Councillor Lim added that he understood North Sydney, Blacktown and Hornsby Councils currently operated electronic voting systems.

 

He added that in view of recent legislative changes requiring all councils to record divisions on planning matters, bulk purchase opportunities may be available.

 

8

SUBJECT          Negotiation of Adshel Contract

REFERENCE    F2004/06890

FROM                 Councillor C X Lim

10246

Councillor Lim sought advice as to when the Adshel Contract would be available for renegotiation and requested that councillors be part of any negotiating team.

 

9

SUBJECT          Graffiti Management

REFERENCE    F2005/01934

FROM                 Councillor M D McDermott

10247

Councillor McDermott sought advice on the contact person for graffiti issues together with advice on where the responsibility for graffiti management lay.

 

The Lord Mayor advised that a report is being prepared on this issue.

 

Councillor Wearne suggested that the first point of contact should be Mr Tim Dale.

 

Councillor Garrard advised that despite the introduction of the anti graffiti program, he had never seen worse graffiti in the City, particularly on Council buildings. He sought advice on steps being taken to address this issue.

 

The Group Manager City Services, Ms Sue Coleman responded that a report on this issue will be submitted to the Council Meeting to be held on 20 October 2008 and agreed that the City was facing a number of problems, with Council’s painters being present at the rear of the Council Library most weeks.

 

Ms Coleman added that current strategies include the availability of a removal kit for private premises and the establishment of a removal team for council land. In addition, a number of preventative measures were being investigated and will be addressed in the forthcoming report.

 

In relation to graffiti in the public domain, Council’s usual practice is to advise the owners, with follow up carried out via Council’s Operational Liaison Officers.

 

Councillor McDermott then sought advice on Council’s prosecution powers in relation to graffiti.

 

Ms Coleman considered that the powers may lay with the Police and undertook to confirm this matter for all Councillors.

 

 

10

SUBJECT          Possible Widening of bridge on Bridge Road, Westmead

FROM                 Councillor P Maitra

10248

Councillor Maitra requested that council officers hold discussions with Holroyd City Council in relation to the possible widening of the bridge in Bridge Road, Westmead due to the traffic problems evident at this location.

 

The meeting terminated at 10.03pm

 

 

THIS PAGE AND THE PRECEDING 24 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON TUESDAY, 7 OCTOBER 2008 AND CONFIRMED ON MONDAY,  20 OCTOBER 2008.

 

 

 

 

 

Lord Mayor